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Christchurch City Council

BURWOOD/PEGASUS COMMUNITY BOARD
AGENDA NO 107

MONDAY 2 FEBRUARY 1998

4.00 PM

BOARDROOM, SHIRLEY SERVICE CENTRE

36 MARSHLAND ROAD

Board: David Dobbie (Chairman), Don Rowlands (Deputy Chairman), Clare Duff, Dave East, Carole Evans, Alister James, Gail Sheriff, Jack Travis, Chrissie Williams

PART A MATTERS REQUIRING A COUNCIL DECISION

PART B REPORTS FOR INFORMATION

PART C DELEGATED DECISIONS

INDEX

PART C 1. APOLOGIES
PART C 2. CONFIRMATION OF REPORT
PART B 3. PETITIONS
PART B 4. DEPUTATIONS BY APPOINTMENT
PART B 5. CORRESPONDENCE
CITY STREETS    
PART B 6. 1997/98 ROADING PROGRAMME
PART C 7. BELFIELD STREET - "GIVE WAY" SIGNS
PART C 8. BURWOOD PEDESTRIAN LINK
PART A 9. BURWOOD ROAD PARKING RESTRICTION OUT WINDSOR SCHOOL
PART A 10. MARINE PARADE PARKING RESTRICTIONS
PART C 11. PORRITT PARK PARKING
PART B 12. SHIRLEY SCHOOLS CYCLE PROJECT
COMMUNITY ACTIVITIES    
PART B 13. PARKLANDS FACILITIES PROJECTS
PART B 14. SANTA TOUR
PART B 15. SMITHS CITY KIWI TRI PROGRAMME
PART B 16. WAINONI/ARANUI ACTIVITY GROUPS
ENVIRONMENTAL SERVICES
PART C 17. AVON RIVER SCENIC DRIVE BROCHURE FUNDING
PART C 18. PROPOSED ROAD AND RIGHT OF WAY NAMES
PART B 19. PUBLIC TRANSPORT STRATEGY
PROPERTY    
PART A 20. DEDICATION OF ROAD RESERVE AS ROAD - 298 LOWER STYX ROAD
PART B 21. NEW BRIGHTON 2005 INITIATIVES UPDATE
PART B 22. TRAVIS WETLAND
WATER SERVICES    
PART C 23. JANET STEWART RESERVE COMMUNITY PLANTING DAY
OTHER MATTERS    
PART C 24. NEIGHBOURHOOD WEEK
PART B 25. COMMUNITY M ANAGER'S UPDATE
PART B 26. RESIDENTS' ASSOCIATIONS
PART B 27. THE COUNCIL'S ENVIRONMENTAL POLICY STATEMENT

1. APOLOGIES

 

2. CONFIRMATION OF REPORT

The report of the last ordinary meeting of the Burwood/Pegasus Community Board held on Monday 24 November 1997 has been circulated to Board members.

Chairman's Recommendation: That the report of the last ordinary held on Monday 24 November 1997 be confirmed.

 

3. PETITIONS

A petition has been received from J M Barnett (see attachment, page 31), the prayer of which reads as follows:

"It is with concern that we the undersigned request the Christchurch City Council to install a further speed hump in Avonside Drive.

Or, alternately the speed hump presently situated outside 936 Avonside Drive could be removed and placed in an area where it would have more effect in the reduction of speed in Avonside Drive. This new speed hump should be installed adjacent to
952 Avonside Drive
(as shown on attachment, page 31).

After conversing with several Police officers it was suggested we approach the Christchurch City Council."

The Area Engineer comments:

"While we appreciate the concerns of the undersigned petitioning residents, I note that not all the residents in this area have supported moving the speed hump.

The existing speed restraints in Avonside Drive were installed in 1994 after wide public consultation, and their location was decided on balance between those seeking their installation and with those that were opposed to them.

Traffic standards dictate that they must be visible to motorists both during the day and night time, and that they be spaced to give the maximum overall effect.

I consider it would not be appropriate due to safety considerations, to locate a speed hump on this bend, as vehicles could loose control while turning."

 

Chairman's Recommendation: That a Working Party, consisting of the Chairman, Alister James, Chrissie Williams and Jack Travis, meet on site with the petitioners and the Traffic Engineer.

 

4. DEPUTATIONS BY APPOINTMENT

 

5. CORRESPONDENCE

5.1 CHALLENGE ROPES COURSE

The following letter has been received from Baz Simmons, Kahikatea Adventure Education Trust, regarding the Challenge Ropes Course Facilitator Training Programme.

"This letter is to acknowledge the contribution of the Burwood/Pegasus Community Board to the Challenge Ropes Course Facilitator Training Programme. The programme was held 8-12 October 1997 at the Challenge Ropes Course in the South Brighton Domain.

The trust made the funding available to people from the following organisations:

Richmond Fellowship Trust
Salisbury St Foundation
Special Education Service

Since attending the Facilitator Training Programme groups from all of these organisations have taken part in activities at the Challenge Ropes Course. They have also made bookings for the coming year. The Kahikatea Adventure Education Trust would like to acknowledge your continued support of this innovative project."

Chairman's Recommendation: That the letter be received.

5.2 SPIT RESERVE

The following letter has been received from C L Batcheler, Southshore Ratepayers' Association, regarding the Spit Reserve.

"We refer this (copy of a) letter to Ms Kay Holder (see attachment, page 33), Coast Care Co-ordinator, because we believe that the central issue - control of work in the Spit Reserve under an approved work plan, calls for an initiative and degree of momentum which cannot be achieved by Kay alone.

Two documents have been produced:

1. Christchurch Beaches and Coastal Parks Draft Management Plan, November 1993 - This very readable document (author anonymous) was described in a public address on 20 June 1994 by Professor Bob Kirk as "premature, misleading, inaccurate, in conflict with the laws of the land, and plagiarisation". I still agree with that assessment. I considered it to be a useful draft, but needed extensive revision.

2. Christchurch Beaches and Coastal Parks Management Plan Policy Document, November 1995 - This policy document has been used as the foundation for work in the beach parks since it was published. Note however, that it does not include any detailed management plans.

We bring this matter to your notice because we repeatedly, as exampled in our letter to Kay Holder, become aware of work which does not accord with consultations between Coast Care and the Southshore Ratepayers' Association.

The policy document does not establish the background natural history, nor maps the rationale, objectives, methods, measurements (inventory) and results of
weed-cutting, or spraying, planting, general "landscape" work, and natural events in the Beach Parks. We believe this omission, particularly for parks such as the spit Reserve - should be rectified urgently by the Parks Unit and hope you will support our efforts to achieve this end."

Chairman's Recommendation: That the letter be referred to the Parks Manager.

5.3 GOLF LINKS/SHIRLEY RESIDENTS' ASSOCIATIONS

The following letter has been received from the Shirley/Papanui Community Board, regarding the Golf Links and Shirley Residents' Associations.

"At its meeting on 24 November 1997 the Shirley/Papanui Community Board received the report that had been earlier considered by the Burwood/Pegasus Community Board on the proposal to form a new residents' association in the Burwood Ward, which had formerly been part of the Shirley Residents' Association.

The Board noted that it will have to approve the amended boundaries of the Shirley Residents' Association once the Golf Links Residents' Association has been formally recognised.

Some of the Board members expressed concern at the way the matter was handled, suggesting that the Shirley Residents' Association should have been consulted in the early stages.

The Board passed a resolution suggesting that in future, where the situation should arise that any changes are proposed to residents' groups with boundaries intersecting Community Board boundaries, discussions first take place at Board level."

Chairman's Recommendation: That the letter be received.

5.4 PIER TERMINUS BUILDING DESIGN

The following letter has been received from Margaret Freeman, regarding the design of the Pier Terminus Building.

"I am writing to urge you to reconsider the suitability of the design of the Pier Terminus Building. The design submitted by the GPF is in keeping with the new development being constructed across the road. They are both simple classic designs which do not date.

Many people in the Brighton community have expressed a preference for the GPF design and Mr W Neale has publicly stated he is willing to work in with the Council to see that New Brighton gets the best possible facility.

An agreement between both parties would also be excellent for public relations, as many ratepayers are not happy with the current situation. If I did not feel so strongly about this situation I would not bother writing."

Chairman's Recommendation: That the letter be received and Mrs Freeman be thanked for her input.

 

CITY STREETS

6. 1997/98 ROADING PROGRAMME RR 6779

Officer responsible Author
City Streets Manager Sharon O'Neill, Area Roading Officer
Corporate Plan Output: Capital Expenditure

The purpose of this report is to provide Board members with an update of progress for City Streets projects in the Burwood/Pegasus Community Board area which are programmed for the 1997/98 financial year (see attachment, page 37).

Chairman's Recommendation: That the information be received.

 

7. BELFIELD STREET - "GIVE WAY" SIGNS RR 6788

Officer responsible Author
City Streets Manager Malcolm Taylor, Area Engineer
Corporate Plan Output: Street Markings and Signs 9.6.9

The purpose of this report is to request Board approval for the installation of "Give Way" controls on Bramwell and Westcott Streets at their intersections with Belfield Street.

Research carried out by the Land Transport Safety Authority recommends that traffic controls be provided at all cross junctions. The Council has over the last few years installed either "Stop" or "Give Way" signs at most cross junctions in the city.

These cross junctions were noted as requiring the provision of "Give Way" controls during a recent site visit to the Banks Avenue School.

Recommendations:
  1. That a "Give Way" sign be placed against Bramwell Street at its intersection with Belfield Street.

  2. That a "Give Way" sign be placed against Westcott Street at its intersection with Belfield Street.
   
Chairman's Recommendation: That the aforementioned recommendations be adopted.

 

8. BURWOOD PEDESTRIAN LINK RR 6804

Officer responsible Author
City Streets Manager Michael Thomson, Traffic Engineer (Pedestrian Advocate)
Corporate Plan Output: 9.5.88 New Construction/New Kerbs and Channels and Paths

The purpose of this report is to respond to a request received, via the Windsor/Westhaven Residents' Association, regarding the provision of pedestrian access between Burwood Road and the area of Glenconnor Place, Blonden Lane, Loughton Street and Baynes Street.

The provision of safe and convenient pedestrian accessways is supported. The loss of access through private property from the Baynes Street/Loughton Street catchment, through to Burwood Road and the river clearly inconveniences pedestrians. The worst case scenario (persons walking from Loughton Street to the Burwood School frontage on New Brighton Road) is that they now have to walk 1.1 kilometres as opposed to the previous 300 metres, through the school grounds.

A study of the aerial photographs indicates that it would be difficult to achieve a public accessway through to Burwood Road. The properties tend to have narrow frontages with long boundaries extending back towards the school. This results in virtually no surplus land to the side of any dwelling available for a public accessway. If this option is pursued, then total property purchase may be necessary. A guideline for a cost estimate is the recent acquisition of a nearby undesignated property for the Water Services Unit at $165,000. Three properties at $165,000 each, less disposal of surplus land could result in a net cost of approximately $300,000 to achieve a link to Burwood Road.

A more viable option could be the creation of a pathway around the perimeter of the school grounds eastern side, linking through the cemetery to New Brighton Road. This option is dependent on agreement from the Church and School. Costs for this option are difficult to assess as negotiation may produce right of access through the various community properties, if appropriate security/fencing is arranged.

CONCLUSION

An accessway is supported. Funding needs to be addressed and this work would need to be prioritised relative to all other current requests for pedestrian facilities. The preferred option is a pathway around the northern and eastern perimeter of the school, linking to New Brighton through the cemetery. The Burwood Road link is likely to be cost prohibitive.

Recommendation: That the Board initiate discussions with the school and church regarding the feasibility of a pedestrian link, from Loughton Street to New Brighton Road across their land.
   
Chairman's Recommendation:
  1. That the aforementioned recommendation be adopted.

  2. That a Working Party consisting of Carole Evans, Dave East, Gail Sheriff, Clare Duff and Don Rowlands, meet with residents in the area.

 

9. BURWOOD ROAD PARKING RESTRICTIONOUTSIDE WINDSOR SCHOOL RR 6781

 

Officer responsible Author
City Streets Manager Malcolm Taylor, Area Engineer
Corporate Plan Output: Street Markings and Signs 9.6.9

The purpose of this report is to gain Board and Council approval for the installation of a parking restriction in Burwood Road outside Windsor School.

An on-site meeting was held on 8 December 1997 by members of the Road Safety for Schools Steering Committee, (Chairperson, Councillor Ron Wright) representatives from the school, the Ministry of Education, New Zealand Police, Burwood/Pegasus Community Board and Council Officers.

Concerns were raised about the congestion caused by the lack of short-term parking for vehicles outside the school, to allow for dropping off and collection of students.

A short-term parking restriction would resolve the problem.

The following recommendations are supported by the Steering Committee and the Parking Operations Manager.

Recommendations: That the Board recommend the following parking restrictions to Council:

  1. The parking of vehicles be restricted to maximum period of 5 minutes between the hours of 8.00 to 9.00 am, 2.30 to 3.30 pm, Monday to Friday on the eastern side of Burwood Road, commencing at a point 112.5 metres from its intersection with Newhaven Street and extending in a southerly direction for a distance of 54 metres.

  2. That the stopping of vehicles be prohibited (at any time) on the eastern side of Burwood Road commencing at a point 145.5 metres from its intersection with Newhaven Street and extending in a southerly direction for a distance of 40 metres be revoked.

  3. That the stopping of vehicles be prohibited (at any time) on the eastern side of Burwood Road commencing at a point 166.5 metres from its intersection with Newhaven Street and extending in a southerly direction for a distance of 18 metres.
   
Chairman's Recommendation: That the aforementioned recommendations be adopted.

 

10. MARINE PARADE PARKING RESTRICTIONS RR 6801

Officer responsible Author
City Streets Manager Malcolm Taylor, Area Engineer
Corporate Plan Output: Street Signs and Markings 9.6.9

The purpose of this report is to advise the Board of parking restriction changes on Marine Parade, between Hawke and Beresford Streets, and request the Board recommend to Council the installation of these parking restrictions.

These changes are as a result of the recently completed streetscape enhancement of Marine Parade, complementing the existing shopping mall and associated New Brighton Pier development.

The construction of a central median and paved pedestrian facility from the mall to the pier will encourage slower traffic speeds through this area, but will also ensure that the road continues to function as an important traffic link through New Brighton.

Recessed parking bays will also provide parking areas for the public.

The following recommendations are supported by the Parking Operations Manager.

Recommendation: That the Board recommend the following parking restrictions to Council:

  1. That the parking restrictions on the eastern and western sides of Marine Parade between Hawke and Beresford Streets be revoked.

  2. That a "Loading Zone time limit of 5 minutes at any time" be created on the western side of Marine Parade commencing at a point 17 metres from its intersection with Beresford Street and extending in a northerly direction for a distance of 20 metres.

  3. That the stopping of vehicles be prohibited at any times on the western side of Marine Parade commencing at a point 37 metres from its intersection with Beresford Street and extending in a northerly direction for a distance of 56 metres.

  4. That the parking of vehicles be restricted to a maximum period of 30 minutes on the western side of Marine Parade commencing at a point 93 metres from its intersection with Beresford Street and extending in a northerly direction for a distance of 60.5 metres.

  5. That the stopping of vehicles be prohibited at any time on the eastern side of Marine Parade commencing at a point 17 metres north of Beresford Street and extending in a southerly direction for a distance of 56 metres.

  6. That a "Loading Zone time limit of 5 minutes at any time" be erected on the eastern side of Marine Parade commencing at a point 17 metres from its intersection with Beresford Street and extending in a northerly direction for a distance of 20 metres.

  7. That the stopping of vehicles be prohibited at any time on the eastern side of Marine Parade commencing at a point 37 metres from the intersection with Beresford Street and extending in a northerly direction for a distance of 165 metres.
   
Chairman's Recommendation: That the aforementioned recommendations be adopted.

 

11. PORRITT PARK - PARKING RESTRICTIONS RR 6800

Officer responsible Author
City Streets Manager Malcolm Taylor, Area Engineer
Corporate Plan Output: Street Signs and Markings 9.6.9

This report is in response to concerns that have been raised for the safety of pedestrians and cyclists using Porritt Park.

On inspection it was found that cars parking along the roadway beside the Leander Club and Rowing Club facilities were obstructing the safe vision and passage of pedestrians and cyclists through this area.

Investigations are currently being carried out to provide a separate cycle/pedestrian facility in this area. In the meantime to improve the safety it is appropriate to ban the parking on the access road to the car park at the hockey grounds.

Recommendations:
  1. That the stopping of vehicles be prohibited at any time on the eastern side of the access road commencing at its intersection with Avonside Drive and extending in a northerly direction for a distance of 216 metres.

  2. That the stopping of vehicles be prohibited at any time on the eastern side of the access road commencing at a point 320.5 metres from its intersection with Avonside Drive and extending in a northerly direction for a distance of 33 metres.

  3. That the stopping of vehicles be prohibited at any time on the western side of the access road commencing at a point 51 metres north of its intersection with Avonside Drive and extending in a northerly direction for a distance of 300 metres.
   
Chairman's Recommendation: That the aforementioned recommendations be adopted.

 

12. SHIRLEY SCHOOLS CYCLE PROJECT RR 6308

Officer responsible Author
City Streets Manager Alix Newman, Transport Projects Officer
Corporate Plan Output: Cycleway Enhancement Projects

The Shirley Schools Cycle project original plans for financial year 1997/98 included the following measures:

Unfortunately, the money available in 1997/98 is inadequate to provide all of these facilities, hence the request to this Community Board, in September last year, for discretionary funding assistance. However, as any additional funding was unavailable, the extent of the work for 1997/98 has been reduced to fall within the allowable budget.

The work as it now stands for this year, will be the narrowing of the west side (north-bound) of North Parade, from the crossing signals, to Shirley Road.

The widening of the footpath/cyclepath on the east side will be included in the works for 1998/99, as will the development of a cycle path along Banks Avenue.

The kerb build-out opposite Shirley Intermediate will be delayed until 1999/00. There is major kerb and channel work programmed for North Parade, for year 1999/00, and it is intended to combine cycle funding and kerb and channel funding to create additional cycle facilities on the east side of North Parade, at this time.

The attached plan (see page 39) indicates the extent of the work programmed for this year. It is likely that work will start in April.

Chairman's Recommendation: That the information be received.

 

COMMUNITY ACTIVITIES

13. PARKLANDS FACILITIES PROJECTS RR 6884

Officer responsible Author
Community Manager, Burwood/Pegasus John Park - City Design Project Manager
Corporate Plan Output: Community Centre / City Plan Goal 9

The purpose of this report is to update the Board on the work being carried out by the Parklands Project Team on the Parklands Facilities Projects.

AIM & SCOPE

The aim of the Parklands Facilities Projects is to provide a fully coordinated approach to the implementation of approximately $3.3 million of major developments planned in the Parklands area.

The overall project has been subdivided into four separate projects. They are:

Project 1 - Parklands Community Facilities and Reserve

Project 2 - New Parklands Library

Project 3 - Parklands Child Care Facilities

Project 4 - Broadhaven Park

INTRODUCTION

Parklands is a rapidly expanding area of Christchurch. As with any developing suburb there is a need for effective community facilities and services. In recognition of this, the Shirley Service Centre's Community Activities Officer recommended that a combined Council business unit developmental approach be actioned. The Parklands Development Project Team was then established to consider ways of meeting the needs of local Parklands community groups who had indicated a desire to have additional facilities and services in their area.

Whereas previously each project may have been considered separately, in this case the Shirley Service Centre established the Parklands Development Team to co-ordinate all development and future implementation.

The Project Team engaged City Design to provide Project Management and Architectural design services for the initial stages of the Parklands Facilities Projects.

The project has been divided up into a number of distinct phases. Each phase has an identified starting point and end objective. The end objective of each phase must be achieved before the next phase is started. Phasing of a project like this tends to maintain the focus throughout the project life, ensures decisions are taken at the appropriate time and that problems are addressed earlier rather than later, and provides the opportunity for appropriate 'hands on' involvement and control by the Project Team when they consider it most beneficial.

PHASE 1 - PROJECT SET UP

The starting point for Phase 1 work was the approval from the Community Board and the Shirley Service Centre for City Design to start work. Phase 1 work commenced in August 1997.

The objective of Phase 1 was to fully define the Project Scope in sufficient detail to obtain Project Team agreement to proceed to the next phase - Design Development. In this case the Project Scope is defined in a detailed document which clearly sets out the aims and constraints of the project thus ensuring that all the work that is required, and only the work required, is included in order to complete the project successfully.

For this project, this was achieved by a round of consultation with the interested parties ie the Project Team and the groups that they represent, other Council Units (Parks, Libraries, City Streets etc), the Parklands United Sports Club, Plunket, the Parklands Co-operating Church, Pegasus Toy Library, the Baptist Church, the Parklands Residents' Association, local developers and residents.

Local groups and interested parties were challenged to set out their wishes, aims and requirements for the next 10 years.

Once all views and constraints were obtained, they were brought together in a detailed Project Scope Document.

Final agreement of the Project Team to the Project Scope Document was obtained in December 1997.

PHASE 2 - DESIGN DEVELOPMENT

Phase 2 - Design Development is now well under way. The aim of Phase 2 is to develop the projects using the Project Scope to a point where full coordination is ensured and detailed design can commence as and when required or when budget considerations allow.

A brief resume for each individual project is given below.

Project 1 - Parklands Community Facilities and Reserve

City Design Architects have produced and presented a number of possible options for the redevelopment and extension of the Community Centre/Co-operating Church to meet the requirements of the Project Scope Document. Following discussions with the Project Team, a number of options were then presented to local community groups. Their comments and suggestions were then fed back in to the various schemes which were then preliminarily costed.

Further discussion with the Project Team has yielded an overall preferred option which is presented here on sketch sheets SP1, SP2 and SP3. At this time, more details of the preferred option are being worked up in conjunction with a more detailed cost estimate.

Project 2 - New Parklands Library

The Libraries Unit plan to build a new library in the Parklands area starting in 2001. Part of the Parklands Facilities Project was to consider possible sites for the new library and its co-ordination with the other community facilities in the area.

During the Phase 1 consultation process, the Project Team became aware that the Parklands Baptist Church site was for sale. This site was immediately recognised as an exciting opportunity not to be missed as it is ideally located for a new library, in terms of its central location within the community, and also the land area available.

A significant amount of work was carried out in a short space of time and the Baptist Church site has been purchased as the new Parklands Library location. Completion of the sale is set for the end of February 1998.

Project 3 - Parklands Child Care Facilities

The need for child care facilities in the Parklands area was highlighted in "Demand Analysis Creche/Child Care Facilities" written by Peter Burley in 1996. The Baptist Church have worked closely with the Shirley Service Centre Activities staff, with Community Board support on the establishment of a joint venture for providing child care facilities in the Parklands area.

The Baptist Church have moved to the New World Supermarket site further down Queenspark Drive, but are still very keen for the project to go ahead. They plan to move their present Sunday School building to their new site and will dedicate this building to child care facilities.

Work is presently being carried out by the Project Team to ascertain whether or not the new Parklands Baptist Church site is an acceptable location for a joint venture scheme between Christchurch City Council and Parklands Baptist Church to provide child care facilities for the Parklands area.

Project 4 - Broadhaven Park

Broadhaven Park is currently being developed as an extension to Bottle Lake Forest Park and will provide cricket and rugby league sports fields. An information leaflet was distributed by the Area Parks Officer at the end of September 1997 welcoming inquiries and comments on the proposal.

Car-parking for Broadhaven Park is proposed on the eastern boundary at the end of Bower Avenue, with the potential for it to be extended to the north, linking up with an area identified as suitable for future clubrooms.

New toilets are planned in a central location on the eastern boundary adjacent to the proposed car parking area. A new children's play area is proposed in the north west corner of the site off Forest Drive.

The Parklands Facilities Project Team will continue to monitor Broadhaven Park developments in association with the Parks Unit, in order to consider its development and the facilities to be provided in conjunction with the other projects in the area.

CONCLUSIONS

The Parklands Facilities Projects are now well into the Design Development phase. There is still much work to be done before we can be fully assured of the success of the project. However, the way that this project was set up at its inception and the undoubted impact that it is having on the development process are well worth recognising, even at this point. Those involved should be congratulated for their vision and foresight. The full reward for that vision will be in the ultimate success of the project and will be measured by the community's response to the work and the improvements carried out.

The diversity of needs identified within the community during Phase 1 has reinforced the fact that consultation and communication form the cornerstone for the success of this type of project. Through early involvement in the scheme, the Project Manager and the Project Team have been able to provide a fully co-ordinated and structured approach to the development of ideas to meet the wishes and aspirations of the individual parties involved, whilst at the same time securing efficient and effective solutions for the overall project requirements and the community facilities provider.

Chairman's Recommendation: That the information be received.

 

14. SANTA TOUR RR 6885

Officer responsible Author
Community Manager, Burwood/Pegasus Kate Rathbun, Community Activities Assistant
Corporate Plan Output: Community Activities

The purpose of this report is to summarise attendance and expenditure associated with the Board funded Santa Tour held during December.

OUTLINE

Santa, the New Brighton Silver Band and Board members entertained residents by singing carols and providing lollipops for children who attended.

EVENT OUTLINE

The Shirley Service Centre contracted the New Brighton Silver Band to provide music transportation and a suitable Santa. Activity staff co-ordinated the event which included planning the route and event promotion.

The event was run on two consecutive nights between 6.30 pm and 9.15 pm. There were six designated stops. The Burwood area was toured on Monday 8 December and the Pegasus area on Tuesday 9 December. Venues were selected because of safe parking and high adjacent residential areas. This involved either local parks/reserves or shopping complexes.

ATTENDENCES

Due to the nature of this event exact numbers were hard to gauge, especially as the crowd kept growing as people driving or walking past joined in. An estimate of attendances was calculated at 225 on Monday 8 December, and 185 on Tuesday 9 December. The weather cooled off early in the evening on the Tuesday night, which may account for the lower numbers. These figures compare with the 1996 figures (estimated) of 120 for the Monday tour of the Burwood area and 150 for the Tuesday tour of the Pegasus area.

Residents were visibly appreciative of this community event. The fun, festive atmosphere created by the New Brighton Silver Band produced a happy atmosphere with satisfied adults and enchanted children.

EVENT BUDGET

The Board allocated $1,500 from its discretionary fund to stage this event. Expenditure of $1,000 was allocated to the New Brighton Silver Band to cover costs associated with Santa, Band expenses and transportation. The remaining $500 covered the purchase of lollipops and event promotion.

SUMMARY

The Santa Tour proved to be a well received community event, drawing over 400 local residents.

However, when this event is viewed for its value-for-money this is not the most effective format for this type of event. The transient nature of the event means there is a lot of down-time spent travelling between stops. Of the 23/4 hours the event takes, nearly half of this time is spent travelling.

Activities staff believe three to four park or facility based carol singing events, organised in conjunction with local Residents' Associations, would be more cost effective.

An example of this would be the event organised by the Horseshoe Lake Residents' Association in Horseshoe Lake Reserve on Sunday 14 December 1997. This event attracted in the region of 300-350 local residents at a total cost of $490.

Recommendation: That the Board allocate funding for a Christmas event in 1998 from its 1998/9 Project Funds, and that the decision on which event is to be staged be held over until after the 1998 Local Body elections.
   
Chairman's Recommendation: That the aforementioned recommendation be adopted.

 

15. SMITHS CITY KIWI TRI PROGRAMME RR 6886

Officer responsible Author
Community Manager, Burwood/Pegasus Rachael Waugh, Events Co-ordinator, Shirley Service Centre
Corporate Plan Output: Community Activities/Community Board Discretionary Funding Support

The purpose of this report is to summarise the annual New Brighton Kiwi Tri held at QEII on Wednesday 14 January. This event is planned and implemented by the Shirley Service Centre and held during the school holidays in January.

SPONSORSHIP OUTLINE

After discussions with Smiths City Ltd the company willingly agreed to become the event's major sponsor. This involved the provision of two mountain bikes and spot prizes to a retail value in excess of $2,000.

As part of this arrangement it was agreed that the event became the Smiths City Sports and Camping Kiwi Tri.

Other supporting sponsorship was received from Coca Cola, Laurie Dawe Cycles, Paper Plus, Todd Heller Meats and Bluebird Chips

EVENT OUTLINE

Children invited to participate were between the ages of 5-12 and split into groups of
Event A, 5-8 years and Event B, 9-12 years. Both had the same activities, swim, bike and run, but with different distances. The whole event was staged in the QEII complex and aimed at trying to keep it more compact than it had been in previous years. Also as the event is named Kiwi Tri it is part of Kiwi Sport philosophy. This meant its emphasis was on fun, participation and have a go rather than competition. The mountain bikes and other prizes were allocated as spot prizes drawn from a hat, by the major sponsors representative.

ATTENDANCES

This year 130 children entered the event. Many of these children were from Burwood/Pegasus holiday programmes as this event is incorporated into their holiday programme.

Holiday programme staff and other volunteers assisted with supervising the event on the day.

The Burwood/Pegasus Community Board Chairman attended and assisted with prizegiving along with Kate Taurima representing Smiths City. Two television channels, CTV and CHTV attended and filmed during the whole day.

EVENT BUDGET

The Board allocated $1,200 from its fund to stage the event. It appears the allocated budget will be fully utilised.

Major expenses were advertising as we advertised in the Press and the Pegasus Post, facility hire costs and printing/photocopying charges.

SUMMARY

The event attracted an excellent number of youngsters but in future could attract more participants through continuing sponsorship from Smiths City Sports and Camping and its exposure, but would need increased event staff supervision on the day and additional administration costs to cover printing and postage.

Although the smiths City Kiwi Tri was emphasised as non-competitive, children participating in the event still tended to be very competitive.

Chairman's Recommendation: That the information be received.

 

16. WAINONI/ARANUI ACTIVITY GROUPS RR 6887

Officer responsible Author
Community Manager, Burwood/Pegasus Paul McOscar, Community Activities Officer
Corporate Plan Output: Community Activities

The purpose of this report is to respond to a request from the Board to identify support groups operating specifically in the Wainoni/Aranui area.

The data identified in the Summary Report (circulated separate to the Agenda) provides a summary of educational, religious, community support and activity groups, including social service organisations who are providing services to Christchurch East and in particular to the Wainoni/Aranui area. The list does not include those statutory organisations such as the Children and Young Persons Service or Income Support.

The information has been compiled from data obtained from existing resources or supplied by each respective group. Every effort has been taken to ensure its accuracy and to acknowledge each group's specific role. Only the principle role or activity of each group has been signified on the following chart. Exhaustive efforts have been made to identify all groups who are active in the Wainoni/Aranui district that fall within the above guidelines.

A more conclusive summary of each group listed has been circulated independently to each Board member of this agenda.

Chairman's Recommendation: That the information be received.

 

ENVIRONMENTAL SERVICES

17. AVON RIVER SCENIC DRIVE BROCHURE FUNDING RR 6805

Officer responsible Author
Environmental Policy and Planning Manager Andrew Craig, Landscape Architect
Corporate Plan Output: Discretionary Funding

The purpose of this report is to request a funding contribution towards the Avon River Scenic Drive brochure.

BACKGROUND

In 1995 the Council resolved to develop three scenic drives with the aim of encouraging visitors to experience at their leisure the greatest possible range of the City's key attractions. It is also hoped that the drives will encourage people to stay in Christchurch for a longer time. So far two of the three drives have been developed, these being the 'Garden City' and 'Port Hills' routes. Between them 75,000 brochures identifying the highlights of each, accompanied by a route map, have been produced and distributed. User feedback via distribution outlets has been very positive and the demand for brochures continues to be very high.

It is intended that the third route will follow the Avon River from the Central City to New Brighton, and then returning to the Central City via QEII Park, Merivale and Millbrook Reserve (to be tabled).

THE AVON RIVER SCENIC DRIVE - FUNDING

Other than for some minor amendments, the text and art work for the Avon River Scenic Drive brochure is complete and ready to go to press. About $15,000 of the required $20,000 to produce the brochures and signpost the route has been provided by the Council, with the remainder coming from a sponsor. Unfortunately the sponsor, Mobil Oil, has withdrawn, leaving us with a funding shortfall of $5,000.

I understand that the Burwood/Pegasus Ward may have money available that could be used to help meet the funding shortfall needed to develop the scenic drive, and the purpose of this report is to request a contribution.

THE BENEFITS OF THE DRIVE TO THE BURWOOD/PEGASUS WARD

As is apparent from the route map, the Burwood/Pegasus Ward makes up a large portion of the Avon River Scenic Drive. Attractions within the Ward will enjoy a higher profile with the potential of becoming better known by people outside of Christchurch. Of the 18 points of interest shown on the brochure, 10 are located within the Ward, and of those, 3 focus on the New Brighton Mall area.

Even though numerically the majority of highlights occur within the Ward, I believe it would be more important to focus on how people will actually use the drive. Even though people may stop at points of interest en route, there is, in my opinion, a much greater certainty that they will stop at New Brighton in order to experience the pier, the beach, the clocktower, the Mall and associated attractions such as the bungy rocket. In short, New Brighton will function as the only significant destination on this drive where I believe the probability of stopping is greatest, and needless to say this will be advantageous to businesses in the area.

Finally, once the scenic drive is established, it is likely that it will be enhanced where required.

Recommendation: That the Burwood/Pegasus Community Board contribute $5,000 towards the establishment of the Avon River Scenic Drive.
   
Chairman's Recommendation: That the Board fund the necessary $5,000 from the existing unused budget item for an historical community video and the balance from unallocated discretionary funding.

 

18. PROPOSED ROAD AND RIGHT OF WAY NAMES RR 6888

Officer responsible Author
Environmental Policy and Planning Manager Bob Pritchard, Subdivision Planning Officer
Corporate Plan Output: New Road Names

The purpose of this report is the approval by the Board of one new legal road and one right of way name (see attachments, page 41).

The Subdivision Planning Officer reports:

1. BUR/97/1331 - 153-157 Beach Road, Freeman Homes Limited - Burwood Ward

This application creates a new right of way serving five new sections on the site of the former New Brighton Zoo. The name PALMGROVE LANE has been submitted for approval by the Board.

2. EAST/96/1154 - 30 Farnborough Street, Link Company Limited - Burwood Ward

This application extends Farnborough and Winchfield Streets and creates a new crescent shaped road, that will serve fifty-two new sections and two new reserves. The applicant company have proposed the name BRIGHTSTONE CRESCENT for the new road.

(The name Brightstone was included amongst seven names that were all approved for use for the Travis Country subdivision at the 24 November 1997 Board Meeting. Five names were needed, and Brightstone was not used.)

Chairman's Recommendation: That the above names be approved for use by the Board.

 

19. PUBLIC TRANSPORT STRATEGY RR 6818

Officer responsible Author
Environmental Policy and Planning Manager Stephanie Styles, Assistant Transportation Planner
Corporate Plan Output: Transport Policy and Advice

The purpose of this report is to encourage Community Boards to put forward submissions on the Public Transport Strategy Discussion Document.

As the City grows, there is more and more concern over the growth in traffic volumes on the City's roads and the effect that this is having on society. A few of the effects that we are presently noticing are air pollution, traffic congestion in peak periods, safety concerns, splitting of neighbourhoods, private and public costs and loss of amenity. It is predicted that this growth in traffic volumes will continue and that the effects on the City will intensify.

As a result, the Christchurch City Council and the Canterbury Regional Council have been involved in developing a Public Passenger Transport Strategy. This strategy aims to inform the public on the issues involved, to encourage their support of the public transport system, and to develop options for improvements to the system, in order to plan for the future of the public transport system.

The Community Board will have received some copies of the Public Transport Strategy Discussion Document entitled "Two Futures - One Choice". This document has been distributed to many individuals and groups around the City, and it is hoped that they will let us know their thoughts on the future of the public transport system. There will be public meetings held around the City during February, and members of the Community Board are welcome to attend these.

Staff from the City and Regional Councils will be attending this meeting of the Community Board to discuss this work. The Board is encouraged to put forward a submission on the discussion document and to facilitate discussion on the issues around their area.

Recommendation: That information be received.
   
Chairman's Recommendation: For discussion.

 

PROPERTY

20. DEDICATION OF ROAD RESERVE AS ROAD - 298 LOWER STYX ROAD RR 6783

Officer responsible Author
Property Manager Property Services Officer, Stephen Cribb 8/1/3
Corporate Plan Output: City Streets Unit Capital Outputs - New Assets (Fixed Assets)

The purpose of this report is to obtain the Council's approval for the legalisation of a road reserve (see attached plan, page 43).

BACKGROUND

A request has been received from the owners to have legal access over a road reserve on to Lower Styx Road. The property owners are presently carrying out a subdivision and will construct a new road over the land. The City Streets Manager has agreed that the land be legalised as road.

RESOLUTION

In order for the road reserve to be dedicated as road, it will be necessary for the Council to pass the following resolution:

Resolution

Pursuant to the provision of Section 111 of the Reserves Act 1977 the Christchurch City Council hereby dedicates as road the land described in the Schedule hereto:

 
Schedule

Canterbury Land District Area: Being:
1,229m2 Part RS 21011
DP 7982
101m2 Lot 25 DP 13262
Part CT 477/163

Both situated in the Christchurch Survey District Block IV.

Chairman's Recommendation: That the above Resolution be adopted.

 

21. NEW BRIGHTON 2005 INITIATIVES UPDATE RR 6837

Officer responsible Author
Property Manager Property Projects Manager, Gilbert van Schaijik
Corporate Plan Output: Advice/Information

The purpose of this report is to give the Community Board an update of the New Brighton 2005 reports completed last year. This is in accordance with the request of the Community Board in December 1997.

DISCUSSION

As you are no doubt aware, there have been many changes in staff positions and job functions over the last month. This has resulted in a loss of momentum in initiatives suggested throughout the 2005 reports. I am able to report however that I have maintained a proactive involvement in New Brighton issues especially in relation to the Pier, the new building, and also in maintaining liaisons with the Mainstreet groups.

There have been a number of meetings which have taken place over the last few months with a view to setting up a better structure and focussed main stream group in New Brighton. This group has been structured into specific Sub-committees to focus on areas of improvement for the area. An example of these are the Commercial and Marketing Group and Heritage and Conservation Group. A number of new people have been seconded on to the Committee. Although progress appears to have been slow some excellent foundation work has now been laid. The group has the good fortune to have the energy and drive of very enthusiastic and capable community leaders in the area. This year we hope to have a real focus on making a difference in the area. The main priority is the issue of the remodeling/depestrianisation of the mall. Work is currently in train for establishing the process/procedures and consultation required for some action in this area. The main drivers of this focus have been Mark Munroe, Simon Henry, Malcolm Jones and myself.

Other initiatives outlined in the 2005 reports have made little progress at this stage, however this is not to be unexpected due to the large volume of ideas. Many of these ideas will take sometime to implement and come to fruition.

If it is the Board's wishes to have a greater emphasis on results in this area, then the Community Board should convey these wishes to Council management so further resources can be applied to this matter.

CONCLUSION

By now many copies of the 2005 reports have been circulated throughout the community. All Community Board members should have received copies some time ago. My primary focus still must be the Pier foreshore and terminal building and then the mall at this stage. My other commitments do not allow me to place any further emphasis other than this. The community Mainstreet organisations do have the capability of driving other initiatives but are constrained by lack of funding currently. This is another major issue which they are coming to terms with and looking for solutions to. On balance, New Brighton has received a substantial boost in confidence from the Pier and surrounding developments and this is likely to continue with the construction of the Pier terminal building and the remodeling of the mall in due course.

Chairman's Recommendation: That the information be received and that the Council be requested to recognise the need to properly resource New Brighton initiatives so that they can proceed at a reasonable pace.

 

22. TRAVIS WETLAND RR 6810

Officer responsible Author
Property Manager Property Projects Manager, Gilbert van Schaijik
Corporate Plan Output: Travis Wetland

The purpose of this report is to update the Board on progress with regard to the development of Travis Wetland but specifically the two dwellings on Beach Road and 101 Travis Road.

PROGRESS

Following the request from the Community Board to investigate the need to have these properties maintained an inspection of the properties was made by Chris Freeman from the Parks Unit and myself to establish the suitability of these two dwellings for uses associated with the development of Travis Wetland. Following the inspection it was decided that both properties really do not serve a useful purpose and that they should therefore be demolished.

A contractor has been commissioned to demolish the property in Beach Road and clear that area of land opening it up for future development as part of the wetland. This work will be underway in the next week or so.

Following the last Parks and Recreation Committee meeting for 1997 a resolution was passed requesting that the property at 101 Travis Road be demolished. The tenant was duly given notice to vacate and whilst the notice required was within the number of days as set out in the Residential Tenancies Act, an agreement with the tenant was arranged that this would not be strictly enforced enabling the tenant to find suitable accommodation without any undue pressure. The tenant gave notice on the week of
12 January 1998 that alternative accommodation had been located and that the tenant was vacating the premises.

The tenant has subsequently vacated the premises and keys have been returned to the Property Unit. An inspection with the contractor on site on 20 January 1998 revealed that the property was indeed vacant and had already been subjected to vandalism. The contractor has been requested to demolish this property forthwith thus clearing up this issue. In addition to removing the dwelling from the property the surrounding area containing concrete, rubble and various amounts of debris will also be cleaned and cleared.

CONCLUSION

This work will be undertaken shortly and we trust that this now meets the requirements of the Board and will improve the whole vista of the wetland by removing of the unsightly obstructions which have been on Travis Road and Beach Road.

Chairman's Recommendation: That the information be received.

 

WATER SERVICES

23. JANET STEWART RESERVE COMMNITY PLANTING DAY RR 5753

Officer responsible Author
Water Services Manager Martin Lukes, Community Liaison Officer
Corporate Plan Output: Discretionary Funding

The purpose of this report is to request Board support for a Community Planting Day in the Janet Stewart Reserve.

BACKGROUND

Janet Stewart Reserve is located on the eastern comer of Lower Styx Road and Marshland Road. The Parks and Water Services Units in association with the local community have developed the land to attract wildlife; and provide an attractive place for families to visit. Landscaping work began in 1996 with the first community planting day in September 1996. About 150 people had a thoroughly enjoyable morning planting 1,500 native plants.

FUTURE WORK

Another planting day was held on 31 August 1997. About 2,500 plants were planted by 200 people. Local residents, the wider Christchurch community, local schools, the Akatea Scout District and local community groups were involved.

Displays and supporting activities will create a fun event for participants. The local scout groups provided tents to create an attractive setting.

ISSUE

In 1996 and 1997 the sausage sizzle and refreshments were very successful and welcomed by the community. We aim to repeat this activity in 1998. To strengthen the community link Water Services Unit is asking for support from the Burwood/Pegasus and Shirley/Papanui Community Boards for the cost of providing the sausage sizzle, refreshments and toilet.

In return for this commitment we see the two Boards getting excellent value from their contribution.

Recommendation: That appropriate money ($250) from each Community Board be made available to cover cost of food, hot drinks, instant orange juice and portable toilet for the 1998 Janet Stewart Reserve Planting Day.
   
Chairman's Recommendation: That the aforementioned recommendation be adopted.

 

OTHER MATTERS

24. NEIGHBOURHOOD WEEK RR 6816

Officer responsible Author
Community Manager, Burwood/Pegasus Barbara Lindsay, Committee Secretary
Corporate Plan Output: Community Activities

The purpose of this report is to inform all Community Boards of progress towards holding Neighbourhood Week over the whole of Christchurch during 1-7 March.

INTRODUCTION

The concept of Neighbourhood Week originated in a report to the Shirley/Papanui Community Board on 29 October 1997, when Sue Wells suggested a strategy for the Board to implement which might encourage better neighbourhoods.

A committee with power to act was appointed on 24 November to further the concept and was given authority to spend up to $4,000. This committee has since met on three occasions, on 10 and 16 December and 20 January - reports of these meetings are attached for information (see page 45).

NEIGHBOURHOOD SUPPORT GROUPS

It was decided that an initial step was to effect an update on the Police list of Neighbourhood Support Group (NSG) co-ordinators and that a person be employed on a Task Force Green scheme for six months in a partnership between the Papanui Police and the Shirley/Papanui Community Board to do this. Mr Chris O'Connor was selected to carry out this work and he commenced his work at the Papanui Police Station on
12 January.

Members will recall that in November 1996 an approach from the Police asked each Community Board to contribute $2,165 to perform a similar task. Mr O'Connor has reported that the programme established during this earlier project has not been updated; in addition it is not a user-friendly system and therefore not suitable for mail-merging purposes. He also said that the system is not capable of selecting groups by Council ward boundaries, although an update of the Police NSG database nationally is proposed some time in the future, which will make this possible. Advice has been received that the programme is able to be loaded onto a Word-based programme. Chris is currently working to familiarise himself with the database and enter the backlog of material. The committee has asked that the circular to all NSG co-ordinators be sent by 30 January (see attached, page 51).

During the November 1997 round of meetings approval was sought from other Community Boards to have the co-ordinators list updated in their wards, although initially the update is to be carried out in the Shirley/Papanui and Fendalton/Waimairi wards. Boards will be asked to contribute towards the cost of postage and stationery and possibly towards the salary top-up of the Task Force Green worker if it is found necessary for the work to run beyond the six month time limit.

The Papanui Police have undertaken to ensure that the list is kept up-to-date in the future and have said that it may be used by the Community Boards to disseminate information within their Wards. The Police, however, wish to retain control of the list of NSG co-ordinators under the requirements of the Privacy Act. Since the restructuring of the role of Policing, it has become the responsibility of the Community Constables to maintain contact with these groups through the co-ordinator and to facilitate the establishment of new NSGs where there are seen to be 'gaps'.

METROPOLITAN EVENT

At the November meetings Boards were asked to give their approval in principle to the concept of Neighbourhood Week. They are now being asked for their support and input into the process of using this week as a launching time for a number of community initiatives in order to improve communication between households.

The committee has worked to formulate and refine the content of the circular to be sent to the NSG co-ordinators, and the letters to residents and other community groups throughout Christchurch to ensure that Neighbourhood Week becomes a metropolitan event during the week 1 - 7 March 1998. To this end representatives from the other Boards have been invited to attend and participate in committee meetings.

While the circular to all NSG co-ordinators in Christchurch will be sent from the Papanui Police, in conjunction with a letter from the Police requesting additional information in regard to their communities, those to other community groups will be issued from the various Service Centres. Copies of those being sent from the Papanui Service Centre and which may be used as prototypes for sending to your community groups are attached (see page 52).

Each Community Board will be responsible for any initiatives and ideas to promote the concept of Neighbourhood Week.

PUBLICITY

Community Board member, Sue Wells, has undertaken responsibility for city wide media coverage of Neighbourhood Week and has advised that there are unlikely to be any associated costs. However, each Community Board may wish to include publicity in the local newspapers which serve their ward areas.

Recommendations:
  1. That the Burwood/Pegasus Community Board supports and promotes the concept of Neighbourhood Week as a strategy to encourage better neighbourhoods.

  2. That a grant of $250 to cover postage and stationery for the circular being distributed to Neighbourhood Support Groups co-ordinators be approved.
   
Chairperson's Recommendation: That the aforementioned recommendations be adopted.

 

25. COMMUNITY MANAGER'S UPDATE

(a) A resumé of the Board's 1997/98 discretionary expenditure to date is attached for information (see page 57).

(b) For members information a list of all Board Committees, Subcommittees and Working Parties is attached (see page 59).

(c) Attached for members information is a schedule of Board, Subcommittee, and Working Party meetings to be held during 1997 (see page 61).

(d) COMBINED COMMUNITY ARTS COUNCIL

Board members are advised that Community Activities staff from Linwood, Papanui and Shirley Service Centres are investigating the establishment of a combined Community Arts Council centred on the Burwood/Pegasus, Hagley/Ferrymead and Papanui/Shirley communities. Along with establishing a management format the Project Team is investigating the opportunity of utilising a park based surplus Council owned complex that could serve as an art exhibition and workshop venue.

(e) NGA TOA WHAKAPONO

At the August 1997 Board meeting the sum of $700 was allocated from the Board's Community Response Fund to assist Nga Toa Whakapono stage a Positive Directions Hui for Wainoni/Aranui at risk 10 to 15 year olds. Nga Toa Whakapono report that 50 participants attended the weekend event held at Taumutu Marae. The programme was enthusiastically received by all. The Hui activities concentrated on developing personal attitudes towards positive vocational aspirations, making the most of educational opportunities, setting up a mentor/buddy system and promoting role models. During the weekend participants were also involved in visits to local areas of cultural importance as well as recreation activities. Nga Toa Whakapono's report outlining the Hui's activities and expenditure budget is available for perusal from the Community Activities Officer.

(f) TRAVIS WETLAND LANDSCAPE DEVELOPMENT PLAN - COMMUNITY INVOLVEMENT

Eric Banks, Co-ordinator of the Travis Wetland Development Plan, writes the following in response to the Board's request for community groups to "adopt" parts of Travis Wetland:

"Thank you for your memorandum of 5 November 1997 regarding the Board's suggestion of dividing the Plan into identifiable areas that could be adopted and developed by community groups.

We believe the suggestion could provide possible implementation solutions. Once the Plan has been ratified I can investigate more fully the possibilities for
co-ordinating group activities with priorities set out in the Plan.

I will keep the Board updated as to relevant Plan developments."

(g) SALTWATER POOLS - NEW BRIGHTON

There is a significant move within the New Brighton community for the installation of saltwater pools. It is believed that this project could be achieved through private and/or commercial funding.

(h) IDENTIFICATION OF SITES FOR BUS SHELTERS

Members may recall that the Board made a request in the Council's Annual Plan for two bus shelters in the Burwood Ward and two in the Pegasus Ward. City Streets informs us that this request has been granted, so it may be pertinent for Board members to identify two sites in each Ward that you feel appropriate for a shelter.

(i) FUNDING ASSISTANCE

Early in the New Year an approach was received from the Christchurch Music Society Inc for funding assistance. The Society wishes to stage a "One Love" concert on Friday 6 February (Waitangi Day) in the New Brighton Sound Shell. The event is aimed at encouraging a better multi-cultural society. The concert is planned to run from midday until 6.00 pm and is likely to attract up to 1,000 participants. Due to obvious time constraints the Community Activities Officer, in consultation with the Chairman, allocated $1,500 from the Community Response Fund for this event.

(j) FUNDING SEMINARS

Board members are advised that Community Activities staff will be staging the following local funding seminars:

  1. Hillary Commission Community Sport Fund, Wednesday 11 February,
    7.00 to 9.00 pm.

  2. Community Development Scheme, Monday 16 February, 7.00 to 9.00 pm.

Each seminar will be held in the Boardroom, Shirley Service Centre. Invitations are currently being issued to community group representatives to attend.

(k) WAIROA STREET RESERVE

In response to a request from the Bexley Residents' Association for the completion of works at the Wairoa Street Reserve the Area Parks Officer makes the following comments:

"No budget appropriation has been made for the development of the next stage of Wairoa Street Reserve. Officers will investigate budget requirements to complete the development of the Reserve shortly. Mr Cutler, Landscape Architect from City Design has worked with the developer's contractor to have the swale along the western side of the Reserve reshaped. He is presently preparing a planting plan for this swale for presentation to the Water Services Unit for approval. He is hoping that they can find budgeted monies to complete this planting in the 1998 planting season.

The Parks Unit will extend the post and cable fence across the road frontage of the reserve in this current financial year to preclude unauthorised vehicles entering the Reserve from the road frontage.

The completion of grassing down the extended reserve depends on two factors, one of which is budget appropriation, whilst the other is that further investigations are needed into the soils in the area which have a high salt content precluding good grass growth."

(l) FESTIVAL WEEK - NEW BRIGHTON

It has been requested that the Board consider supporting a week long carnival at New Brighton to coincide with the 1998 Fireworks Display. Preliminary discussions have been held with events staff in the Communications and Promotions Unit, and it has been requested that the Board support further invesigations.

(m) SMITHS CITY FAMILY FISHING DAY

The Smiths City Family Fishing Day that was programmed for Wednesday 21 January which was cancelled due to wet weather is now proposed to be held on Sunday 22 February 1998. The event will commence at 12 noon. Board members are welcome to attend and participate.

Chairman's Recommendation:
  1. That officers report on options for the feasibility of installing saltwater pools at New Brighton.

  2. That a meeting be held between the Board, Pier and Foreshore Society, and appropriate officers to discuss funding options for saltwater pools.

  3. That Board members discuss appropriate sites for bus stops at the meeting.

  4. That the Carnival Week concept be endorsed by the Board, and that mainstreet be asked if it would undertake a major role in planning for the event.

 

26. RESIDENTS' ASSOCIATIONS

Time will be allocated at 6.00 pm for Residents' Association representatives to address the Board on local matters.

 

27. THE COUNCIL'S ENVIRONMENTAL POLICY STATEMENT

Officer responsible Author
Environmental Policy and Planning Manager John Dryden
Corporate Plan Output: Policy Advice

I attach for your information a copy of the Environmental Policy Statement for the City Council as an organisation which was approved at its meeting on 26 November 1997 (see page 63).

When formulating new policies and programmes, could you please ensure that this is undertaken within the spirit of the principles and policies set out in the Statement.

Chairman's Recommendation: That the information be received.

D C Dobbie
CHAIRMAN

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