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Christchurch City Council
SHIRLEY/PAPANUI COMMUNITY BOARD
AGENDA
WEDNESDAY 4 MARCH 1998
AT 4.00 PM
IN THE BOARD ROOM, PAPANUI SERVICE CENTRE,
CNR LANGDONS ROAD AND RESTELL STREET
| Community Board: | Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce, Mrs Anne Carroll, Mr Graham Condon, Mr Newton Dodge, Mr Gordon Freeman, Mr Garry Moore, Sue Wells, Mr Steve Wright. |
PART A - MATTERS REQUIRING A COUNCIL
DECISION
PART B - REPORTS FOR INFORMATION
PART C - DELEGATED DECISIONS
INDEX
| 1. | APOLOGIES | |
| PART C | 2. | CONFIRMATION OF MEETING REPORT |
| PART B | 3. | DEPUTATIONS BY APPOINTMENT |
| PART B | 4. | GOOD NEIGHBOUR AWARD |
| PART B | 5. | FORFAR STREET PRE-SCHOOL |
| PART C | 6. | PARENTING WITH CONFIDENCE |
| PART B | 7. | SUPERMAP |
| PART C | 8. | SHIRLEY RUGBY LEAGUE -- MACFARLANE PARK LIGHTS |
| PART B | 9. | ENCOURAGING BETTER NEIGHBOURHOODS |
| PART B | 10. | BELFAST AND NORTHCOTE KIDSFUN |
| PART B | 11. | PARKS CAPITAL WORKS PROGRAMME 1997/98 |
| PART B | 12. | CORNWALL STREET -- RECONSTRUCTION |
| PART B | 13. | DARROCH STREET -- SUBDIVISION |
| PART B | 14. | CANAL RESERVE DRAIN IMPROVEMENTS |
| PART A | 15. | PROPOSED LIMITED ACCESS ROAD: MARSHLAND ROAD QUEEN ELIZABETH II DRIVE TO MAIN NORTH ROAD |
| PART A | 16. | DEDICATION OF ROAD RESERVE AS ROAD -- 298 LOWER STYX ROAD |
| PART B | 17. | REPORT UPDATES |
1. APOLOGIES
2. CONFIRMATION OF MEETING REPORT
The report of the Ordinary Meeting of 4 February 1998 has been previously circulated.
| Chairperson's Recommendation: | That the report of the Shirley/Papanui Community Board Ordinary meeting of 4 February 1998, as circulated, be confirmed. |
3. DEPUTATIONS BY APPOINTMENT
(a) Rae Knutsen and John Taylor representing Turning Point 2000 wish to address the Board with regard to a Gardens 2000 Project. Their booklet `Native Trees Please' has been circulated separately to Board members.
(b) The Ouruhia Residents Association have requested speaking rights to address the Board on the subject of the Ouruhia Radio transmitter.
(c) Mr Andrew Crossland has requested speaking rights to bring to the Board's attention roading issues regarding Kinleys Lane (off St Albans Street). He will be present at 5.30 pm.
4. GOOD NEIGHBOUR AWARD
Presentation of the Board's first Good Neighbour Awards are to be made by the Chairperson.
5. FORFAR STREET PRE-SCHOOL RR 7147
| Officer responsible | Author |
| Community Manager | Bruce Meder, Community Activities Officer |
| Corporate Plan Output: Community Services | |
The purpose of this report is to present the Forfar Nursery and Pre-school to the Community Board and to seek formal recognition of the group under the Christchurch City Council policy. Ingrid Stonhill, President, will be present to answer any questions.
Background
Members will recall that this organisation approached the Board last year for funding to carry out work required by Healthlink South. The group is now seeking formal approval under the Christchurch City Council Childcare Policy.
The Policy
Under the Christchurch City Council Policy, Community Creches should be:
Forfar Nursery and Pre-school fulfils all three of these criteria.
The future
Under the policy any such approved organisations could be eligible for the following from the Council:
- local pre-school population;
- location and types of other preschool services;
- suitability of existing or alternative premises;
- support of the local community;
- socio-economic status of the area;
- ability of the local community to fundraise;
- availability of other options for assistance and funding, including user charges.
It should be noted that the Forfar Nursery and Pre-school is not seeking any of the above assistance at this stage and is not expecting to do so in the foreseeable future.
| Chairperson's Recommendation: | That the Board recommend to the Community Services Committee that Forfar Nursery and Pre-school be recognised as a community creche under the Christchurch City Council Childcare Policy. |
6. PARENTING WITH CONFIDENCE RR 4475
| Officer responsible | Author |
| Community Manager | Bruce Meder, Community Activities Officer |
| Corporate Plan Output: Community Activities | |
The purpose of this report is to seek funding to assist Mairehau High School to run a Parenting with Confidence seminar in April.
Board members will recall that early last year Papanui High School held a Parenting with Confidence seminar, which the Board supported. That seminar was very successful. It was suggested that a similar seminar be held to cater for parents in the Shirley Ward.
Mairehau High School and its PTA are planning to hold the seminar over two evenings (7/8 April 1998). Invitations are being sent to parents from Shirley Boys' High School, Marian College and the various contributing schools to Mairehau High School.
Within a 2 km radius of Mairehau High School there is a 20.5% unemployment rate (compared with the whole of Christchurch 17.7%) and 7.5% of families have an income of less than $20,000 (compared with the whole of Christchurch 5%).
Mairehau High School is seeking $1,500 to help support this seminar. The full cost of the seminar is expected to be around $3,500.
| Recommendation: | That Mairehau High School be thanked for offering the Parenting with Confidence seminar and that $1,500 be allocated from the Community Services Fund to help subsidise this seminar. |
| Chairperson's Recommendation: | That the officer's recommendation be adopted. |
7. SUPERMAP
| Officer responsible | Author |
| Community Manager | Bruce Meder, Community Activities Officer |
| Corporate Plan Output: Elected Member Advice | |
The purpose of this report is to advise members of the capacity to utilise Supermap at the Papanui Service Centre.
Supermap
Supermap is a computer software programme from Statistics NZ. It allows a wide range of statistical information to be obtained. It covers the entire country down to single mesh blocks and contains the information from both the 1991 and 1996 census.
This database will be enormously useful in research, planning and design. Any Board member wishing to view or obtain information from this database should contact the author of this report in the first instance.
Chairperson's Recommendation: That the information be received.
8. SHIRLEY RUGBY LEAGUE -- MACFARLANE PARK LIGHTS RR 7145
| Officer responsible | Author |
| Community Manager | Bruce Meder, Community Activities Officer |
| Corporate Plan Output: Community Facilities | |
The purpose of this report is to seek Board approval for discretionary funds to meet the costs of lighting in MacFarlane Park.
Background
In 1997 the Shirley Rugby League Football Club applied to New Zealand Lotteries for funding to install floodlights in MacFarlane Park. Two past committee members entered into a contract with Connetics to install these lights on the understanding that full funding would be available from Lotteries. Unfortunately, New Zealand Lotteries funded only $1,687.50 of the total of $4,480.22, leaving a balance of $2,792.72 outstanding.
There have recently been a number of changes within the management of the Shirley Rugby League Football Club. The Club is not in a position to pay this outstanding fee at present.
The lights do add a significant amenity to the park and are useful to other organisations using the facility.
| Recommendation: | That the Board make a grant of $2,792.72 from its Discretionary Funds and that the amount be paid directly to Connetics. |
| Chairperson's Recommendation: | That the Hillary Commission be requested to grant $2,000 and the Board grant $792.72 from Discretionary Funds towards the cost of floodlighting in MacFarlane Park. |
9. ENCOURGAGING BETTER NEIGHBOURHOODS RR 6816
| Officer responsible | Author |
| Community Manager | Committee Secretary, Barbara Lindsay |
| Corporate Plan Output: Community Activities | |
The purpose of this report is to advise the Board of progress towards Neighbourhood Week, commencing on 1 March.
Neighbourhood Week 1-7 March
The Committee met on 10 and 23 February when it received reports of progress on action taken in promoting the concept of Neighbourhood Week and on community events that are to take place during this week.
Representatives from the other Community Boards were invited to attend and were able to report the extent of their Boards' involvement.
The Shirley/Papanui Community Board has advertised widely through the media, written to various groups in its area and displayed posters, with the aim of encouraging people to make a special effort during this week to befriend their neighbours.
Several grants have been made to community groups to hold neighbourhood parties and assistance given with producing invitations.
Good Neighbour Award
Following advertising, several nominations have been received for the first Good Neighbour Award, one for each of the Shirley and Papanui wards to be presented at the start of this meeting.
Neighbourhood Support Group List
The list of co-ordinators for Neighbourhood Support Groups city-wide continues to be updated as the Police receive the responses to the letter and circulars. It will be the duty of Community Constables to maintain this list in the future and to add new names as new groups are formed. They are to receive training on the computer programme involved.
Chairperson's Recommendation: That the information be received.
10. BELFAST AND NORTHCOTE KIDSFUN RR 7144
| Officer responsible | Author |
| Community Manager | Vanessa Taylor, Recreation Coordinator |
| Corporate Plan Output: Community Activities | |
The purpose of this report is to advise the Board of community and recreation activities in its area.
Introduction
The Northcote and Belfast programmes ran consecutively during the school holiday period, from 12 - 23 January. Each programme was a week long. The programmes were based at Northcote Primary School and Belfast Primary School which proved to be excellent venues, providing great indoor/outdoor facilities for the community.
Attendances at Northcote were 146 over the week, averaging 29.2 per day (the maximum intended was 30 per day). The Belfast programme attracted 128 over the week, average 25.6 per day (maximum intended 30 per day).
Activities on both programmes involved: orienteering, painting, party time, making scroggin and trips to Spencer Park, QEII, Jellie Park and Chipmunks on the final day.
Staff Training
A staff training session was held on 11 January for all staff. The first session was for new leaders, taking them through the Christchurch City Council Health and Safety Guidelines, behavioural management strategies, first aid and team building. Programme content and availability for certain days and programmes was also covered, for all staff.
At the conclusion of the programme, an afternoon tea was hosted at the Belfast Primary School, incorporating both programmes. This was attended by Bruce Meder, Community Activities Officer, and Yvonne Palmer, Shirley/Papanui Community Board. Leaders were thanked for their time and efforts with a certificate and a written reference was mailed to them.
Promotion and Advertising
Event promotion was sent to schools in the surrounding areas. The programme was also advertised over community notice boards and at City Council Service Centres.
Comments by Parents
Very favourable comments have been received from parents in appreciation of the pleasant and helpful attitude of staff, and care in looking after the special needs of some children. There was a request for an earlier start for programme, 8.40 am.
| Chairperson's Recommendation: | That the information be received and that Vanessa Taylor be thanked for the work she has carried out in the Shirley/Papanui area. |
11. PARKS CAPITAL WORKS PROGRAMME 1997/98 RR 7107
| Officer responsible | Author |
| Parks Manager | Mark Rykers |
| Corporate Plan Output: Capital Outputs Page 9.4.56 to 9.4.83. | |
The purpose of this report is to inform the Community Board on progress on parks capital projects within the Board area as at 31 January 1998.
Overview
Included in this report is a schedule (attached) setting out progress details in respect to individual parks capital projects. In general terms the programme is progressing satisfactorily with scheduled completion times likely to be met with the majority of projects.
Exception Reports
Set out below are projects that are anticipated to be delayed or deferred.
| Project | Comment | Recommended/Confirmed action |
| Champion Reserve - Playground upgrading | Deferred until land exchange and associated works are resolved. | Reallocated to Sheldon Park play equipment (adjacent to Pentland) |
| Tullet Park Drainage | Deferred until adjacent residential development is completed. | Reallocated to Sheldon Park and Papanui Domain drainage. |
Chairperson's Recommendation: That the information be received.
12. CORNWALL STREET -- RECONSTRUCTION
| Officer responsible | Author |
| Community Manager | Alister Whitteker, Community Technical Officer |
| Corporate Plan Output: Kerb and Channel Replacement | |
The purpose of this report is to arrange for a date for a public meeting to discuss the reconstruction of Cornwall Street between Edgeware Road and Cranford Street.
At the Board's meeting in February a proposal was presented for the reconstruction of Cornwall Street.
Board members will recall that at the time of a survey of residents in the street with regard to the proposed road stopping of the street, an undertaking was given that a public meeting would be held to discuss the proposed reconstruction of the street.
The publicity pamphlet seeking comments on the proposed reconstruction has recently been distributed to local residents, requesting a response by 23 March. It is suggested that a date not more than two weeks out from the Board meeting be agreed upon.
| Recommendation: | That the Board consider an appropriate time for a public meeting to discuss the proposal. |
| Chairperson's Recommendation: | That a meeting with residents be held on Thursday 12 March at 7.30 pm. |
13. DARROCH STREET -- SUBDIVISION RR 7195
| Officer responsible | Author |
| City Streets Manager | Lindsay Eagle, Area Engineer |
| Corporate Plan Output: Road Network Improvements | |
The purpose of this report is to inform the Board of the developments associated with the subdivision to the north of Darroch Street, and the resultant effects on the traffic system at its intersection with SH1 (Main North Road).
Background
A street-side meeting was held at number 24 Darroch Street on 18 November 1997, to discuss some of the concerns which residents had about the way the subdivision was developing. The meeting was attended by 23 people plus Councillor Gordon Freeman and Council officers Lindsay Eagle of City Streets and Neville Stewart of Waste Management.
Questions which arose concerning the subdivision and site works included:
It was agreed that reports would be provided as soon as possible to provide information to cover the issues raised and to be sent to all the residents affected, Councillor Freeman and the Community Board.
This report has been delayed while initial attempts were made to determine what improvements could be initiated to alleviate the access and egress problems at the Main North Road intersection.
Reports
The report from the Waste Management Unit on the Belfast Waste Water Treatment Plant Options which was presented to the Board meeting on 29 October 1997, covers all of the issues which have been raised and it is attached for the information of the residents.
Rodney Halliday, Assistant Planner, Fendalton Service Centre, has prepared a report which addresses the issues raised concerning the resource consents for the Zone change and the subdivision consent, which is also attached.
Traffic Matters
Mike Calvert, who was the Transportation Planning Engineer for the Council at the rezoning hearing, has verified that he anticipated that the area under consideration could be developed to provide up to 60 allotments. His evidence was based on an additional traffic generation of up to 1000 vehicle trips per day and he had calculated that this could result in an average extra delay of 35 seconds per vehicle trying to access the Main North Road during the morning peak traffic flow and that this would compound with the traffic growth (3.5% p.a.). His submission at the hearing recommended that the rezoning be turned down due to the potential traffic problems.
The present cross-section of the intersection is inadequate to provide sufficient room for turning bays and access lanes for the existing volume of traffic from Darroch Street. Cyclists are directed onto the footpath and parking is banned to provide two through traffic lanes in each direction.
Improvements to the right turn facilities etc could be undertaken if the road widening areas currently designated were used for road reconstruction, however
SH1 is Transit New Zealand road, as also are the designations. Transit has conveyed that no work is programmed for this intersection as there is no accident history or reported delays and hence no determined benefit cost.
The situation may be alleviated to a minor extent with modifications resulting from a proposed commercial development on the eastern side of SH1 close to this intersection.
Summary
Building sites are being developed only on that area of land which was rezoned residential, at a density which is permitted in this zone.
The sewage system can cope with the additional number of units but is approaching its capacity.
The Regional Council granted consent for the stop bank to be relocated on the rural zoned area.
The provision for development of a through road to Dickeys Road is a condition of the development consent and is being constructed to the northern boundary of this subdivision.
The hearing panel did recognise that traffic problems would result from allowing the change of zoning and subdivision but did not consider that this was sufficient reason to turn down the application. Improvements to the intersection with the Main North Road will have to be negotiated with Transit and this apparently is likely to be long term. The Council will endeavour to force attention on the importance of improving this intersection. As building in the subdivision develops there will be increasingly long delays with access and egress.
Environmental Services Subdivisions Engineering Officer, Bruce Craig, has been closely supervising the dust control measures despite the extraordinary dry season to ensure that dust nuisance is kept as low as possible.
| Recommendation: | That the information be received. |
| Chairperson's Recommendation: | That the information be received and that the Board meet with Transit New Zealand to discuss the issues raised. |
14. CANAL RESERVE DRAIN IMPROVEMENTS RR 7117
| Officer responsible | Author |
| Water Services Manager | Alan Cutler, Landscape Architect |
| Corporate Plan Output: Utility Waterway Improvement, Vol 1, page 9.3.38 | |
The purpose of this report is to update the Shirley/Papanui Community Board on the community consultation and design process for improvements to Canal Reserve Drain.
Guide Tours
The Water Services Unit arranged two guided tours of enhanced waterways in November 1997. Details on the attendance, the tour and public opinions from the tour were reported back to the community in the form of a Water Services Unit Information Pamphlet (November 1997).
Information Pamphlet (November 1997)
The information pamphlet was mailed to all properties beside Canal Reserve Drain and circulated via the Council's internal system. The notice informed residents that survey work was soon to proceed as part of the preliminary information gathering exercise. A questionnaire was also included for residents to complete and return to the Council in the envelope supplied.
Questionnaire
Sixty-one questionnaires were sent out; 44% were returned answered. Most residents (85%) own and live on the properties beside the waterway. Many residents (75%) had lived beside the drain for more than five years, the longest residency was for a period of 45 years.
The majority (75%) acknowledged they did not appreciate the drain when they moved onto their properties. Many residents (37%) had observed a decrease in the quantity of water while others noted more rubbish and weeds in the drain over recent years.
Slightly more than half of the residents presently do not like the drain; 75% believe this waterway adds no interest to their neighbourhood and that it decreases the value of their properties. Reasons against the drain include residents' perception of smell, rubbish, ugly appearance, danger to children and access problems, ie bridges.
One-third of respondents believe Canal Reserve Drain has the potential to add value to their properties. Of the 50% who believe the drain has no potential, only 8% believe the only option is to pipe the system. Eleven percent of the negative responses acknowledged that with proper landscaping the waterway has the potential to improve the appearance of the area.
Over half of the respondents claimed they were familiar with waterway enhancement and the Council's new approach to land drainage, while one-quarter had attended a waterways tour.
A summary of the questionnaire results will be distributed to the residents via a Water Services Information pamphlet.
Demonstration Site
Information obtained from the guided tour and the questionnaire assists the Council in the identification of issues of concern to the community. A physical survey of the waterway is presently being undertaken. The background information will be used to prepare plans for waterway improvement at specific sites. The sites will be selected from those properties that have the physical potential for improvement and where owners are supportive of the enhancement. The Council anticipates working closely with owners who are receptive to an improved appearance of the waterway that crosses their front yards. Partnership in design enables solutions that satisfies private interests as well as those values relating to the land drainage system.
Chairperson's Recommendation: That the information be received.
| 15. | PROPOSED LIMITED ACCESS ROAD: MARSHLAND ROAD QUEEN ELIZABETH II DRIVE TO MAIN NORTH ROAD | RR 7085 Map Reference: C14-FF13 |
| Officer responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design Mike Calvert, Transport Planning Engineer |
| Corporate Plan Output: Roading Budget - Land Legalisation | |
The purpose of this report is to start the legal procedure necessary to declare the portion of Marshland Road between Queen Elizabeth II Drive and Main North Road as a `Limited Access Road'.
As part of this road is situated in adjoining Community Board areas a copy of this resolution is also under consideration by that Community Board.
Marshland Road between Queen Elizabeth II Drive and Main North Road is designated as a Minor Arterial road in the Council's City Plan and is one of the main entry points into the northern part of the city and is carrying an increase in traffic volumes. The purpose of this designation is to restrict the number of future crossing places to the number that is in existence today and listed on the attached schedule.
Resolution
The following resolution should be adopted to commence the special order proceedings to change the status of this section of Marshland Road to be a Limited Access Road.
| Recommendation: | That the above resolution be adopted. |
| Chairperson's Recommendation: | That the Council proceed with the recommendation above. |
16. DEDICATION OF ROAD RESERVE AS ROAD - 298 LOWER STYX ROAD RR 6783
| Officer responsible | Author |
| Property Manager | Property Services Officer, Stephen Cribb |
| Corporate Plan Output: City Streets Unit Capital Outputs - New Assets (Fixed Assets) | |
The purpose of this report is to obtain the Council's approval for the legalisation of a road reserve (see attached plan).
BACKGROUND
A request has been received from the owners to have legal access over a road reserve on to Lower Styx Road. The property owners are presently carrying out a subdivision and will construct a new road over the land. The City Streets Manager has agreed that the land be legalised as road.
RESOLUTION
In order for the road reserve to be dedicated as road, it will be necessary for the Council to pass the following resolution:
| Resolution Pursuant to the provision of Section 111 of the Reserves Act 1977 the Christchurch City Council hereby dedicates as road the land described in the Schedule hereto: |
| Schedule Canterbury Land District Area: Being: 1229m2 Part RS 21011 DP 7982 101m2 Lot 25 DP 13262 Part CT 477/163 Both situated in the Christchurch Survey District Block IV. |
| Recommendation: | That the above Resolution be adopted. |
| Chairperson's Recommendation: | That the Council be requested to approve the above resolution. |
17. REPORT UPDATES
17.1 Stewarts Gully
In October 1997 the Stewarts Gully Residents Association Inc attended the Board meeting to discuss a zone change request for the area from Rural 1 (Coastal) to Living R V (Rural Village) Zone.
The Board requested a report for a future meeting.
Since that time Council staff from the various Units involved have held discussions with the Residents Association and a report is to be made back to the Association in mid-March.
The Board will be informed at that time.
17.2 Grimseys Road
A further meeting with residents was to have been held in late February and a report made to this meeting. The Area Engineer has advised that further speed counts are to be recorded and the report will now be made to the April meeting.