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Christchurch City Council
CITY SERVICES COMMITTEE
AGENDA
TUESDAY 10 MARCH 1998
AT 2.00 PM
IN THE NO 2 COMMITTEE ROOM, CIVIC OFFICES
| Committee: | Councillor Denis O'Rourke (Chairman), The Mayor, Ms Vicki Buck, Councillors Carole Anderton, David Buist, David Close, Graham Condon, Carole Evans, Ian Howell, Garry Moore and Ron Wright. |
| Principal Adviser | Committee Secretary |
| Jonathan Fletcher | Dennis Morgan |
| Telephone: 371-1548 | Telephone: 371-1437 |
| Fax: 371-1786 | Fax: 371-1786 |
PART A - MATTERS REQUIRING A COUNCIL
DECISION
PART B - REPORTS FOR INFORMATION
PART C - DELEGATED DECISIONS
INDEX
| PART C | 1. | APOLOGIES | |
| PART B | 2. | DEPUTATIONS BY APPOINTMENT | |
| PART B | 3. | CO-ORDINATING COMMITTEE FOR TRAFFIC SAFETY | RR 7202 |
| PART A | 4. | PARKING RESTRICTIONS - STATE HIGHWAY 1, 73 AND 74 MAIN SOUTH ROAD AND BROUGHAM STREET | RR 7193 |
| PART A | 5. | BUCHANANS ROAD/RACECOURSE ROAD INTERSECTION | RR 7201 |
| PART A | 6. | LINCOLN ROAD WIDENING TO FOUR LANES FROM BARRINGTON STREET TO TORRENS ROAD | RR 7196 |
| PART A | 7. | COLOMBO STREET TRAFFIC MANAGEMENT | RR 7200 |
| PART A | 8. | STRUCTURES ON STREET PROCESS | RR 7199 |
| PART C | 9. | RICHMOND HILL ROAD STREET TREE MAINTENANCE AND FELLING | RR 6932 |
| PART B | 10. | PROPOSED NATIONAL CONFERENCE ON PACKAGING AND RECYCLING | RR 7155 |
| PART A | 11. | DISPOSAL COST OF TYRES | RR 7186 |
| PART A | 12. | CONCRETE CRUSHING TRIAL AT BURWOOD LANDFILL | RR 7204 |
| PART A | 13. | CHRISTCHURCH WASTEWATER TREATMENT PLANT UPGRADE NEW CLARIFIERS AND AERATION UPGRADING | RR 7187 |
| PART A | 14. | DRAFT SOLID AND HAZARDOUS WASTE MANAGEMENT PLAN - 1998 | RR 7147 |
| PART A | 15. | COST SHARING OF NEW WATER SUPPLY INFRASTRUCTURE - MONCKS SPUR AND UPPER MOUNT PLEASANT | RR 7206 |
| PART B | 16. | COMBINED TNZ/CCC/CIAL TRANSPORT STUDY OF SH 1 - RUSSLEY ROAD AND THE AIRPORT ENVIRONS | RR 7245 |
| PART C | 17. | RESOLUTION TO EXCLUDE THE PUBLIC |
1. APOLOGIES
2. DEPUTATIONS BY APPOINTMENT
3. CO-ORDINATING COMMITTEE FOR TRAFFIC SAFETY RR 7202
| Officer responsible | Author |
| City Streets Manager | Susan Cambridge |
| Corporate Plan Output: Road Safety page 9.6 text 8 | |
The purpose of this report is to give information from the last meeting of the Traffic Safety Co-ordinating Committee including education and awareness campaigns.
1. "KILL YOUR SPEED, NOT A CHILD"
In the last week in February the radio and television advertisement "Kill Your Speed, Not a Child" is being aired. The voice over for this advertisement has been changed to reflect the fact that the percentage of pedestrians killed when hit at various speeds has been identified from studies.
The Police are carrying out an enforcement campaign on speeds outside schools. The campaign follows the Ned and Nora advertisements at the beginning of the month and the distribution of bumper stickers to primary schools in the city.
2. INTERSECTION CAMPAIGN
Planning is underway with the Police for an integrated enforcement and education campaign focussing on intersections in June. This is being co-ordinated with a similar campaign in Auckland.
3. PEDESTRIAN CAMPAIGN
The planning group for the pedestrian campaign has identified drivers as the initial target group. A community strategy and promotion to raise awareness of the issue is in the planning stages.
4. CHILD RESTRAINT CAMPAIGN
A report on the Child Restraint Campaign will be available at the meeting.
5. ROAD SAFETY STRATEGY
A draft strategy will be presented at the next meeting of the Traffic Safe Co-ordinating Committee. Action plans will be prepared from various sources including workshops on particular issues.
6. SUBMISSION ON THE ROAD REFORM
The Traffic Safety Co-ordinating Committee has sent a submission on the road reform. A copy of the submission is attached. It focuses solely on safety issues.
7. CAAP LIFESAVER
A new educational campaign to reduce alcohol involved crashes begins at the end of February. Posters, billboards, radio and newspaper advertising will promote the message that if you are going out drinking you should leave your car keys at home. Police enforcement will support the two month campaign.
8. DRIVER LICENCE TESTING
From 14 April 1998 driver licence testing will be carried out by civilian testing officers.
9. NZ ROADSHOW TRUST
The NZ Roadshow Trust has appointed David Close a life member in recognition of the service he has given to the Trust since it was set up in 1981.
10. FINANCIAL REPORT
A summary of the financial report to January is attached.
Chairman's Recommendation: That the information be received.
| 4. | PARKING RESTRICTIONS - STATE HIGHWAY 1, 73 AND 74 MAIN SOUTH ROAD AND BROUGHAM STREET | RR 7193 |
| Officer responsible | Author |
| City Streets Manager | Michael Thomson, Traffic Engineer |
| Corporate Plan Output: Street Markings and Signs 9.6.0 | |
The purpose of this report is to gain Council approval for parking restrictions on Main South Road and Brougham Street.
Transit New Zealand, via its consultants, have requested that the Council resolve to restrict kerbside parking at three locations on State Highway Nos 1, 73 and 74 to ease traffic congestion entering or exiting intersections. The affected intersections are Main South/Parker/Seymour (Hornby), Main South/Carmen/Shands (Hornby) and Brougham/Opawa (Opawa). At the two Hornby locations, all properties affected have access and parking from alternative streets. At Brougham Street, the only property affected is a service station nearby, which has ample on site parking. The proprietors have been consulted.
| Recommendation: | That the parking of vehicles be
restricted at all times at the following locations:
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
5. BUCHANANS ROAD/RACECOURSE ROAD INTERSECTION RR 7201
| Officer responsible | Author |
| City Streets Manager | Brian Neill, Traffic Engineer |
| Corporate Plan Output: Capital Works Programme 1997/98 | |
The purpose of this report is to update the Committee on proposals to reconstruct the intersection of Buchanans Road and Racecourse Road with a view to improving intersection safety and strengthening the road hierarchy in this part of the city.
BACKGROUND
Councillors will recall considering reports at the 2 May and 30 May 1997 meetings of the Committee which described a proposal to realign the intersection which would strengthen the Buchanans Road/Racecourse Road South minor arterial route. This proposal was opposed by residents of Buchanans Road who were concerned about the possible increase in the speed and volume of traffic using Buchanans Road. The residents proposed an alternative "solution" which involved the construction of a traffic island at the intersection to slow traffic turning from Racecourse Road left into Buchanans Road.
The Committee recommended to the Council that "the residents option be trialed over a three month period to assess the benefits of that particular technique". At the Council meeting held on 25 June 1997 this recommendation was endorsed with a further amendment "that the assessment also include a safety audit".
SAFETY AUDIT
The traffic island suggested by the residents was subsequently constructed and Mike Gadd and Associates commissioned to carry out a post construction safety audit and intersection layout review. This audit was completed in November 1997 and has been reviewed by the City Streets Unit.
The audit identified problems with the existing intersection layout (plan attached to this report) as:
Due to the history of the intersection, its crash record and concerns of residents the report considered four alternative options for controlling traffic at this junction:
1. Status Quo
If the intersection were to remain in its present form existing safety problems are likely to worsen over time as traffic increases.
2. Change to Support Road Network and Traffic Flows (plan attached to this report)
The original scheme. This would reduce some traffic conflicts but would not address the residents' concerns for the speed of traffic entering Buchanans Road from Racecourse Road or the difficulty of vehicle access to properties on the southern corner of the intersection.
3. The Construction of New Traffic Islands
This would not effectively address existing safety concerns and was not recommended.
4. A Roundabout (plan attached to this report)
The installation of a roundabout was favoured with a recommendation that this option be further investigated. A roundabout would provide better definition for motorists as to who gives way at the intersection. It would reduce speeds through the intersection, support the network and would lead to a reduction in the number of crashes that have been occurring. Splitter islands on the roundabout approaches would cater for pedestrians who could seek refuge in the middle of the road when crossing from one side to the other.
The report noted however that the high cost of this option would mean that the benefit to cost ratio parameters for securing Transfund subsidy could not be met.
PROJECT STATUS
Original budgeting for this project was made on the basis of a benefit/cost ratio of 4.9 not including savings in vehicle operating costs. The original cost of construction was placed at $77,000. There is a proposal to carry forward finance and allow for the project to proceed during the 1998/99 financial year. The revised cost estimate for this work (including design and supervision fees/work done to date) is $95,000.
The cost of installing a roundabout which would satisfy all safety and traffic movement criteria would be in the order of $300,000.
The City Streets Unit's view is that, although the original proposal would achieve the original objective of reducing crashes and enhancing the road hierarchy acknowledgment has been given to the concerns of residents living in the immediate vicinity of the intersection and for the safety of pedestrians crossing the roadway in this area. The Unit remains opposed to any reduction in the level of service along the Buchanans Road/Racecourse Road minor arterial link. This link should be strengthened not downgraded as suggested by residents. The new roundabout at the Buchanans Road/Pound Road intersection and proposals for upgrading the similar facility at Carmen Road (SH 1) reinforces the need to provide good access and high quality traffic management in this area.
Support is therefore given to the proposal to construct a roundabout at the intersection of Buchanans Road and Racecourse Road. However, as a $300,000 roundabout proposal is only likely to have a B/C of about 1, it is unlikely to gain Transfund support for 5 to 10 years. The Council would need to fund the work if the project is to proceed within a shorter time frame.
MONITORING
The Land Transport Safety Authority has indicated that they have not received any reports on accidents (from the Police) during the period August 1997 to the end of January 1998. It is understood that residents living in the vicinity of the intersection are pleased with the existing layout as it protects turning movements in and out of driveways to properties fronting onto the southern corner of the intersection. There are, however, unsubstantiated reports of minor collisions with the traffic islands involving both car and truck movements through the intersection.
Clearly there is a responsibility for the Council to continue to monitor traffic flows and collisions at the junction in order to support a case to construct a roundabout.
Minor improvements can be made at the intersection to provide better definition for vehicles turning (traffic signs and markings), to minimise conflicts and ensure that clear right of way is given to drivers entering the intersection. These improvements would be modelled on the existing layout of the adjacent intersection of Racecourse Road and Waterloo Road.
CONCLUSION
Although the original proposal to realign the intersecting roads at this junction was based on sound criteria aimed at crash reduction and strengthening of the road hierarchy, an independent safety audit and intersection layout review suggests that a large roundabout is the preferred option for controlling traffic at the intersection of Buchanans and Racecourse Roads. However, it is unlikely to meet Transfund's B/C criteria.
If the Council wishes to proceed with the work (unsubsidised) funding of $300,000 would need to be voted for the 1998/99 financial year. As the project does not rank alongside other similar safety works there is no room to effect a substitution in the current 5 year capital works programme. The $300,000 will need to be voted from funds not already committed to traffic or roading works.
The Committee will need to discuss this issue and make an appropriate recommendation to the Council.
| Recommendation: |
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
| 6. | LINCOLN ROAD WIDENING TO FOUR LANES FROM BARRINGTON STREET TO TORRENS ROAD | RR 7196 |
| Officer responsible | Author |
| City Streets Manager | Michael Thomson, Traffic Engineer |
| Corporate Plan Output: Capital Works Programme | |
The purpose of this report is to advise the Committee on a plan to improve traffic management along Lincoln Road, provide increased safety for motorists, cyclists and pedestrians and improve the streetscape.
PLANS
The plans attached to this report will be circulated to businesses and residents in March or April, with a view to receiving information which could lead to any improvements in the proposal. All immediately affected adjoining owners have been previously contacted by Property Unit staff inviting them to enter negotiation on purchase of designated land required for road widening. Our intention is to be in a position to receive tenders for the work in November 1998.
SCOPE OF PROJECT
Construction will be undertaken in two stages over three financial years affecting that section of Lincoln Road between Barrington Street and Sylvan Street. The work involves widening to accommodate four traffic lanes, cycle lanes and parking lanes. The road will be median divided with additional turning lanes at the traffic signals.
PROJECT FEASIBILITY
The project achieves a benefit cost ratio of 4.1, attracting a Transfund subsidy, based on costs of $3.36 m. Benefits are achieved through travel time and vehicle operating cost savings of $11 million. Accident savings of $0.5 million are achieved.
TRAFFIC CAPACITY
Traffic volumes on Lincoln Road have been growing at the rate of 3.5% per annum. Flows vary along the entire length of Lincoln Road, being in the range of 22,000 to 25,000 vehicles per day. Continued growth of the Halswell/Westlake area, development of the new A&P Showgrounds/sales yards, and completion of the new Entertainment Centre are expected to place heavy demands on Lincoln Road. There are currently capacity problems with long queue lengths forming in peak hours at the Lincoln/Lyttelton/Wrights and Lincoln/Barrington/Whiteleigh intersections.
CYCLE AND PEDESTRIAN SAFETY
Cycle lanes will be installed in both directions with dedicated lanes at each signalised intersection. Pedestrians will benefit from the introduction of a central median being provided with dedicated crossing points within the median. Cyclists crossing Lincoln Road will also be able to use the median facilities. A new refuge island is proposed west of the Torrens Road intersection, being located at the limit of the contract.
TRAFFIC SAFETY
The median will continue through the intersections of Torrens, Lindores, Nairn and Taramea, to avoid the incidence of right turning collisions. Alternative protected right turn and U turn slots will be provided to accommodate residential access to these streets.
STREETSCAPE
The new traffic median will be of sufficient width to accommodate street trees, grassed areas and groundcover planting. This additional landscaping will complement existing tree planting along the road reserve. Overhead power and telecom services have been undergrounded.
CONCLUSION
The widening of Lincoln Road to a four lane, median divided road, incorporating cycle and parking lanes, with additional capacity at the signalised intersections, will improve safety and convenience for all road users on Lincoln Road.
| Recommendation: | That the information be received. |
| Chairman's Recommendation: |
|
7. COLOMBO STREET TRAFFIC MANAGEMENT RR 7200
| Officer responsible | Author |
| City Streets Manager | Brian Neill, Traffic Engineer |
| Corporate Plan Output: Capital Works Programme 1998/99 | |
The purpose of this report is to advise the Committee on a plan to improve traffic management along Colombo Street between Brougham Street and Milton Street.
BACKGROUND
The Council has progressively been renewing the kerbs, channels and footpaths along Colombo Street. More recently work has been completed through Sydenham and along Colombo Street to Ashgrove Terrace. The last section of work to be undertaken will be between Brougham Street and Milton Street.
The current project involves the reconstruction of the kerbs, channels and footpath along the west side of Colombo Street between the Brougham Street and Milton Street/Huxley Street intersections and includes some realignment of the kerbs and channels on the Milton Street and Huxley Street approaches to the intersection.
TRAFFIC MANAGEMENT
Whenever works of this nature are carried out on an arterial road the plans are examined for possible traffic management improvements including provisions for cyclists, increased capacity at intersections and road safety generally. Traffic features of this particular project include the realignment of kerbs and channels at the intersection of Colombo Street, Milton Street and Huxley Street to ease traffic congestion along Colombo Street and provide for cycle movements through this busy junction of two minor arterial roads.
A cobblestone threshold is proposed at the entrance to Faraday Street with proposals to control the Hutchinson Street, Hastings Street and Walton Street intersections with "Give Way" signs. A new right turn signal will be introduced at the Milton Street/Huxley Street intersection to cater for the increasing amount of traffic that is turning right out of Colombo Street into Huxley Street. The proposal also includes a ban on right turns from Huxley Street into Colombo Street north (except for buses) to cater for the increasing amount of traffic that is using the Gasson/Burlington/Huxley/Milton Street arterial link across this part of the city.
Cycle lanes are to be introduced along Milton Street as part of a plan to extend the on street cycle link to Barrington Street and the Somerfield/Spreydon residential areas. Cycle lanes are to be introduced along Colombo Street between Milton Street and Brougham Street as this section of roadway provides a strong cycle link between two arterial roads and the Sydenham commercial area.
A flush (painted) median is to be introduced along this section of roadway to match similar facilities along other sections of Colombo Street north and south of this area. To accommodate the proposed cycle facilities and provision of a flush median, a ban on parking is proposed along the east side of Colombo Street between Brougham Street and Huxley Street. Already in this area and along the west side extensive lengths of "no stopping" restrictions are in place. Provision will be made for kerbside parking along the frontage to Sydenham Park and the Sydenham Rugby Football Club rooms by, where practicable, widening the roadway and narrowing the footpath.
The traffic management proposals and extent of the kerb and channel works are illustrated on the plan attached to this report.
PROCESS
A publicity leaflet describing this project is being distributed to residents and businesses in the area with a view to receiving comments by the end of March. Construction is programmed for September or October 1998 and will include traffic signal phasing changes at the intersection of Colombo Street/Milton Street and Huxley Street. Following public consultation, the Committee will be asked to recommend to the Council changes to kerbside parking restrictions in the area and the installation of "Give Way" signs at the Hutchinson Street, Hastings Street and Walton Street intersections.
CONCLUSION
The proposed works will improve traffic management along this section of Colombo Street and on the minor arterial route along Milton and Huxley Streets. Improvements will be made to road safety through protected right turn facilities for traffic turning off Colombo Street. Cycle facilities will be provided at the signal controlled intersections and cycle lanes will be painted along Milton Street, part of Huxley Street and in Colombo Street between Brougham Street and Milton Street. The work is to be completed in the 1998/99 financial year at an estimated cost of $180,000.
| Recommendation: |
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
8. STRUCTURES ON STREET PROCESS RR 7199
| Officer responsible | Author |
| City Streets Manager | Weng-Kei Chen, Asset Policy Engineer |
| Corporate Plan Output: Roading Land 9.5 text 14 | |
The purpose of this report is to request the Committee to formalise past practices for the structures on street process as Council policy and to seek delegated power for the City Streets Manager to terminate a licence to occupy legal road when the intent of the policy and/or conditions of the licence have been breached.
BACKGROUND
The Council at its October 1996 meeting resolved to adopt the recommendation of the Hagley/Ferrymead Community Board that pursuant to Clause 1 of the Deed of Licence dated 1 August 1994 the Council revoke that licence which permits Mr L J Bathurst to occupy a motor garage encroaching upon Main Road, Moncks Bay (known as garage 42) by giving Mr Bathurst six calendar months notice in writing. The Termination Notice was formally issued on 13 November 1996. On 26 February 1997 the Office of the Ombudsman advised that a complaint has been lodged by Mr Bathurst against the Council's decision to revoke his licence, and seeking relevant papers to enable the office to conduct its own investigation. On 28 July 1997 the Ombudsman advised the Council that there were insufficient grounds to sustain the complaint. However he did comment that "Council may need to consider formalising its policy and advising licensees of the policy in order that the terms are understood by intending purchasers fully".
The Council has a long history of permitting garages on legal road. The granting of garage sites has significant advantages to occupiers and at the same time helps to ease on street parking pressure on some hill roadways. The garage sites have also been used as one of the tools to enable residential developments in difficult terrain. In recent times some of these garages have been replaced by drive on accesses with garages being rebuilt closer to the dwellings. However, there are still substantial numbers of garages wholly on legal roads, eg Main Road (Moncks Bay), Scarborough Road, Heberden Ave, Nayland Street etc. Over the years, some of these occupiers have constructed alternative garaging facilities on their own properties and their needs for a garage site outside other property frontages is questionable. There are garages being used for general storage and this breaches the condition of the licence. It is our intention to notify the occupiers of the Council's policy for structures on street and take appropriate action for those breaching the intent of the policy and conditions of the licence. This is regarded as an operational function. At the moment termination of licence is carried out by Council decision and it is recommended that this function be delegated to the City Streets Unit Manager.
CURRENT PROCESS
The procedure for structures on street applications is documented in the City Streets Unit Service Delivery Procedures dated May 1996. A review to the document was carried out following the Ombudsman's comment.
An amended copy of the document including a standard Deed of Licence to occupy legal road Appendix A is attached. The document outlines the policy and the approval process. It is recommended that this document forms the Council's policy for the structures on street process.
| Recommendation: |
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
| 9. | RICHMOND HILL ROAD STREET TREE MAINTENANCE AND FELLING | RR 6932 |
| Officer responsible | Author |
| Parks Manager | Walter Fielding-Cotterell, Parks Arboriculturist Team Leader Professional and Technical Support |
| Corporate Plan Output: Street Tree Maintenance & Felling | |
The purpose of this report is to gain approval for the removal and replacement of plane street trees in Richmond Hill Road.
The Parks Unit has received a number of complaints from residents over the years, concerning the plane trees in the footpath at the eastern end of Richmond Hill Road. The complaints referred to properties being shaded by the trees and the damage the trees are causing to footpaths, kerb channels and drainage systems.
In response to complaints, the trees have been pruned over the years to clear power lines and to alleviate the shade problem. However, as the trees are situated in a narrow fully sealed footpath, right against the kerbline, there is nothing that can be done to prevent increasing damage being caused to the footpath seal, kerb channel and drainage systems. The trees have the potential to grow to much greater size than they are at present and require far greater growing space than the footpath provides.
A survey of the residents living in the vicinity of the trees found that nine residents wanted the trees removed and suitable replacements planted, while three wanted to retain the planes.
As the planes will continue to cause increasing damage to the footpaths, and the majority of residents are in favour of removal and replacement with smaller growing trees, the Parks Unit proposes to implement this work in preparation for 1998 planting season.
The Parks Arboriculturist recommended to the Committee meeting on 10 February that all 11 of the existing trees be removed and replaced with a suitable smaller growing species.
The meeting on 10 February was advised by the City Streets Manager that kerbs and channels in the street were to be renewed. In view of this the Committee requested that a sub-committee of the Chairman and Councillor Ron Wright meet on site to inspect the trees and footpath damage caused by the trees and report back to the next meeting of the Committee.
The City Streets Manager advised the sub-committee that kerb and channel renewal was scheduled for 2007/08 and that $75,000 was the estimated cost of the renewal.
At the on site meeting the sub-committee noted that the trees are in good condition. If they are removed the kerbs and channels and footpath would be damaged and the work scheduled for 2007/08 would have to be brought forward. Sub-committee members consider that when the kerb and channel work is undertaken that the street could be narrowed and new trees planted on areas now roadway.
Because of the current good condition of the trees the sub-committee considers their removal may be premature. However, there is an opportunity to reconsider this when new kerb and channel work is undertaken.
It is felt that the issue should be reconsidered and the proposed works brought forward to the year 2000/01. The Parks Arboriculturist was in attendance at the meeting and concurred with the views expressed by the sub-committee members.
| Sub-Committee's Recommendation: |
|
| Chairman's Recommendation: | That the sub-committee's recommendation be adopted. |
| 10. | PROPOSED NATIONAL CONFERENCE ON PACKAGING AND RECYCLING | RR 7155 |
| Officer responsible | Author |
| Waste Manager | Dennis Morgan |
| Corporate Plan Output: Solid Waste | |
The purpose of this report is to advise of progress on a request from the Committee that the Council investigate the holding of a national conference on packaging and recycling.
INTRODUCTION
At the October 1997 meeting of the Committee the Waste Manager, Mike Stockwell, provided an overview of key learning points derived from his trip to Seattle in relation to solid waste management. Mr Stockwell was accompanied by Piet Beukmann (CEO of the Recovered Materials Foundation) and they gained extensive knowledge of current technology and industries involved in the use of recycled materials.
The Council on receiving the report, supported the Committee's recommendation that the Council investigate the holding of a national conference on packaging and recycling and other related issues inviting contractors, retailers, consumers and local government members. The investigation was to include the cost to the Council of funding or underwriting a conference.
PROPOSED CONFERENCE
The objectives of holding a conference in Christchurch have been discussed with the Waste Manager, Mike Stockwell, and Piet Beukmann (CEO of the Recovered Materials Foundation). Whilst both agree with the concept it is considered that the convening of a conference in the next few months may be premature and that the Council should focus on 1999. By this time the RMF should be showing some real successes in terms of kerbside collections and the establishment of markets for glass, plastic and metals, and be able to demonstrate successful implementation from experience gained.
The Council and the RMF are currently seeking changes to Government legislation to introduce disincentives to practices that promote dumping of waste, for instance bottle collection/liquor licensing laws and tyre importing into New Zealand. Progress on these initiatives and other projects would be reported at the conference.
The RMF would have a key role to play in facilitating a conference for the following reasons:
| Recommendation: | That the Recovered Materials Foundation be requested to investigate the feasibility of holding a conference in Christchurch on the packaging and recycling topics. |
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
11. DISPOSAL COST OF TYRES RR 7186
| Officer responsible | Author |
| Waste Manager | Eric Park, Solid Waste Engineer |
| Corporate Plan Output: Solid Waste, Burwood Landfill | |
The purpose of this report is to gain approval for a short term non-acceptance of tyres for disposal at the Burwood Landfill and for a long term increase in charges for tyres to meet increased disposal costs at the landfill, as outlined in a memo to Councillors on 2 March 1998.
BACKGROUND
Individual tyres, due to their flexibility and ability to trap gas, "float" up to the surface of a landfill even if they are buried under several metres of waste. For this reason many landfills both nationally and internationally do not accept bulk loads of tyres for landfilling. Auckland landfill operators either do not accept tyres or have set a disposal charge, approximately $1.60 to $2.00 per tyre ($160 to $380/tonne), which makes it more economic to take old tyres to a commercial tyre shredder operating in Auckland.
Until now commercial quantities of car tyres have generally been recycled by farmers covering silage pits or have been stockpiled by companies expecting to be able to develop a commercial viable re-process operation. However the silage pit option has now virtually been exhausted.
NON-ACCEPTANCE OF TYRES AND INCREASED DISPOSAL CHARGE
It is of serious concern that large quantities of tyres, currently stockpiled by private companies in Christchurch, could be brought to the landfill where no appropriate disposal option currently exists for them. For this reason a management decision was made by the Waste Management Unit to no longer accept tyres at Transfer Stations, commencing 25 February 1998 and continuing until an appropriate charge could be implemented. An increased disposal charge can be set by resolution of Council under clause 22 of Christchurch City Refuse Bylaw 1995.
In order to provide at least a short term disposal option, such as shredding and landfilling, it is proposed to begin accepting tyres again as soon as an appropriate charge can be established to cover such costs.
It is anticipated that the increased charge will provide sufficient financial incentive for commercial operators to develop alternative disposal methods, as has been the case in Auckland.
FUTURE OPTIONS
The Recovered Materials Foundation is actively investigating and discussing future options for recycling tyres with various industry groups. However, it is still necessary to provide a short term disposal option.
| Recommendation: |
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
12. CONCRETE CRUSHING TRIAL AT BURWOOD LANDFILL RR 7204
| Officer responsible | Author |
| Mike Stockwell, Waste Manager | Eric Park, Solid Waste Engineer |
| Corporate Plan Output: Burwood Landfill | |
The purpose of this report is to gain approval to conduct a concrete crushing (recycling) trial which could reduce waste going into the Burwood Landfill by up to 4,000 tonnes per annum, with the cost being met by revised hardfill disposal charges.
1. BACKGROUND
Late in 1997 the Waste Management Unit was approached by a private contractor, Townshend Excavating Ltd, which had acquired a machine able to crush old concrete/demolition material for use as roading or clean fill. An initial trial was unsuccessful because the material collected was poorly sorted and was therefore uneconomic to crush.
2. PROPOSED NEW TRIAL
It is proposed to conduct a new trial to assess the feasibility and cost effectiveness of concrete crushing at the Burwood Landfill site. (Note that hardfill taken to transfer stations is currently disposed of separately into privately owned clean-fill sites and will not be included in this trial until the results are known.)
It is proposed that gate charges will be revised to the following, giving companies a financial incentive to sort their hardfill waste:
$12/tonne for crushable concrete (includes GST and is down $4/tonne from $16/tonne currently);
$24.50/tonne for unusable hardfill (includes GST and is up $5.10/tonne from $19.40/tonne as in the 1998/99 Draft Corporate Plan);
The revised charges are structured to generate the same amount of revenue as currently collected, assuming the same amount of hardfill (10,000 tonnes per year) comes into the landfill, while at the same time providing a cost incentive for useable crushable material. If the trial is extremely successful with many people taking advantage of the lower disposal charge, or if there is a significant reduction in the amount of hardfill coming into the landfill, there could be a reduction in revenue of up to $100,000 per year (if no hardfill is brought into the landfill), although this is not considered likely. Financial results will be monitored during the trial period and if a deficit develops the trial may need to be modified or terminated.
It is proposed that Townshend Excavating Ltd would be awarded a contract for the crushing trial on a twelve month basis which would include the Waste Management Unit purchasing the crushed aggregate produced for use at the Burwood Landfill site.
3. BENEFITS OF CRUSHING CONCRETE
Benefits of crushing and recycling concrete at the Burwood Landfill could include:
4. SUMMARY AND CONCLUSIONS
Development of a concrete crushing facility at the Burwood Landfill could offer economic and social benefits immediately and these will become increasingly significant over the next four to five years as alternative disposal methods become more expensive.
It is proposed to conduct a concrete crushing (recycling) trial for a 12 month period, using reduced fees as an incentive to capture useable crushable material and as a disincentive for producing mixed or unusable material which needs to be treated as waste.
| Recommendation: |
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
| 13. | CHRISTCHURCH WASTEWATER TREATMENT PLANT UPGRADE NEW CLARIFIERS AND AERATION UPGRADING | RR 7187 |
| Officer responsible | Author |
| Mike Stockwell Manager | Mike Stockwell and Mike Bourke |
| Corporate Plan Output: Liquid Waste Asset Improvements - Liquid Waste, Treatment Works, Page 9.2.75, 1997/98 Corporate Plan | |
The purpose of this report is to gain approval for the engagement of a Consortium of City Design and Beca Steven to provide professional services for the construction of the new clarifiers and aeration equipment at the Christchurch Wastewater Treatment Plant. The consultant's report is tabled.
1. BACKGROUND
Councillors are aware of the programme of upgrade work planned for the CWTP (the Plant) which has been the subject of various consultants presentations, seminars and reports to the Council over the past two years. This work is required to ensure that the Plant has sufficient treatment capacity to meet the needs of Christchurch City growth and satellite communities, (plus Belfast township and industries and Templeton) up until 2026.
The Council has budgeted the following capital sums for this programme ($m).
| 96/97 | 97/98 | 98/99 | 99/00 | 00/01 | 2001/02 | 2002/03 | 2003/04 | 2004/05 | 2005/06 | Total |
| 0.4 | 3.2 | 3.9 | 7.5 | 3.9 | 3.6 | 2.7 | 2.0 | 1.4 | 1.4 | 30.0 |
Note this programme was `smoothed' by the Council in late 1997 and it is not recommended that any element be delayed further.
2. PROPOSAL FOR PROJECT MANAGEMENT AND DESIGN ETC OF NEW CLARIFIERS AND AERATION UPGRADING
This report summarises a comprehensive report from the consortium of City Design and Beca Steven for the provision of professional services for the design, construction supervision and project management for the major interrelated elements of the next stage of the CWTP Upgrade. The major elements of this work are the building of new clarifiers and provision of aeration equipment and would be broken up into the following separate contracts:
| Timing of Work | Cost Estimate $m |
|
| Clarifiers 1 & 2 with associated channel/hydraulic works | 98/99-99/00 | 6.22 |
| Secondary sludge thickening including mechanical and electrical | 99/00 | 0.62 |
| Supply and installation of aeration and mechanical equipment | 99/00 | 1.65 |
| Supply and installation of electrical services for aeration | 99/00 | 0.30 |
| Clarifiers 3 & 4 | 01/02-02/03 | 4.10 |
| Pond inlet revisions and Bypass channel completion | 01/02-02/03 | 2.28 |
| Total fees for above (8.5% of total cost) | 1.43 | |
| Total
Construction Cost Total Fees Total Cost |
15.17 1.43 16.60 m |
|
The consultants report states that their fee of 9.4% (of the construction cost) compares with a usual figure of 12% for similar work of this nature and complexity.
These works are required for increased plant capacity and are not part of the discharge consent considerations. These capacity enhancements will be required whatever the outcome of the discharge consent and they do not influence or affect other possible future treatment process additions.
The above works are closely interrelated and need to be designed together. Other aspects of the CWTP Upgrading (further odour control $2.7m - 99/00 - 03/04, trickling filter flow capacity improvements $2.8m - 04/06 and pond baffles/wetlands and shoreline diffuser $2.9m - 99/01) are separate issues and will be dealt with in later reports.
It is important that detailed design of the interrelated major elements that are linked hydraulically or by process, is completed prior to tendering of any of the major elements for construction. This vastly reduces claims for extras associated with design changes when detailed design overlaps with the construction phase.
3. REASONS TO RUN WITH CITY DESIGN/BECA STEVEN CONSULTANTS
The reasons to run with the City Design/Beca Steven consortium can be summarised as follows:
4. SUMMARY
Waste Management Unit has sought and received a report from a consortium of City Design/Beca Steven for the supply of professional services for the construction of new clarifiers and aeration equipment for the CWTP. The value of the work is around $16.6m and the proposed professional fee is $1.43m ie 9.4%. This fee is considered fair and reasonable for work of this nature and complexity and compares with a going rate of around 12%. The other benefits of employing this consortium are outlined above and provide a very convincing case for the acceptance of this proposal.
| Recommendation: | That the proposal of the City Design/Beca Steven consortium for the provision of professional services for the design and construction of clarifiers and aeration equipment at the CWTP be accepted. |
| Chairman's Recommendation: | That the officer's recommendation be adopted and recommended to the Council. |
| 14. | DRAFT SOLID AND HAZARDOUS WASTE MANAGEMENT PLAN - 1998 | RR 7147 |
| Officer responsible | Author |
| Waste Manager | Zefanja Potgieter |
| Corporate Plan Output: Solid Waste Management Plan | |
The purpose of this report is obtain approval from the Council to publicly notify a draft waste management plan for solid and hazardous waste for the city. This report has been referred to the Environmental Committee also.
BACKGROUND
The current Solid and Hazardous Waste Strategy - Summary Update August 1996 (the 1996 Strategy) is in need of a review due to the nature of the legal requirements for the city to adopt a Waste Management Plan. These legal requirements are contained in Local Government Amendment Act No.4 which was promulgated in August 1996.
Whilst the 1996 Strategy does contain the substance required for a waste management plan, it did not follow a process of public notification, written submissions, hearings and final adoption by the City Council now required in terms of Section 539 (3)(b) of the Local Government Amendment Act No.4 (similar to the current City Plan process). The initial idea amongst Solid Waste Section staff was to utilise the 1996 Strategy with minor amendments and use it as the document to be notified. During staff workshops on the new waste management plan new ideas were continually being raised and it became clear that a new plan was in fact evolving.
PREPARATION OF THE DRAFT WASTE MANAGEMENT PLAN FOR SOLID AND HAZARDOUS WASTE
In order to benefit from the different perspectives and insight offered by the community, the Solid Waste Advisory Group which had contributed to the 1996 Strategy, was reconvened. Many of the members of the 1994 advisory group met regularly over a period of time, resulting in recommendations to staff for inclusion in the plan. At a subsequent Seminar for Councillors from the City Services and Environmental committees held on 20 October 1997 staff presented the outline and key points of the new plan, followed by comments from representatives of the Advisory Group. The outcome of the Seminar was agreement on the key points of a new waste management plan.
The attached plan was made available to the members of the Advisory Group and discussed in detail at a meeting of the Group on 20 February 1998. It is now ready to be presented to the City Services and Environmental Committees and to the Council for consideration.
THE PLAN
The approach followed with the plan is to avoid lengthy paragraphs in the main part of the Plan. The idea is to clearly and briefly state the contents, thereby not losing the attention of the reader. The format is thus to the point and in easily manageable sections. It is followed by 10 appendices which sets out in detail a range of relevant information for those interested.
The format is thus as follows: After a short Introduction, the plan goes on to the overall Vision, Goal, and Key Principles and Strategies, before dealing with
Reduce
Reuse
Recycle
Recover
Residue disposal
Hazardous and Special wastes (as a distinct part of the waste stream).
The Appendices.
The Draft Plan to be considered for notification is attached. Note that the layout/design will be changed before publication. Tony Gimson a print consultant who has assisted the Waste Management Unit with a number of other publications has been engaged for this purpose.
THE WAY FORWARD
After approval of this draft plan for notification the timetable is as follows:
Analysis of submissions and notification of hearing dates, up to third week in July 1998 - five weeks (with a possibility of four).
Hearings during last week in July and first week in August 1998.
Preparation of final report, including amendments resulting from the hearings process - three weeks.
September committee meetings and City Council meeting of 23 September 1998 for final adoption of the plan.
The timetable is tight and it is hoped to present the final plan to the City Council meeting before the October elections. If presentation to the City Council meeting of 23 September is not possible, the final report would need to be re-submitted to the City Services and Environmental Committees at the first cycle of Committee and City Council meetings of the new Council, probably December 1998.
| Recommendation: |
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
| 15. | COST SHARING OF NEW WATER SUPPLY INFRASTRUCTURE - MONCKS SPUR AND UPPER MOUNT PLEASANT | RR 7206 |
| Officer responsible | Author |
| Water Services Manager | Eric van Toor |
| Corporate Plan Output: New Assets, Water Supply | |
The purpose of this report is to describe the water supply infrastructure required to meet anticipated development at the upper parts of Balmoral Hill, Moncks Spur and Mt Pleasant, and to recommend a method whereby infrastructural costs can be recovered from the developers who directly benefit.
INTRODUCTION
An objective of the Water Services Unit is to facilitate the expansion of the water supply network to new areas zoned "Living" in the proposed City Plan. While it is intended that growth be funded by the developers, Council involvement is sometimes necessary to enable the cost-effective and timely development of a new area.
With extensive hill developments it is necessary to supply water through a series of reservoirs and pump stations. The preferred lift by each pump station is in the order of 70 metres to provide an economical system while ensuring the pressure range to consumers is between 25 to 100 metres. The Living Zones at Mt Pleasant extend to 320 metres above sea level and to reach the top of the development water passes through five reservoirs and pump stations.
With over fifty subdividable lots in the area ranging in size from 0.2 ha to approximately 10 ha, the efficient extension of services can only realistically occur with Council involvement in initial funding (but with a mechanism for later cost recovery). The purpose of this report is to advise costs associated with the scheme and recommend how the new infrastructure can be funded.
EXISTING SITUATION
A map showing existing reservoirs (indicated by solid triangles) is attached. At present the main route for pumping water to the area is through four pump stations and reservoirs along Mt Pleasant and Major Hornbrook Roads. An alternate pumping route is via a single reservoir on Moncks Spur Road (Moncks Spur 2), which has pumping facilities directly to Mt Pleasant 4 reservoir, near the intersection of Moncks Spur and Mt Pleasant Road. The McCormacks Bay reservoir which is the main storage to the area east of the Ferrymead Bridge, is located between these two routes. Water is pumped from McCormacks Bay to the Upper Balmoral reservoir, located at the same level as Moncks Spur 2.
The existing main pumping route along Mt Pleasant and Major Hornbrook Road is virtually at capacity. The route up Moncks spur also has little available capacity. The line from McCormacks Bay Reservoir to Balmoral Reservoir has capacity essentially just for the area between these two reservoirs with little to spare for future on-pumping.
There are in excess of 100 ha above the existing Balmoral and Moncks Spur 2 reservoirs zoned Living H or Living HA in the proposed City Plan, with sufficient land for up to 800 new lots.
REQUIRED INFRASTRUCTURE
In all, infrastructure worth approximately $1.5M will be required over a ten year period.
The route from McCormacks Bay Reservoir to Upper Balmoral Reservoir and then up Moncks Spur to Mt Pleasant 4 Reservoir is the logical route to convey the increased demand to the area. This is because of the large available storage at McCormacks Bay and because much of the pipework can be done in conjunction with roading that is still to be constructed.
A new reservoir and pumping station is required between the existing reservoirs at Upper Balmoral and Mt Pleasant 4. A new pumping station and permanent reservoir will also be required to serve the highest part of the zone, above the intersection of Mt Pleasant and Major Hornbrook Roads.
FUNDING ISSUES
It is the Council's policy that developers provide the infrastructure required to serve their proposed subdivision as a condition of subdivision consent. In the case of water supply infrastructure this can be accomplished by a combination of:
The headworks contribution (currently $489 per lot plus GST) which is specifically for upgrading primary pumping stations (in this case in the Linwood area) applies in addition to any other charges that relate specifically to upgrading in the immediate area.
In this case the cost of extension is beyond the realistic ability of any single developer. A fair apportionment of cost among developers who will benefit from the infrastructure can only be achieved by the Council facilitating the establishment of a Cost Sharing Scheme.
A Cost Sharing Scheme at Mount Pleasant would be one of two being planned by the Water Services Unit. The establishment of a Cost Share Area on Huntsbury Hill was approved in principle by the Council in August 1996. It is expected that if the establishment of the Mt Pleasant Cost Sharing Area is approved by the Council, formal establishment of the two schemes would proceed in parallel over the next few months. These would be the first Cost Sharing Schemes established consistent with the City Plan provisions and the first for the Council apart from those established by the former Christchurch Drainage Board.
PRINCIPLES FOR SETTING UP A COUNCIL COST SHARING AREA
Contributions towards the cost of infrastructure are provided for in the City Plan. The basic structure of a Cost Sharing Scheme for water supply is outlined in chapter 14, section 8.3 of the City Plan rules, which states:
All land owners included in a cost sharing scheme will be notified at the time the scheme is initially set up, together with the estimated shares of their cost of the system.
Costs will, initially, be based on the Council's estimates, until installation takes place and thereafter shares shall be based on actual costs. Estimates will be adjusted in accordance with the construction cost index, but actual costs will be based on the Consumer Price Index, adjusted annually on 30 June each financial year, beginning on 30 June 1996.
Contributions cannot be taken under the provisions of the Plan until it becomes operative. In the meantime the Transitional Provisions of the Resource Management Act provide that contributions to new infrastructure can still be levied in accordance with the repealed s.283 of the Local Government Act.
There is some urgency to establish a Mt Pleasant Cost Share Area because development is already proceeding, for example on Glenstrae Road in the vicinity of the Balmoral Reservoir. The absence of a Cost Share Area does not mean contributions cannot be required as a condition of subdivision, but its formal establishment will:
THE MOUNT PLEASANT COST SHARING SCHEME
The proposed area for the scheme is shown on the attached plan. It includes all the Living Zones above the existing Mount Pleasant 3, Upper Balmoral and Moncks Spur 2 reservoirs (plus land near these reservoirs that must be served from higher zones). The area will be varied in future as necessary to reflect the results of the City Plan hearing process and any future zone changes. Because of geographical constraints, the boundaries are not expected to change to an extent where there would be a large difference in infrastructure or contributions required.
A budget showing the expected works required to complete the construction in ten years is attached. In order to achieve the programme as shown, the Council would be contributing $826,000 over eight years and with a steady income from contributions would expect to recover most if not all of the cost over a 20 year period. The scheme would be closed off when the expected number of new allotments is reached, or possibly before then if little further development was expected.
The rate of subdivision can only be guesstimated at this stage. However it is expected that the Council's financial input would not change much from the programme, but the rate of construction may have to be accelerated if the rate of subdivision is greater than expected. This means that some capital expenditure would have to be brought forward, but would be compensated for by the increased number of contributions, which would show as income into the operating account.
The scheme must be separately accountable. New revenue and expenditure codes would be established for the scheme. This will allow the overall scheme income and expenditure since establishment to be calculated at any time.
The required contributions for each new allotment based on Proposed Plan zone boundaries are shown below.
| Zone | Expected No. Allotments | Total Cost | Cost per new allotment | |
| 1 | Served from Mt Pleasant 4 | 520 | $931,300 | $1,791 |
| 2 | Served from Proposed Mt Pleasant 5 | 180 | $553,300 | $3,074 |
| Total | 700 | $1,484,600 |
The zones are likely to change however, as a result of submissions to the Proposed Plan. Lower density development to higher parts of Mt Pleasant, will result in higher contributions per property, which could be up to $2,000 for those served by Mt Pleasant 4 and $3,800 for those served from Mt Pleasant 5. It is expected that the outcome of the submissions will be available in August 1998 and the contributions adjusted at that stage.
Cost will be updated in accordance with the clause in the City Plan quoted above. Work already carried out will be updated in accordance with the Consumer Price Index. While this is less than current interest rates and there will consequently be a net cost to the Council in administering the scheme, there will at least be protection against inflation of the money "loaned" the scheme by the Council.
The Council's contributions to the scheme are covered by the existing 10 year capital works budget, except for the cost of the proposed Moncks Spur 3 reservoir site (expected to be in the order of $120,000) which is being requested as an additional item in the 1998/1999 budget.
Should the establishment of this Cost Sharing Scheme be approved, details of the proposed scheme will be circulated to all those within the scheme boundary inviting comment. The comments will be collated and a further report presented to Council for final approval. The requirement for contributions will be attached to LIMs and PIMs so that intending and future property owners are aware of the scheme.
| Recommendation: |
|
| Chairman's Recommendation: | That the officer's recommendation be adopted. |
| 16. | COMBINED TNZ/CCC/CIAL TRANSPORT STUDY OF SH 1 - RUSSLEY ROAD AND THE AIRPORT ENVIRONS | RR 7245 |
| Officer responsible | Author |
| City Streets Manager | David Robinson |
| Corporate Plan Output: Road Network Planning | |
The purpose of this report is to provide information to the Committee on the above proposed study.
A meeting between Transit New Zealand (TNZ), Christchurch City Council (CCC) and Christchurch International Airport Limited (CIAL) officers was held on Wednesday 4 March to explore the issues surrounding the possibility of a combined transport study of the state highway and airport environs.
The major issue driving the proposed study is the need for planning certainty for all parties.
After considerable discussion the parties resolved to undertake a combined study that will canvas such issues as:
It is proposed that the brief for the study now be jointly drafted and agreed between parties.
The study is likely to be tendered out in April, with a probable completion date of September 1998.
A more comprehensive report on this study will be presented to the Committee in April.
| Recommendation: | That the information be received. |
| Chairman's Recommendation: | Not seen by Chairman. |
17. RESOLUTION TO EXCLUDE THE PUBLIC
Attached.
TUESDAY 10 MARCH 1998
AT 2.00 PM
- 33 -
CITY SERVICES COMMITTEE
RESOLUTION TO EXCLUDE THE PUBLIC
Section 48, Local Government Official Information and Meetings Act 1987.
I move that the public be excluded from the following parts of the proceedings of this meeting, namely item 18.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
| GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED | REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER | GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF THIS RESOLUTION | ||
| PART A | 18. | MOUNTING OF ANTENNAE ON STREET LIGHTING AND TRAFFIC POLES | ) GOOD
REASON TO ) WITHHOLD EXISTS ) UNDER SECTION 7 |
SECTION 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
| Item 18 | Commercial Activities | (Section 7(2)(h)) |
| Chairman's Recommendation: | That the foregoing motion be adopted. |
Note
Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:
"(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):
(a) Shall be available to any member of the public who is
present; and
(b) Shall form part of the minutes of the local authority."