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CHRISTCHURCH CITY COUNCIL
SPREYDON-HEATHCOTE COMMUNITY BOARD
A G E N D A
TUESDAY 3 MARCH 1998 AT 4.00 PM
AT THE BECKENHAM SERVICE CENTRE
| Community Board: | Oscar Alpers (Chairperson), Carole Anderton, Philip Clearwater, David Drayton, Morgan Fahey, Sonia Gill, Ian Howell, Patricia Hunter, Ann Lewis |
| Community Manager | Committee Secretary |
| Nick Chapman Telephone: 332-3099 |
Shona Willis Telephone: 337-4505 |
APOLOGIES
| 1. | Leave of Absence |
| 2. | Confirmation of Report to Council |
| 3. | Deputations by Appointment: - Sydenham Residents' Group - Sibley's Drain |
| 4. | Correspondence: 4.1 Sydenham Residents' Group 4.2 Port Hills Park Trust Board - Landscaping in Mt Vernon Recption Area |
| 5. | Proposed Road Stopping: Disposal of Redundant Road Widening At No 8 Centaurus Road |
| 6. | Property Purchase for Roading - Lincoln Road |
| 7. | Proposed Road Stopping: Disposal of Redundant Road Widening - Dommett Street |
| 8. | Acquisition of Land for Road - Addington Raceway Ltd |
| 9. | Salt Water Intrusion Trials - Heathcote River |
| 10. | Progress Report - City Streets Capital Works Programme |
| 11. | Parks Capital Works Programme 1997/98 |
| 12. | Community Affairs Committee |
| 12.1 Community Policing - Community Safety from Crime | |
| 12.2 Community Support Groups for Victims of Crime | |
| 12.3 Addington Needs Analysis Research | |
| 12.4 Public Transport Strategy | |
| 12.5 Limited Notification Under the Resource Management Act | |
| 12.6 Community Initiatives | |
| 12.7 Mabel Howard Reserve - King Street | |
| 12.8 Community Graffiti Art Project | |
| 13. | "Creativity Pot" - Suggestions for Making Christchurch An Even Brighter Place |
| 14. | Community Pride Garden Awards |
| 15. | Addington Bush Society |
| 16. | Hoon Hay Park - Donated Play Equipment |
| 17. | The Spreydon-Heathcote Newsletter |
| 18. | Community Board Funding |
| 19. | Turning Point 2000 Project - Native Trees Please |
| 20. | Board Project Proposals 1998/99 |
| 21. | Resolution to Exclude the Public |
1. LEAVE OF ABSENCE
Mrs Ann Lewis has requested leave of absence for the period 1-30 April 1998.
Chairman's Recommendation: That the Board grant leave of absence to Mrs Lewis, as requested.
2. CONFIRMATION OF REPORT TO COUNCIL
| Chairman's Recommendation: | That the report of the Board meeting held on 3 February 1998 be confirmed as a true and correct record of that meeting. |
3. DEPUTATIONS BY APPOINTMENT:
Sydenham Residents Group
Sandra Constable, Secretary of the above group, has requested speaking rights to discuss the sale and development of properties in Strickland Street (Clause 4.1 also refers).
Sibley's Drain
Mr John Skurr wishes to address the Board on his concerns regarding Sibley's Drain.
The Committee Secretary comments: Following a request from the Mayor all work on Sibleys Drain has ceased in the meantime.
4. CORRESPONDENCE:
4.1 SYDENHAM RESIDENTS GROUP
The attached correspondence has been received from the Sydenham Residents Group expressing concern on the sale and development of properties in Strickland Street.
Rob Dally, Property Manager, will be present at the meeting to discuss the issues raised.
4.2 PORT HILLS PARK TRUST BOARD - LANDSCAPING IN MT VERNON RECEPTION AREA
The attached correspondence has been received from the Port Hills Park Trust Board.
The Board has recently completed the construction of a new access road into the park and a paved public car parking area.
The installation of landscaped areas will further enhance the area and a plan has been completed.
There is, however, a short fall of $9000 in the funding of this project and the Trust Board is seeking financial assistance from the community Board.
The Board may wish to consider funding the works jointly from its 97/98 discretionary funds and its 98/99 project funds.
Chairman's Recommendation: For discussion.
| 5. | PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD WIDENING AT NO 8 CENTAURUS ROAD | RR 7069 Map Reference: M 12 |
| Officer responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design |
| Corporate Plan Output: Roading Budget - Land Legalisation | |
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road.
The owners at 8 Centaurus Road have approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.
Approval in principle was given by the Spreydon/Heathcote Community Board at its December 1997 meeting to dispose of the unformed portion of Centaurus Road as the land is not required for road purposes.
Negotiations between the Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.
City Streets agrees with this proposal.
The land is not formed as road but fenced and occupied by a garage by the adjoining owners since prior to 1926.
The plan is attached.
Prior to sale the following resolution No 1 is necessary to initiate the stopping action:
Reason for the Road Stopping
The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes.
Purpose to which the stopped road will be put
The portion of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.
The land is situated alongside and occupied by No 8 Centaurus Road and is irregular in width.
| Chairman's Recommendation: | That the Board recommend to Council:
|
6. PROPERTY PURCHASE FOR ROADING - LINCOLN ROAD RR 7080
| Officer responsible | Author |
| Property Manager | Property Services Officer, Stephen Cribb |
| Corporate Plan Output: City Streets 9.5.0 (Property Purchases) | |
The purpose of this report is to obtain the Board's recommendation that Council approve the total property purchase of a designated road widening property in Lincoln Road required for the proposed four laning of Lincoln Road between Whiteleigh Avenue and Torrens Road.
Negotiations have concluded for the acquisition of the whole property because the road widening required necessitates the removal of the double garage from the front of the property. As a consequence of this, the owners have exercised their rights under Section 64 of the Public Works Act 1981 requiring the Council to purchase the whole property.
| Address: | 189 Lincoln Road |
| Owners: | N P Farrelly & M A Kindelan |
| Area: | 607m2 |
| Legal Description: | Part Lots 2 and 3 DP 2835 CT 353/214 |
| Zone: | Living 2 |
| Valuation: | The Government Valuation as at 1
September 1995: LV: $41,000 VI: $50,000 CV: $91,000 |
| Details of current market value, assessed on the Council's behalf by Robertson Young Telfer Limited and on the owner's behalf by Simes Limited are included in the Public Excluded Section of this report. | |
| Comment: | The property contains a 1920's style bungalow that has been added onto with an overall floor area of 136m2. |
| Construction is of timber frame with weatherboard cladding and corrugated iron roof. Accommodation is provided by three bedrooms, lounge, kitchen, sunroom and laundry which the valuer describes as being in good condition. | |
| Proposed Settlement: | Agreement has been reached and settlement can be achieved on the Council payment of the current pre-severance market value assessed by Robertson Young Telfer Limited |
| Source of Funds: | Annual Plan and budget - City Streets
Page 9.5.0 Code: 25867/090 |
DISPOSAL OF RESIDUAL PROPERTY - 189 LINCOLN ROAD
Following the Council purchase of the property as outlined above it is proposed to legalise the 67m2 road widening severance shown on the attached plan, fence the new road boundary and relocate the garage at a cost of approximately $5,000 and dispose of the balance area at the minimum reserve price assessed by Robertson Young Telfer Limited, details of which are also included in the Public Excluded Section of this report.
This action will release the funds for the purchase of further severances along Lincoln Road.
In order for the disposal to comply with the provisions of the Local Government Act it will be necessary to pass the following resolution No 2:
| Chairman's Recommendation: | That the Board recommend to Council:
|
| 7. | PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD WIDENING DOMETT STREET | RR 7016 Map Reference: K 13 |
| Officer responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design |
| Corporate Plan Output: Roading Budget - Land Legalisation | |
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road.
The owners at No 9 Domett Street have approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.
Approval in principle was given by the Spreydon/Heathcote Community Board at its May 1997 meeting to dispose of the unformed portion of Domett Street as the land is not required for road purposes.
Negotiations between the Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.
City Streets agrees with this proposal.
The land is not formed as road but fenced and occupied by the adjoining owners.
The plan is attached.
Prior to sale the following resolution No 1 is necessary to initiate the stopping action:
Reason for the Road Stopping
The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes.
Purpose to which the stopped road will be put
The portion of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.
The land is situated alongside and occupied by No 9 Domett Street and is 5.03 m in width.
| Chairman's Recommendation: | That the Board recommend to Council:
|
8. ACQUISITION OF LAND FOR ROAD - ADDINGTON RACEWAY LTD RR 6998
| Officer responsible | Author |
| Property Manager | D Falls, Property Services Officer |
| Corporate Plan Output: Capital Outputs - Fixed Assets | |
The purpose of this report is to seek formal Council approval to the acquisition of an 1145m2 area of land from Addington Raceway Ltd, shown marked "A" and "B" on the enclosed plan, to facilitate the construction of the section of Jack Hinton Drive which will provide access to the new WestpacTrust Centre car park, as shown on the enclosed Plan.
Details of the acquisition are as follows:
| Area: | 1145m2 |
| Legal Description: | Pt Lot 1 DP 2836 and Pt Lot 17 DP 2835, CT 39A/1103 and 23A/62 |
| Zone: | O3B (Private Recreation facilities) |
Addington Raceway, who will be sharing the accessway and car park with the WestpacTrust Centre, have agreed to make the land available at no cost in exchange for the Council meeting the cost of forming the road.
| Chairman's Recommendation: | That the Board recommends that the Council accepts the offer by Addington Raceway Ltd as outlined above. |
9. SALT WATER INTRUSION TRIALS -HEATHCOTE RIVER RR 7102
| Officer responsible | Author |
| Water Services Manager | Chris Rance |
| Corporate Plan Output: Waterway Environment Maintenance ( Vol 3, p9.3.21) | |
The purpose of this report is to inform the Board of the outcome of investigations into the use of tidal intrusion as a management tool for aquatic vegetation control in the Lower Heathcote River
EXECUTIVE SUMMARY
This report advises that the proposal to trial tidal intrusion as a method to manage aquatic vegetation has been cancelled.
COMMENT
At its September 1997 meeting, the Spreydon/Heathcote Community Board expressed reservations about the trial use of tidal salt water to control aquatic vegetation in the Lower Heathcote River. The proposed trials followed a study into this option by NIWA and a recommendation to undertake controlled trials.
The Lower Heathcote Environmental Monitoring Team lead by Dr Judith Roper-Lindsay, was commissioned to review the intended trials and recommend appropriate monitoring procedures if the trials went ahead.
The Environmental Team examined various aspects of the proposal and recommended that the salt water tidal intrusion not proceed in the immediate future, pending further consideration of costs and benefits of other options, including a range of harvesting regimes and cessation of harvesting. The Team felt that with a lack of information about the river ecosystem, there was a slight risk that the trials could cause adverse environmental damage.
The Operations staff of the Water Services Unit, have accepted this recommendation and wish to advise the Board that no tidal intrusion trials will be conducted in the Lower Heathcote River in the immediate future.
Board members are reminded that the Water Services Unit will present a report on management options for aquatic vegetation in mid 1998.
Chairman's Recommendation: That this information be received
10. PROGRESS REPORT - CITY STREETS CAPITAL WORKS PROGRAMME RR 7089
| Officer responsible | Author |
| City Streets Manager | Brendan Bisley, Projects Engineer |
| Corporate Plan Output: Pg 9.5.0 | |
The purpose of this report is to provide an update on progress with the City Streets' Capital Works Programme within the Board's area.
A. Kerb and Channel Renewals
i. Burnbrae Street
Full reconstruction. Construction is complete.
ii. Colombo Street (Milton - Devon)
New kerb and channel, footpaths and berms with a 14 m carriageway. Contract has been tendered. Construction underway.
iii. Strickland Street (Leitch - Milton)
Stage 2 of the widening of Strickland Street. Undergrounding will be completed by May, with construction beginning after this.
iv. Scott/Browning Streets
Reconstruction and undergrounding of services. Construction is complete.
v. Collins Street
Reconstruction and undergrounding of services. The undergrounding is being funded from the Urban Renewal Budget. Undergrounding will be completed by May, with construction starting after this.
B. New Construction
i. Entertainment Centre
This project involves the construction of a new road linking the entertainment centre and Whiteleigh Avenue. It also involves the replacement of the existing kerb and channel on the north side of Twigger Street and the formation of a cul-de-sac in Moule Street. Construction is underway.
ii. Centaurus Road Footpath (Bowenvale - Sloan)
Construction of a new footpath adjacent to the river. The project has been deferred.
iii. Cashmere Road Footpath
New path from Fairview to opposite Johnny Walker's shop. Construction is complete.
C. Safety Works
i. Ensors/Opawa
Reconstruction of the existing roundabout to increase vehicle safety through the intersection. Construction is complete.
ii. Barrington/Frankleigh/Milton
Replacement of the existing roundabout with traffic signals. Construction is underway.
iii. Cobham/Lyttelton
Installation of splitter islands in Cobham Street. Construction is complete.
iv. Coronation/Simeon
Installation of splitter islands in Simeon Street. Construction is complete.
v. Milton/Selwyn
Installation of traffic signals. Construction is complete.
vi. Cashmere/Hoon Hay/Worsleys
Realignment of the intersection. Tender has been delayed due to discussions with the residents groups.
vii. Hoon Hay Road Splitter Islands
Project has been delayed due to feedback from the residents.
Chairman's Recommendation: That the information be received.
11. PARKS CAPITAL WORKS PROGRAMME 1997/98 RR 7108
| Officer responsible | Author |
| Parks Manager | Mark Rykers |
| Corporate Plan Output: Capital Outputs Page 9.4.56 to 9.4.83. | |
The purpose of this report is to inform the Community Board on progress on Parks Capital Projects within the Board area as at 31 January 1998.
Overview
Included in this report is a schedule setting out progress details in respect to individual parks capital projects. In general terms the programme is progressing satisfactorily with scheduled completion times likely to be met with the majority of projects.
Chairman's Recommendation: That the information be received.
12. COMMUNITY AFFAIRS COMMITTEE
The Community Affairs Committee met on Tuesday 17 February 1998 and reports as follows:
12.1 COMMUNITY POLICING - COMMUNITY SAFETY FROM CRIME
Police Inspector Tony Scully from the Sydenham Police Station spoke on the proposal to increase the numbers of community police to eight "Patch Officers". These Officers would deal with issues within the Spreydon-Heathcote Community and the move was seen as a positive step towards improving community relationships and responding to social issues.
Inspector Scully outlined that more focus and funds should be given to youth aid and education and he undertook to advise the Committee of any initiatives that it could get involved in.
The Community Manager, Nick Chapman, advised that discussions were underway on the proposal to accommodate 'Patch Officers' at the Beckenham Service Centre.
The Committee requested that the Community be consulted on the proposal before any final decisions were made.
Recommendation: That the information be received.
12.2 COMMUNITY SUPPORT GROUPS FOR VICTIMS OF CRIME
Gary Cartwell, Co-ordinator of Victim Support, spoke to the Committee on his organisation's role in the community.
He advised that there was one full time staff member and up to 70 volunteers who were divided into call out, court and homicide support groups.
The Committee, when discussing the issue, expressed concern at the lack of public awareness of these support groups.
It was resolved that the Sub-Committee established to consider funding of community safety from crime initiatives be given further background on the group and be asked to consider appropriate funding for suitable projects.
Recommendation: That the information be received.
12.3 ADDINGTON NEEDS ANALYSIS RESEARCH
Jane-Kate Parrett, Assistant Community Activities Officer, made a presentation to the Committee on the process engaged to carry out the above research.
The Committee discussed at length issues including: the size of the area involved, type of and extent of questions and elected member involvement.
Recommendation: That the information be received.
12.4 PUBLIC TRANSPORT STRATEGY
The Committee considered the Public Transport Strategy Discussion Document and requested that the following points be noted in the submission.
A Public Meeting held at the Service Centre on 19 February was attended by 40 people.
Recommendation: That the information be received.
12.5 LIMITED NOTIFICATION UNDER THE RESOURCE MANAGEMENT ACT
The Committee was given delegated authority to make a submission on behalf of the Board. John Gibson (Team Leader, Planning Applications) was present to outline the proposed changes and their possible implications.
The Committee was concerned that the proposed changes went against the principle of the Resource Management Act in that environmental groups, residents' groups and concerned residents would no longer have the right to object.
The Committee could see the merit in streamlining the resource consent process, but had reservations that people with valid objections would have difficulty in expressing their views.
A submission incorporating the above comments is to be lodged with the Ministry for the Environment.
Recommendation: That the information be received
12.6 COMMUNITY INITIATIVES
Members considered possible initiatives for enhancing social cohesion and discussed a number of worthy ideas.
| Recommendation: |
|
12.7 MABEL HOWARD RESERVE - KING STREET
Linda Constable, of the Sydenham Residents' Group, spoke to the Committee on the proposal to organise a family fun day at the opening of Mabel Howard Reserve on Sunday 8 March.
The Sydenham Residents' Group was asked to give feedback to the Committee at its next meeting.
| Recommendation: | That the Board allocate up to $300 of the Community Initiative fund towards entertainment for the function. |
12.8 COMMUNITY GRAFFITI ART PROJECT
Janet Luxton, Community Arts Worker, spoke on the targeted youth education initiative which involved youth with a record of tagging in an educative community project.
This initiative would cover three community board areas and funding was also being sought from the Hagley-Ferrymead and Burwood/Pegasus Community Boards.
Ms Luxton outlined a proposal in the Spreydon Heathcote area which involved a graffiti aerosol art piece, being painted on the implement shed and toilet block at Waltham Park.
It was also suggested that this project should be carried out in conjunction with the repainting of the existing mural.
| Recommendation: | That the Board allocate $6,128 of its 1997/98 Project fund for Community Initiatives to the repainting of the existing mural and a graffiti aerosol art piece at Waltham Park. |
| Chairman's Recommendation: | That the report of the Community Affairs Committee meeting be received and the recommendations adopted. |
| 13. | "CREATIVITY POT" - SUGGESTIONS FOR MAKING CHRISTCHURCH AN EVEN BRIGHTER PLACE | RR 7156 |
| Officer responsible | Writer |
| Community Manager | Nick Chapman |
| Corporate Plan Output: Public accountability | |
The purpose of this report is to seek the Board's views on the possible adoption of creative suggestions received from the public at Beckenham Service Centre.
Members will be aware that following an initiative of the Mayor there is now a "Creativity Pot" at the Service Centre. Members of the public are urged to give their creative suggestions for making Christchurch an even brighter place.
A list of suggestions received is attached.
The Board may wish to consider adopting some of the more practical ideas suggested for the Spreydon/Heathcote area
Chairman's Recommendation: For discussion.
14. COMMUNITY PRIDE GARDEN AWARDS RR 7157
| Officer responsible | Writer |
| Parks Manager | Robyn Taylor |
| Corporate Plan Output: Elected Member Representation 3.1 text 8 Objective 3 | |
At the February meeting of the Spreydon/Heathcote Community Board $1,000 was granted to sponsor the 1998 Community Pride Garden Awards. This award acknowledges residents personal contribution towards maintaining Christchurch as the 'Garden City of the World'.
The initial $1,000 allocated was to cover the costs of certificates, postage, advertising and labour to ensure the appropriate person was awarded a certificate.
The Christchurch Beautifying Association have identified 200 gardens within the Spreydon and Heathcote Wards worthy of recognition. It has been requested by a Board Member that a more formal acknowledgment be made for the awards through provision of a morning or afternoon tea with presentation of framed certificates.
The functions could be catered for at the Cashmere Club for Heathcote Ward residents and at the Hoon Hay Club for Spreydon residents. This would keep the presentations within the local area so that residents travelling time would be kept to a minimum and two presentations would enable the size of group to be more manageable.
To provide for the presentation the costs would be substantially increased, however the functions would provide a good opportunity for Board members to meet with residents within their Wards, who have contributed to the Garden City Image.
Costs for the morning or afternoon tea is $5.50 per head and frames for the certificates are $5.00 each. Total cost for both the Spreydon and Heathcote functions would be $2,852.00.
| Recommendation: | That the Spreydon/Heathcote Community Board fund a further $1,852.00 from Community Initiatives fund to fund presentations of the Community Pride Garden Awards. |
| Chairman's Recommendation: | For discussion. |
15. ADDINGTON BUSH SOCIETY RR 7158
| Officer responsible | Writer |
| Parks Manager | Robyn Taylor, Area Parks Officer |
| Corporate Plan Output: Elected Member Representation 3.1 text 8 | |
The purpose of this report is to request Board funding to further support the efforts of the Addington Bush Society and its work in establishing native plant habitats in the Addington area.
Background
The Addington Bush Society began in 1994 when eight residents purchased a block of land and planted 2,500 trees on this and their surrounding back yards. The Bush includes Totara, Broadleaf, five-finger, cabbage tree and silver fern. It will become a protected habitat for native bird and insect life. All plants chosen historically grew in this area.
Present members of the society include individuals, Addington and Sacred Heart Schools, Forest and Bird, Addington Residents Association and the Water Services Unit of the City Council. The success of the project has encouraged other residents who now want to expand the planted area to include: The sides of the motorway, schools, council and railway land and more back yards.
All money donated is spent on trees which are grown in the back yards of local residents who act as "babysitters", and grow the plants on until reading for planting out.
The Addington Bush Society is requesting $2000 for the purchase of potting mix, pots and planter bags (All the labour associated with their projects is on a voluntary basis). Money will also be used to assist in the production of "The Bush Telegraph" newsletter.
A member of the Addington Bush Society will be in attendance at the meeting to answer any queries.
| Chairman's Recommendation: | That the Spreydon/Heathcote Board allocate $2000 from its Community Initiative Fund to the Addington Bush Society to support their ongoing environmental enhancement work. |
16. HOON HAY PARK - DONATED PLAY EQUIPMENT RR 7159
| Officer responsible | Writer |
| Parks Manager | Brent Smith, Contract Management Team Leader |
| Corporate Plan Output: Elected Member Representation 3.1 text 8 | |
The purpose of this report is to seek funding from the Spreydon/Heathcote Community Board for the installation of a donated play structure.
BACKGROUND
With Operation Deep Freeze closing at it's Harewood base, it is currently disposing of many of it's assets. Included in this is a near-new childrens' play structure. Operation Deep Freeze contacted the Parks Unit (via the Mayor's Office) with a view to donating the equipment for a needy area in Christchurch. Whilst many sites were considered, Hoon Hay Park was decided upon, and this has been conveyed back to the Operation Deep Freeze management. However, because this gift is most unexpected, there is no provision in the Parks Budget to fully fund its installation this year.
CURRENT
The Parks Unit can fund the $7500 needed to install the softfall area underneath the equipment (from it's playground undersurfacing budget), the following amounts are still needed to fund the relocation of the equipment:
| (1) | Dismantle and remove from the existing site | $1200.00 |
| (2) | Reinstall at Hoon Hay Park (includes concrete footings) | $1500.00 |
| (3) | Removal of the old "fort"
structure at Hoon Hay Park (The timber from the old "fort" structure will be reused at Halswell Quarry). |
$1400.00 |
| (4) | Purchase and installation of a 4-bay swing set to go with the donated equipment. (There are currently no swings included in the set). | $1600.00 |
| $5700.00 |
We have been provided with an excellent opportunity to provide some new facilities for this area, and with the Parks Unit and Spreydon/Heathcote Community Board working together, we can achieve this aim.
There has been a suggestion that the play equipment could be more appropriately located in Spreydon Domain. Operation Deep Freeze staff have indicated that they find Hoon Hay Park more suitable.
| Chairman's Recommendation: | That the Board consider funding the required $5700-00 from its 1997/98 Discretionary Fund. |
17. THE SPREYDON/HEATHCOTE NEWSLETTER RR 7160
| Officer responsible | Writer |
| Community Manager | Jane Parrett |
| Corporate Plan Output: C.P. Community Activities 6.7 text 6 | |
The purpose of this report is to request $400 from the 1997/98 and $1200 from 1998/99 Discretionary Funds for an extension of the Spreydon/Heathcote Newsletter.
The Spreydon/Heathcote Newsletter is generating a number of phone calls from Spreydon Heathcote residents and community groups with suggestions, congratulations and requests to place advertising in the newsletter.
Obviously space is at a premium in the newsletter so any advertising would require an extra page. Staff have investigated options for extending the newsletter and the most cost efficient option is a longer A4 sheet folded into 3 segments. This adds an extra cost of $350-$400 for printing 19,000 copies of the S/H newsletter.
The 3rd segment would be used for information on non-profit community groups in the Spreydon Heathcote wards. It would be on a first in first served basis and only for non profit groups in the Spreydon Heathcote wards would be given advertising space.
This addition to the newsletter would provide valuable information to our residents, increasing their awareness of what is available in their community.
| Chairman's Recommendation: | That the request be declined, and the issue considered in relation to a Community Directory. |
18. COMMUNITY BOARD FUNDING RR 7161
| Officer responsible | Writer |
| Community Manager | Shona Willis, Committee Secretary |
| Corporate Plan Output: Community Board Funding | |
Discretionary Funds
The attached schedule details funds spent to date and includes those requests being considered by the Board at tonight's meeting.
Community Initiatives
At the 25 November 1997 meeting the Board reallocated $18,000 of the Project Funds set aside for community safety from crime to a community initiative fund.
The following schedule outlines requests and projects that could be funded from this pool.
| PROJECT | AMOUNT | BALANCE |
| Opening balance | $18,000 | |
| *Mabel Howard Reserve (Opening Day) | $300 | $17,700 |
| *Community Graffiti Art Project | $6128 | $11572 |
| *Community Pride Garden Awards | $1852 | $9720 |
| *Community Newsletter | $400 | $9320 |
| *Addington Bush Society (Environmental Enhancement) | $2000 | $7320 |
* for decision at the Board 3 March meeting.
Chairman's Recommendation: That the information be received.
19. TURNING POINT 2000 PROJECT - NATIVE TREES PLEASE RR 7162
| Officer responsible | Writer |
| Community Manager | Shona Willis, Committee Secretary |
| Corporate Plan Output: | |
The purpose of this report is to present funding options for Native Trees Please.
Board Members will recall that the Board resolved at its 3 February meeting, to provide seeding funding to a total of $10,000 and requested that staff report back on funding sources.
Native Trees Please is part of the year 2000, celebrations. The idea is to give school children the opportunity to plant a tree in an area of reserve land.
Funding options are:
| 98/99 Board Project funds | or | Board Discretionary funds |
| 99/2000 Board Project funds | or | Board Discretionary funds |
| Chairman's Recommendation: | That $4,000 be allocated in 1997/98 and $3,000 be allocated from the Board project funds in each of 1998/99 and 1999/2000. |
20. BOARD PROJECT PROPOSALS 1998/99 RR 7163
| Officer responsible | Writer |
| Community Manager | Anne Cosson, Customer Services Officer |
| Corporate Plan Output: Board Project Proposals | |
The purpose of this report is to request that the Board determine the allocation of its 1998/99 Project funds.
A special seminar was held on Monday 9 February 1998 at 4.30 pm to discuss the proposals.
The original 1998/99 Project Proposals are attached. From the seminar, suggestions were made to alter the original project proposals.
The following are reasons and Recommendations for the alteration to the original.
| Parks | Recommendation |
| Ernlea/Thorrington Walkway | Wait till 1999/2000 Annual Plan. |
| Addington Bush Society | Funding from 1998 Community Initiatives$1,500. |
| Hillsborough Domain Play | Investigate closing Curries Road playground and relocate anything suitable to Hillsborough. Redirect future provision for Curries Road to Hillsborough Domain. |
| City Streets | Recommendation |
| Riverlaw Tce | Wait for LATMS in 4 years time. |
| Centaurus Road | Report to Board at some stage. |
| Huntsbury Avenue | Report to Board at some stage. |
| Community Activities | Recommendation |
| Kidsfun | Relocated under children and youth out of school programme ($5,000 added to $20,000) |
| Kingdom Resources Ltd | The requested $30,000 dropped to $20,000 |
| Risingholme Community Centre | The requested $30,000 dropped to $10,000. Other funding sources. |
| Recreation Worker - Pioneer Stadium |
Requested $10,000 dropped to $7,500 (reduced term of employment) |
| Recreation Facilitator - Community Centres |
Requested $15,000 dropped to $6,000. (Recreation worker from Pioneer may be able to pick up the work). |
Spreydon-Heathcote Community Board Project Funds - 1998/99
| LOCATION | PROJECT/DESCRIPTION | BOARD OBJECTIVE | ESTIMATED COST | BENEFIT | YEAR PRORAMMED | OFFICER PRIORITY |
| PARKS: | ||||||
| Hoon Hay Park | New toilet block. As a result from Safer Parks Strategy meeting with local children - would be funded $35,000 97/98 & 98/99 | 5 | $70,000 ($35,000 97/8) ($35,000 98/9) |
Safer parks $35,000 already set aside. | 2001/2002 | 1 |
| Spreydon Domain | Play equipment installation | 1.5, 6.3 and 6.4 | $25,000 | Provision of children’s play facility | 2001/2002 | 3 |
| Total | Board Report $60,000 | |||||
| CITY STREETS: | ||||||
| Cashmere/Hoon Hay/ Worsleys Road | Widening of intersection Board committed $34,000 97/98. Total project amount is $65,000 | Total $65,000 97/98 - $34,000 98/99 - $32,000 |
To improve traffic safety | 1998/99 | 1 | |
| Somerset Crescent | Reconstruction of kerb and channel and footpath. Shortfall of $40,000 to start project. Money has been diverted in annual plan. | 5.4 | $40,000 | To improve traffic safety around the entrance to Addington School | 1998/99 | 1 |
| Speed humps for one of the following | $10,000 | |||||
| Waimea Terrace (Colombo to Birdwood) | Speed humps as in LATMS | $10,000 | To improve traffic safety | 2 | ||
| Riverlaw Terrace (Armstrong to Ensors) | Humps as in LATMS | $20,000 | To improve traffic safety | 2 | ||
| Fisher Avenue (Norwood to Eastern) | New hump mid block and rebuild humps at Norwood. Has no vertical height. | $5,000 | To improve traffic safety | 3 | ||
| Cashmere/Barrington (Purau NE Corner) | Ask for funds for kerb build out to slow vehicles from Colombo Street approach. | $15,000 | To improve traffic safety | 4 | ||
| Total | $50,000 | |||||
| COMMUNITY ACTIVITIES: | ||||||
| Spreydon-Heathcote | Local community gathering events | 1, 5.1, 8.1 | $6,000 | Strengthening community links | 1 | |
| Spreydon-Heathcote | Kingdom Resources Ltd Local Employment Service | 6.1, 6.4, 8.2 | *$20,000 | 60
Spreydon-Heathcote residents in one-on-one employment
service, 60 Spreydon-Heathcote residents in Finders Keepers and one day employment Courses |
1 (Board to determine degree of support) |
|
| Spreydon-Heathcote | Risingholme Community Centre | 4, 6, 7, 8 | *$10,000 | Electrical
and plumbing costs Increased usage of facility Better meeting community needs Maintaining upgrading heritage facility |
1 (External funding to be pursued) |
|
| Spreydon-Heathcote | School transport fund | 6, 7 | $3,000 | Allowing healthy development - experiences not otherwise available. | 1 | |
| Spreydon-Heathcote | Community Awards | 8.4 | $2,000 | Recognise and reward community service generally encouraging further service. | 1 | |
| COMMUNITY ACTIVITIES: | ||||||
| Spreydon-Heathcote | Funding local community projects (community safety from crime, health and education) | 5,6,7,8 | $30,000 | Safer community. Increased social cohesion, health and education. | 1 | |
| Spreydon-Heathcote | Children and Youth out of school programmes Kids fund | 5,6,7 | $25,000 | Supporting and subsidising programmes | 1 | |
| Spreydon-Heathcote | Hoon Hay Youth Centre (rental, rates, insurance) | 3,4,5,6, 6.2, 7,8 |
$10,000 | Continued base for services to be delivered | 1 | |
| Spreydon-Heathcote | Recreation worker - Pioneer Stadium | 6.3, 6.4, 6.5 | $7,500 | Ensure extra utilisation of major facility and meet local recreation needs | 1 | |
| Spreydon-Heathcote | Rowley Resource Centre (rental, rates, insurance | 5,6,7,8 | $8,500 | Continued base for services to be delivered | 1 | |
| Spreydon-Heathcote | Information sharing project newsletters | 1,2,8 | $6,000 | Residents awareness raised to community activities projects | 1 | |
| Spreydon-Heathcote | Recreation Facilitator - Community Centres | 6,8 | $6,000 | Increase use of community centres through meeting community needs | 2 (to be developed) | |
| Spreydon-Heathcote | Community Initiatives - education (outcomes from focus meetings) | 7,8 | $10,000 | Allowance to respond to outcomes from education focus meetings | 2 (to be developed) | |
| Spreydon-Heathcote | Business Liaison Officer | $8,000 | Car and office expenses | |||
| Total | $152,000 | |||||
* Amount recommended by Board Seminar Group
Unfortunately Cashmere/Hoon Hay/Worsley Road widening, was left off the original project proposal list. Last year the Board committed $34,000 to 97/98 project funds. The project total is $65,000. Another $32,000 is required for 98/99.
The proposals total:
| Parks | $60,000 |
| City Streets | $50,000 |
| $32,000 Cashmere/Hoon Hay (Worsley) Road intersection | |
| Community Activities | $152,000 |
| $294,000 |
The amount available at present is $300,000 and $50,000 of this has been historically kept as discretionary funds for distribution throughout the year.
The Board may like to consider retaining less discretionary funds in order to fund more projects.
Another option would be to reduce allocations to non specific projects such as:
The Board's Project funding allocations need to be finalised by 6 March.
| Chairman's Recommendation: | That projects be reduced to $250,000 to leave $50,000 discretionary funds. |
21. RESOLUTION TO EXCLUDE THE PUBLIC
TUESDAY 3 MARCH 1998, AT 4.00 PM
SPREYDON/HEATHCOTE COMMUNITY BOARD
21. RESOLUTION TO EXCLUDE THE PUBLIC
Section 48, Local Government Official Information and Meetings Act 1987.
The Chairman will move that the public be excluded from the following parts of the proceedings of the meeting, namely clause no 22.
The general subject of the matter to be considered while the public is excluded, the reason for passing the resolution in relation to the matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of the resolution are as follows:
| GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED | REASON FOR PASSING THE RESOLUTION IN RELATION TO EACH MATTER | GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION |
| 22 PROPERTY PURCHASE FOR ROADING 189 LINCOLN ROAD | GOOD REASON TO WITHHOLD EXISTS UNDER SECTION 7 | SECTION 48(1)(a) |
The resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
Item 22 Protection of Privacy of Natural Persons Section 7(2)(a)
NOTE
Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:
"(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof)
(a) Shall be available to any member of the public who is present; and
(b) Shall form part of the minutes of the local authority."