The purpose of this report is to seek the Council's approval in principle for the disposal of small parcels of legal road in Patten Street, Maffeys Road and Dyers Road. These small parcels of land are surplus to roading requirements.

(i) PATTEN STREET (PLAN SS2943)

Current Situation

The three small parcels of legal road are outside numbers 72, 74 and 76 and are occupied by the owners of the adjoining properties.

Road Asset Information

Patten Street is a local road and is a through road between Retreat and Woodham Roads. Traffic restraints have been installed at both intersections.

Structures and Vegetation on Occupied Land (varies 3.0 to 5.0 m in width)

All structures and vegetation are well maintained.

The three properties involved are near the intersection of Patten Street and Retreat Road where there is a relatively large area of green road space. In addition they are opposite a well established reserve. The resumption of these small pockets of land for streetscape purpose will have little impact to the existing environment and accordingly I recommend these portions of the road be disposed.

(ii) MAFFEYS ROAD (PLAN S2948)

The small parcel of legal road is in front of 25 Maffeys Road. The Board at its February 1997 meeting approved a similar request at 31 Maffeys Road.

Road Asset Information

Maffeys Road is a steep hillside road and is a through road between McCormacks Bay Road and Santa Maria Avenue. The road has been upgraded in 1994.

Structures and Vegetation Along 25 Maffeys Road

• Behind kerb approximately 3.0 m of planting. Plants beginning to establish.
• Retaining walls and driveway.

The parcel of surplus land is on a steep slope and below the existing roadway.

To develop this area with planting will not further enhance the existing streetscape, accordingly I recommend it for disposal and the legal road width of 14.0 m be maintained.

(iii) DYERS ROAD (PLAN S2950)

The small parcel of land is in front of 173 and part frontage of 183 Dyers Road. This parcel of legal road (as indicated on the plan) is surplus to roading requirement. This land was set aside for a proposed slip road to Maces Road. The slip road concept was abandoned and adjoining property previously owned by Council was sold in 1995. The land is currently occupied by adjoining owners for vehicle parking and storage.

Road Asset Information

Structures and Vegetation Along 173 and Part Frontage of

183 Dyers Road (Lot 2 DP 34097)

The area is currently occupied by adjoining owners and is used for car parking and storage. Vegetation growth is controlled by the occupiers.

The parcel of land is not required for roading purpose and to develop it as road open space will have little benefit to the wider community.

There is a road designation on the frontage of the other section of 183 Dyers Road (Lot 1 DP 23680). The disposal of the surplus roading land will allow the Council the opportunity to acquire the designated land without any extra financial commitment from the Annual Plan.

I recommend that the parcel of surplus road land be disposed and the Council acquire the designated road widening land at 183 Dyers Road.

PART B - REPORTS FOR INFORMATION

3. ORAL DECLARATION

Linda Rutland made a declaration on her commitment to serving the Hagley-Ferrymead community. This was signed by Anna Crighton, Chairperson, who also welcomed her to the Board.

4. ACKNOWLEDGMENT TO COMMITTEE SECRETARY

Anna Crighton on behalf of Board members made a presentation to Shona Willis. Members thanked her for her service to the Board and wished her well in her new position at the Beckenham Service Centre.

5. DEPUTATIONS BY APPOINTMENT

5.1 SUMNER SWIMMING CLUB

Morten Gjerde and Tim Hobbs representing the Sumner Swimming Club spoke to the Board in support of the application for funding towards the cost of lifeguards for the Club. (Clause 17 refers)

5.2 RESETTLEMENT FAMILY SUPPORT PROJECT

Jennifer Cato representing the Resettlement Family Support Project together with Tim Barnett and Ahmed Nour outlined the project's aims particularly with regard to the employment and resettlement of refugee families.

(Clause 18 refers.)

6. HEATHCOTE VALLEY FLOOR

Liz Briggs, Senior Planner Conservation, and Janet Reeves, Senior Planner Projects, outlined to the Board the process of developing a concept plan for the Heathcote Valley floor.

Members of the Board following a 'walk-about' with Heathcote residents had asked for a public meeting with local residents and stakeholders. Ms Briggs suggested that as a number of issues would be raised as part of the hearing of submissions on the City Plan there may be confusion if a public meeting was held at this stage.

7. ANIMAL CONTROL

Mark Vincent (Supervisor) and Alistair Kirk (Senior Dog Control Officer) gave an outline of Council powers with regard to dog attacks and biting incidents and detailed various animal control offences.

8. PUBLIC TRANSPORT STRATEGY

Board members received for information a presentation from Stuart Woods on the Draft Public Transport Strategy. He advised that a number of public meetings were being held and that submissions were currently being sought. The Board decided to appoint a committee comprising Bob Todd, Richard Boulton, Liz McRostie and Linda Rutland to prepare a submission on the Public Transport Strategy as it relates to Hagley-Ferrymead Community. The Committee was requested to report back to the 24 February budget meeting.

9. RESTORATION OF COB COTTAGE

John Allen, Area Parks Officer, provided an information report on the process to date on the restoration of Cob Cottage. He advised that a conservation programme had been put in place to ensure that Cob Cottage is brought up to standard and that City Streets Unit had also commenced preliminary planning which looked at options for improving the traffic situation in the area.

10. PROPOSED LOCAL DOG EXERCISE STATION RADLEY PARK

Members were advised of the outcome of the public consultation process on the proposed location of a dog exercise station at Radley Park. There was considerable discussion on the costings of the dog exercise station and concern that sponsorship may not be easy to obtain.

The Board decided:

1. That the Board confirm the proposed site at Radley Park as the site for the trial local dog exercise station.
   
   
2. That the telephone number of the Animal Control Unit be added to the instruction signs at the exercise station.
   
   
3. That officers report back to the Board on the trial after one years operation.
   
   
4. That officers report back to the Board on how funding of the project is proceeding and that costings be included with that report.

(David Cox wished to have his vote against the resolution recorded)

11. TRAFFIC ENGINEERING HAGLEY-FERRYMEAD

11.1 BURGESS STREET

Lorraine Wilmshurst, Area Engineer advised the Board on the results of the consultation process on the proposal to change the City By-laws to make Burgess Street a one-way street.

The Board decided to request that the City Services Committee commence the appropriate by-law change so that Burgess Street can become a north bound one-way street from Marriner Street to the Esplanade.

11.2 SCARBOROUGH / TAYLORS MISTAKE ROAD

Members received for information a report detailing the work that had been carried out on Scarborough Road and Taylors Mistake Road. Lorraine Wilmshurst, Area Engineer, advised that complaints had been received on driver behaviour, road conditions and difficulty with road navigation.

11.3 ESPLANADE

Members received for information a report detailing possible roading improvements for the Esplanade. Lorraine Wilmshurst, Area Engineer, advised that the City Streets Unit was proposing to place asphaltic speed humps on the west side of each of the intersection platforms in the Esplanade and that these would be installed at the same time as the proposed kerb and channel work.

12. 1997/98 ROADING PROGRAMME

The Board received for information a report detailing progress on City Street projects in the Hagley-Ferrymead area which are programmed for the 1997/98 financial year.

13. NEIGHBOURHOOD WEEK

Members considered a report from the Shirley/Papanui Community Board on progress towards holding a Neighbourhood Week over the whole of Christchurch during 1-7 March. The Shirley/Papanui Community Board sought the support and promotion of other Community Boards and also a grant to cover costs of postage and stationery.

The Board decided to support in principle the concept of Neighbourhood Week as a strategy to encourage better neighbourhoods, but did not wish to give financial support.

14. OPTIONS FOR PROTECTING ADDITIONAL TREES IN THE CITY

Members considered a report that was considered at the Environmental Committee's 4 December meeting on the protection of trees within the City.

Members were asked to report back to the April meeting of the Board detailing any significant trees in their area. The Board would then request that they be considered for addition to the protected list.

15. COMMUNITY MANAGER'S UPDATE

15.1 BEVERLEY PARK COMMITTEE

Members were advised that the Beverley Park Committee had met on 16 December to view and comment on the publicity pamphlet for the proposed landscape changes to Beverley Park.

15.2 COMMUNITY SERVICE AWARDS

Advice was given that nominations were currently being sought for Community Service Awards and advertisements had been placed in local newspapers.

15.3 SUMNER MARINE HOTEL SITE DEVELOPMENT APPEAL

Members were advised that correspondence had been received from the Sumner High Rise Action Group advising that Marine Properties had withdrawn the appeal to the Environment Court and the planned apartment block at Sumner was no longer proceeding.

15.4 LIQUOR LICENSING

Members received advice that a liquor licence at the Linwood Rugby Union Football Club, 56 Kearneys Road had been renewed.

15.5 DISCRETIONARY EXPENDITURE

A schedule detailing the allocation of Discretionary Expenditure to date was discussed. Members were asked to consider possible projects suitable for funding and that these be submitted to the Committee Secretary for costings prior to the Board's 24 February Project Fund Meeting.

PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD

16. CONFIRMATION OF REPORT

The Board resolved that the report of the ordinary meeting held on 25 November 1997 be confirmed as a true and correct record of that meeting.

17. SUMNER SWIMMING CLUB

A request was received from the Sumner Swimming Club seeking financial assistance towards the funding of life guards for a period of five months over the swimming season.

Morten Gjerde and Tim Hobbs spoke in support of the application.

(Refer clause 5.1.)

The Board resolved that $1,440 of Discretionary Funds be allocated to the Sumner Swimming Club to assist with the funding of life guards.

18. RESETTLEMENT FAMILY SUPPORT PROJECT

(Clause 5.2 also refers)

An application seeking financial support towards the employment of a Somali Community Worker to work with both the Somali and Ethiopian communities was considered.

Members were advised that there was a $7,160 shortfall in the current funding for the position, due to the withdrawal of Labour Department funding.

The Board resolved to allocate $5,000 of its Discretionary Funds towards the ongoing funding for the Somali Community Worker position.

19. CRANLEY STREET BUS STOP

Lorraine Wilmshurst, Area Engineer, provided a report seeking Board approval for the removal of the Library bus stop outside Linwood Library in Cranley Street. This bus stop had been installed on a temporary basis due to the fire at the Shirley Service Centre and Library and now that these were back in operation there was no longer a need for the bus stop.

The Board resolved:

1. That the "P BUSES WEDNESDAYS/P30 OTHER TIMES" restriction on the south east side of Cranley Street commencing at a point 72 metres from its intersection with Linwood Avenue and extending in a north easterly direction for a distance of 20 metres be removed.
   
   
2. That the "P30" restriction on the south east side of Cranley Street commencing at a point 22 metres from its intersection with Linwood Avenue and extending in a north easterly direction for a distance 50 metres be revoked.
   
   
3. That the parking of vehicles be restricted to a maximum period of 30 minutes on the south east side of Cranley Street commencing at a point 22metres from its intersection with Linwood Avenue and extending in a north easterly direction for a distance of 70 metres.

20. MEMBERSHIP OF COMMITTEES AND WORKING PARTIES

Members considered a report on the composition of working parties and committees particularly those that required filling of vacancies that had arisen due to Heather Brown's resignation.

It was resolved:

1. That Linda Rutland represent the Board on the Estuary Association, the Out of School Research Inter Agency Advisory Group, Keep Christchurch Beautiful, and the Community Funding Committee.
   
   
2. That John Freeman and Liz McRostie represent the Board on the Waste Water Working Party.
   
   
3. That Linda Rutland together with Liz McRostie represent the Board in the judging of the garden competitions.
   
   
4. That Linda Rutland be appointed to the Board's Agenda 21 Committee and that Liz McRostie replace Anna Crighton on that committee.
   
   
5. That John Freeman represent the Board on the Summit Road Society.

21. MEETING VENUES 1998

Members discussed proposals to hold Board meetings at other venues within the Hagley-Ferrymead Community.

The Board resolved that the March and September meetings of the Hagley-Ferrymead Community Board be held at the Timber Chamber of the Provincial Chambers and that the June meeting of the Board be held at the Mt Pleasant Yacht Club

The meeting concluded at 7.25pm.

CONFIRMED THIS 4TH DAY OF MARCH 1998

ANNA CRIGHTON
CHAIRPERSON

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