24. 9. 97

SHIRLEY/PAPANUI COMMUNITY BOARD

3 SEPTEMBER 1997

A meeting of the Shirley/Papanui Community Board
was held on Wednesday 3 September 1997 at 4.00 pm

 

PRESENT:	Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce, Mrs Anne Carroll, Mr Graham Condon, Mr Newton Dodge, Mr Garry Moore and Mr Steve Wright.
	Mrs Carroll arrived at 4.45 pm and was present for clauses 1, 2, 6, 7, 8, 17.
	Mr Moore arrived at 5.45 pm and was present for clauses 1.2, 2, 6, 8 17.
APOLOGIES:	Apologies were received and accepted from Mr Gordon Freeman and Sue Wells; and Mrs Anne Carroll and Mr Garry Moore for lateness.

The Board reports that:

PART A - MATTERS REQUIRING A COUNCIL DECISION

The only Part A matters considered were in the Public Excluded section.

PART B - REPORTS FOR INFORMATION

1.	DEPUTATIONS BY APPOINTMENT

1.1 Air Pollution - Canterbury Regional Council

Mr Ian McChesney from the Canterbury Regional Council outlined the work undertaken to date on the improvement of air quality in Christchurch. This has concentrated on known adverse health effects and the ways by which pollution can be reduced to keep within the targeted standard of 50 micrograms (adopted three months ago).

He circulated copies of the discussion document and outlined the programme towards completion of a notified plan in November 1998.

Board members asked questions on the impact of air pollution on tourism and the subsequent cost to the city; also the need to suggest alternative methods of heating and offer assistance to lower socio-economic householders who would be severely affected by a ban on fires.

The Board decided to formulate a submission to the Canterbury Regional Council at its Special Meeting on 16 September 1997.

1.2 Western Park Facilities -- Martial Arts Group

Mr Graeme Spinks of the Christchurch Judo School attended as the representative of a number of martial arts groups who are interested in the continued use of the old Western Soccer Clubrooms at Western Park. He noted the lack of good venues for such groups, who need a dedicated mat space (each weighs approximately 15 kg).

The group's aim, in the use of the facility for a large percentage of the time, is to develop self respect and strong citizens for Christchurch. Users will include the Canterbury Aikido Club, Go Ju Ryu Karate Club, Canterbury Judo Association, Sumo Canterbury and it is hoped also to cater for yoga and kohanga reo groups. He said that such groups experience difficulty in obtaining funding as they have no connection with alcohol. (Clause 2 refers.)

2.	WESTERN PARK AND CHRISTCHURCH JUDO SCHOOL

The Community Activities Officer reported with information supporting the deputation by Graeme Spinks regarding the exclusive use of the Western Park facilities by a consortium of martial arts groups.

The Board decided to request the Parks and Recreation Committee to give favourable consideration to the lease of the Western Park Clubrooms by the Christchurch Judo School and other martial arts groups.

 

3.	OUT OF SCHOOL RESEARCH STUDY

Progress to date in furthering the recommendations of the Out of School Research Study was reported by the Committee Secretary. The Board decided that Mrs Anne Carroll be its representative on the inter-agency advisory group to be established following consideration of the research study by the Community Services Committee.

 

4.	CANTERBURY WHEELCHAIR TENNIS INC

A report from the Area Parks Officer was presented for information and comment, before its consideration by the Parks and Recreation Committee. This report sought approval for Canterbury Wheelchair Tennis Inc to take up a new lease of the tennis courts and pavilion at Ouruhia Domain under Section 54(1)(b) of the Reserves Act 1977.

It was noted that this club may not be in a position in future years to raise funds for major maintenance works, but that the question of any grants be considered at that stage.

The Board decided to ask the Parks and Recreation Committee to support the following recommendation:

That the Canterbury Wheelchair Tennis Incorporated be granted approval to lease the existing courts and pavilion at Ouruhia Domain in accordance with Section 54(1)(b) of the Reserves Act 1977 subject to the following conditions:

1. That the intention to lease the area be publicly notified.
   
   
2. That consent from the Minister of Conservation be obtained.
   
   
3. The Property Unit to prepare a lease agreement between the applicant and the Council to the Parks Manager's satisfaction.
   
   
4. The applicant to be responsible for all maintenance associated with the leased area whether pre-existing or in the future.
   
   
5. All costs associated with this application are the applicant's responsibility.

 

5.	ROAD SAFETY AT THE SCHOOL GATE

The Board received with appreciation the report from the Road Safety Education Officer, who carried out surveys of traffic safety and parking issues outside schools in the Shirley/Papanui wards. The Board decided that a Working Party comprising the non-councillor members of the Board should meet to consider some of the issues raised in the survey.

 

6.	TRAFFIC MANAGEMENT -- SHIRLEY AREA INTERSECTIONS

Following questions raised by the chairman of the Shirley Residents Association at an earlier meeting, the Area Traffic Engineer reported on traffic management at several intersections within Shirley.

The Board decided:

1. That the information be received and that the Shirley Residents Association be thanked for bringing the matter to the Board's attention.
   
   
2. That the Area Traffic Engineer, in consultation with the Shirley Residents Association, review the Shirley LATM priorities in light of the traffic problems arising as a result of recent traffic restraints.

 

7.	SKATEBOARDING

In response to a recommendation from the Environmental Committee that Community Boards bring forward suggestions for prohibited streets and areas for skateboarding, the Board decided to advise that Committee that it is not aware of any such streets or areas at this time, but that all residents groups and community groups are to be individually contacted to obtain their views on both skateboard needs and areas of prohibition.

 

8.	DRAFT CONSULTATION POLICY

The Senior Policy Analyst reported, seeking feedback on the draft consultation policy. The Board decided to adopt the draft policy subject to all residents groups and community groups being asked for their input.

 

9.	ITEMS RECEIVED

The Board received the following reports and other items:

9.1 Parks Capital Works Programme 1996/97

The Parks Unit's end of year position for the 1996/97 parks capital programme in Shirley/Papanui.

9.2 Bus Shelter Provision

The Council's policies on bus shelter provision, as advised by the Environmental Policy and Planning Manager.

9.3 Marshland and Ouruhia Schools

A report from the City Streets Unit, which was considered by the City Services Committee and the Council at their respective August 1997 meetings, on action to be taken to overcome road safety problems outside Marshland School and Ouruhia School.

9.4 Free Standing Signboards and Signs on Footpaths

A report on the Council's policy on free standing signs on streets as adopted in 1992, under the Christchurch City Public Places and Signs Bylaw 1992, was submitted by the Environmental Policy and Planning Manager for information and comment. The Board decided to establish a Working Party comprising non-councillor Board members to consider this.

PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE COMMUNITY BOARD

 

10.	CHILDREN'S STRATEGY: COTSWOLD PRESCHOOL AND NURSERY

A joint report prepared by the Community Activities Officers from the Fendalton and Papanui Service Centres sought support and endorsement of the Terms of Reference for a needs analysis of the Cotswold Pre-school and Nursery. Indications are that people are travelling a considerable distance to use the facility and there are cross boundaries both ways with many pre-schools. The Board resolved to decline the request for funding at this stage, but to advise the Fendalton/Waimairi Community Board that it would be agreeable to considering a further report following analysis of the research findings.

 

11.	CHILDREN'S STRATEGY: SPENCERVILLE PLAYGROUP

The Community Activities Officer reported on the establishment of an out-of-school activities programme for children in the Spencerville area, seeking financial assistance for its costs.

The Board resolved:

1. That the Community Activities Officer continue working with the group to enable its members to obtain skills to ensure continued existence and to pursue options related to holiday programmes.
   
   
2. That a grant of $800 from Project Funds (After School/Holiday Programme Extensions) be made to the Spencerville play group on the following basis: set up costs $200, ongoing costs $600. This to be review after 6 months to establish whether there is any further need for assistance.
   
   
3. That the group be congratulated on its initiative in establishing a resource needed in the area.

 

12.	COMMUNITY SERVICE AWARDS

The Board resolved to establish a committee comprising non-councillor Board members to consider recipients for 1997 Community Service Awards.

 

13.	PROJECT PROPOSALS 1998/99

The Community Services reported with steps to complete the Board's project proposals for the year 1998/99. The Board resolved to hold a Special Meeting on Tuesday 16 September 1997 at 7.00 pm in the Board Room to consider the project proposals for the Major Capital Works Project.

 

14.	SUPPLEMENTARY ITEM

The Board resolved to consider a Supplementary Item on Cycleways in the Shirley area.

 

15.	CYCLEWAYS IN THE SHIRLEY AREA

The Transport Projects Officer reported, seeking support for the development of cycleways in the Shirley area. The officer attended, highlighting the proposals on a display map.

A proposal to narrow North Parade between Averill Street and Shirley Road has been accepted by the joint Board Working Party and local school and resident association representatives.

The Board resolved:

1. That the plan to narrow North Parade between Averill Street and Shirley Road be approved and a request for funding options be brought to a future meeting of the Board.
   
   
2. That the recommendation to develop an off-road cycle path along the banks of Dudley Stream from North Parade to Achilles Street be endorsed in principle and a report with details be prepared for a future meeting.

 

16.	CONFIRMATION OF MEETING REPORT

That Board resolved to confirm the report of the ordinary meeting of the Board held on 6 August 1997.

 

17.	RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved that the draft resolution to exclude the public as set out in the agenda be adopted.

 

CONSIDERED THIS 1ST DAY OF OCTOBER 1997

 

YSA PALMER
CHAIRPERSON

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