PARKS AND RECREATION COMMITTEE AGENDA 11 FEBRUARY 1998

Christchurch City Council

PARKS AND RECREATION COMMITTEE

AGENDA

WEDNESDAY 11 FEBRUARY 1998

AT 4.00 PM

IN THE NO 2 COMMITTEE ROOM, CIVIC OFFICES

Committee:

Councillor Gordon Freeman (Chairman), The Mayor, Ms Vicki Buck, Councillors Carole Anderton, Graham Berry, David Buist, Graham Condon, David Cox, Ishwar Ganda and Gail Sheriff.

Principal Adviser	Committee Secretary
Jim Williamson	Julie Sadler
Telephone: 371-1607	Telephone: 371-1438
Fax: 371-1786	Fax: 371-1786

PART A - MATTERS REQUIRING A COUNCIL DECISION
PART B - REPORTS FOR INFORMATION
PART C - DELEGATED DECISIONS

INDEX

PART C	1.	APOLOGIES
PART B	2.	DEPUTATIONS BY APPOINTMENT
PROMOTIONS SECTION
PART B	3.	CHRISTCHURCH FESTIVAL OF DANCE 1997 STATISTICS	RR 6877
LEISURE SECTION
PART B	4.	QEII FUN PARK - OPERATIONAL ISSUES	RR 6985
PART A	5.	THE QEII FUN PARK - LEASING ISSUES	RR 7012
PART C	6.	COWLES STADIUM HEATING	RR 6814
PART C	7.	WHARENUI SWIMMING POOL - FILTRATION UPGRADING	RR 6983
PART B	8.	CHRISTCHURCH: SPORTS TRAINING DESTINATION	RR 6999
PARKS SECTION
PART A	9.	KENNEDY'S BUSH SCENIC RESERVE EXTENSION	RR 6827
PART A	10.	GIBRALTAR FARM PURCHASE	RR 6982
PART C	11.	PURAU RESERVE PINE REMOVAL	RR 6843
PART B	12.	CHARGING POLICY ON USE OF RESERVES BY SPORTS CLUBS	RR 6917
PART A	13.	PORRITT PARK - PARKING RESTRICTIONS	RR 6825
PART C	14.	HONORARY WARDEN APPOINTMENTS	RR 6913
PART C	15.	RESOLUTION TO EXCLUDE THE PUBLIC

1. APOLOGIES

2. DEPUTATIONS BY APPOINTMENT

SPORT AND ENTERTAINMENT CENTRE

Mr David Blackwell, Canterbury Tennis, has been granted speaking rights at the present meeting to discuss the use of the above facility by Canterbury Tennis.

PROMOTIONS SECTION

3. CHRISTCHURCH FESTIVAL OF DANCE 1997 STATISTICS RR 6877

Officer responsible	Author
Communications & Promotions Manager	Michael Braithwaite
Corporate Plan Output: Events

The purpose of this report is to provide the Parks and Recreation Committee with attendance figures and expenditure for the 1997 inaugural Christchurch Festival of Dance.

This information was requested by the Committee to supplement information presented in the post-event report submitted to the November 1997 Committee meeting.

ATTENDANCE FIGURES

The figures presented have been tabulated from post-event survey returns from Dance Festival Event organisers and also from official box office returns.

There were 32 box office returns from 55 official Dance Festival events.

This provided the following figures:

Name	Event	attendance (Actual)
Pauline Ruck	Tango Workshop	40
World Events	Give it a Whirl	3600
Cant. West Coast Centre Piping and Dancing Assoc of NZ	1997 NZ Championships	410
Happy Heart Dance Club	Square Dancing	12
Old Time Dance Ass	Combined Sequence & Scottish Country Dancing	80
Homegrown Bands	Family BBQ Barn Dance	152
Homegrown Bands	Cajun Dance Workshops	34
Homegrown Bands	Cajun Dance Demo	20
La Senda Flamenca	Flamenco Fiesta	100
Farandol Folk Dancers	FF Open Nights	50
David Sutton	Flamenco Seminar	50
Souther Ballet Theatre Trust	Way Out West	737
National Ballet School	South City Shopping Centre	40
School of Contemporary Belly Dance	Belly Dance - More Than you Thought	55
The Wedding Information Center	Wedding Expo	200
Chch Dance Education Bursery Trust	Masterclasses	45
Massive Productions	New Frontiers - DJ Zinc	500
NZ Line Dancing Academy	Shopping Mall Demo	200
Dallington Dancers	Have a Go - Sequence Dance	60
NZ Dances	Beginners Dance Magic	60
NZ Dances	Ballroom Dancers Ball	250
Anne Gregory	Sacred Circle Dance	63
Christchurch City Council	The First Dance	4,500
Christchurch City Council	Global Steps	400
Christchurch City Council	On the Tiles	500
Christchurch City Council	The Cultural Dance Showcase	500
Nicho Greig/Mark Mimard	African Drum and Dance Workshop	16
ChCh English Country Dance Club	English Country Dancing	60
Hanley Productions	Dance Fiesta Finale	240
Canterbury Amateur Dance Sport Ass	Albert Aiken Championships	400
Sheryl Robinson	Tides	134

In order to provide an overall attendance figure for the Christchurch Festival of Dance the above figure was extrapolated in order to provide a figure against 100% of events.

Total Estimated Attendance: 23,214

The Communications & Promotions Unit considers this an extremely encouraging result given the extremely short time frame of about two months available to co-ordinate the festival.

EXPENDITURE

In addition, the Committee requested a full breakdown of expenditure for the festival.

Given that the Festival of Dance was in its first year and had a very short lead in time, a significant amount of budget was allocated towards advertising.

This was considered essential by the Unit in order to establish a workable identity for the event which would achieve buy-in from audiences and participants alike.

In addition, again due the festival being in its first year, a substantial sum was allocated to independent event organisers as seeding money, in order to achieve a viable programme of events for the 1997 year.

The expenditure figures are as follows:

DANCE FESTIVAL 1997 BUDGET
	First Dance $	Global Steps $	Function $	Admin $	Seeding $	Publicity $	TOTALS $
EXPENDITURE

Stage Entertainment	1,500.00	1,783.70					3,283.70
Master of Ceremonies	300.00	500.00					800.00
Sound	2,500.00	1,000.00					3,500.00
Lighting	2,500.00	1,280.00					3,780.00
Security	438.00						438.00
RTs	210.00						210.00
Electricity	180.00						180.00
Equipment Hire	428.83	266.67					695.50
Venue Hire	108.00	1,989.34		80.00			2,177.34
Staging Costs	500.00						500.00
Catering Costs			724.44				724.44
Photography						831.00	831.00
Window Dressing						232.32	232.32
Brochure Printing						16,575.00	16,575.00
Brochure Distribution						2,100.00	2,100.00
Poster Printing						2,390.00	2,390.00
Banners/Signs						2,819.74	2,819.74
Press						10,357.80	10,357.80
Star						2,476.00	2,476.00
Radio						4,898.00	4,898.00
Bromides						145.00	145.00
World Events Mgmt Fee				1,000.00			1,000.00
Trademark Fees				511.00			511.00
Business Plan				500.00			500.00
Dance Fiesta Finale					4,400.00		4,400.00
Various Seeding					3,798.39		3,798.39
Youth Rave Seeding					1,000.00		1,000.00

TOTAL EXPENDITURE	$8,664.83	$6,819.71	$724.44	$2,091.00	$9,198.39	$42,824.86	$70,323.23

BUDGETED EXPENDITURE:-
CCC Budgeted - Event	10,000.00	-	-	-	7,000.00	43,000.00	60,000.00
	10,000.00	-	-	-	7,000.00	43,000.00	60,000.00

VARIANCE AGAINST BUDGET	1,335.17	(6,819.71)	(724.44)	(2,091.00)	(2,198.39)	175.14	(10,323.23.00)

EVENT ORGANISERS SELF EVALUATIONS

1. Event Organisers Were Satisfied With The Success Of Their Events

The self-evaluation survey indicated that 80% of event organisers judged their event to be successful.

Graph 1: How event organisers rated the success of their event

Graph 1: How Event Organisers Rated the Success of Their Event

2. Event Organisers Are Supportive Of A 1998 Festival

Graph 2: The percentage of event organisers who want to be part of Christchurch Festival of Dance 1998

There is strong evidence that the Christchurch Festival of Dance will again receive strong support from the local dance community for the 1998 Festival.

Graph 2: The percentage of event organisers who want to be part of Christchurch Festival of Dance 1998

A clear majority of event organisers (73%) indicated their desire to be a part of the 1998 Christchurch Festival of Dance. The 27% undecided represent a small total of 6 events in the 1997 festival.

It is extremely encouraging to note that there were no event organisers who indicated an intention not to participate in the 1998 Festival.

3. Most Event Organisers Promoted Their Events

Graph 3: Medium of Advertising by Event Organisers

In addition to the generic festival advertising run by the Christchurch City Council, events organisers were also encouraged to run their own promotional campaigns for specific events.

Event organisers who advertised independently of the Christchurch City Council's marketing campaign (ie excludes any brochure listing) were asked where they had advertised and the success of this in terms of attendance at their own events.

The following figures represent the various forms this additional marketing took:

Graph 3: Medium of Advertising by Event Organisers

Of the event organisers who responded to this survey, 93% conducted advertising in addition to the generic Council campaign. The two most favoured advertising mediums were the Christchurch Star and promotional flyers.

The 'other' category was mainly constituted of those utilising club newsletters.

This provides useful data for event organisers involved in the 1998 festival. In addition the data assists in gearing the Council campaign for 1998 to better cover marketing areas not reached by event organiser campaigns.

4. Event Organisers Find Advertising Effective

Graph 4: The Effectiveness of Advertising Done by Event Organisers

Graph 4: The Effectiveness of Advertising Done by Event Organisers

Of the 93% of event organisers who indicated that they had advertised 75% found this to be an effective exercise.

Again this is useful data as it clearly indicates the value and perceived value of event organisers engaging in proactive marketing activity.

5. Most Event Organisers Actively Sought Media Coverage

Graph 5: Percentage of Event Organisers Who Independently Sought Media Attention

Graph 5: Percentage of Event Organisers Who Independently Sought Media Attention

The Christchurch City Council sent out media packs to all print radio and TV media in Christchurch outlining each days activities. On top of this 38% of event organisers independently sought media attention.

6. Public Relations Activity Was Successful

Graph 6: Media Attention Received by Event Organisers who Actively Sought It

Graph 6: Media Attention Received by Event Organisers who Actively Sought It

Of those who actively sought media attention (supplied newspapers/radio with stories and photo opportunities) 62% percent received some form of coverage.

7. Public Relations Activity Is Essential

Graph 7: Media Attention Received by Event Organisers Who Did Not Seek Attention

Graph 7: Media Attention Received by Event Organisers Who Did Not Seek Attention

Graph 7 shows that those event organisers that did not seek any media attention did not receive any.

This clearly shows the need for, and benefits of, a proactive approach towards promotion and marketing by individual event organisers.

8. Event Organisers Satisfied With Council Marketing

Graph 8: How Event Organisers Rated the Effectiveness of the Christchurch City Council Marketing Campaign

Graph 8: How Event Organisers Rated the Effectiveness of the Christchurch City Council Marketing Campaign

The survey indicates a good level of satisfaction with the level of marketing provided by the Christchurch City Council.

It does however, indicate that there is still room for improvement in the 1998 campaign. This is a factor that will figure strongly in the planning of the new campaign.

9. Event Organisers Rated Council Organisation Highly

Graph 9: How Event Organisers Rated the Effectiveness of the Christchurch City Council's Administration of the Festival

Graph 9: How Event Organisers Rated the Effectiveness of the Christchurch City Council's Administration of the Festival

Again there is a very pleasing level of satisfaction with the Council administration of the Festival.

Most event organisers rated the administration "good" or "excellent", with the remainder giving it a still acceptable "satisfactory" rating.

Chairman's comments:	In future it will be necessary to review all major Council-funded festivals/events to determine whether to proceed with them in the future.

Chairman's Recommendation:	That the information be received.

LEISURE SECTION

4. QEII FUN PARK - OPERATIONAL ISSUES RR 6985

Officer responsible	Authors
Leisure and Community Services Manager	Alan Direen
Corporate Plan Output: Fun Park - QEII Park

The purpose of this report is to advise the Parks and Recreation Committee of developments within the Fun Park following resolutions passed by the Committee at its special meeting on 2 December.

The Committee resolved:

That the maintenance responsibilities of the Landlord and lessees as defined in the respective leases be addressed with urgency.
That a safety audit of all concessions be undertaken by 12 December and the results reported to the Chairman.
That a report be brought to the Committee on the cost of reinstating the leased areas to their original condition.
That the Parks & Recreation Committee's serious concerns regarding the operation of the Fun Park in terms of efficiency and maintenance standards be conveyed to the lessees.
That where leases are not in place, month to month licenses to occupy be negotiated to the satisfaction of the Leisure & Community Services Unit Manager and the Property Manager.
That no extensions of the terms of the leases be granted beyond those currently in place.
That the lessees be advised that the Council may require audited accounts to be provided within 3 months of the end of the financial year.

Fun Park operators were advised of the Parks and Recreation Committees resolutions at a meeting on 3 December. They were under no illusion as to the serious nature of Council's concerns.

The Fun Park was inspected by the Council's Health and Safety Auditor on 4 December. Operators were advised of the findings, in writing, later that day. As a consequence of the inspection, the dodgems were closed until specific issues were addressed.

Following a further inspection by the Health and Safety Auditor on 12 December, approval was given for the Dodgems to reopen.

The Health and Safety Auditor had identified concerns of a lesser degree at other attractions. Operators were either working on the problem, had made planning progress or had completed repairs.

During the past month Council staff have made considerable progress in carrying out fence and bridge repairs, gardening and painting. Whilst some work requires completion, the presentation of the Fun Park has been noticeably enhanced.

Safety matters are only part of the scenario. Decor and presentation have yet to be seriously addressed by the leaseholders. Park Management is intent upon encouraging operators to carry out improvements in this area.

THE MAZE

Having been unable to gain access to the Maze on 4 December, the Health and Safety Auditor accompanied the QEII Park Manager on an inspection of that attraction on 12 December. As a result of that inspection, the Park Manager conveyed written concerns and requirements to the owner/operator on 12 December. Lack of response to that communication lead to Management closing the Maze on Friday 30 January until written response is received along with a timelines for work to be carried out and a recent copy of the attraction's Hazard Identification Schedule.

RECENT DEVELOPMENTS

The operator of the Big Little Railway has advised Park Management of his decision to cease trading on Sunday 1 February, having been unable to meet performance targets.

Two other attractions, Boats 'n Sails (Bumper Boats and Mini Golf) and the Maze have recently been advertised for sale.

LEASES

Matter relating to resolutions relating to leases have been dealt with in a separate report.

Recommendation:	That the information be received.

Chairman's Recommendation:	For discussion.

5. THE QEII FUN PARK - LEASING ISSUES RR 7012

Officer responsible	Author
Leisure and Community Services Manager	Property Services Officer, Lewis Burn
Corporate Plan Output: QEII Park Fun Park

The purpose of this report is to formally address the leasing issues relating to the current operation of the QEII Fun Park attractions and to confirm leasing arrangements for the Fun Park not to extend beyond 15 December 2004.

BACKGROUND

At its meeting on 17 December 1997 the Council noted the outcomes of a special meeting of the Parks and Recreation Committee held at QEII Park on 2 December 1997 to consider the current situation and associated issues relating to the operation of the QEII Fun Park. The Committee's decision is detailed in the report on the operational issues that appears as clause 4 on the agenda. This report is intended to deal solely with the matter of the leases so that formal documentation of the tenancies may be completed.

Leases

A legal opinion from the Council's Legal Services Unit confirms that only two of the Fun Park attractions, dodgems and food kiosk, do not have a binding lease arrangement and the Council may insist on a month to month tenancy. Notwithstanding that in some cases a formal lease has yet to be signed. The Council has not passed a resolution in favour of either Mr Mahon, the owner of the dodgems or Mr and Mrs Harding, who currently operate the food kiosk by letter agreement with the Manager QEII. The Council may treat both these arrangements as a monthly tenancy. In all other cases the legal opinion confirms that the tenants have a legal right to a lease until 2004, together with the right to assign their lease with the prior consent of the Council.

The lease terms currently in place provide for a final expiry date as follows:

	*Final Expiry*	*Current term Expired/Expires*
Vintage Cars Grand Prix Cars	1 June 2004	1 June 1998
Jiggers and dry slide	1 June 2004	No lease document
Maze	15 December 2004	15 December 1998
Funboats	15 December 2004	15 December 1997
Mini Golf	15 December 2004	15 December 1997
Driveworld ie cars/truck, bikes etc	15 December 2004	15 December 1998
Dodgems	on a month’s notice	No lease document
Food Kiosk	on a month’s notice	No lease document
Big Little Railway	31 December 2004	No lease document
Note: The operator of the BLR, Ian Sandford has made the decision to pull out of the Fun Park and ceased operation on Sunday 1 February 1998 as it was financially not viable for him to continue being based at the Fun Park.

It will be noted from the above that the earliest lease expiry date, including rights of renewal, is 1 June 2004. In line with the Committee's decision that no extension of the term of the leases be granted beyond those currently in place, the new lease documents will provide for final expiry on the respective present end of lease term dates.

With regard to condition 7 of the Committee's decision, the provisions of the proposed new leases provide that the Council may require audited accounts to be provided within three months of the end of the financial year.

COMMENT

Having regard to the report from the Manager QEII the Committee is now asked to formally address the situation with respect to documenting the leases. As discussed in the December report it is recommended that new documents be put in place for the principal operators rather than renewing and/or varying existing documentation to bring all leases in line with the recommendations in the Deloitte, Touche, Tohmatsu review of the QEII Fun Park. The recommendation following is intended to allow negotiations to proceed with the present Fun Park operators with a view to having lease/licence documentation in place that reflects the current situation while incorporating the consultants recommendations. The new agreements will also strengthen the performance conditions, apply fixed rentals and reflect the Committee's deliberations on the long term use for this area of the QEII facility. The operator of the Big Little Railway has asked that he be relieved of his lease obligation to Council as from 1 February 1998 as to continue with his business any longer at the Fun Park would, he considers, cause him financial hardship. Recommendation: 1. That the Council authorise the Property Manager in consultation with the Leisure and Community Services Manager to negotiate and finalise with the existing operators, lease/tenancies and fixed rentals on the following basis.

(a) Drivetime Raceway Limited (vintage cars, Grand Prix, Jiggers and Supa Slide).

A lease to commence from 1 January 1998 and terminate on 1 June 2004.

(b) Golf 'n' Sails Limited (Mini Golf and Bumper Boats).

(i) A lease to commence from 1 January 1998 and terminate on 15 December 2004.
(ii) A month to month tenancy of the food kiosk to commence from 1 January 1998.

Subject to the concerns of the Manager QEII on maintenance and safety issues being satisfied;

A lease to commence 1 January 1998 and terminate on 15 December 2004.

(d) Driveworld Playground Limited (Bumpa Boats, Trucks, Aeroball and Bikes).

(i) A lease to commence from 1 January 1998 and terminate on 15 December 2004.
(ii) A month to month tenancy of the dodgems (as the operator under a management agreement from the owner, Mahon) to commence from 1 January 1998.

That subject to 1. the Council accept a surrender of existing lease arrangements as at 31 December 1997 with the exception of the Big Little Railway, 1 February 1998.
That the operators of the food kiosk and dodgems meet the Council's legal costs in preparing and issuing the tenancy.
That where new leases are to be issued in place of existing leasing arrangements the legal costs associated with issuing the new leases and Deeds of Surrender be shared equally between the Council and the lessees.

Chairman's Recommendation:

That a legal opinion be obtained on the Council's ability to terminate any of the leases for breach of conditions or otherwise.

6. COWLES STADIUM HEATING RR 6814

Officer responsible	Author
Leisure & Community Services Unit Manager	Peter Walls
Corporate Plan Output: Council Operated Facilities

The purpose of this report is to inform the Council of the need to upgrade the heating system at Cowles Stadium prior to the 1998 Winter.

As part of the asset maintenance review carried out by Thomson Wentworth the heating system at Cowles Stadium was identified as requiring replacement and provision of $35,000 has been included in the 1998/99 draft budget for this work.

J.N.T. Mechanical Limited have stripped down the existing diesel fired heater and have provided the following summary in respect of its condition.

The base of the unit is rotten and in some cases the steel framework has completely disappeared.
The combustion chamber heat exchange section is extensively cracked which would have been allowing combustion gases to transfer into the supply airstream.

It is apparent that the chamber has been repaired in the past.
The fan deck section is badly corroded with parts missing. Two of the fan shaft bearings have disintegrated. One of the canvas flexible sleeves is missing. It has apparently burnt away at some time.
The stainless steel flue appears to be in reasonable condition but it is recommended that the flue draft balance be repaired.
The air filters need replacing in the airtake to the unit. However this should be considered normal maintenance as the filters are a disposable type and should be replaced regularly.

J.N.T. have estimated that repairs to the existing unit would cost in the vicinity of $13,000 and that to supply and install a new heating unit would cost approximately $15,000.

There is a need to complete the repair or replacement of this facility prior to winter and therefore permission is sought to bring this item forward and include it in the current year's asset maintenance schedule and to hold over other work from this year's schedule which is currently awaiting an architectural report. It should be noted that this architectural report may impact on the internal layout of Cowles Stadium could require additional expenditure on the heating unit to make it more efficient and effective in terms of heating the indoor space within the stadium.

The major work programmed under asset maintenance for 1997/98 included $18,900 to paint interior walls and windows and $34,000 to redecorate the ceiling. The architectural report on the stadium may well impact on these maintenance items ie it may be that a false ceiling is recommended for the stadium, therefore the delay to redecorating the interior may be required as a result of this report.

Recommendation:	That the upgrade of the heating system at Cowles Stadium be brought forward to the current year's asset maintenance programme and that any interior redecoration that is affected by the architectural report be held over until the 1998/99 financial year.

Chairman's Recommendation:	For discussion.

7. WHARENUI SWIMMING POOL - FILTRATION UPGRADING RR 6983

Officer responsible	Authors
Leisure & Community Services Unit Manager	Lyall Matchett
Corporate Plan Output: Swimming Pools - Leased - Wharenui Pool

The purpose of this report is to seek reallocation of funds from two other capital projects within the 1997/98 Leisure and Community Services Annual Plan to allow for completion of the filtration upgrading at Wharenui Pool within this financial year.

The three projects in question are:

Budget Allocation	1997/98	1998/99
Wharenui Filtrating Upgrading	235,000	210,000
Wharenui Mechanical Services	110,000
Jellie Park Filtration Upgrading	100,000	278,000
	$445,000	$488,000

The initial programme for Wharenui Pool was to rebuild the Plant Room and undertake pipework in 1997/98 and install the filters in 1998/99.

In order to minimise disruptions to pool operations a closedown has been programmed in April 1998 to install the necessary pipework in the pool hall. It is now seen as cost effective and advantageous to undertake all the work at the one time and under the control of the one contractor. This will ensure that minimal delays are encountered. The Wharenui Swimming Club also wish to keep the closure time to a minimum as they were closed for a period of six months when the roof was rebuilt and this had a considerable impact on their financial operation.

The request is to delay the mechanical services upgrading (subject to separate report to Annual Plan meeting) to 1998/99 and also undertake the construction work for Jellie Park in 1998/99.

The projected programme would now be:

	1997/98	1998/99
Wharenui Filtration Upgrading	405,000	40,000
Wharenui Mechanical Services	15,000	95,000
Jellie Park Filtration Upgrading	25,000	353,000
	$445,000	$488,000

This programme would not delay the upgrading of Jellie Park as that pool closure is programmed in the summer of 1998/99 when the outdoor pool is fully operational.

The delaying of the mechanical services work at Wharenui is also advantageous as an application has been made in the 1998/99 Annual Plan process for additional funds for the installation of a heat pump.

Recommendation:	That the request for the reallocation of funds from Jellie Park and Wharenui Mechanical Services to allow for the completion of the Wharenui Filtration upgrade in 1997/98 financial year be approved.

Chairman's Recommendation:	For discussion.

8. CHRISTCHURCH: SPORTS TRAINING DESTINATION RR 6999

Officer responsible	Author
Leisure and Community Services Manager	Kate Colebourne
Corporate Plan Output: Leisure Services - Special Events/Activities

The purpose of this report is to update Councillors on progress to date on the promotion of Christchurch as a pre-Olympic training destination before the Sydney Summer Games in the year 2000.

BACKGROUND

Councillors will be aware that a campaign is well underway for attracting international athletes to Christchurch for the purpose of pre-Olympic training. Over 2,000 Christchurch Sports Training Guides have been distributed to international sporting bodies including all of the countries participating in the Summer Olympic and Paralympic Games in Sydney 2000. The appropriate New Zealand and Canterbury sports associations have also received copies of the Guide.

UPDATE

Within two months of the Guide's international distribution replies have come in from all over the globe. Some of these responses have come from teams with as many as 300 competitors and several associations have inquired about training opportunities for 1998, as well as 1999 and 2000. To date, the following countries and sports have responded to the Christchurch Sports Training Guide:

Country	Sport
Antigua	Track & Field
Bahrain	Both Olympic & Paralympic teams. Also liaising with neighbouring Gulf nations.
Belgium	Canoeing and Rowing
Belgium	Shooting
Canada	Wheelchair Basketball
Cyprus	Olympic team
Germany	Olympic team
Great Britain	Paralympic team
Lesotho	Boxing
Norway	Paralympic Swimmers
Pakistan	Judo
Palestine	Swimming
Russia	Wrestling
Sri Lanka	Taekwondo
Zimbabwe	Cycling

As well as the above responses from individual countries and teams it should also be noted that two international sports organisations have approached us to host their respective World Championship events for the year 1999. These events are the World Wheelchair Championships and the World Amputee Games. Both these events would attract a combined number of well over two thousand of competitors and supporters. Liaison is currently underway with both these groups as to the feasibility of hosting the events.

FOLLOW-UP

All responses from teams and associations have been followed-up with an initial acknowledgement letter. Depending on the nature of the enquiry either the appropriate Canterbury or New Zealand association has been contacted to assist with creating draft itineraries for teams. Each team has different requests and requirements, therefore each itinerary has to be customised to suit. These are currently in progress and will be sent back to teams during February 1998.

Recommendation:	That the information be received.

Chairman's Recommendation:	That a further update report be submitted to the Committee in three months' time.

PARKS SECTION

9. KENNEDY'S BUSH SCENIC RESERVE EXTENSION RR 6827

Officer responsible	Author
Parks Manager	Kelvin McMillan, Parks Planner
Corporate Plan Output: Parks Plans & Policy Statements and New Assets - Reserve Purchases

The purpose of this report is to recommend that the Council purchase 40ha of land on the Port Hills for the extension of Kennedy's Bush Scenic Reserve.

This report has been submitted to the Riccarton/Wigram Community Board as an information item.

Mr Wallace of Amber Rose Estates Limited has approached the Council with an offer of sale for 40ha of Amber Rose Estate property in order to enlarge the adjoining Kennedy's Bush.

Kennedy's Bush Extension is on the Parks Unit list of potential acquisitions within the Strategic Reserve Purchase - Natural Heritage Parks/Port Hills category, one of seven parks acquisition categories that the Parks Units works with.

LOCATION AND ACCESS

The land fronts onto the Summit Road and adjoins the southern boundary of the 86ha Council managed Kennedy's Bush Reserve.

It is situated in Selwyn District within 1.5km of the City Boundary. Access to the land will be from Kennedy's Bush and from the Summit Road for pedestrians and by way of a right-of-way for Council maintenance vehicles from the Summit Road.

ENVIRONMENTAL AND RESERVE CONTEXT

The land is situated on the western portion of the Summit Road recreation corridor, Christchurch's primary scenic route. It can also be clearly seen from the main Christchurch-Akaroa Highway. Recent survey work undertaken by the Christchurch City Council has shown that 96% of Summit Road use is for scenic/recreation reasons. Approximately 210,000 non-tour vehicle borne visitors are estimated to use the western Port Hills area each year. Many of these pass by the project area which is visible from the Summit Road. Fourteen percent of non bus users travelling the Summit Road are tourists. Some 35,565 coach borne tourists use the Summit Road west of The Sign of the Kiwi each year, but the majority of coaches currently do not travel past the Sign of the Bellbird which is close to the land in question.

Seventy-seven percent of visitors to the Port Hills come from Christchurch City.

Environmentally, the land is strategically placed between Kennedy's Bush and Burkes Bush in the next valley, although it does not connect with Burkes Bush. The wetter climate and large areas of regenerating bush make this part of the Port Hills especially suitable for restoration of native forest.

The land is within the general area of the Port Hills 2000 'Crater Rim Forest' proposal. This project aims to restore native bush and provide habitat for native birds on the Port Hills, thus enhancing native bird numbers in the city. If purchased, the land would make a valuable contribution towards providing more north facing bush on the Port Hills.

Bush bird habitat is now rare on the sunny north faces of the Port Hills preferred by birds in cool conditions.

PROPERTY DETAILS

Legal Description

The land contains an approximate area of 40,285 hectares and is part of the land contained in Certificate of Title 38B/653 being Lots 6 and 7 together with part Lot 8 DP 61752.

The Land Use Zoning

It was also classified as an area of outstanding landscape and a small area of the lower land is within the Kennedy's Bush site of Significant Nature Value in the Selwyn District Plan which has recently been withdrawn. The property is zoned Rural 1 in the Paparua Section of the Selwyn Transitional Scheme.

Location

The property is located on the Summit Road adjoining the southern boundary of Kennedy's Bush Reserve as depicted on the attached plan.

The Property

This is quite steep hill falling from the main ridge into the gully adjoining Kennedy's Bush with a general northerly aspect. Along the top is relatively clear country with pasture and some weak tussock cover, but the lower areas are heavily covered with gorse and broom with some native second growth starting to appear in patches. It is of little agricultural value and its redevelopment into farm land would be uneconomic at the present levels of profitability for pastoral farming. It does potentially have some value as a lifestyle block however.

It is fenced to all boundaries except to Lot 8 where it is estimated that approximately 720m of new fencing will be required to complete the ring fencing of the proposed purchase.

It is understood from the owner that a half unit of water from the Landsdowne Community Water Scheme will be included in the sale which amounts to 500 litres per day although it is understood additional supplies are available on application to the scheme. Vehicular access to the property is available from a right of way secured against the adjoining land and this will be available to the Council for its use only and not for public access.

As indicated the land forms part of Certificate of Title 38B/653 which in total contains an area of 51.77 hectares for which Resource Consent is held to construct a dwelling subject to certain conditions being complied with including the provision of walkways through the property to link with Kennedy's Bush Reserve as well as the revegetation of 15ha of the land with native plants. As the owner will have to re-apply to the Selwyn District Council to subdivide the property it will be necessary for the owner to apply to review the conditions of the Resource Consent under Section 127 of the Act. While the Christchurch City Council has reached agreement with the owner to acquire the land free of all encumbrances including the Resource Consent conditions they are not onerous and if on review the Selwyn District Council reimposes the conditions on the area to be acquired by the Christchurch City Council it will not detract from the purchase given that the requirements to form tracks and to revegetate the area would be appropriate and desirable for an enlarged Kennedy's Bush Reserve.

DEVELOPMENT AND MAINTENANCE COSTS

Initially there would be a cost of around $4,000 to establish boundary fencing. A cost of around $5,000/year could be anticipated for development of tracks and limited planting. Supervision costs would be low.

PROPERTY VALUES

The major values of the land for a reserve extension to Kennedy Bush are:

Its highly visible strategic location in the Kennedy's Bush catchment.
Its location on a major recreation and scenic corridor.
Its position in the 'Crater Rim Forest Park' and an important nature corridor between Kennedy's Bush, Cass Peak and Burkes Bush.
Supply of 500 litres per day of water with the land purchase, from the Landsdowne Community Water Scheme.
Close proximity of electricity.
Opportunity to provide a more extensive network of short walks and mountain bike tracks around the Kennedy Bush recreation node.
Remove the need for the Parks Unit to keep the common boundary clear of gorse etc.
Its provision of vehicle access to Kennedy's Bush lower areas which has not previously been possible.

Currently, the southern boundary of Kennedy's Bush runs vertically up the slope of the Spur forming a very unnatural, obvious boundary between park and adjacent rural land. The boundary division (bush regeneration on the park side, pasture on the other) can be clearly seen from State Highway 75 (Christchurch-Akaroa Road). Achieving an integrated landscape pattern on the Port Hills, especially the upper more natural areas nearer the Summit Road, is a major objective of Port Hills Park Management. Currently, Kennedy's Bush occupies about three quarters of the catchment.

Purchase of the Amber Rose land will allow greater integration of landscape within the catchment than would otherwise be possible. This will have important scenic, recreation and ecological benefits.

The nearby Sign of the Bellbird which once functioned as a rangers residence and 'resthouse' could potentially be an important visitor entrance point to the new Crater Rim Forest Park. Provision of 500 litres of water a day would make public toilets and drinking water more viable on this site.

COMMUNITY SUPPORT

Port Hills 2000 have expressed strong support for the acquisition of the land as it will be an important step toward realisation of the Crater Rim Forest Park Concept, a Port Hills 2000 Project.

SOURCE OF FUNDS OF PARKS ACQUISITION PROGRAMME 1997/98

$1.6 million is budgeted for Citywide, neighbourhood and strategic reserve purchases in the 1997/98 year. Annual revenue from reserve contributions taken in cash is estimated to be $1.9 million. It is important that cash taken in lieu of reserve land is strategically reinvested in land. While most assets depreciate, land values both capital and recreation appreciate.

Christchurch City Council Plan (page 86) Reserves Purchase

Reserve Purchases
Project Management	34,955
Strategic Reserve Purchases	750,000
Neighbourhood Reserve Purchases	600,000
District Sports Park Purchases	250,000
Waterways and Wetlands Purchases	100,000

This proposed land purchase falls within the Strategic Reserves Purchase, along with Westminster Park extension $100,000 and Westlake Reserve extension full settlement $190,000.

Also refer to the Corporate Plan Vol III 1997, page 9.4.74 New Assets - Restricted Assets - Output Reserves Purchases.

Other purchase under investigation/negotiation within the Strategic Reserve category are Halswell Domain extension and Mona Vale car park.

Neighbourhood Reserve Purchase (local reserve deficiencies) $600,000

Negotiations are proceeding for a new local reserve in Merivale reserve. This is expected to use all of this year's allocation for new local reserves in deficient areas.

Sports Parks Purchases

This year's budget has an additional $250,000 (AMP result) targeted at cheaper rural areas to be bought for future sports parks. Rural land around Halswell Domain has been targeted to date.

Waterways and Wetlands $100,000

A new item this year (AMP result) targets acquisitions necessary to enhance the city's waterways. A joint purchase with Water Services, of a property next to Horseshoe Lake Reserve is planned.

PROPERTY PURCHASE

A sale and purchase agreement has been negotiated by the Property Unit with the owner of the property, subject to Council approval. Details of the settlement are contained in the public excluded section of the agenda.

CONCLUSION

The purpose of this purchase is to extend Kennedy's Bush Scenic Reserve up toward the ridgeline on the south west side of the Kennedy's Bush catchment. This would vastly improve the visual quality of the upper part of the scenic reserve by allowing reserve boundaries to better relate to the topography rather than the current unnatural cadastral boundaries.

Purchase of the upper part of the Amber Rose property will allow natural bush expansion upslope to form a more ecologically and visually appropriate pattern in the landscape. Expansion of bush onto the warm north facing slopes will provide better winter habitat for native birds. North facing bush habitat is now relatively uncommon the Port Hills, most native forest stands now being restricted to south facing slopes and gullies.

The Council would also be able to extend the Kennedy's Bush track system with short loop tracks and alternative walking access to the Summit Road and Crater Rim walkway. A mountain bike route may also be a possibility. Provision of vehicle access for Council to Kennedy's Bush and 500 litres of water per day are added benefits.

Purchase of 40ha from Amber Rose Estates would not only benefit Kennedy's Bush Scenic Reserve, but would be another critical step toward the creation and protection of a larger Port Hills Native Forest Park for this area which has been approved as a Port Hills Turning Point 2000 Millennium project by the Turning Point 2000 Executive Committee.

This would be of great benefit to the Christchurch area in the enhancement of the important Summit Road scenic and recreation corridor.

Recommendation:	That the Amber Rose Estate property be purchased for reserve purposes in accordance with the settlement details in the public excluded section of this agenda. That upon purchase the property be classified and held as Scenic Reserve in terms of the Reserve Act 1977.

Chairman's Recommendation:	That the offer to purchase the above property be declined.

10. GIBRALTAR FARM PURCHASE RR 6982

Officer responsible	Author
Parks Manager	Kelvin McMillan, Parks Planner (Policy)
Corporate Plan Output: Parks Plans and Policy Statements and New Assets - Reserve Purchases

The purpose of this report is to respond to a request by Wai-Ora Trust for the city's support for purchase of Gibraltar Farm on the Port Hills by Selwyn District Council for a reserve.

INTRODUCTION

Wai-Ora Trust has an agreement to purchase 192 hectares of land at the head of the Otahuna Valley on the Port Hills. The agreement has been extended until 27 February 1998 when a deposit is due subject to satisfactory finance being raised. The Selwyn District Council are interested in purchasing the land, subject to further investigations on the proposed management concept and the support, in principle, of the Regional and City Councils.

GIBRALTAR FARM

The property is situated on the southern Port Hills in Selwyn District approximately 3.5km from the city boundary.

Gibraltar Farm contains two high value bush remnants including part of an old growth forest. Purchase of this property for native forest protection and restoration will be of enormous long term benefit to the forest ecosystems and birds of the Port Hills Ecological District.

The landscape, scenic and recreational benefit will be high because the project area is situated adjacent to the Summit Road one of Canterbury's premiere recreational and tourist routes.

The original 192ha purchase option included a block of 75 ha of pine forest adjoining the Summit Road. This has now been excluded from the purchase leaving the area to be purchased by Selwyn of 117ha.

Wai-Ora Trust now seek the City Council's support for this purchase by way of:

An expression of support in principle to Selwyn District Council to proceed with the purchase.
Management support by the City toward the running of the Park.

ENVIRONMENTAL AND PARKS CONTEXT

Gibraltar Farm is situated at the wetter end (Sugarloaf/Hoon Hay to Coopers Knob) of the Port Hills. This area is the best in the Christchurch area for the protection and enhancement of large expanses of native forest because:

It is climatically and historically appropriate (forested last century) and still contains areas of native bush.
It has high conservation value.
It is the most viable area in the Christchurch region for re-establishment of suitable large areas of native bush bird habitat.
It is the closest area to Christchurch where extensive tracts of native bush can be provided for public recreation.
A nucleus of protected natural areas already exists to which areas can be added to form a larger more aesthetically appropriate park area.

Two important Council reserves, Ahuriri and Coopers Knob, are situated within 1.5 km of Gibraltar Farm. The northern end of Coopers Knob Scenic Reserve is within a few hundred metres of the top of Gibraltar Farm. The privately owned (purchased 1997) conservation area of Prendergasts Bush (part of the Coopers Knob bush complex) is situated in the next valley. The Crater Rim Walkway runs parallel to the Summit Road on the uphill side of the farm.

Purchase of this property will make restoration of a relatively continuous tract of native forest in this area of the Port Hills a much more realistic future planning option. A future forest of 200 to 500ha is a practical and realistic option for this area of the Port Hills based around the existing Christchurch City Council managed reserves Prendergasts' Bush and Gibraltar Farm. Other nearby forest remnants could be included as funds allow in the future.

This will have recreation and scenic benefits for visitors to this area of the Summit Road Corridor.

GIBRALTAR FARM PURCHASE - OBJECTIVES

The primary aim in the purchase of the Gibraltar Farm would be to protect and restore an area of ecologically sustainable and aesthetically attractive native forest area on the Port Hills.

The property's 117ha contains two native forest remnants situated in gullies, Otahuna (5ha) and Block VI (30ha), with grassed spur between them. Large areas of gorse, and kanuka patches, are situated on the north and south margins of the bush blocks. This landscape pattern is largely a result of the impact of logging and burning followed by 150 years of management for agricultural purposes. The property is situated in the Port Hills Ecological District.

The two bush patches are both highly graded botanically on the 1992 survey of Banks Peninsula indigenous remnants. On an A-E scale Otahuna Bush is A graded and Bush Block VI a B+.

The property extends from approximately the 180m contour in a gully up to the 460m contour at the Summit Road encompassing the majority of the upper portion of the upper Otahuna and Block VI Bush block.

An adjoining landowner owns a strip of pasture land about 150m wide between the main bush block and the adjoining Gibraltar Rock.

The main purchase objectives are to:

Protect ancient native forest and encourage growth of regenerating areas.
Establish sustainable totara forest on selected areas.
Enhance water quality and reduce soil erosion.
Enhance wildlife.
Encourage public use of area through links to Port Hills walkway network.
Provide employment and training opportunities.
Develop 'hands on' landcare education partnerships with local schools.

The majority of users of this park will come from Christchurch City.

MANAGEMENT

The property would be owned by Selwyn District Council. It is envisaged that a management committee would be established with representatives from Canterbury Regional Council, Christchurch City Council, Land Care, Department of Conservation, Wai-ora Trust, Forest and Bird and a private landscape architect. At a community level, the 'Addington Bush Society' network, are very interested in participating in restoration work to complement their urban based work.

DRAFT ANNUAL BUDGET

		$
1.	Fencing	10,000
2.	Animal control (goats, possums, rabbits)	10,000
3.	Interpretation (tracks, signs, PR)	5,000
4.	Boundary control (keeping gorse away from boundaries)	5,000
5.	Planting (mainly a totara sponsorship concept)	5,000
6.	Management/Administration	5,000
		40,000

Any major developments such as the 'sustainable totara forest concept or an educational day shelter, would be funded by grants and sponsorships.

Wai-ora Trust consider the City Council's participation in the project as very important. It could include:

1.	Representation on the management team.
2.	Staff time eg Port Hills Ranger's experience and management input.
3.	Public relations contribution to promotional materials for education, recreation and the value of linking other areas along the Port Hills.
4.	Financial contribution to the annual management of the area (refer to draft budget).

COMMUNITY AND INSTITUTIONAL SUPPORT

The importance to the City of areas adjacent to the Summit Road can be gauged by the areas popularity with the public with 210,000 non tour vehicle borne visitors estimated to use the western Port Hills each year. Seventy seven percent of these visitors come from Christchurch City.

The Regional Council has already indicated its support of the project and its willingness to contribute resources to its management.

The Regional Council considers that the property has regional importance in respect of its biodiversity and potential educational value to future generations of school children in learning the concepts of sustainable management.

The Forest Heritage Fund have agreed to contribute funds towards the purchase with the best native forest areas being set up as Scenic Reserves.

Land Care are very interested in the land being secured for community and scientific purposes and are proposing to set up field trials on the property to help define best practices for restoration of indigenous habitat and establishing potentially commercial indigenous species.

CONCLUSION

Port Hills Parks by their nature tend to provide greater benefit (ecological, recreation, scenic, landscape) than their immediate locality might suggest. For this reason there is widespread community and institutional co-operation in this potential purchase ie:

Willing seller with sympathy to the overall conservation and social objectives of the project.
Initiated by Wai-ora Trust, a community based conservation/employment training organisation.
$90,000 purchase grant from the Government Funded Forest Heritage Fund.
Potential purchase by Selwyn District Council.
Management and resource support from Regional Council and Land Care Research.
Support from Port Hills 2000.
Potential management and maintenance support from Christchurch City Council - representing the majority of future users of the resource, and whose Parks Unit runs the Port Hills largest and most comprehensive park support system (Gebbies Pass to Godley Head).

By supporting this purchase the City Council can make a significant contribution toward sustainable management of a high value scenic and natural heritage area, as well as increasing recreation, employment, training and education opportunities in an area popular with many Christchurch residents.

Recommendation:	That the purchase of Gibraltar Farm for a park by Selwyn District Council be supported. That the concept of City Council representation on a proposed management team be supported. That the Parks Unit enter into discussions with Selwyn District Council in respect to providing assistance with supervision and maintenance of the Park and report back to the Parks and Recreation Committee.

Chairman's Recommendation:	That consideration of the above proposal be deferred until the costings referred to in recommendation 3 above have been determined.

11. PURAU RESERVE PINE REMOVAL RR 6843

Officer responsible	Author
Parks Manager	Walter Fielding-Cotterell, Parks Arboriculturist Team Leader, Professional and Technical Support
Corporate Plan Output: Park Tree Maintenance and Felling

The purpose of this report is to gain approval for the removal of four large pines trees and to replace them with more suitable trees.

A letter requesting the removal of four large Pinus Radiata trees in Purau Reserve has been received from Mr Lance Bunting of 32 Dyers Pass Road whose property is immediately adjacent to the Reserve.

The pines are situated close to the northern boundary of Mr Bunting's property.

Mr Bunting's reasons for wanting the trees removed are those of safety in that branches and pine cones frequently fall from the trees to land on the roof of his house, lawn and outdoor decking. The trees are tall and sway a great deal in high winds causing concern as to the possibility of breakage or being uprooted. As the tabled photographs show, the pines are very close to Mr Bunting's dwelling and outdoor recreation area.

The pines are in the region of 50-60 years old. Although showing no sign of decay or structural defects in trunk or roots, the trees are considered to be over mature. They can be expected to deteriorate in condition and form over the years, particularly as branches continue to be lost in high winds. Even though Mr Bunting came upon the problem in purchasing his property next to the pines, the question of ongoing safety needs to be addressed.

Purau Reserve is well stocked with mature deciduous exotic and native trees. The loss of the group of four pines will therefore not have a significant detrimental impact on the amenity values of the reserve or those of the neighbourhood. Should approval be given for the removal of the pines, Mr Bunting has offered to provide replacement trees at his expense.

Recommendation:	That the four large pines be removed and replaced with more suitable trees.

Chairman's Recommendation:	That the above recommendation be adopted.

12. CHARGING POLICY ON USE OF RESERVES BY SPORTS CLUBS RR 6917

Officer responsible	Author
Parks Manager	Felix Dawson, and Richard Holland, Parks Business Support Manager (Assets)
Corporate Plan Output: Consents Page 9.4.8

The purpose of this report is to outline the process for seeking comments on the sports organisations and community groups charging policy.

A discussion paper outlining proposed charges for occupation of reserves was presented to this Committee at a seminar meeting on 24 October 1997. The draft policy was subsequently approved for release to sports organisations and community groups by the Council at its meeting on 26 November 1997.

DISTRIBUTION OF THE PROPOSED CHARGING POLICY

The following material has been distributed to the affected lessees:

A pamphlet summarising the charging policy, with details of opportunities for public inquiries/submissions.
Rent and rate assessments under the proposed policy, for each organisation.
Copies of the full discussion paper.

PUBLIC SUBMISSIONS

The discussion paper proposed the Annual Plan consultation process as the vehicle for public submissions. However, it is now considered that a sub committee hearing would be preferable because of the anticipated heavy load on the Annual Plan process. Three months is suggested an appropriate time for public input.

Recommendation:	That a sub-committee be appointed to hear submissions on the proposed charges for occupation of reserve land.

Chairman's Recommendation:	That the recommendation be adopted. That the sub-committee comprise the Chairman, and Councillors Sheriff and Anderton.

13. PORRITT PARK - PARKING RESTRICTIONS RR 6825

Officer responsible	Author
City Streets Manager	Malcolm Taylor, Area Engineer, Chris Freeman, Parks Planning Team Leader
Corporate Plan Output: Street Signs and Markings 9.6.9

The purpose of this report is to seek approval to introduce parking restrictions at Porritt Park to enhance the safety of pedestrians and cyclists using the park.

On inspection it was found that cars parking along the roadway beside the Leander Club and Rowing Club facilities were obstructing the safe vision and passage of pedestrians and cyclists through this area.

Investigations are currently being carried out to provide a separate cycle/pedestrian facility in this area. In the meantime, to improve the safety of cyclists and pedestrians it would be appropriate to ban parking on the access road to the car park at the hockey grounds.

Recommendation:	That the stopping of vehicles be prohibited at any time on the eastern side of the access road commencing at its intersection with Avonside Drive and extending in a northerly direction for a distance of 216 metres. That the stopping of vehicles be prohibited at any time on the eastern side of the access road commencing at a point 320.5 metres from its intersection with Avonside Drive and extending in a northerly direction for a distance of 33 metres. That the stopping of vehicles be prohibited at any time on the western side of the access road commencing at a point 51 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 300 metres.

Chairman's Recommendation:	That the above recommendation be adopted.

14. HONORARY WARDEN APPOINTMENTS RR 6913

Officer responsible	Author
Parks Manager	Alison Taylor-Hayhurst, Customer Services Co-ordinator
Corporate Plan Output: Sponsorship and Volunteer Services Page 9.4.9

The purpose of this report is to request that the following persons be appointed as Honorary Wardens:

Mr Jack Chorie	355 Ferry Road	Edmonds Factory Gardens
Mr Steven Ritchie	336 Ferry Road	Edmonds Factory Gardens
Mrs Beverley Hawthorne	21 Ryan Street	Edmonds Factory Gardens
Mrs Glenys Fisher	58 Ryan Street	Edmonds Factory Gardens
Mr Allan Polaschek	43 Ryan Street	Edmonds Factory Garden
Mr Gary Clarke	23 Ryan Street	Edmonds Factory Gardens
Mrs Robyn Cumberpatch	340 Ferry Road	Edmonds Factory Gardens
Mrs Mary Gullery	2 Buscot Gate	Hyde Park
Mr Gordon Reid JP	4 Copperfield Close	Copperfield Reserve

At present there are 174 Honorary Wardens made up of 24 Councillors, 36 Community Board members and 114 members of the public.

Councillors and Board members are appointed automatically on election to office. Other wardens volunteer for the duties or are nominated by residents groups, other wardens and the Council through both the Parks Unit and the Waste Management Unit. Often the known presence of an honorary warden in a local area who is keeping a watch on the rivers and parks acts as a deterrent to possible offences.

An honorary warden's main responsibility is to help the Council's Park Rangers and Trade Waste Officers in the preservation and protection of the city's parks and reserves, the Avon and Heathcote Rivers and the foreshore areas.

The principal role is one of observation and education rather than direct involvement and enforcement. Park Rangers or Trade Waste Officers are available at all hours for reports and inquiries regarding offences or problems requiring further investigation, surveillance or back up.

Prior to 1989 both river wardens and park wardens were jointly appointed by the Christchurch City Council and the Christchurch Drainage Board under the Christchurch City Council's Bylaws. Waimairi District Council also appointed honorary wardens in local areas and for particular parks under the Reserves Act and the Litter Act.

Many of the Honorary Wardens are concerned for the environment and wildlife in the parks and in particular the Avon and Heathcote Rivers and foreshore areas. These persons have a major role to play in education of the public of fragile areas in parks where plants are regenerating or wildlife is nesting or has feeding grounds.

Increased human recreational use of all walkways and parks is placing pressure on natural environments. The reporting aspect of the Honorary Wardens duties regarding damage and deliberate vandalism is very important.

Recommendation:	That the above persons be appointed as Honorary Wardens pursuant to Christchurch City Bylaw 120 Clause 5(ii) and Christchurch City Bylaw 118, Clause 4, relating to the control of parts of the Avon and Heathcote Rivers, certain foreshore and adjacent areas and the city's parks and reserves.

Chairman's Recommendation:	That the above recommendation be adopted.

15. RESOLUTION TO EXCLUDE THE PUBLIC

Below.

Parks Supplementary

WEDNESDAY 11 FEBRUARY 1998

AT 4.00 PM

- 35 -

PARKS AND RECREATION COMMITTEE

RESOLUTION TO EXCLUDE THE PUBLIC

Section 48, Local Government Official Information and Meetings Act 1987.

I move that the public be excluded from the following parts of the proceedings of this meeting, namely item 16.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

		GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER	GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF THIS RESOLUTION

PART A	16.	KENNEDY'S BUSH SCENIC RESERVE EXTENSION	) GOOD REASON TO ) WITHHOLD EXISTS ) UNDER SECTION 7	SECTION 48(1)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Item 16

Conduct of Negotiations

(Section 7(2)(i))

Chairman's
Recommendation:

That the foregoing motion be adopted.

Note

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

"(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

(a) Shall be available to any member of the public who is present; and

(b) Shall form part of the minutes of the local authority."