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24. 9. 97
RICCARTON/WIGRAM COMMUNITY BOARD
3 SEPTEMBER 1997
A meeting of the Riccarton/Wigram Community
Board
was held on Wednesday 3 September 1997 at 5.00 pm
| PRESENT: | David Buist (Chairperson), Graham Berry, Helen Broughton, Mary Corbett, Ishwar Ganda, Lesley Keast, Mark Kunnen, Mike Mora and Bob Shearing. |
| APOLOGIES: | Apologies for lateness were received and accepted from Mark Kunnen. |
| Helen Broughton arrived at 5.10pm and was not present for clause 12 and left at 7.53 pm and was not present for clauses 14, 15, 24, 25 and 26. | |
| Mark Kunnen arrived at 5.32 pm and was not present for clauses 1, 2, 3, 17, 18, 19 and 20. |
The Board reports that:
PART B - REPORTS FOR INFORMATION
| 1. | SPARKS ROAD UPGRADING |
The Board received a progress report on the upgrading works in Sparks Road and in particular the negotiations over the widening of Sheerings Drain downstream of the Sparks Road culvert. A position had been reached where the property owners had agreed to allow drain widening work to proceed on their land subject to conditions, all of which were acceptable to the Council. This positive outcome had been brought about through some excellent mediation and also the willingness of the property owners to consider and move to a practical solution.
The contractor had advised that completion of the roadworks along Sparks Road could recommence in November and would take approximately four weeks to complete.
| 2. | GILBERTHORPE OSCAR SERVICE |
Information was received detailing the results of a completed research project which had identified the need for an OSCAR service to be established, and for this to be based at the Gilberthorpe Primary School. The Board had earlier supported the establishment of this new service through the provision of project funding.
| 3. | COMMUNITY FACILITIES - REPORT ON ANNUAL USAGE FOR 1996/97 |
In meeting the annual reporting requirements, the Board received reports detailing the utilisation and budget outcomes for the Hei Hei Community Centre, Riccarton Town Hall and the Waimairi Community Centre.
| 4. | PARKS CAPITAL WORKS PROGRAMME 1996/97 |
The information was received detailing the end of year position for the 1996/97 parks capital programme in the Board's area.
| 5. | PROPOSED REVIEW OF HALSWELL QUARRY MANAGEMENT PLAN |
Prior to referral to the Parks and Recreation Committee for approval of the updated Halswell Quarry Management Plan and Landscape Concept Plan, the Board was provided with an opportunity to comment on the proposed changes.
The Board, having reviewed the plans, decided to ask the Parks and Recreation Committee to ensure that prior to its adoption of the plan, consultation take place with both the Halswell Sports Association and the Kennedys Bush Residents Association.
| 6. | FREESTANDING SIGNBOARDS AND SIGNS ON FOOTPATHS |
The Board had been invited by the Environmental Committee to consider the draft of a policy regarding signboards on the street and to submit any comments to a joint seminar of the Central City and Environmental Committees.
In tandem with its consideration of this matter the Board also discussed skateboarding and the amendment to the Council's Public Places and Signs Bylaw 1992. Clause 9 of this report further addresses this topic.
A number of members considered there was a need for the Board to comment on the draft signboards policy and that a working party with authority to act was the best means of achieving this.
Mike Mora moved "that a working party comprising all those Board members able to attend be granted power to act to formulate responses on the draft policy regarding signboards and on the matter of prohibiting/encouraging skateboarding activities in certain areas." The motion was seconded by Bob Shearing.
On being put to the meeting, the motion was declared carried on Division No 3 by seven votes to two, the voting being as follows:
| For (7): | Mary Corbett, Bob Shearing, Helen Broughton, Ishwar Ganda, Lesley Keast, Mike Mora, David Buist |
| Against (2): | Graham Berry, Mark Kunnen |
| 7. |
CHRISTCHURCH CITY COUNCIL PLAN - 1997 EDITION, BOARD SUBMISSIONS - OUTCOMES |
The Board received information detailing the Council's responses to those issues raised by the Board in its submissions to the draft plan for 1997.
| 8. | DRAFT CONSULTATION POLICY |
Feedback had been invited from all Boards on the draft Christchurch City Council Consultation Policy. The Board decided to endorse the policy as outlined.
| 9. | SKATEBOARDING - AMENDMENT TO CHRISTCHURCH CITY PUBLIC PLACES AND SIGNS BYLAW 1992 |
All Boards had been invited to contribute any suggestions for prohibiting/encouraging skateboarding activities within certain streets and areas within their respective communities. Members noted that the Environmental Committee had decided to hold a seminar to discuss the possible implications of the suggested bylaw and that other allied actions had also been requested of the Parks Unit and the Central City Committee.
The Board's decision on this matter is detailed in clause 6 of this report.
| 10. | HALSWELL JUNCTION ROAD - SPEED LIMITS |
Consideration was given to a report from the Traffic Operations Engineer advising of a petition having recently been received asking that the Council consider reducing the speed limit along the 100kph section of Halswell Junction Road to 80kph. The City Services Committee would also be considering the request.
In receiving the information detailed in the report, the Board also decided to recommend to the City Services Committee that the speed limit along the 2.3 kilometre section of Halswell Junction Road between Springs Road and near Halverson Drive be included in the 1998 Speed Limit Review.
| 11. | RICCARTON/WIGRAM COMMUNITY BOARD TRAFFIC COMMITTEE - REPORT OF 19 AUGUST 1997 |
The Committee Chairperson (Helen Broughton) submitted a report on the outcomes of the Traffic Committee meeting held on 19 August 1997.
Consideration was given to the various matters as follows:
RACECOURSE ROAD/YALDHURST ROAD INTERSECTION IMPROVEMENTS
The Board decided that a notice of motion on this matter, proposed by Mark Kunnen and Graham Berry, be considered along with this clause of the Committee's report.
The notice of motion read:
Graham Berry spoke to the notice of motion following which Helen Broughton moved that the motion be put.
On being put to the meeting by the Chairperson, the procedural motion was declared lost.
The Board therefore returned to consider the notice of motion before it.
A general discussion ensued on the proposed motions which, when put to the meeting by the Chairperson, were declared lost on division no. 1 by seven votes to two, the voting being as follows:
| Against (7): | Mary Corbett, Bob Shearing, Helen Broughton, Ishwar Ganda, Lesley Keast, Mike Mora, David Buist |
| For (2): | Graham Berry, Mark Kunnen |
BUS SERVICE REVIEW WESTMORLAND/HALSWELL AREAS
The Board decided that the information be received and that the Board await the outcome of the Canterbury Regional Council's decision to approve bus routes in the Board's area.
RICCARTON ROAD TRAFFIC MANAGEMENT STUDY
The Board decided that a joint special meeting of the Riccarton/Wigram and Fendalton/Waimairi Community Boards be held on Friday 19 September 1997 at 8.00am to review the outcomes of the 18 September Liaison Group meeting and that the consultant be invited to attend to assist members in their considerations.
The Committee also considered an update on several other matters including the Southern Motorway, Riccarton Mall - On-site Parking, Addington Saleyards, Racecourse/Buchanans Intersection, Deans Avenue and Blenheim (Sockburn) Roundabouts and Chalmers Street.
| 12. | PLANNING STATEMENT WORKING PARTY - REPORT OF 21 AUGUST 1997 |
Submitted for adoption were the outcomes of the working party discussions held on 21 August to formulate the Board's draft planning statement for submission to business units as part of the start of the Council's 1998 Plan process.
The Board completed the task of allocating priorities to the list of project proposals identified by the working party.
The Board decided that the draft planning statement and accompanying list of project proposals be adopted for referral to business units for consideration and response.
| 13. | FIRST NATIONAL COMMUNITY BOARD CONFERENCE RE NATIONAL COMMUNITY BOARD WORKING PARTY |
Submitted for the Board's consideration was a paper from the National Community Board working party that was set up following the March conference.
The Board decided to endorse the formation of regional groupings and encourage networking at the regional level.
| 14. | MILLENNIUM PROJECT FUNDING |
It was decided that the matter of a Board-funded millennium project be referred to the Community Affairs Committee for further consideration.
| 15. | STANDING COMMITTEE REPORTS FOR AUGUST 1997 |
Reports of interest taken from Standing Committee agendas for August 1997 were received.
| 16. | DISPOSAL OF LAND, KYLE PARK - SOUTHPOWER KIOSK SITES |
The Board was provided with an opportunity to comment on any local implications regarding an application made by Southpower to acquire two kiosk sites within Kyle Park. The matter was to also be considered by the Parks and Recreation Committee.
The Board decided to recommend to the Committee that the application be supported along with the suggested conditions and that Southpower be asked to provide the kiosks with a graffiti-proof surface.
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
| 17. | CONFIRMATION OF BOARD REPORT - 6 AUGUST 1997 |
The Board resolved that the report of the ordinary meeting of the Board held on 6 August 1997 be confirmed.
| 18. | DEPUTATIONS BY APPOINTMENT |
18.1 COMMUNITY WATCH HORNBY
Paul Darcy, Chairperson of Community Watch Hornby, spoke in support of an application for Board funding of $3,000 towards the replacement of radios for their watch vehicle and base station.
Members expressed their appreciation for the fine job being undertaken by the organisation.
The Board duly resolved that a grant of $1,500 be made from the Board's 1997/98 discretionary funds and that consideration be given to the opportunity for further funding support as part of the overall report on 1997/98 discretionary funding to the October Board meeting.
| 19. | COMMUNITY FACILITIES COMMITTEE - REPORT OF 22 AUGUST 1997 |
The Committee Chairperson (Bob Shearing) reported on the deliberations of the Committee's meeting held on 22 August 1997.
The Board resolved that recommendations by the Committee on the following be adopted, as follows:
RICCARTON TOWN HALL FACADE UPGRADE - TENDERS
That the tender from Bushnell Builders for $23,184 be accepted and further that the bench seating earlier proposed be installed as a variation to the contract.
To celebrate the completion of the facade improvements the Board noted that a function for this purpose would be held on Saturday 18 October 1997 at 10.00am.
COMMUNITY FACILITIES - NEEDS ASSESSMENTS
That the Community Activities Officer proceed and obtain quotations for the needs assessment for Westmorland and report back to the Committee.
TEMPLETON COMMUNITY FACILITIES
It was noted that the Committee intended to meet with the directors of Healthlink South to discuss matters of mutual interest/benefit regarding the possible community use of the facilities at Templeton Hospital.
| 20. | OUT OF SCHOOL CARE AND RECREATION RESEARCH REPORT - INTER-AGENCY ADVISORY GROUP |
The Board was requested to consider the appointment of a Board representative to the Inter-Agency Advisory Group to further investigate the recommendations from the city-wide report arising out of the research project.
It was resolved that Mike Mora be appointed as the Board's representative on the Inter-Agency Advisory Group.
| 21. | BASKETBALL HALF COURT |
Consideration was given to a report from the Area Parks Officer which proposed that the siting of a basketball half court as funded by the Board from its 1997/98 project funding be located in Branston Park.
The Board resolved to approve Branston Park as the proposed park for the installation of a basketball half court subject to a positive response from the public information leaflet distribution.
| 22. | SHAND CRESCENT RESERVE - COMMEMORATIVE PLAQUE |
By way of a report from the Area Parks Officer, the Board was asked to consider the funding of a plaque at the Shand Crescent Reserve as a means of identifying the original location of the natural spring, historical information about the Shand family and the origins of Shand Crescent.
Before the meeting were the following motions from the Chairperson:
Several members spoke in favour of providing an information board in preference to the plaque proposal in that it would enable more in the way of historical information, including photographs to be included.
Accordingly, Mark Kunnen moved by way of an amendment "that the Board underwrite $1,000 and seek funding elsewhere for an information board." The amendment was seconded by Graham Berry.
A general discussion followed on various aspects associated with the information board versus the plaque proposal.
At this point in the proceedings, the Chairperson directed that the meeting take a short recess.
Following the resumption of the meeting, the amendment was put to the meeting by the Chairperson and declared lost on division no. 2 by five votes to four, the voting being as follows:
| Against (5): | Mary Corbett, Bob Shearing, Lesley Keast, Mike Mora, David Buist |
| For (4): | Helen Broughton, Graham Berry, Mark Kunnen, Ishwar Ganda |
The original motion was then declared carried.
| 23. | REVIEW OF BOARD STRUCTURE |
The Board considered a report from the Community Manager which detailed the consensus reached at the informal meeting of members held on 8 July and 21 August 1997 where various options were discussed and a suggested framework for a restructuring based on the Council's Standing Committee structure was favoured.
Some members spoke in opposition to the proposed changes in that they could lead to a degree of double handling on issues and would not be cost effective.
The motions before the meeting were as follows:
- Community Affairs Committee
- Works and Traffic Committee
- Environmental Committee
- Finance and Policy Committee
Mark Kunnen moved by way of an amendment:
"That all matters be dealt with at the Community Board and that if the meeting agenda takes longer than six hours to complete, then a second meeting be held that month; this will cost a maximum of $24,000 per annum as opposed to $65,000 at present, a saving of $41,000 per annum."
The amendment was seconded by Graham Berry and when put to the meeting was declared lost on division number 3 by seven votes to two, the voting being as follows:
| Against (7): | Mary Corbett, Bob Shearing, Helen Broughton, Ishwar Ganda, Lesley Keast, Mike Mora, David Buist |
| For (2): | Graham Berry, Mark Kunnen |
The motions as detailed in 1 to 5 above were put to the meeting by the Chairperson and declared carried.
Mark Kunnen and Graham Berry asked that their vote be recorded against the above decision.
| 24. | CHANGE IN BOARD MEETING DATE |
By way of a report from the Community Manager the Board was asked to consider a change to the scheduled date for one of the remaining Board meetings for 1997.
From an examination of the dates during October and November, it was noted that there was a five week period between meetings whereas there was less than three weeks scheduled between the 5 November and 24 November meeting dates.
With a view to better equating the periods between each of these meetings it was suggested that the 5 November meeting should be brought forward by one week, thereby providing a better opportunity for the conduct of Board business between the last two meetings of the year.
The Board resolved that the 5 November Board meeting be rescheduled to Wednesday 29 October 1997.
| 25. | RESOLUTION TO EXCLUDE THE PUBLIC |
The Board resolved that the draft resolution to exclude the public set out on page 68 of the agenda be adopted.
CONFIRMED THIS 1ST DAY OF OCTOBER 1997
D N BUIST
CHAIRPERSON