Report to Council of the Fendalton/Waimairi Community Board 30 September 1997

22. 10. 97

FENDALTON/WAIMAIRI COMMUNITY BOARD

30 SEPTEMBER 1997

A meeting of the Fendalton/Waimairi Community Board
was held on Tuesday 30 September 1997 at 4.00 pm

PRESENT:	Barbara Stewart (Chairman), Val Carter, Graham Catley, Cheryl Colley, Pat Harrow, Keith Nuttall, Ian Rivers and Ron Wright.

APOLOGIES:	An apology for absence was received and accepted from Hazel Tait. An apology for lateness was received and accepted from Pat Harrow.
	Pat Harrow arrived at 4.19 pm and was present for all clauses except part of Clause 2 and Clause 14.

The Board reports that:

PART A--MATTERS REQUIRING A COUNCIL DECISION

1. UNIVERSITY PARKING - ILAM ROAD RR 6151

The purpose of this report is to consider feedback received regarding the proposed installation of a 120 minute maximum time limit parking restriction in Ilam Road similar to those already installed in the vicinity of the University of Canterbury.

Recently a review of the parking management in Ilam Road, north of Creyke Road, was undertaken following approaches from residents in the area. Following circulation of a questionnaire seeking the views of residents, the matter was reported to the last Board meeting. It was clear from the feedback received that the majority of residents on the west side of Ilam Road, between Creyke Road and 171 Ilam Road, desired a 120 minute maximum time limit parking restriction similar to those installed in other streets in the area. Prior to the Board making a formal resolution on the issue however, it was decided to contact the residents ascertaining their views regarding the installation of this restriction.

When the matter was recently circulated to the residents a request for an on-site meeting was received from Mr Clark at 171 Ilam Road. Following on-site discussions with Mr Clark the proposal to install a 120 minute maximum time limit restriction from Creyke Road through to Mr Clark's property was supported by all people who provided feedback.

As Ilam Road is classified a collector in the Council's roading hierarchy the Board's views must be forwarded to the Council for a formal recommendation.

Recommendation:

That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 8.30 am to 5.00 pm Monday to Friday, March to November on the west side of Ilam Road commencing at a point 23 metres from its intersection with Maidstone Road and extending in a northerly direction to the southern boundary of 171 Ilam Road.

PART B - REPORTS FOR INFORMATION

2. SUBURBAN SERVICE DELIVERY RR 4586

The purpose of this report was to provide the Board with an opportunity to comment on a report prepared on the cost/savings implications of the proposed suburban service delivery strategy. The Community Manager, Linwood, as author of the report, was in attendance to assist the Board's consideration of the report. It was agreed in principle:

That the principle of utilising the suburban libraries network in a programme of enhancing the Council's customer service delivery be adopted.
That the current and future libraries network be used to address deficiencies in the current city wide service delivery coverage. (Note: the deficiencies can be identified on the map showing locations of existing service centres.)
That this enhanced service be delivered by well trained and skilled customer services representatives, handling action requests for Council and general Council/Community information, through access to a networked data base.
That to improve customer service delivery, the handling of action requests and provision of general information be provided initially from the New Brighton, Halswell and Hornby Libraries, and from the re-developed Spreydon Library.
That the existing Fendalton Service Centre building be redeveloped as an integrated/co-located library and service centre.
That the planned library at Upper Riccarton be designed as a library and information centre.
That cash receipting, the handling of action requests and the provision of general information at the Papanui and Shirley Service Centres be integrated into the respective co-located libraries.
That payment deposit facilities be provided at all suburban libraries other than those which are integrated or co-located with a Service Centre.
That all Community Boards continue to meet at their existing locations and receive the same high standard of services.
That in order to further improve service delivery and achieve greater efficiencies the servicing of community boards, the delivery of community activities, technical and general support functions be rationalised to Fendalton, Sockburn and Linwood Service Centres, rather than at six suburban locations as at present.
That the approach by the New Zealand Police regarding co-location with Council service delivery points be supported in principle.
That the savings identified in the Strategy be supported on the basis that there be no associated increase of costs to the Civic Offices.

3. ILAM ROAD TAXI STAND--FENDALTON VILLAGE RR 6154

The purpose of this report was to consider the relocation of the existing taxi stand in Ilam Road at the Fendalton Village Shopping Centre in conjunction with the current reconstruction. Adjacent businesses have requested changes to the P60 time limit parking restriction along Ilam Road also.

The Board agreed in principle to the following proposals, subject to the shopkeepers in the vicinity being notified of the proposals and the resulting feedback being reported back to the Board prior to a final decision being taken:

That the existing parking restriction on the south side of Ilam Road commencing at its intersection with Clyde Road and extending in an easterly direction for 90 metres be removed;
That a taxi stand be installed on the south side of Ilam Road commencing at the intersection with Clyde Road and extending in a easterly direction for 25 metres; and
That the parking of vehicles be restricted to a maximum period of 60 minutes on the south side of Ilam Road commencing at a point 25 metres east of its intersection with Clyde Road and extending in an easterly direction for 65 metres.

TRAFFIC SAFETY COMMITTEE - REPORT OF 19 SEPTEMBER 1997

RR 3233

The Board received the report and recommendations relating to:

4.1 WAIMAIRI ROAD TRAFFIC SAFETY AT WESTBURN SCHOOL

That the leasing of the school land as an option to provide a drive through facility at Westburn School be investigated and reported back to the Committee.

4.2 WAIMAIRI ROAD PARKING MATTERS AT 'ISLAND'

That it be recommended to the City Services Committee that parking limit lines be provided outside Nos. 264, 264a, 266, 268, 270 and 270c Waimairi Road.

4.3 RICCARTON ROAD TRAFFIC MANAGEMENT STUDY - STAGE 3

It was decided:

That the outcome from the Riccarton Road Study (Stage 3) be endorsed subject to the need for remedial measures at the Harpers/Fendalton/Deans intersection being acknowledged.
That after the final option has been chosen, officers provide the Board with an update on the possible impact on major roads in the Fendalton/Waimairi area at an appropriate Traffic Safety Committee meeting.

5. STREET THRESHOLDS - WORKSHOP RR 6177

Members were advised that the matters identified at the Street Thresholds Workshop held on 8 September were currently being reviewed by officers for reporting back to the Board in November via the Traffic Safety Committee. The information was received.

6. MERIVALE VILLAGE STREETSCAPE CONCEPT RR 6178

It was decided that the Chairman be authorised to progress presentation of the Merivale Village Streetscape Concept as proposed by Don Miskell for all Board members, once the redevelopment plans for Merivale Mall become available.

WESTHOLME STREET (BLIGHS ROAD - BEND) - RECONSTRUCTION

RR 6153

A report prepared by the Projects Engineer advised the Board of the proposed scheme for kerb and channel renewal in Westholme Street from Blighs Road to the bend. This scheme features the realignment of the kerb outside the existing trees to provide a 9 metre carriageway and the retention of existing road humps. The information was received.

ELMWOOD PARK - POSSIBLE CONSOLIDATION OF SPORTS FACILITIES

RR 6179

The Board considered a report of the meeting held on 25 September with representatives of the sports clubs operating from Elmwood Park, the two local schools and the Merivale Precinct Society. It was agreed that Margaret Murray be given speaking rights on this matter, and the view was expressed that the Board should not necessarily initiate this project, and that it may be more appropriate for the approach to come from the clubs involved.

It was agreed that in respect of the principle of a possible consolidation of facilities on Elmwood Park:

(a) That feedback be sought from the affected parties on the opportunity for further exploration of the concept.

(b) That a further report be submitted to the Community Board on the feedback received from the parties contacted.

9. CHILDREN'S STRATEGY RR 6180

9.1 COTSWOLD PRESCHOOL AND NURSERY - UPDATE

It was agreed that the research proceed but with a revised time frame and expenditure, and that following completion of the research the Fendalton/Waimairi Community Board and the Shirley/Papanui Community Board meet to discuss outcomes as appropriate.

10. COMMUNITY CENTRES - ANNUAL REPORT RR 6181

The report provided an update on the operation of the Community Centres supported by Council in the Fendalton/Waimairi area. With reference to the 54% rate of utilisation of the Fendalton Hall, it was acknowledged that, subject to agreement, the Fendalton School has free access for the use of the Hall during ordinary school hours. The information was received.

11. CAPITAL EXPENDITURE SMOOTHING RR 6149

The Board considered the process involved in achieving the $15 million savings in the Council's forward capital expenditure programme, which was identified as a need in the Council's resolution adopting the 1997/98 Annual Plan. The information was received.

12. FUNDING POLICY RR 6188

The Board considered it appropriate that two public meetings be held in the Fendalton/Waimairi community to disseminate the findings of the Revenue Study Working Party. While one of these meetings could be allied to the general public, including the local residents' groups, a second meeting will be held in conjunction with the Riccarton/Wigram Community Board to involve the rural community.

It was agreed:

That two public meetings be held in the Fendalton/Waimairi community to disseminate the findings of the Revenue Study Working Party.

Thursday 30 October 1997 at 7.00 pm in the Yaldhurst Hall, jointly with the Riccarton/Wigram Community Board, and

Wednesday 5 November 1997 at 7.00 pm at the Fendalton Service Centre.

That the Annual Plan Committee prepare a draft submission to be considered by the Board at a Special Meeting to be held on Wednesday 19 November at 8.30 am.

13. STAFF CHANGES

The Chairman of the Board and Board members acknowledged the work of those officers who were moving to other areas of the Council. As a mark of appreciation, a formal presentation was made to each staff member accordingly.

PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD

14. CONFIRMATION OF REPORT 2 SEPTEMBER 1997

The Board resolved that the report of the ordinary meeting of 2 September 1997 be confirmed.

15. WAIMAIRI ROAD PARKING MATTERS AT 'ISLAND'

The Board resolved:

That a 'no stopping at all times' parking restriction be installed on the eastern side of the Waimairi Road 'island' commencing at its southern boundary with Waimairi Road and extending in a northerly direction for 30 metres.
That the decision made by the Board on 5 August 1997 ("That a 'no stopping at all times' parking restriction be installed on the east side of Waimairi Road commencing at the southern boundary of 264 Waimairi Road and extending in a northerly direction for 60 metres") be rescinded.

16. RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved that the resolution to exclude the public as set out in the agenda be adopted.

CONFIRMED THIS 28TH DAY OF OCTOBER 1997

BARBARA STEWART
CHAIRMAN

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