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26. 11. 97
PARKS AND RECREATION COMMITTEE
16 AND 17 OCTOBER 1997
Special meetings of the Parks and Recreation Committee
were held on Thursday 16 and Friday 17 October 1997
to Review the Implementation of the 1996/97 Corporate Plan
| PRESENT: | Councillor Gordon Freeman (Chairman), Councillors Carole Anderton, Graham Berry (17/10/97), David Buist, Graham Condon, David Cox (16/10/97), Ishwar Ganda and Gail Sheriff. |
| IN ATTENDANCE: | Councillor Carole Evans. |
| APOLOGIES: | Apologies for absence were received and
accepted from the Mayor, from Councillor Graham Condon
for the meeting of 16/10/97 and from Councillor David Cox
for the meeting of 17/10/97. Apologies for lateness were received and accepted from Councillors Carole Anderton and Gail Sheriff for the meeting of 16/10/97. |
The Committee reports that:
PART B - REPORTS FOR INFORMATION
1. CORPORATE PLAN MONITORING REPORTS 1996/97
The Committee gave consideration to the monitoring reports for the following units for the year ended 30 June 1997:
(a) LEISURE AND COMMUNITY SERVICES UNIT
The meeting commenced with a presentation by Lesley Symington, Acting Leisure and Community Services Manager, which covered the financial performance of the unit and the achievements of the unit's teams for the period under review.
With regard to financial performance, the Committee noted:
1. Operating costs exceeded budget by $115,190. The main contributing factors were:
2. Capital and fixed asset costs exceeded budget by $353,297, with the main contributing factors being:
The highlights of the year included a significant increase in sport and recreation programme participation, a rise of 5% in attendances at QEII Park and increased attendances at both golf courses with an increase of 13% being recorded for green fee players at Rawhiti Golf Course.
The Leisure and Community Services Manager was requested to report back to the Committee on the following matters:
(a) The Queen Elizabeth II Park Fun Park.
(b) The QEII cafeteria operation.
(c) The reinstatement of the QEII Park walking track.
(d) Clean air issues associated with the QEII Park boiler.
The Committee also requested the Leisure and Community Services Manager to explore the possibility of undertaking the painting of the exterior of the W J Cowles Stadium in the current budget year.
(b) PARKS UNIT
The Committee reviewed the financial performance of the Parks Unit at its second meeting on 17 October 1997.
The Parks Manager presented the monitoring report for the Parks Unit which disclosed that the unit's total budget was 3.7% ($738,687) over spent for the year under review.
Unbudgeted retiring gratuity, additional salaries, inadequate provision for annual leave and sick pay at the Botanic Gardens, unbudgeted professional and legal fees, additional street tree maintenance and additional park tree watering were identified as some of the contributing factors.
The Committee recorded its concern that it had not been alerted to the variations to the 1996/97 Corporate Plan as they occurred.
In noting the cost to the Council in processing applications for reserves leases, the Committee decided that in 1997/98 the Parks Unit should recover the full cost of the preparation of reserves leases, either from the prospective lessee or appropriate in-house sources.
The 16 October meeting concluded at 2.00 pm and the 17 October meeting concluded at 1.40 pm.
CONSIDERED THIS 26TH DAY OF NOVEMBER 1997
MAYOR