HAGLEY-FERRYMEAD COMMUNITY BOARD

AGENDA

WEDNESDAY 4 FEBRUARY 1998

AT 4.30PM

IN THE BOARD ROOM, LINWOOD SERVICE CENTRE

180 SMITH STREET

Community Board

Anna Crighton (Chairperson), Richard Boulton, David Cox John Freeman, Denis O'Rourke, Liz McRostie, Aaron O'Brien, Linda Rutland, Bob Todd

 

Community Manager Peter Francis Telephone: 9416-601

Committee Secretary Shona Willis Telephone: 9416-602

 

This is to advise that the items on the Agenda for the meeting to be held on Wednesday 4 February are as follows:-

PART A Matters Requiring a Council Decision

PART B Reports for Information

PART C Delegated Decisions

PART	AGENDA CLAUSE
B	ORAL DECLARATION BY LINDA RUTLAND
	1. APOLOGIES
C	2. CONFIRMATION OF REPORT
	3. PETITIONS
	4. DEPUTATIONS BY APPOINTMENT 4.1 Sumner Swimming Club 4.2 Resettlement Project
C C	5. CORRESPONDENCE 5.1 Sumner Swimming Club 5.2 Resettlement Family Project
B	6. HEATHCOTE VALLEY FLOOR
B	7. ANIMAL CONTROL
B	8. RESTORATION OF COB COTTAGE
C	9. PROPOSED LOCAL DOG EXERCISE STATION - RADLEY PARK
B B B C A	10. TRAFFIC ENGINEERING 10.1 Burgess Street 10.2 Scarborough/Taylors Mistake Roads 10.3 Esplanade 10.4 Cranley Street - Bus Stop 10.5 Riccarton Ave Markings
B	11. PUBLIC TRANSPORT STRATEGY
A	12. SURPLUS ROADING LAND IN PATTEN STREET, MAFFEYS ROAD AND DYERS ROAD
B	13. 1997/98 ROADING PROGRAMME
C	14. NEIGHBOURHOOD WEEK
C	15. MEMBERSHIP OF COMMITTEES AND WORKING PARTIES
B	16. OPTIONS FOR PROTECTING ADDITIONAL TREES IN THE CITY
B B B C B C	17. COMMUNITY MANAGER'S UPDATE 17.1 Beverley Park Committee 17.2 Community Service Awards 17.3 Sumner Marine Hotel Site Development Appeal 17.4 Meeting Venue 1998 17.5 Liquor Licensing 17.6 Discretionary Expenditure

ORAL DECLARATION BY LINDA RUTLAND

At its meeting held on 25 November the Hagley-Ferrymead Community Board resolved that Linda Rutland be appointed to represent the Ferrymead Ward.

This vacancy arose as a result of Heather Brown tending her resignation from the Board.

Linda Rutland will take an oral declaration attested by the Board Chairperson, Anna Crighton, immediately prior to the start of tonight's meeting.

1. APOLOGIES

 

2. CONFIRMATION OF REPORT

Recommendation:

That the report of the ordinary meeting held on 25 November 1997, be confirmed as a true and correct record of that meeting.

 

3. PETITIONS

 

4. DEPUTATIONS BY APPOINTMENT 4.1 SUMNER SWIMMING CLUB

Morten Gjerde, President of the Sumner Swimming Club, wishes to speak in support of his club's application for funding.

(Clause 5.1 refers.)

The Committee Secretary comments:

"The Chairperson requested that information be provided on what funding the Board had given to other pool facilities in the area.

The only pool in Hagley-Ferrymead that is given financial assistance is the Woolston Pool which is managed, operated and maintained by volunteers. The Service centre budget provides maintenance costs of approximately $4,000 per year and the Board has made an annual contribution of $1,000 towards the costs of a qualified supervisor for the summer school holiday period."

4.2 RESETTLEMENT PROJECT

Jennifer Cato representing the Resettlement Family Support Project wishes to speak on the application for financial support toward the funding of a Somali Community Worker.

RESIDENTS GROUPS WILL BE TAKEN, BY APPOINTMENT, AT 6.00PM

 

5. CORRESPONDENCE

5.1 SUMNER SWIMMING CLUB

The attached correspondence has been received from Morten Gjerde, President of the Sumner Swimming Club, requesting financial assistance towards the funding of lifeguards for a period of five months over the swimming season.

The letter was received prior to the last Board meeting but was held over until this meeting as no financial statements had been forwarded with the application. These have since come to hand and are circulated with the agenda.

Please note that this application would not be eligible for Hillary Commission funding as it is not seen as being a specific project but rather part of the Club's ongoing operational expenses.

Mr Gjerde will be present at the meeting to speak in support of the Club's application.

Chairperson's Recommendation: For discussion.

5.2 RESETTLEMENT FAMILY SUPPORT

The attached application seeking financial support has been received.

The project employs a Somali Community Worker to work with both the Somali and Ethopian communities.

There is a $7,160 shortfall in the current funding for the position and the Board is being asked to consider allocating $5,000.

The statement of financial performance for the year ending 31 December 1996 is attached.

Ms Cato will be present at the meeting to discuss her group's request.

Chairperson's Recommendation:

That the Board allocate $2,500 of its Discretionary Funds towards the ongoing funding for the Somali Community Worker position.

 

6. HEATHCOTE VALLEY FLOOR

The Board at its 26 August 1997 meeting endorsed the recommendations of the committee established to discuss local concerns and issues with both the Heathcote and Charleston Residents Associations.

One of the recommendations was to arrange a workshop with property owners, stakeholders and the Residents Association to discuss the development of an environment plan for the Heathcote Valley floor.

Liz Briggs(Senior Planner Conservation) and Janet Reeves(Senior Planner Projects) are currently working on a concept plan for the valley floor. They will be present at the meeting to outline the process involved in developing the plan and will explain where this fits in with the hearing of submissions on the City Plan.

Chairperson's Recommendation: For information

 

7. ANIMAL CONTROL

Liz McRostie has requested that the Board be updated on the recent number of dog attacks happening in the area and the resultant action being taken by the Council.

Alistair Kirk, Senior Dog Control Officer, will be present at the meeting to provide a brief overview and to answer any questions Board members may have.

Chairperson's Recommendation: For information

 

8. RESTORATION OF COB COTTAGE - SCOTT PARK RR 6903

Officer responsible	Author
Parks Manager	John Allen, Area Parks Officer
Corporate Plan Output: 9.4 text 12 Customer Services

An on site meeting was held on the 10 November 1997 to assess requirements to restore Cob Cottage. Those present being Councillor Cox, Pam Wilson (NZ Historic Places Trust), Parks and City Design Unit staff. The building which was recently vandalised was inspected and conservation work requirements to restore the building were discussed. A further meeting was held with Pam Wilson; Ian Hill from the Department of Conservation, who has wide experience working on buildings of earth construction; and Malcolm Kitt from City Design Unit who is overseeing the project to formulate a conservation work programme to implement the conservation plan produced by Mr Jim Espie.

Since this meeting a resource consent has been obtained to carry out the work required on this historic building. The following works have been completed:

• A ventilation fan has been placed in the chimney to aid the ventilation of the inside of the building which had become damp and mouldy.
  
  
• Plywood cover panels have been placed over the broken windows and door with 22mm diameter holes drilled in them to aid ventilation.
  
  
• Some of the loose plaster finish has been removed from the interior walls prior to their restoration.

A conservation work programme has been put in place to ensure that the Cob Cottage is brought up to standard, the programme includes a possible time frame for the works completion, some of which will be dependent on further investigation of the condition of the structure eg roof space.

ROADING ISSUES

Board members will be aware of traffic congestion problems being experienced by motorists at the St Andrews Hill Road, Bridle Path Road, Main Road intersection. Jenny May, Senior Planner City Design and Heritage was requested to comment on the Heritage value of the cottage in view of it having being substantially rebuilt on its original site during the 1940's. Ms May's opinion amongst other things was that the retention of the present site of the original building was just as important as retaining the building itself. The retention of the building on this site should be taken into account when actions for improving the roading network in the area are planned. Ms May recommended that better access, car parking considerations, and appropriate landscaping should be considered to enhance the significance of and public accessibility to the cottage.

The City Streets Unit has commenced preliminary planning which looks at options for improving the traffic situation in the area and are mindful of the need to retain Cob Cottage on its present site.

Chairperson's Recommendation: That the information be received.

 

9. PROPOSED LOCAL DOG EXERCISE STATION - RADLEY PARK RR 6904

Officer responsible	Author
Parks Manager	John Allen, Area Parks Officer
Corporate Plan Output: 9.4 text 12 Customer Services

The purpose of this report is to advise the Board of the outcome of the public consultation process, so that a decision can be made whether to proceed with the location of the proposed local dog exercise station at Radley Park.

Three hundred and forty eight pamphlets were delivered to households in the area, including the local residents association and interested staff and 38 (approximately 11%) were returned. Nineteen of the submitters were in favour of the proposed dog exercise station whilst sixteen were against, another three making comment but not being concerned either way.

Eleven percent is not a reasonable return rate to gauge the overall opinion of the local community, it being probable that the silent majority have not got adverse views either way upon the proposal. It should be noted however that the Woolston Residents Association was one of the submitters in support of the proposal.

A number of issues were raised by the submitters and these are discussed below:

1. One submitter expressed concern about barking dogs, whistles and noise from owners controlling their dogs. It is the responsibility of the dog owner to keep their dog under effective control whilst in a park, the dog exercise area being situated approximately 20 metres away from the nearest house. It is difficult to estimate the likely increase in noise in the area which will result from this activity.
   
   
2. Two submitters expressed concern about uncontrolled dogs and owners who do not control their dogs properly. This is a bylaw matter, dogs in parks having to be under effective control by their owners. Consequently if dogs are not under effective control it is an enforcement matter which should be referred to the Animal Control Section of the City Council.
   
   
3. One submitter believes that the dog exercise area should be fenced off from the rest of the park to ensure children do not have access to the area, and dogs cannot run out at pedestrians using the footpath. A number of submitters expressed a concern about a possible increase in dog excrement in the park. Board members will recall that the Principal Environmental Health Officer believes that the siting of a local dog exercise area in Radley Park would not increase the health problems that are already created by dogs passing through the park. The reason being that the local dog exercise station will include information reminding dog owners of their responsibilities in relation to dog excrement, and rubbish bins will be provided at the site for owners to deposit the excrement. Officers believe that there are other areas around the city where dogs are exercised informally by their owners where the health problem so created by excrement is larger than it is or will be at Radley Park. The concern at dogs rushing at passing pedestrians is another example of dogs being under effective control, and is a Bylaw enforcement matter. Dogs using the local exercise station should be under the effective control of their owners, and consequently this concern minimised.
   
   
4. One submitter believes the local dog exercise station will be situated too close to the playground. Officers do not believe this to be the case, the dogs have to be under effective control, and the station is more than 110 metres from either playground area.
   
   
5. Four submitters emphasised the importance that the station be regularly and effectively maintained. Officers have considered this aspect and have allowed for additional annual costs of approximately $3,000 per local dog exercise station for maintenance. This trial local dog exercise station will be regularly monitored and the maintenance programme adjusted to ensure effective maintenance. After a year of operation the actual maintenance costs involved will be known.
   
   
6. One submitter expressed concern about the hours that the local dog exercise station would be used. The area will not be lit and therefore should not be used after the hours of darkness. There is however a footpath alongside the Station and this is lit. If some light is thrown from the existing lights along the path into the dog exercise area and a problem does eventuate with use after dark, blanking off material can be put into the light cover itself so as to reduce light spread into the dog exercise station area. The daylight hours of operation of the dog exercise station are likely to be approximately the same as children's playgrounds over 300 of these being available for use throughout the city.
   
   
7. Concern has been expressed that such a facility will attract dog owners from other areas, and this could result in overcrowding. This could happen if the station is a success and then it is likely that more will be constructed throughout the city, which will reduce out of area use. People that live in another area of the city are likely to take their dog to one of the specially designed dog parks which have more facilities for dogs and their owners than the proposed dog exercise station at Radley Park.
   
   
8. Three submitters (staff) expressed concern about the location of the proposed dog exercise station close to the Heathcote river and its resulting impact on wild life. Dogs presently using Radley Park already have an effect on wild life in the adjacent Heathcote river, and whilst this may increase to a certain extent, the dogs using the exercise station should be under effective control of their owners, and therefore any adverse effect on the wildlife minimised. The proposed local dog exercise station does not include a water component in the adjacent Heathcote river, and in fact the plantings which presently separate the site from the Heathcote river will be maintained and if necessary enhanced.
   
   
9. A number of submitters believe that the proposed facility should be financed by dog owners themselves. The Board has allocated $7,000 towards this project; the balance will be made up through sponsorship. The total amount required will not be known until detailed planning and budgeting is undertaken and this is the next phase of the project once the site for the proposed local dog exercise station is finalised.
   
   
10. One submitter suggested that the proposed dog exercise station be trialed for one year and then be re-evaluated. Officers believe that this is a good suggestion, although if glaring problems arise at an earlier stage, these should be rectified as soon as possible to minimise the impact on the surrounding community. Officers believe an evaluation report of the trial should be presented to the Board after one year's operation and this will assist in deciding whether to proceed with further local dog exercise stations.
    
    
11. One submitter suggested that a telephone hot line to the Council be provided so that people who are unhappy with any particular operational aspect of the exercise station can make the Council aware of their displeasure. Officers believe that this is a reasonable request for the duration of the trial and recommend that the Animal Control Unit monitor this to ensure that problems that do arise are quickly rectified.
    
    
12. A number of submitters, some of which were not dog owners believe that the proposal is a good idea, and much needed in the area. Some of the submitters made a number of positive comments about the proposal which are outlined below.

The establishment of the dog exercise station will:

• help to improve owners control over their dogs.
• add impetus for owners to exercise their dogs.
• is a tangible way to promote good dog owner education.
• will assist in increasing the use of the park by the public which is presently under utilised.

SUMMARY

On balance taking into account submitters' views officers recommend that the Board should confirm the location of the local dog exercise station at Radley Park as the site for the first trial. This will then enable officers to proceed with the more detailed planning and costings necessary before implementation.

Recommendation:	That the Board confirm the proposed site at Radley Park as the site for the trial local dog exercise station. That the addition of the telephone number of the Animal Control Unit be added to the instruction signs at the exercise station That officers report back to the Board on the trial after one years operation.
Chairperson's Recommendation:	That the Officer's recommendation be adopted.

 

10. TRAFFIC ENGINEERING HAGLEY-FERRYMEAD

10.1 BURGESS STREET RR 6807

Officer responsible	Author
City Streets Manager	Lorraine Wilmshurst, Area Engineer
Corporate Plan Output: Street Markings and Signs 9.5 text 38

The purpose of this report is to advise the Board of the results of consultation with residents and the community on the proposal to change the City Bylaws to make Burgess Street a "one way" street.

A petition from residents in Burgess Street requesting that parking be restricted to the east side of the street only and that the street be "one wayed" was presented to the Board in August 1997

The "P5" parking restriction on the west side was removed and a "no stopping" parking restriction was imposed in August 1997. These restrictions have been monitored along with traffic movements and pedestrian numbers in the street.

Traffic volume counts for Burgess Street showed that approximately 375 vehicles use it each day. There are slightly more entering from Marriner Street than from the Esplanade but it is fairly even. For safety and visibility reasons it is recommended that vehicles enter Burgess Street from the south (Marriner Street) and proceed north to exit onto the Esplanade.

Pedestrian numbers in the street over a short period in the early afternoon were nearly twice the number of vehicles using the street during the same time.

Consultation has been carried out with the residents of Burgess Street, Sumner Residents Association, the Sumner Business Association, and the Sumner community.

A leaflet explaining that it is proposed to restrict traffic movements in Burgess Street to one direction only was delivered to all residents and owners of properties in Burgess Street or adjoining the street.

17 replies were received and 13 (76%) were in favour of Burgess Street being "one wayed". Of the 4 replies against only two have direct access off Burgess Street. The others have Marriner Street addresses.

Recommendation:	That the Board request that the City Services Committee commence the appropriate bylaw change so that Burgess Street can become a northbound one way street from Marriner Street to the Esplanade.
Chairperson's Recommendation:	That the Officer's recommendation be adopted.

10.2 SCARBOROUGH/TAYLORS MISTAKE ROADS RR 6811

Officer responsible	Author
City Streets Manager	Lorraine Wilmshurst, Area Engineer
Corporate Plan Output: Street Markings and Signs 9.5 text 38

The purpose of the report is to inform the Board of the work that has been carried out in this area.

Residents have become increasingly concerned about the increase in traffic and problems with anti-social behaviour on both Scarborough Road and Taylors Mistake Road. Complaints have been received about various aspects of driver behaviour, road conditions and navigation (signs and markings/parking etc)

In response to these concerns the following work has been carried out:

Speed checks were carried out during the week on the level stretch of Taylors Mistake Road from Nicholson Park to the descent into Taylors Mistake. The average speed was 50 km/ hr and the 85% was 58 km/hr.

Parking along the seawall at the foot of the hill has been monitored and some new road marking is proposed. This will remove two parking spaces near the end of the footpath at Scarborough Park and provide a safe pedestrian access to the cantilevered footpath up to Whitewash Head.

Contact has been made with the bus company that does the school bus route and investigations are being carried out as to how best to mark the stops for this route.

Planning is under way for the reconstruction of sections of Taylors Mistake Road over the next 3 financial years. The inclusion of a footpath will be investigated with this reconstruction. A community meeting will be called shortly to look at the proposals.

A general parking ban is proposed along both sides of Scarborough Road from the foot of the hill to Nicholson Park. However about 15 parking spaces will be marked where parking will not block the traffic lanes. A publicity leaflet of the proposal will be distributed to residents early in the New Year.

Chairperson's Recommendation: For information.

10.3 ESPLANADE RR 6809

Officer responsible	Author
City Streets Manager	Lorraine Wilmshurst, Area Engineer
Corporate Plan Output: 9.5 text 5 Planning

The purpose of this report is to inform the Board of the response from residents and the community to some possible proposals for the Esplanade.

Budgeting has been made available in the 1988/99 financial year to replace kerb and channel in the Esplanade between Stoke and Menzie Streets. This work will include a threshold and narrowing at the intersection of Hardwicke Street and Esplanade.

In conjunction with this work it may be possible to carry out some other remedial work to assist with traffic flows in the area. A leaflet outlining five possible proposals was circulated to all residents and property owners in the Esplanade and the wider Sumner community

81 replies were received and many had comments attached.

Option 1

To rebuild the platforms at Burgess, Marriner, Stoke , Menzies, and Head Streets to make these more severe traffic restraints and planted areas and asphalt humps be constructed mid block.

43 replies were in favour of this option. ie: 53%

Option 2

Make the Esplanade "one way" only, allowing parking only on the east (beach) side from Burgess Street to Heberden Avenue and a median strip dividing the parking area from a 6m carriageway

5 replies were in favour of this option. ie: 6%

Option 3

Make the Esplanade "one way" only, allowing parking on only one side of the Esplanade from Burgess Street to Heberden Avenue, the parking being alternated with landscape or grassed areas.

23 replies were in favour of this option. ie: 28%

Option 4

Make the Esplanade "one way" only and redesign each block as a car park. This would allow parking on both sides and "judder bars" would be constructed across each block.

3 replies were in favour of this option. ie: 4%

Option 5

The residents of Burgess Street have requested that the Board consider "one waying" their street. For safety reasons and visibility Burgess Street would have only northbound traffic ie: entry from Marriner Street and exit to Esplanade only.

Many did not reply to this extra option but 37 replies were in favour of this happening. ie 46%

Comments on the proposals included:

• take no action as the problem only occurs for one half a day a week.
• rebuild platforms but no humps.
• impose a 30km/hr speed restriction.
• change parking from angle to parallel because of congestion with backing out.
• have angle parking on both sides of Esplanade to narrow carriageway.
• "one way" will cause a race track around Esplanade and Nayland Street
• block the Esplanade at Hardwicke Street, so there is no free flow of traffic.

CONCLUSION

Taking into account all the replies and the comments, it is proposed to look at placing asphalt speed humps on the west side of each of the intersection platforms. This work would be carried out at the same time as the kerb and channel work is being done along the Esplanade. The threshold and narrowing proposed for the Hardwicke Street / Esplanade would include a treatment similar to what is proposed for the rest of the Esplanade to keep traffic management in the area consistent. The amount of work that can be done will be dependent on costings and available budget.

Recommendation:	For information.
Chairperson's Recommendation:	That the Officer's recommendation be adopted.

10.4 CRANLEY STREET - BUS STOP RR 6908

Officer Responsible	Author
City Streets Manager	Lorraine Wilmshurst, Area Engineer
Corporate Plan Output: Street Markings and Signs 9.5 text 38

The purpose of this report is to gain Board approval for the removal of a library bus stop outside the Linwood Library in Cranley Street.

After the fire at the Shirley Service Centre and Library last year a bus service for library customers from Shirley to the Linwood Library was arranged. Now that the Shirley Library and Service Centre has been refurbished and is back in service, there is no need for the bus stop outside the Linwood Library.

To make more parking available for library patrons and shoppers, it is recommended that the bus stop be removed and the "P30" parking restriction be reinstated in Cranley Street outside the Linwood Library.

Recommendation:	That the "P BUSES WEDNESDAYS/P30 OTHER TIMES" on the south east side of Cranley Street commencing at a point 72 metres from its intersection with Linwood Avenue and extending in a north easterly direction for a distance of 20 metres be removed. That the "P30" restriction on the south east side of Cranley Street commencing at a point 22 metres from its intersection with Linwood Avenue and extending in a north easterly direction for a distance 50 metres be revoked. That the parking of vehicles be restricted to a maximum period of 30 minutes on the south east side of Cranley Street commencing at a point 22metres from its intersection with Linwood Avenue and extending in a north easterly direction for a distance of 70 metres.
Chairperson's Recommendation:	That the Officer's recommendation be adopted.

10.5 RICCARTON AVENUE: ROADING MARKING AND PARKING ALTERATIONS RR 6834

Officer responsible	Author
City Streets Manager	Peter Atkinson, Area Engineer
Corporate Plan Output: Street Signs and Markings and Black Spot Remedial Works

The purpose of this report is to advise the Board of the proposed changes to the road markings and to alter the existing parking restrictions on Riccarton Avenue and to request that the Board recommend to the Council their installation.

These changes to Riccarton Avenue have arisen from three separate concerns about traffic conditions along the Avenue. These concerns are;

1. The difficulty that students from Christs College have in crossing Riccarton Ave when walking between the school grounds and the playing field in Hagley Park South.
   
   
2. The concern of the Parks Unit about safety and ease of access to and from the tennis and bowls area, Hagley Oval and the entrance to the Horticultural Building.
   
   
3. The result of an accident investigation carried out by students and an accident seminar in Christchurch.

The proposed changes to the road marking which are illustrated on the attached plan include the provision of edge lines, the introduction of a painted median strip incorporating turning bays into the access roads servicing Hagley Park.

The proposed edge lines will provide for the movement of cyclists along the Avenue but will not be marked as cycle lanes as there is an existing cycle path on the north eastern side of the road in Hagley Park and it is intended that this facility will be complemented with a similar one on the south western side of the road. The edge lines will provide added definition of the road alignment and bring the existing marking up to an arterial road standard.

The proposed road markings will provide for two lanes of traffic into the central area and extend the one lane section out of the city from the entrance to the Oval to the entrance to the bowls and tennis entrance. These markings do reflect the traffic volumes on Riccarton Avenue where there is a marked imbalance in traffic volumes with the greater volume of traffic moving into the central city.

There are a number of small changes to the parking restriction which includes an adjustment to the no stopping parking restrictions, the relocation of the bus stop next to the entrance to the tennis and bowls area and a small increase to the number of on street parking spaces. Fifteen of these spaces are located next to the Christs College sports grounds entrance and one on the northern side to the east of the roundabout. Three spaces are lost as a result of the roundabout.

The proposed painted median will assist pedestrians in crossing the Avenue. At two locations to provide a more positive refuge it is intended to construct two median islands. Currently there are funds allocated for these two islands in the black spot remedial works budget.

These changes have the support of the Parks Unit and Parking Operations Managers.

This report is being referred to the City Services Committee for information.

Recommendation:	That the Community Board support the following recommendation to the Council: That a painted median strip be marked on Riccarton Ave between the entrances to the hospital and the tennis and bowling club entrance. That a bus stop be created on the north eastern side of Riccarton Ave commencing at a point 5 metres measured in a westerly direction from a point opposite the western side of the access road to the tennis and bowling clubs and extending in a westerly direction for a distance of 17 metres. That the existing bus stop on the north eastern side to the west of the entrance to the tennis and bowling club be deleted. That the no stopping parking restriction on the southern side of Riccarton Avenue commencing at a point 40 metres measured in an easterly direction from a point opposite the easterly side of the entrance to Christs College sports grounds and extending in an easterly direction for a distance of 45 metres be revoked. That the No Stopping Parking restriction on the southern side of Riccarton Avenue commencing at a point 20 metres measured in a westerly direction from a point opposite the western kerbline of the entrance to Christs College sports ground and extending in a westerly direction for a distance of 48 metres be revoked. That the no stopping parking restriction on the north eastern side of Riccarton Avenue commencing at a point 168 metres measured in a south easterly direction from a point opposite the eastern kerbline of Deans Avenue and extending in an easterly direction for a distance of 6 metres be revoked. That a no stopping at all times parking restriction be created on the northern side of Riccarton Ave commencing at a point 2 metres measured in an easterly direction from a point opposite the eastern side of the entrance to the Christs College Sports Ground and extending in an easterly direction for a distance of 24 metres.
Chairperson's Recommendation:	For Discussion

 

11. PUBLIC TRANSPORT STRATEGY RR 6819

Officer responsible	Author
Environmental Policy and Planning Manager	Stephanie Styles, Assistant Transportation Planner
Corporate Plan Output: Transport Policy and Advice

The purpose of this report is to encourage Community Boards to put forward submissions on the Public Transport Strategy Discussion Document.

As the City grows, there is becoming more and more concern over the growth in traffic volumes on the City's roads and the effect that this is having on society. A few of the effects that we are presently noticing are air pollution, traffic congestion in peak periods, safety concerns, splitting of neighbourhoods, private and public costs and loss of amenity. It is predicted that this growth in traffic volumes will continue and that the effects on the City will intensify.

As a result, the Christchurch City Council and the Canterbury Regional Council have been involved in developing a Public Passenger Transport Strategy. This strategy aims to inform the public on the issues involved, to encourage their support of the public transport system, and to develop options for improvements to the system, in order to plan for the future of the public transport system.

A copy of the Public Transport Strategy Discussion Document entitled "Two Futures - One Choice" is circulated with the agenda. This document has been distributed to many individuals and groups around the City, and it is hoped that they will let us know their thoughts on the future of the public transport system. There will be public meetings held around the City during February, and members of the Community Board are welcome to attend these.

Staff from the City and Regional Councils will be attending this meeting of the Community Board to discuss this work. The Board is encouraged to put forward a submission on the discussion document and to facilitate discussion on the issues around its area.

Recommendation:	For information
Chairperson's Recommendation:	That the Board establish a committee to prepare a submission on the Public Transport Strategy as it relates to the Hagley-Ferrymead Community.

 

12.

SURPLUS ROADING LAND IN PATTEN STREET, MAFFEYS ROAD AND DYERS ROAD

RR 6787

 

Officer responsible	Author
City Streets Manager	Weng-Kei Chen, Asset Policy Engineer
Corporate Plan Output: Roading Land 9.5 text 14

The purpose of this report is to seek the Board's recommendation that the Council approve in principle the disposal of small parcels of legal road in Patten Street, Maffeys Road and Dyers Road. These small parcels of land are surplus to roading requirements.

i. PATTEN STREET (PLAN SS2943)

Current Situation

The three small parcels of legal road are outside numbers 72, 74 and 76 and are occupied by the owners of the adjoining properties.

Road Asset Information

Patten Street is a local road and is a through road between Retreat and Woodham Roads. Traffic restraints have been installed at both intersections.

Road Status:	Local Road in Living 1 Zone.
Legal Road Width:	Various from 15.0 m to 20.0 m.
City Plan Legal Road Width Requirement:	Min 14.0 m.
Roadway Width:	11.0 m wide completed with flat kerb and channel on western side and generally dished kerb and channel on eastern side.
Roadway Length:	464 m.
Footpath:	Footpath on both sides with grass berm.
Streetscape:	Landscape consisting of grass berm and trees are established at road intersections.

Structures and Vegetation on Occupied Land (varies 3.0 to 5.0 m in width)

72 Patten Street -	Double garage partially on legal road: 1.8 m timber fence and mature vegetation.
74 Patten Street -	1.8 m timber fence and mature vegetation.
76 Patten Street -	1.8 m timber fence and mature vegetation.
All structures and vegetation are well maintained.
The three properties involved are near the intersection of Patten Street and Retreat Road where there is a relatively large area of green road space. In addition they are opposite a well established reserve. The resumption of these small pockets of land for streetscape purpose will have little impact to the existing environment and accordingly I recommend these portions of the road be disposed.

ii. MAFFEYS ROAD (PLAN S2948)

The small parcel of legal road is in front of 25 Maffeys Road. The Board at its February 1997 meeting approved a similar request at 31 Maffeys Road.

Road Asset Information

Maffeys Road is a steep hillside road and is a through road between McCormacks Bay Road and Santa Maria Avenue. The road has been upgraded in 1994.

Road Status:	Local Road in Living Hill Zone.
Legal Road Width:	Various from 14.0 m to 20.0 m.
City Plan Legal Road Width Requirement:	Min 14.0 m.
Roadway Width:	Varies between 6.0 m to 8.5 m with kerb and channel on both sides.
Roadway Length:	460 m.
Footpath:	Sealed footpath and concrete steps.
Streetscape:	Mainly native planting.

Structures and Vegetation Along 25 Maffeys Road

Behind kerb approximately 3.0 m of planting. Plants beginning to establish.

Retaining walls and driveway.

The parcel of surplus land is on a steep slope and below the existing roadway.

To develop this area with planting will not further enhance the existing streetscape, accordingly I recommend it for disposal and the legal road width of 14.0 m be maintained.

iii. DYERS ROAD (PLAN S2950)

The small parcel of land is in front of 173 and part frontage of 183 Dyers Road. This parcel of legal road (as indicated on the plan) is surplus to roading requirement. This land was set aside for a proposed slip road to Maces Road. The slip road concept was abandoned and adjoining property previously owned by Council was sold in 1995. The land is currently occupied by adjoining owners for vehicle parking and storage.

Road Asset Information

Dyers Road (Wickham to Maces):	Major arterial road in Business Zone 5 on western side and Conservation Zone (Bromley) on the eastern side.
Legal Width:	Generally 20.0m with the exception along 173 and 183 Dyers Road.
City Plan Legal Road Width Requirement:	30.0 m.
Roadway Width:	11.0 m wide.
Footpath:	One side footpath.
Streetscape:	Berm.

Structures and Vegetation Along 173 and Part Frontage of 183 Dyers Road (Lot 2 Dp 34097)

The area is currently occupied by adjoining owners and is used for car parking and storage. Vegetation growth is controlled by the occupiers.

The parcel of land is not required for roading purpose and to develop it as road open space will have little benefit to the wider community.

There is a road designation on the frontage of the other section of 183 Dyers Road (Lot 1 DP 23680). The disposal of the surplus roading land will allow the Council the opportunity to acquire the designated land without any extra financial commitment from the Annual Plan. I recommend that the parcel of surplus road land be disposed and the Council acquire the designated road widening land at 183 Dyers Road.

Recommendation:	That approval in principle be granted for the disposal of portions of legal roads in front of: a. 72, 74 and 76 Patten Street where adjoining owners are occupying (as indicated on the Plan SS2943). b. 25 Maffeys Road as indicated on Plan S2948 ie approximately 5.0 m strip and the minimum legal road width of 14.0 m be maintained. c. 173 and 183 Dyers Road where adjoining owners are occupying and as indicated on the Plan S2950. That the land designated for road widening at 183 Dyers Road be purchased with funds obtained from disposal of surplus road land outside 173 and 183 Dyers Road.
Chairperson's Recommendation:	That the Board recommend to Council that the Officer's recommendation be adopted.

 

13 1997/98 ROADING PROGRAMME RR 6798

Officer responsible	Author
City Streets Manager	Murray Angus
Corporate Plan Output: Capital Expenditure

The purpose of this report is to provide Board members with an update of progress for City Streets projects in the Hagley-Ferrymead area which are programmed for the 1997/98 financial year.

Chairperson's Recommendation: That the information be received.

 

Project	Budget	Project Details	Progress
CYCLEWAYS
Hospital Corner	$100,000	Cycleway in vicinity of hospital and Tuam Street.	Programmed for February tender.
KERB AND CHANNEL ENHANCEMENT
Defoe Place(Shakespeare Road to end)	$291,000	Kerb and channel renewal, new paths, berms and landscaping. EPP Unit financing undergrounding. (EPP $155,000.)	Project under construction.
Inglis Street(Mathesons Road to Olliviers Road)	$110,000	Kerb and channel renewal, new paths and landscaping.	Project completed.
KERB AND CHANNEL RENEWAL
Cashel Street(England Street to Olliviers Road)	$395,000	Kerb and channel renewal, new paths, berms and landscaping. Financed over two years.	Project complete.
Clarkson Avenue(Lichfield Street to Cashel Street)	$35,000	Kerb and channel renewal on west side, new paths and landscaping. Property purchase required.	Project tendered.
Gloucester Street(Fitzgerald Ave to Stanmore Road)	$420,000	Kerb and channel renewal, pavement reconstruction, new paths, berms and landscaping.	Project complete.
Hawdon Street(Brougham Street to Coleridge Street)	$150,000	Kerb and channel renewal, pavement reconstruction, new paths, berms and landscaping.	Project under construction.
Hazeldean Road(Montreal Street to Antigua Street)	$180,000	Kerb and channel renewal and construction, new paths and landscaping.	Project complete.
Olliviers Road(Tuam Street to Hereford Street)	$500,000	Kerb and channel renewal pavement reconstruction, new paths, berms and landscaping.	Project complete.
River Road(Fitzgerald Avenue to No 43)	$80,000	Kerb and channel renewal, new paths and landscaping.	Project complete.
Stewart Street(Horatio Street to Moorhouse Avenue)	$120,000	Kerb and channel renewal, new paths and landscaping.	Reprogrammed for 1998 tender, due to property purchase.
Whittington Avenue(Sullivan Avenue to end)	$170,000	Kerb and channel renewal, cul-de-sac construction, new paths, berms and landscaping.	Project under construction.
NEIGHBOURHOOD IMPROVEMENT
Ensors Road/MacKenzie Avenue	$40,000	Threshold treatment on MacKenzie Ave.	Project complete.
Heberden Avenue Path	$3,000	AC path construction on existing grit track.	Project complete.
Gloucester Street/Lionel Street	$37,000	Threshold treatment on Lionel Street.	Project tendered.
Main Road at Scott Reserve	$10,000	Recessed parking bay on Main Road.	Project under construction.
Morris Street/Bracken Street	$25,000	Traffic calming restraints. Insufficient funds for desired work	Board transferred funds to Smith Street.
Nursery Road	$50,000	Kerb extensions at Cross Street and school entrance.	Project complete.
Raupo Street Footpath	$4,000	New path along development frontage. Legal boundaries resolved.	Project under construction.
Dunarnan Street/Rowcliffe Street	$37,000	Threshold treatment on Rowcliffe Street.	Project complete.
Smith Street	$80,000	Traffic calming restraint.	Project under construction.
Gloucester Street/Surrey Street	$37,000	Threshold treatment on Surrey Street.	Project under construction.
NEW CONSTRUCTION/K & C/PATH
Avonside Drive(Footbridge to Avon Park entrance)	$20,000	New AC path construction on river side of Avonside Drive.	Project complete.
Bellview Terrace(Mt Pleasant Road to Major Hornbrook)	$120,000	New kerb and channel on uphill side, berms and landscaping. Project over 2 years.	Project complete.
Ferry Road(Settlers Crescent to the west).	$50,000	New AC path behind existing kerb and channel.	Programmed for February 1998 tender.
Moncks Spur Stage V	$440,000	New kerb and channel, pavement construction, new paths and landscaping.	Project complete.
Truscotts Road	$400,000	New road to link Bridle Path and Truscotts Road. Property purchase required.	Environmental impact study required by EPP prior to determining road position. Reprogrammed for 1998 tender.
SAFETY WORKS
Glenstrae Road Barrier	$50,000	Installation of guardrail on outside of bend. Property purchase required.	Reprogrammed for 1998 tender due to property purchase.
Linwood Avenue/Worcester Street	$30,000	Linwood Avenue median realignment to allow right turns only due to accident history. Report to Community Board and City Services for advice and approval respectively, once additional funding has been obtained.	Reprogrammed for March 1998 tender. Additional funding to be sought, at six month review.
STREET LIGHTING UPGRADE
North Avon Road(Hills Road to North Parade)	$20,000	Upgrade of existing lighting.	Programmed for February tender.
Stanmore Road(Avonside Drive to London Street)	$33,000	Upgrade of existing lighting.	Programmed for February tender.
STREET LIGHT CONVERSION
Stanmore Road(London Street to North Avon Road)	$10,000	Undergrounding of overhead services.	Project complete.

 

14 NEIGHBOURHOOD WEEK RR 6816

Officer responsible	Author
Community Manager	Barbara Lindsay, Committee Secretary
Corporate Plan Output: Community Activities

The purpose of this report is to inform all Community Boards of progress towards holding Neighbourhood Week over the whole of Christchurch during 1-7 March.

INTRODUCTION

The concept of Neighbourhood Week originated in a report to the Shirley/Papanui Community Board on 29 October 1997, when Sue Wells suggested a strategy for the Board to implement which might encourage better neighbourhoods.

A committee with power to act was appointed on 24 November to further the concept and was given authority to spend up to $4,000. This committee has since met on three occasions, on 10 and 16 December and 20 January - reports of these meetings are attached for information (Appendix A).

NEIGHBOURHOOD SUPPORT GROUPS

It was decided that an initial step was to effect an update on the Police list of Neighbourhood Support Group (NSG) co-ordinators and that a person be employed on a Task Force Green scheme for six months in a partnership between the Papanui Police and the Shirley/Papanui Community Board to do this. Mr Chris O'Connor was selected to carry out this work and he commenced his work at the Papanui Police Station on 12 January.

Members will recall that in November 1996 an approach from the Police asked each Community Board to contribute $2,165 to perform a similar task. Mr O'Connor has reported that the programme established during this earlier project has not been updated; in addition it is not a user-friendly system and therefore not suitable for mail-merging purposes. He also said that the system is not capable of selecting groups by Council ward boundaries, although an update of the Police NSG database nationally is proposed some time in the future, which will make this possible. Advice has been received that the programme is able to be loaded onto a Word-based programme. Chris is currently working to familiarise himself with the database and enter the backlog of material. The committee has asked that the circular to all NSG co-ordinators be sent by 30 January (Appendix B attached).

During the November 1997 round of meetings approval was sought from other Community Boards to have the co-ordinators list updated in their wards, although initially the update is to be carried out in the Shirley/Papanui and Fendalton/Waimairi wards. Boards will be asked to contribute towards the cost of postage and stationery and possibly towards the salary top-up of the Task Force Green worker if it is found necessary for the work to run beyond the six month time limit.

The Papanui Police have undertaken to ensure that the list is kept up-to-date in the future and have said that it may be used by the Community Boards to disseminate information within their Wards. The Police, however, wish to retain control of the list of NSG co-ordinators under the requirements of the Privacy Act. Since the restructuring of the role of Policing, it has become the responsibility of the Community Constables to maintain contact with these groups through the co-ordinator and to facilitate the establishment of new NSGs where there are seen to be 'gaps'.

METROPOLITAN EVENT

At the November meetings Boards were asked to give their approval in principle to the concept of Neighbourhood Week. They are now being asked for their support and input into the process of using this week as a launching time for a number of community initiatives in order to improve communication between households.

The committee has worked to formulate and refine the content of the circular to be sent to the NSG co-ordinators, and the letters to residents and other community groups throughout Christchurch to ensure that Neighbourhood Week becomes a metropolitan event during the week 1 - 7 March 1998. To this end representatives from the other Boards have been invited to attend and participate in committee meetings.

While the circular to all NSG co-ordinators in Christchurch will be sent from the Papanui Police, in conjunction with a letter from the Police requesting additional information in regard to their communities, those to other community groups will be issued from the various Service Centres. Copies of those being sent from the Papanui Service Centre and which may be used as prototypes for sending to your community groups are attached (Appendix C).

Each Community Board will be responsible for any initiatives and ideas to promote the concept of Neighbourhood Week.

PUBLICITY

Community Board member, Sue Wells, has undertaken responsibility for city wide media coverage of Neighbourhood Week and has advised that there are unlikely to be any associated costs. However, each Community Board may wish to include publicity in the local newspapers which serve their ward areas.

Recommendation:	That the Hagley-Ferrymead Community Board supports and promotes the concept of Neighbourhood Week as a strategy to encourage better neighbourhoods. That a grant of $250 to cover postage and stationery for the circular being distributed to Neighbourhood Support Groups co-ordinators be approved.
Chairperson's Recommendation:	For discussion

 

15. MEMBERSHIP OF COMMITTEES/WORKING PARTIES RR 6909

Officer responsible	Author
Community Manager	Shona Willis, Committee Secretary
Corporate Plan Output: Community Board Representation

The purpose of this report is to detail the Working Parties and Committees of the Board that are current and to request that the Board consider filling the vacancies that have arisen due to Heather Brown's resignation.

The attached schedule details the committees and working parties of the Board and also includes the listing of members that represent the Board on external bodies, hearings etc.

Heather was a member of the following:

Working Party/Committees	Other Members
Agenda 21 Committee	Aaron O'Brien, Anna Crighton, Bob Todd, John Freeman
Community Consultation Working Party	Liz McRostie, Aaron O'Brien, Bob Todd
Poverty Working Party	Aaron O'Brien, Liz McRostie

She also represented the Board on the Summit Road Society (jointly for Spreydon/Heathcote Community Board); Wastewater Working Party; Out of School Research - Inter Agency Advisory Group; Estuary Association.

In addition Heather, together with Bob Todd, was a judge for the Board's garden competition and, with Liz McRostie, a member of Keep Christchurch Beautiful.

In her role as Ferrymead Board member Heather was a member of the Linwood Liaison Committee, together with Aaron and Liz, and also the Woolston Mainstreet Project.

Linda Rutland has given an indication that she would like to be involved on the Community Funding Committee and the garden competitions.

Recommendation:	That the Board considers filling those vacancies that have arisen from Heather Brown's resignation.
Chairperson's Recommendation:	For discussion.

 

16. OPTIONS FOR PROTECTING ADDITIONAL TREES IN THE CITY

Anna Crighton has requested that the attached report that was considered at the Environmental Committee's meeting of 4 December be submitted to the Board for comment.

The Environmental Committee decided to adopt the officer's recommendation and also decided that further consideration be given in March 1998 to the Auckland City and Hamburg City policies for tree protection measures.

The Council at its 17 December meeting received Committee's report and resolved, further:

1. That consideration be given to the possibility of seeking legislative changes regarding tree protection and/or removal, including a possible review of the present legislative provisions which require disputes between neighbours regarding trees to be resolved through the District Court.
   
   
2. That Local Government New Zealand be requested to include tree protection measures as a workshop topic to be discussed at the 1998 Local Government Conference.

It should be noted that in July 1997 the Board considered a report on adding trees to the tree register and decided that staff be requested to carry out additional investigation to identify any suitable trees in the Hagley-Ferrymead area that warrant inclusion.

For members information a list detailing those trees in the Hagley-Ferrymead area that are already listed is included with the agenda.

Chairperson's Recommendation: That the Board identify, significant trees in their area for addition to the Protected List.

 

17. COMMUNITY MANAGER'S UPDATE

17.1 BEVERLEY PARK COMMITTEE

The Beverley Park Committee comprising Anna Crighton (Chairperson), Aaron O'Brien and Denis O'Rourke met on Tuesday 16 December to view and comment on the publicity pamphlet for the proposed landscape changes to Beverley Park.

The amended pamphlet was circulated to residents in late January at it is proposed that the responses will be discussed at a further meeting of the Committee in early February. A full report detailing the Committee's recommendations will be presented to the March meeting of the Board.

Recommendation: For information.

17.2 COMMUNITY SERVICE AWARDS

Nominations are currently being sought for the above awards. Advertisements have been placed in the Press, Star and local newspapers and the local residents' associations will be advised shortly.

Nominations close on 13 March and it is proposed that the Board will consider those received when it meets on 1 April

Recommendation: For information.

17.3 SUMNER MARINE HOTEL SITE DEVELOPMENT APPEAL

At the 30 October meeting of the Board a deputation was received from Bernie Hansen of the Sumner High Rise Action Group seeking Board assistance towards the costs of engaging a planner to support the group at the Environment Court appeal.

The Board decided to let the matter lie on the table pending further discussions between the group, the Council's Solicitor and Planning staff.

Correspondence has since been received advising that Marine Properties have withdrawn their appeal and the planned apartment block will not now proceed.

Recommendation: That the information be received.

17.4 MEETING VENUE 1998

The Board at its 25 November 1997 meeting established its meeting dates and set the venue as being the Linwood Service Centre.

At the recent planning meeting of the Board (27 January 1998) members expressed a desire to hold three of this years meetings at alternative locations.

It was suggested that arrangements be made to hold the March meeting of the Board in the Timber Chamber of the Provincial Chambers; the April meeting at Nga Hau E Wha National Marae, and the June meeting at a venue in the Ferrymead Ward.

Officer's Recommendation:	That the Board confirm the above venues.
Chairperson's Recommendation:	Not seen by the Chairperson

17.5 LIQUOR LICENSING

The following application for a renewal of a liquor licence in or adjacent to residential properties has been received:

Linwood Rugby Union Football Club - 56 Kearneys Road

Present Hours of Operation

Sunday from 11.00am to 9.00pm
Public Holidays from 11.00am to 11.00pm
Saturday from 11.00am to 11.00pm
Friday from 5.00pm to 11.00pm
Monday to Thursday from 6.00pm to 10.00pm

Requested Hours of Operation

Same as existing.

Recommendation: That the information be received.

17.6 DISCRETIONARY EXPENDITURE

The attached schedule details the Board's allocations to date.

For information a total of $43,600 is available for allocation.

The Chairperson has requested that members consider possible projects suitable for funding and that these be submitted to the Committee Secretary for costings prior to the Board's 24 February meeting.

Chairperson's Recommendation:

That members submit projects for consideration at the 24 February meeting.