Report to Council of the Spreydon/Heathcote Community Board 30 September 1997

22. 10. 97

SPREYDON/HEATHCOTE COMMUNITY BOARD

30 SEPTEMBER 1997

A meeting of the Spreydon/Heathcote Community Board

was held on Tuesday 30 September 1997 at 4.00 pm

PRESENT:	Mr Oscar Alpers (Chairman), Mrs Carole Anderton, Mr Philip Clearwater, Mr David Drayton, Dr Morgan Fahey, Mrs Sonia Gill, Mr Ian Howell, Mrs Patricia Hunter, Mrs Ann Lewis
	Dr Fahey retired at 6.10pm and was present for clauses 1 to 3 inclusive.
	Mr Howell retired at 6.40pm and was present for clauses 1 to 3 inclusive.

The Board reports that:

PART B - REPORTS FOR INFORMATION

1. DEPUTATIONS BY APPOINTMENT

(a) Discussion Document on Christchurch Air Quality - Canterbury Regional Council

Mr Ken Taylor of the Canterbury Regional Council briefed the Board on the Canterbury Regional Council's discussion document on Christchurch air quality entitled "Take a Deep Breath" and urged the Board to consider making submissions on this discussion document.

The Board decided:

To seek greater financial assistance especially for those on low incomes in terms of Option 11 set out in the document and more incentives to turn to more environmentally friendly and cheaper forms of heating.
To support Option 8 which is the community education campaign.
That a marketing of the change be carried out by door to door approaches to householders suggesting that people change to alternative forms of heating.

2. MILTON STREET/ SELWYN STREET INTERSECTION PROPOSED TRAFFIC SIGNALS

Mr Craig McQuilken, an adjoining shop owner, addressed the Board expressing concerns over the various parking options being brought back to the Board as a result of the proposed installation of traffic lights at the Milton Street/ Selwyn Street intersection.

After considering Mr McQuilken's submissions and the three options placed before the Board for consideration, the Board decided to support Option 1 outlined in the report for the installation of traffic signals at the Milton Street/Selwyn Street intersection.

3. SUBURBAN SERVICE DELIVERY

The Board considered a report which had been before the 18 August 1997 Strategy and Resources Committee on the cost and savings implications of the proposed Suburban Service Delivery Strategy as reported to the February meeting of the Strategy and Resources Committee. A copy of both of these reports had been circulated to Board members.

The Strategy and Resources Committee had decided that, before referring the report to the Council for approval, it should be referred to all community boards for comment.

Ms Karolin Potter addressed the Board on behalf of the Beckenham Neighbourhood Association. Ms Potter expressed total opposition to any changes to the status and function of the Beckenham Service Centre and praised the support received by residents' groups from this Service Centre.

Stephen Phillips, Community Manager, Linwood briefed the Board on the proposal and answered Board members' questions. Nick Chapman, Community Manager, Beckenham briefed the Board verbally on some of the advantages and the disadvantages of the proposed service delivery strategy.

In the discussion which ensued, Board members found some consensus in the following viewpoints:

That the report raises more questions than it provides answers.
That there is a need to better define the objectives of service delivery before changing the way in which service delivery is provided.
That it is the present perception of the Board that greater rather than lesser resources are needed for suburban service delivery.
That the initial response of the Board and the community to what is outlined in this report is not favourable.
That insufficient recognition is given to the historical significance of the Beckenham Service Centre as a service point and that this Board would strongly recommend that the Beckenham Service Centre continue with more and not fewer resources.
That, in line with the mission statement of the Council, the Board would expect the Council to consult with the local community.

At the conclusion of this discussion, the Board decided that the Board does not support the report as there is no provision for improved service delivery in the Spreydon-Heathcote area and that the Board would strongly support the status quo.

4. PRESENT POLICIES ON STREET LIGHTING

The Board considered a report answering questions that the Board had raised at its previous meeting on the Council's policies on street lighting.

The Board decided that a list be prepared of local roads in the Spreydon-Heathcote community not meeting the new local road standard with details of the present criteria and suggested additional criteria for prioritising, with a view to the Board establishing its own priorities.

5. CAPITAL EXPENDITURE SMOOTHING

The Board considered a report outlining a process of achieving $15 million savings in the Council's forward capital expenditure programme and advising that a more detailed report would be provided in the future.

The Board received the information.

6. UPDATE OF BOARD FUNDS

The Board considered an update of its Discretionary and Project funds.

The Board received the information.

7. COUNCIL SURPLUS PROPERTY - HUNTSBURY SPUR

The Board considered a vacant hill-slope property identified by the Property Manager as surplus to Council requirements along with an adjoining lot. Consideration was being given to options for disposal, lease or redevelopment of these properties.

The Board decided to recommend to the Property Manager that these vacant properties be disposed of.

8. COMMUNITY AFFAIRS COMMITTEE

The Community Affairs Committee met on 16 September 1997 and reported as follows:

8.1 COMMUNITY SAFETY

Sergeant Pat Creasey, of the Police Crime Prevention Unit, was in attendance at the meeting and addressed the Committee on his crime prevention work in the Spreydon-Heathcote area. Mr Creasey outlined the advisory role played by his unit in the community.

The Board received the information.

8.2 COMMUNITY SUPPORT GROUPS FOR VICTIMS OF CRIME

The Committee considered a report which outlined the support groups available in the community for victims of crime.

It was agreed that the Board should investigate publicising the support services which are available to victims of crime.

The Board decided to liaise with Victim Support with an invitation to attend a Community Affairs Committee meeting to further liaise with the Board to identify victim needs.

8.3 COMMUNITY CONSULTATION PROCESS

The Committee considered a report which summarised the Board's community consultation process on social issues as completed thus far and which suggested some minor changes to that process.

The Board decided:

To set up a working party with Beckenham Service Centre staff to make recommendations to the Board and to develop objectives and performance indicators in relation to social issues, beginning with education and going on to deal with community safety from crime and with health.
That the members of this working party be the available members of the Community Affairs Committee.

8.4 BOARD 1997/98 PROJECT FUNDS - COMMUNITY ACTIVITIES

The Committee considered a report advising of the status of 1997/98 Project funds allocated to community activities. While most of the activities reported on showed that a satisfactory outcome had been reached, an allocation of $7,500 had been made towards the employment of a Parking Education Officer. The particular function intended to be carried out by this allocation had not yet been fulfilled.

The Board decided:

That a representative of Kingdom Resources Ltd be invited to attend the next Community Affairs Committee meeting to brief the Committee on their activities.
That the allocation of $7,500 for the Parking Education Officer remain allocated unless the Community Manager is unable to obtain an assurance from the Parking Unit that an appropriately skilled officer will be made available for the work which it was originally intended would be carried out with the funding provided in the 1996/97 budget.

8.5 COMMUNITY SAFETY FROM CRIME

The Committee considered a report seeking some direction in the formulation of suitable objectives and outcomes for community policing for discussion with Members of Parliament.

In discussion it was suggested that Board members need to meet Inspector Scully when he has settled in to the area and ask him what the needs in the area are, before speaking to Mr Carter and other Members of Parliament about these needs.

It was agreed to write to Inspector Scully and to ask him to speak to the Board when he feels he has settled in sufficiently to offer some guidance based upon his experience in the area.

The Board decided:

To hold a meeting with Inspector Scully, after he has settled in, and with Mr Jim Reid and Mr Hugh Campbell to ascertain the needs of the Police in this area.
That, after this meeting has been held, the Board invite Mr Carter and other Members of Parliament to a separate meeting to discuss policing needs in the area.

8.6 BUSINESS LIAISON OFFICER

The Committee considered a report which had been referred from the 2 September 1997 Board meeting seeking funding towards the establishment of a Business Liaison Officer position to service the Spreydon-Heathcote community.

Mr Leo Dolan of the Accident Compensation and Rehabilitation Insurance Corporation was in attendance at the meeting to support a proposal for placing accident victims in positions with the Council as an accident rehabilitation programme. Mr Dolan indicated that ACC would financially support such a scheme with the aim of fostering the independence of the persons concerned. Some Employment New Zealand funding may also be available for this project.

The Board decided to support the employment of a Business Liaison Officer funded by ACC but subject to a further report discussing who should be the employer of this officer.

8.7 DRAFT CONSULTATION POLICY

The Committee considered a report which had been referred to it from the 2 September 1997 Board meeting. The report outlined a draft Council Consultation Policy for consideration by the Strategy and Resources Committee. Board comment on the Draft Policy was sought.

The Board decided to recommend the following amendments to the draft Christchurch City Council Consultation Policy:

That policy statement number 2 be amended to read "consultation is one of a number of methods of gathering information to assist the Christchurch City Council with its decision making."
That the following amendments be made to the principles of consultation set out under the section headed: "Consultation occurs on:"

Issues where the views of individuals and groups within the community will provide further information valuable to the decision making process.

Issues significantly affecting existing levels of service.

That the section headed "Consultation Occurs with the Following People as Applicable" be amended to read in part as follows:

Individuals and groups both local and metropolitan who are likely to be affected by the issue and stakeholders within the Council.
That the following be added at the appropriate point as a principle to be incorporated: "That consultation should have clear processes and be transparent."

8.8 WORK OF ART FOR BECKENHAM SHOPPING AREA

The Committee considered a letter from the Art in Public Places Working Party to the Beckenham Business Association relating to the proposed work of sculpture for location in the Beckenham shopping area. This letter had been referred for the information of the Board.

The Board received the information.

9. REVENUE STUDY WORKING PARTY

The Board considered a report seeking its decision on the role that it wished to take in promoting public discussion on the findings of the Revenue Study Working Party and an indication of how the Board wishes to respond to the findings of this study.

The Board decided to hold a special paid seminar meeting on Tuesday 21 October 1997 in the Beckenham Service Centre at 4.30pm and to send a letter to residents' associations, school principals, school Boards of Trustees and business associations in the community to ascertain if they would be interested in attending a meeting to discuss this issue and suggesting some suitable dates.

PART C - DECISIONS TAKEN UNDER DELEGATED AUTHORITY AND REPORTED FOR INFORMATION ONLY

10. CONFIRMATION OF REPORT TO COUNCIL

It was resolved that the report to the Council of the Board meeting of 2 September 1997, as circulated, be confirmed.

11. CONTRACT NO 96/97-325 ST MARTINS ROAD RECONSTRUCTION (WILSONS RD TO BURNBRAE ST)

The Board considered a tender for the construction of kerbs, channels, asphaltic concrete paths, grassed berms, tree planting, drainage works and carriageway reconstruction for the whole length of St Martins Road from Wilsons Road to Burnbrae Street.

The Board resolved that the lowest price conforming tender that of the Works Operations Unit for the sum of $384,614 be accepted.

12. GIVE WAY CONTROLS - CENTAURUS ROAD/PARKLANDS DRIVE & HUNTSBURY AVENUE/PARKLANDS DRIVE INTERSECTIONS

The Board considered a report seeking approval for the installation of give way controls at the Centaurus Road/Parklands Drive and the Huntsbury Avenue/ Parklands Drive intersections.

The Board resolved:

1. That a give way control be placed against Parklands Drive at its intersection with Centaurus Road.

2. That a give way control be placed against Parklands Drive at its intersection with Huntsbury Avenue.

13. FENCING AT LANDSDOWNE TERRACE PLAYCENTRE

The Board considered a report seeking funding for new fencing at the Landsdowne Terrace Playcentre.

The Board resolved to allocate $1,000 from its 1997/98 Discretionary funds to the Landsdowne Terrace Playcentre for the installation of pool fencing.

14. CRACROFT CAVERNS EMERGENCY LIGHTING

The Board considered a report seeking the allocation of a proportion of funds set aside from the Board's 1997/98 Project Fund for Heritage/Environmental projects to fund the emergency lighting of the Cracroft Caverns.

The Board resolved that this matter be referred to the Parks Unit asking the Council as the owner of the Caverns to provide the funding for the safety requirements.

15. PROPOSED NEW ROAD NAME - TREE COURT (OFF LINCOLN ROAD)

The Board considered a report proposing Tree Court as the name of a new cul-de-sac off Lincoln Road adjoining the old entrance to Canterbury Court.

This name was not favoured by the Board which resolved that another more suitable name be sought.

16. RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved that the resolution to exclude the public as set out on page 20 of the agenda be adopted.

The meeting concluded at 7.45pm

CONFIRMED THIS 28TH DAY OF OCTOBER 1997

O T ALPERS
CHAIRMAN

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