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22. 10. 97
PROJECTS AND PROPERTY COMMITTEE
10 OCTOBER 1997
A meeting of the Projects and Property
Committee
was held on Friday 10 October 1997 at 2.35 pm
| PRESENT: | Councillor Ron Wright (Chairman), Councillors Carole Anderton, Morgan Fahey, Ishwar Ganda, Denis O'Rourke and Gail Sheriff. |
| APOLOGIES: |
An apology for lateness was received and accepted from Councillor Ron Wright who entered the meeting at 2.40 pm and who was present for all clauses. |
| Apologies for absence were received and accepted from the Mayor and Councillors Oscar Alpers, Ian Howell and Alister James. | |
| Councillor Gail Sheriff retired from the meeting at 3.50 pm, and was present for clauses 2, 3 and 4. |
The Committee reports that:
PART B - REPORTS FOR INFORMATION
1. PROGRESS REPORTS: MAJOR PROJECTS
The Committee received progress reports on the following projects:
1.1 WestpacTrust Centre - Monthly Report RR 6322
Andrew Robinson advised that a dark blue colour had been chosen for the seating for the centre, to complement the corporate colours of Air New Zealand, as the seating sponsors.
The Committee requested the officers to arrange a tour of major projects, to include the terminal extensions at Christchurch Airport.
1.2 Pioneer Sports Stadium (Pool, Stadium Additions and Alterations, Creche) - Monthly Report RR 6323
Mark Noonan undertook to arrange for a news release to be issued in conjunction with the Leisure and Community Services Unit, emphasising that provision would be made in the pool additions for a leisure pool as well as a training pool.
1.3 Christchurch Convention Centre - Monthly Report RR 6320
The Committee requested that the Project Team be congratulated on bringing this project in on time and under budget.
1.4 Centennial Pool Redevelopment - Monthly Report RR 6325
| 2. | PROPERTY UNIT ANNUAL MONITORING REPORT 1 JULY 1996 TO 30 JUNE 1997 | RR 6344 |
The Committee received reports outlining the financial and service delivery performance of the following sections of the Property Unit for the 12 months ended 30 June 1997:
Property Management Section
Property Services Section
Commercial Property Section
Property Information and Advice Section
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE COMMITTEE
3. CENTRAL LIBRARY UPGRADE PROJECT RR 6340
The Committee considered a report from the Libraries Project Manager requesting approval for the following alterations and additions to be carried out as a charge on the contingency provision for the Central Library upgrade project:
| Estimate only |
||
| 1. | Overnight return bins | $5,000 |
| 2. | Genealogy case | $10,000 |
| 3. | Soundproofing - 2nd floor | $5,000 |
| 4. | Alteration microfilm area | $18,000 |
| 5. | Alterations to serials desk | $2,500 |
| 6. | Alterations to 3rd floor ladies' toilets | $5,000 |
| 7. | (i) Shelf end panels - ground floor | $27,000 |
| (ii) Mechanical services alteration | $10,000 | |
| --------- | ||
| $82,500 | ||
| Shelf end panels - balance | $40,500 |
The current project contingency sum for this project is $95,000 which is unspent to date. $20,000 of this needs to be left as a contingency until the overall project is completed and until such time as the final account is resolved/settled. This leaves $75,000 that could be redistributed to cover the cost of the above items.
The Committee resolved:
4. THE CCC PLAN: 1998 EDITION RR 6136
The Financial Planning Manager reported, seeking elected member input into the 1998 planning process and outlining the 1998 Plan timetable.
The Committee resolved to hold a special meeting for the purpose of reviewing the 1996/97 results and the long term capital programme, and the preparation of a planning statement for 1998.
The meeting concluded at 4.10 pm
CONSIDERED THIS 22ND DAY OF OCTOBER 1997
MAYOR