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Christchurch City Council
FENDALTON/WAIMAIRI COMMUNITY BOARD
AGENDA
TUESDAY 3 MARCH 1998
AT 4.00 PM
BOARD ROOM
FENDALTON SERVICE CENTRE
CNR JEFFREYS AND CLYDE ROADS, FENDALTON
| Community Board: | Barbara Stewart (Chairman), Val Carter, Graham Catley, Cheryl Colley, Pat Harrow, Keith Nuttall, Ian Rivers, Hazel Tait, Ron Wright |
INDEX
| 1. | APOLOGIES |
| 2. | CONFIRMATION OF REPORT--3 FEBRUARY 1998 |
| 3. | DEPUTATIONS BY APPOINTMENT |
| 4. | COMMUNITY POLICING |
| 5. | ANNUAL PLAN COMMITTEE-REPORT OF 19 FEBRUARY 1998 |
| 6. | HAWTHORNDEN ROAD-KERB AND CHANNEL |
| 7. | 1997/98 ROADING PROGRAMME-UPDATE |
| 8. | ISLEWORTH ROAD-ISLEWORTH SCHOOL NO PARKING RESTRICTION |
| 9. | TRAFFIC SAFETY COMMITTEE- REPORT OF 16 FEBRUARY 1998 |
| 10. | PARKS CAPITAL WORKS PROGRAMME 1997/98--UPDATE |
| 11. | PAPRIKA PLACE DRAIN-ENHANCEMENT-UPDATE ON COMMUNITY CONSULTATION PROCESS |
| 12. | PLANS COMMITTEE-REPORT OF 18 FEBRUARY 1998 |
| 13. | 1997/98 BOARD OBJECTIVES-UPDATE |
| 14. | 'GOOD NEWS' STORIES |
1. APOLOGIES
2. CONFIRMATION OF REPORT--3 FEBRUARY 1998
| Chairman's Recommendation: | That the report of the Ordinary Meeting of the Board held on 3 February 1998, as circulated, be confirmed. |
3. DEPUTATIONS BY APPOINTMENT
4. COMMUNITY POLICING
Inspector Graeme Cairns will be in attendance.
5. ANNUAL PLAN COMMITTEE-REPORT OF 19 FEBRUARY 1998 RR 7130
The purpose of this report is to submit the proposed allocations of the Board's project funds for 1998/99 and to recommend funding assistance be given to the Papanui Community Watch.
The Committee's report dealing with these matters is attached (pink paper).
| Recommendation: | That the report be received and the recommendations therein be adopted. |
| Chairman's Recommendation: | That the foregoing recommendation be adopted. |
6. HAWTHORNDEN ROAD--KERB AND CHANNEL RR 6628
| Officer responsible | Author |
| City Streets Manager | Lucas Sikiotis, Support Manager Planning |
| Corporate Plan Output: 1997/98 Capital Works Programme | |
The purpose of this report is to consider the options for the installation of new kerb and channel in Hawthornden Road after assessing the feedback received from the residents through the leaflet distribution process.
BACKGROUND
The Board will recall that an amount of $85,000 was brought forward from the 1998/99 financial year on its request and approved in the current annual plan for the installation of new kerb and channel on the east side of Hawthornden Road. New kerb and channel exists on the east side of the road up to a point south of property number 68 as can be seen on the plan attached (dark pink paper). Several years ago, the property owners on the eastern side of the road experienced difficulty with stormwater and as a result of the flooding, the former Waimairi District Council constructed the existing sealed footpath and sealed driveways which now serve these properties.
PROPOSED SCHEME
The proposed new work will extend the kerb and channel as well as widen the existing carriageway on the eastern side of the road so that it extends the existing kerb and channel alignment all the way through from Avonhead Road to near Westgrove Avenue. The scheme plan includes the planting of 25 new trees along the "rural" section of the road to maintain a continuous tree lined effect. The species proposed are a mixture of flowering cherries and monarch birches. The work as proposed in the scheme plan will enhance the safety of the road by improving its eastern alignment.
CONSULTATION FEEDBACK
In response to the publicity leaflet for this work distributed to residents, six submissions have now been received. Four of these have no objection to the intended scheme including one received from the resident at 38 Hawthornden Road. One resident living on Avonhead Road is "not enthusiastic" about the widening and expressed concern about the appropriateness of the traffic island at the Avonhead Road intersection. A strong objection to the proposal for work to be done only on the eastern side of the road has come from the resident of 48 Hawthornden Road, who requests that kerb and channel be placed in front of properties on the western side either before or at least simultaneously with the intended scheme.
In order to appreciate the current situation faced by City Streets, it is necessary to take cognisance of the following:
OPTIONS AVAILABLE
Two options face the City Streets Unit at this stage.
Firstly, if the Board wishes to proceed with the scheme as advertised in the publicity leaflet, to continue with its bid in the six month review for the additional $40,000 required for finance and to submit an estimate for the installation of kerb and channel on the west side of Hawthornden Road as a new project for future consideration, or; secondly, to defer the construction of the scheme and incorporate additional elements along the west side of the road. Deferment will in essence require the project (at a higher cost) to be re-prioritised through the Council's normal annual planning procedures for the 1998/99 financial year.
| Recommendation: | That the project proceed as notified. |
| Chairman's Recommendation: |
|
7. 1997/98 ROADING PROGRAMME--UPDATE RR 6704
| Officer responsible | Author |
| City Streets Manager | Richard Falloon, Projects Engineer |
| Corporate Plan Output: 5 Year Capital Expenditure | |
The purpose of this report is to provide Board members with an update (attached white paper) of progress for Roading and Traffic projects in the Fendalton/Waimairi area which are programmed for the 1997/98 financial year.
| Recommendation: | That the information be received. |
| Chairman's Recommendation: | That the foregoing recommendation be adopted. |
| 8. | ISLEWORTH ROAD --ISLEWORTH SCHOOL NO PARKING RESTRICTION | RR 7132 |
| Officer responsible | Author |
| City Streets Manager | Brian Boddy, Area Engineer |
| Corporate Plan Output: On-Street Parking Management | |
The purpose of this report is to ask the Board to consider the installation of a no parking restriction as requested by the Isleworth School, in front of the School's Isleworth Road frontage to the east of its pedestrian entrance to connect up with the existing no parking restriction that goes through to Farrington Avenue.
PROBLEM
When school children under supervision wish to cross Isleworth Road, a collector road, using the pedestrian entrance opposite No. 18, travelling from the south side of the street to the north side of the street, there is an inadequate line of sight to the east when standing at the south kerb if there are any vehicles parked along this section of the road. The attached (green paper) sketch shows this in more detail.
SOLUTION
In the interests of pedestrian safety, vehicles should be prohibited from parking on the south side of Isleworth road, between Farrington Avenue and the school pedestrian entrance to enable crossing pedestrians a adequate line of sight to their right.
The proposed parking restriction would only need to be installed in front of the school as shown on the attached plan.
| Recommendation: | That it be recommended to Council that the existing "no parking" restriction on the south side of Isleworth Road be extended from opposite the western boundary of No.8 to opposite the western boundary of No. 18, a total length of forty one metres. |
| Chairman's Recommendation: | That the foregoing recommendation be adopted. |
9. TRAFFIC SAFETY COMMITTEE--REPORT OF 16 FEBRUARY 1998 RR 7134
| Officer responsible | Author |
| Community Manager | Peter Dow |
| Corporate Plan Output: Fendalton/Waimairi Community Board Vol 1, 3.1 text 7 | |
The purpose of this report is to submit the outcomes of the Committee's meeting held on 16 February 1998.
The Committee further addressed the matter of traffic safety associated with the Westburn School in Waimairi Road and also reviewed the proposed threshold treatments at the Beverley/Papanui and Knowles/Papanui intersections. Other topics considered were the traffic effects of mobile and travelling shop operators, an alternative vehicle access for Fendalton Mall, on-street parking at Christ the King in Greers Road, an extension to the `no stopping' restriction in Farrington Avenue near the Bishopdale Shopping Centre and a traffic safety issue adjoining the Wairakei/Blighs intersection.
The Committee's report and recommendations are attached (buff paper).
| Recommendation: | That the report be received and the recommendations therein be adopted. |
| Chairman's Recommendation: | That the foregoing recommendation be adopted. |
10. PARKS CAPITAL WORKS PROGRAMME 1997/98 RR 7106
| Officer responsible | Author |
| Parks Manager | Mark Rykers |
| Corporate Plan Output: Capital Outputs Page 9.4.56 to 9.4.83 | |
The purpose of this report is to inform the Community Board on progress on parks capital projects within the Board area as at 31 January 1998.
OVERVIEW
Included in this report (attached green paper) is a schedule setting out progress details in respect to individual parks capital projects. In general terms the programme is progressing satisfactorily with scheduled completion times likely to be met with the majority of projects.
| Recommendation: | That the information be received. |
| Chairman's Recommendation: | That the foregoing recommendation be adopted. |
| 11. | PAPRIKA PLACE DRAIN: ENHANCEMENT UPDATE ON COMMUNITY CONSULTATION PROCESS | RR 7084 |
| Officer responsible | Author |
| Water Services Manager | Senior Landscape Architect, Anne Greenup |
| Corporate Plan Output: Water Services Asset Improvements page 9.3.39 | |
The purpose of this report to the Fendalton/Waimairi Community Board is to:
A. COMMUNITY CONSULTATION PROCESS
Tuesday 25 November 1997
Bishopdale School Staffroom - Public Meeting:
A letter had been sent to all affected residents, to the school and to the Board, inviting attendance at a public meeting regarding Paprika Place Drain. Attendees were shown the `Waterway Enhancement' video (c/- Water Services Unit) and colour slides of other enhancement projects by way of introduction. They were then asked to list what they saw as the problems associated with the drain, and opportunities for improvement. These were then used as a basis for formulating design suggestions.
Tuesday 10 February 1998
Second Public Meeting
This time two design options were shown and discussed to get feedback on the preferences of the meeting. The plans were accompanied by key points explaining the features of both options for easy comparison. Aerial photos of the site were also used to aid discussion.
B. Option `A' and `B' both involve the removal of the timber sides of the drain regrading and realignment of the stream together with a walkway, safety fence and planting. Option `A' was preferred by the meeting as it involves widening out the stream at the Greers Road end thereby increasing its visibility and amenity value.
C. Follow-up With Water Services Unit
The Water Services Unit have been informed of progress to date and their commitment to taking the project further is being sought. There is a definite wish on the part of the residents for Option `A' to be taken to detailed design and costing in preparation for construction in the 1998/99 financial year.
| Recommendation: | That the information be received. |
| Chairman's Recommendation: | That the foregoing recommendation be adopted. |
12. PLANS COMMITTEE--REPORT OF 18 FEBRUARY 1998 RR 7135
| Officer responsible | Author |
| Community Manager | Peter Dow |
| Corporate Plan Output: Fendalton/Waimairi Community Board Vol 1, 3.1 text 7 | |
The purpose of this report is to place before the Board for adoption, a draft response on the Public Transport Strategy discussion document.
The Committee's report on this matter is attached (yellow paper).
| Recommendation: | That the report be received and the recommendation therein be adopted. |
| Chairman's Recommendation: | That the foregoing recommendation be adopted. |
13. 1997/98 BOARD OBJECTIVES-UPDATE
| Officer responsible | Author |
| Community Manager | Stephen Phillips |
| Corporate Plan Output: Community Boards 3.1 text 7 | |
The purpose of this report is to ask the Board to undertake an interim review of progress against its performance indicators as set out in the 1997/98 corporate plan.
The Board's Objectives for the year are:
The performance indicators for each objective and comment on progress to date is detailed in the following table.
| PERFORMANCE INDICATOR | COMMENT | |||||
| 1.1 Communication with the Fendalton/Waimairi community to be conducted throughout the year by: | ||||||
| (a) | Distributing two high quality and informative newsletters throughout the community. | (a) | A newsletter was distributed in November 1997 and the second one is scheduled for June 1998. | |||
| (b) | Holding no fewer than two general consultative meetings, to which representatives of all residents are invited. | (b) | The Board is asked to establish a date(s) for a consultative meeting. (Perhaps in May). | |||
| (c) | Holding no fewer than one consultative meeting with representatives of sporting groups in the community. | (c) | A successful meeting with sporting groups as part of the 1998 Funding Round was held on 18 February 1998. | |||
| (d) | Holding a consultative forum to elicit input into the Annual Plan and Budget Process. | (d) | A consultation forum was held on 12 August 1997. | |||
| (e) | Continue consultation with schools in the community regarding traffic safety matters, and complete the second round of such consultation with 50% of the schools by 30 June 1998. | (e) | A successful Board hosted discussion with the remaining local area school principals was held on 28 July 1997. It has also been the Board’s ongoing practice to address traffic safety issues associated with schools via the Traffic Safety Committee on a regular basis throughout the period. | |||
| (f) | Ongoing review of existing LATMS to be completed by 30 June 1998. | (f) | When setting its performance indicators for 1998/99 the Board acknowledged that this target was somewhat ambitious and was now modified to review two LATMS by 30 June 1999. An aim to review two by 30 June 1998 would therefore seem appropriate. | |||
| (g) | Develop West Papanui LATMS by 31 March 1998. | (g) | Not yet commenced as resources have not been available (they are currently being applied to the Riccarton/Wigram and Spreydon/Heathcote communities). | |||
| (h) | Liaise with Police twice per annum on community safety. | (h) | The Board has now instituted a monthly liaison with Inspector Graeme Cairns who is Officer in Charge of the Papanui Police area. Prior to this initiative, a meeting hosted by the Board at which representatives from the Hornby and Papanui Police Districts attended was held on 1 August 1997. | |||
| (i) | Hold six monthly informal liaison meetings with Service Centre staff. | (i) | Nil to date. A liaison meeting between the Board and reporting staff is planned for the April/May period. | |||
| 1.2 | That all significant issues or concerns raised through the community consultation process be reported to the Council through the Board’s monthly reports. | 1.2 | Monthly reports are provided to the Council as a matter of course. | |||
| 2. | Identification of a major project aligned to additional open space provision within the Board’s community by 30 June 1998. | 2. | Negotiations for open space in Merivale are continuing and the Area Parks Officer will report to the Board when further progress is made. | |||
| 3. | To receive the Council’s favourable decision on the co-location of the Fendalton Service Centre and Fendalton Library to the Jeffreys Road/Clyde Road site by 30 October 1997. | 3. | The Council, as part of the Suburban Service Delivery Strategy resolved in October 1997 "that the existing Fendalton Service Centre building be redeveloped or replaced as an integrated/co-located library and service centre." | |||
| Recommendation: | That the information be received and that a consultative forum with residents groups be held at 4.30pm on Wednesday 29 April and that an informal staff liaison meeting be held at 8.30am on Friday 22 May 1998. |
| Chairman's Recommendation: | Not seen by Chairman. |
14. 'GOOD NEWS STORIES'