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26. 3. 1997
SPREYDON/HEATHCOTE COMMUNITY BOARD
4. 3. 1997
A meeting of the Spreydon/Heathcote Community Board
was held on Tuesday 4 March 1997, at 4.00 pm
PRESENT: Mr Oscar Alpers (Chairman), Mrs Carole Anderton,
Mr Philip Clearwater, Mr David Drayton,
Mrs Sonia Gill, Mrs Patricia Hunter, Mrs Ann Lewis.
APOLOGIES: Apologies for absence were received from Dr Morgan Fahey OBE and Mr Ian Howell OBE and were sustained.
Mrs Gill retired at 7pm and was present for all clauses except 11, 12, 14, 15, 17, and 18.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION:
1. REALLOCATION OF BOARD'S 1996/97 PROJECT FUND
--crime prevention through environmental design RR 4683
| Officer responsible | Writer |
| Community Manager | Jane McLauchlan, Asst Community Activities Officer |
| Corporate Plan Output: Community Activities 6.7 text 6 |
The purpose of this report is to request that the Council reallocate $20,000 of the Spreydon-Heathcote Community Board 1996/97 Project Funds allocated for Crime Prevention Through Environmental Design (CPTED) to a variety of other projects. This course is recommended because there has been an insufficient call upon the funds as initially allocated by the Board. The projects suggested for the reallocated funding are outlined below.
Fresh Start Programme Outdoor Education Experience
The Acting Principal of Hillmorton High School, Mr Graham Stoop, and the School's Guidance Co-ordinator, Ms Robyn Dawson have written to the Spreydon-Heathcote Community Board on behalf of the Tankerville Trust to request funding for outdoor education camps.
Based at Hillmorton High School, Fresh Start is a programme aiming to positively change the attitude, work habits, behaviour and school attendance of "at-risk" young adolescents selected from the South Christchurch area. Fresh Start recognises that young people who regularly truant are typically unmotivated, have low self-esteem and see themselves as failures in society. As a result, they are very vulnerable to negative influences, to committing petty crime and to associating with a criminal element. The programme uses a multi-pronged approach, involving the students, their families, schools, special education resources and community agencies (including Police Education, Youth for Christ, Team Extreme, FADE, Family Planning and the Hoon Hay Youth Centre).
For 1997 the Trust Bank Community Trust has contributed $45,000 towards the staffing of the programme. Schools involved in the programme make a contribution, the main contributor being Hillmorton High School. However, the Trust is without funding for what it considers to be a key part of the programme, namely four intensive four day camps held at Kokiri lodge at Lake Brunner. The aims of the outdoor experience are to extend the students' perception of their abilities and to teach the importance of co-operation between people.
Whilst Police are assisting with both transport and manpower, the Trust still requires $1,464 + GST per camp (accommodation for 12 people $504, food $360, outdoor instructors $600).
Rowley Primary School Transport Fund
The Principal of Rowley Primary School, Marg Ngatai, has written to the Board to request funding for a school transport fund. The Board also considered letter from Graeme Farrant, Principal of the School in 1996, outlining how the Spreydon-Heathcote Community Board transport grant of $3,000 was spent and the benefits resulting from the grant. The Board's grant enabled the School to take children to Castle Hill, to hear an orchestra at the Town Hall, to Spencer Park, Victoria Park, Halswell Quarry, Thompson Park, to hear Suzanne Prentice at Majestic House and to travel to Corsair Bay for an end of year picnic. The trips have had a very positive impact on the children at the School.
Self Defence Courses
It is proposed to subsidise Police sanctioned self defence courses within Spreydon-Heathcote utilising existing venues and particularly targeting identified groups affected by crime ie elderly women and young people. $500.00 is proposed.
Waltham Out of School Hours
The Board considered a letter seeking funding.
Safety Expo
A pilot Community Safety from Crime Information/Action Public Day is planned for 11 April 1997. It will focus on self empowerment and is a joint venture between three residents' groups, the Police and the Council. It will include numerous groups and organisations with an interest in community safety and is being held at St Saviours Church Hall on Colombo Street. Cost $500.00.
Basketball Half Court & Beautification of the Hoon Hay Youth Centre
A redevelopment plan has been completed for the outside area of the shopping complex in Hoon Hay. It has recently been costed and despite the major assistance of a local service group and the Youth Centre it has exceeded the initial grant of $7,500 primarily because of the commercial level required in redirecting the exit way but also because of the endeavour to landscape and beautify the whole area. As such the Centre requests a further $4,000 to allow for a basketball half court and beautification.
It was envisaged that the Parks and Environmental Policy and Planning Units in conjunction with residents' groups would identify appropriate CPTED projects within the Spreydon-Heathcote Community Board area. Although residents' groups have undertaken safety audits in co-operation with Sarah Duffell of the Environmental Policy and Planning Unit no specific projects have yet been identified.
At this stage of the financial year, bearing in mind that investigation and planning may be required of any identified project, it is considered more practical to reallocate the funds now to alternative identified projects which can be implemented forthwith.
The Board resolved:
(1) That the Spreydon-Heathcote Community Board allocate $2,450 from its 1996/97 Discretionary funds to the Waltham Out of School Hours programme.
(2) To recommend to the Council as follows.
Recommendation: That the Spreydon-Heathcote Community Board's 1996/97 Project fund allocation of $20,000 for Crime Prevention Through Environmental Design be reallocated as follows:
| Fresh Start Programme | $5,850 |
| Rowley Primary School Transport Fund | 3,000 |
| Self Defence Courses | 500 |
| Waltham Out of School Hours | 6,150 |
| Safety Expo Day | 500 |
| Hoon Hay Basketball Court & landscaping | 4,000 |
| $20,000 |
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
2. CONFIRMATION OF REPORT TO COUNCIL
It was resolved that the report to the Council of the Board meeting of 4 February 1997, as circulated, be confirmed.
3. LEAVE OF ABSENCE
The Board resolved:
(1) That Mrs Anne Lewis be extended leave of absence for the whole of April 1997.
(2) That Mr Ian Howell be extended leave of absence from 24 March 1997 to 14 April 1997 inclusive.
4. DEPUTATIONS BY APPOINTMENT
(a) Kingdom Resources Limited
Mr John Exton, General Manager, Kingdom Resources Ltd and Ms Mere Koia, Assistant Co-ordinator, addressed the Board in support of the funding request from Kingdom Resources for the 1997/98 financial year and reported back on the activities of their organisation during the 1996/97 year.
The Board generally supported this request for funding, subject to there being a report back on the success rate of the organisation's placements to the Board after a period of six months, and made appropriate provision for funding for this organisation in its Project Fund Works List for the 1997/98 year under the heading Employment Initiatives.
(b) Rowley Primary School
Mrs Marg Ngatai and Mr Graham Farrant of the Rowley Primary School addressed the Board in support of a request for funding for the provision travel experiences for their school children.
This matter was addressed by the Board in its recommendation to the Council on reallocation of the Board's 1996/97 Project Fund provisions for Crime Prevention Through Environmental Design.
(c) Pioneer Stadium - Youth Recreation Programme
Mr Ian Whitehead, Manager of the Pioneer Stadium, presented the Board with a brief review of the extension proposed to the Board assisted project focussing on youth recreation and requested further funding for this project.
This matter was addressed by the Board in its Project Fund Works List allocations for 1997/98 under the Youth Recreation Programme allocation.
(d) Pilot Parking Education Officer
The Parking Operations Manager had sought leave to address the Board on the background and details of the proposed extension to the current pilot Parking Education Officer position.
This matter was addressed by the Board in its Project Fund Works List allocations for 1997/98 under the provision made for the Parking Education Officer.
5. PRESENTATION OF PETITIONS
The Board considered a petition organised by Mrs J Tobbell containing 66 signatures and seeking the reconstruction and remodelling of Leitch Street.
The Board resolved:
(1) That this petition be received.
(2) That the Area Roading Officer advise the petitioners of the likely time scale for carrying out the work requested.
6. PROJECT FUND ALLOCATIONS FOR 1997/98
The Board considered a table of potential project funded works for assessment of the Board's desired project priorities.
Full lists of projects were considered in conjunction with a refined list which set out those projects seen by Council Officers as having a high priority for funding.
It was resolved that the Project Fund Works List for 1997/98, as prioritised by the officers and amended in discussion be adopted.
The Project Fund Works List for 1997/98 as amended and adopted by the Board is set out on the following page.
PROJECT FUND WORKS LIST 97/98
Spreydon-Heathcote Wards
SUMMARY
| TRAFFIC | PARKS | ROADING | COMMUNITY ACTIVITIES | ||||
| Priority | Description Estimated Cost |
Priority | Description Estimated Cost |
Priority | Description Estimated Cost |
Priority | Description Estimated Cost |
| 1 | Cashmere/Hoon Hay/Worsleys $34,000 |
1 | Huntsbury Park path $5,000 |
1 | Cashmere Road from Fairview St to
Valley Rd - new footpaths $8,000 |
1 | Hoon Hay Youth Centre $10,000 |
| 2 | Hoon Hay Road at Manning Int. School $15,000 |
1 | Toilets (new) Hoon Hay Park 97/98 $35,000 98/99 $35,000 |
Footpath resealing $17,000 |
1 | Rowley Resource Centre $8,500 |
|
| 2 | Heritage/Environmental funding $9,500 |
2 | Out of School Programmes $10,000 |
||||
| 2 | Community Safety from Crime $40,000 |
||||||
| 3 | Information Sharing Project $9,000 |
||||||
| 3 | Local community gathering events $6,000 |
||||||
| 3 | Local community strengthening
initiatives $2,000 |
||||||
| 3 | Youth Recreation Programme $3,000 |
||||||
| 3 | Hoon Hay Youth Centre - recreational
programmes $3,000 |
||||||
| 3 | Employment Initiatives but subject to
report back on success rate after a six month period. $27,500 |
||||||
| 3 | Parking Education Officer $7,500 |
||||||
| Total: $49,000 | Total: $49,500 | Total: $25,000 | Total: $126,500 |
TOTAL: $250,000
7. HILLSBOROUGH DOMAIN - LANDSCAPE DEVELOPMENT PROPOSALS
The Board considered a report outlining the landscape development plan for the Hillsborough Domain as requested by the Board at its meeting of 29 August 1996.
The Board resolved:
(1) That the Spreydon-Heathcote Community Board approve the landscape development plan for distribution and comment from the reserve catchment and the tennis and soccer associations, cricket clubs, the local schools and the local residents' associations.
(2) That the soccer and cricket clubs be asked for comment on the three options on field placement.
(3) That copies of the preferred option plan be erected on the Opawa Road and Bishopsworth Street frontages of the Park.
(4) That the results of this consultation be presented to a subsequent Board meeting.
8. HOON HAY PARK - SAFER PARKS PROJECT
The Board considered for information an update report on the outcome of the Safer Parks Strategy Meeting held in November 1996, making particular reference to Hoon Hay Park.
The Board resolved that the information be received.
9. CONTRACT NO 96/97-216
SCOTT STREET / BROWNING STREET / BURNS AND MOORE STREETS RECONSTRUCTION
The Board considered a report seeking approval for the acceptance of a tender for the reconstruction of kerbs, channels, asphaltic concrete paths, grassed berms, landscape planting, drainage works and carriageway pavement to enhance the streetscapes of Scott Street, Browning Street, Burns Street and Moore Street.
The Board resolved that the lowest price conforming tender, that of Local Construction Limited for the sum of $382,758.25 be accepted.
10. ROWLEY AVENUE - REQUEST FOR TRAFFIC SAFETY IMPROVEMENTS
The Board considered a report setting out detailed background information on traffic conditions in Rowley Avenue. Traffic conditions in Rowley Avenue have been a matter of concern to the Board and to local residents for some time.
The Board resolved:
(1) That the full report be discussed with the local community and stakeholders with a view to developing an agreed option.
(2) That the stakeholders include the neighbours at the Hendersons Road/Rowley Avenue intersection and the Rowley Primary School, the Creche in Mathers Road, the Rowley Resource Centre, the Hoon Hay Youth Centre, the Kohanga Reo, the two kindergartens and the two shopkeepers.
(3) That the Board request a higher Police presence from the Sydenham Police in relation to their presence in the Hoon Hay/Rowley Avenue area.
Mrs Hunter voted against the latter resolution and requested that her vote against this resolution be recorded.
11. RESIDENTS' GROUP AND COMMUNITY BOARD PROMOTION
The Board considered a report setting out possible measures for the promotion of the Community Board and the support of residents' groups. Funding approval to implement the measures was sought from the Board.
The following topic areas were considered:
(a) Photocopying for group newsletters and notices
The Board resolved to increase the photocopying allocation for residents' groups by making a grant of $500 from its 1996/97 Discretionary Fund and $3,000 from its 1997/98 Discretionary Fund.
(b) Combined Residents' Group/Spreydon-Heathcote Community Board Column in the Observer Community Newspaper
The Board resolved that the Board fund a combined Residents' Group/Community Board column for a trial period of 12 months, the cost of the first four months ($1,400 total) to be allocated from the Board's 1996/97 Discretionary Fund, and the final eight months ($2,800) to be funded from the Board's 1997/98 Project Fund.
(c) Community Board Promotion
The Board resolved to allocate $1,505 from its 1996/97 Discretionary Fund for the publication and distribution of one newsletter before June 1997, and that it allocate $6,020 from its 1997/98 Project Fund for the publication and distribution of four newsletters between July 1997 and June 1998.
12. ADDINGTON COMMUNITY - FAMILY FUN DAY REQUEST
The Board considered a report outlining a request for financial assistance for a Family Fun Day from the Manuka Cottage.
The Board resolved that the Board provide funding of $500 for the Family Fun Day at Manuka Cottage from its 1996/97 Discretionary Fund.
13. CASHMERE VILLAGE GREEN
A report outlining the requirements to implement the resolution to classify the Cashmere Village Green as a Recreation Reserve under the Reserves Act 1977 was before the Board for consideration. This matter was to be considered in conjunction with the draft Cashmere Village Green Management Plan. However, because of the work involved in the preparation of this Management Plan, it was not possible to have this document available for distribution to the Board meeting.
Accordingly, the Board resolved that this agenda item be held over to the next meeting of the Board.
14. COMMUNITY BOARD COMMUNITY CONSULTATION
The Board considered a report seeking additional funding support for the exploration of two issues rated in the eyes of the Spreydon-Heathcote community as community priorities. These issues related to health and education.
The Board resolved that the Spreydon-Heathcote Community Board allocate up to $3,400 from its 1996/97 Discretionary Fund towards the furthering of consultation with the community on the issues of Health and Education.
Mrs Anderton voted against this resolution and requested that her vote against the resolution be recorded.
15. CRACROFT CAVERNS
The Board considered a report seeking Board funding for the construction of a model of the Cracroft Caverns to be used by the St Martins Scout Group in the historical tours which they conduct of the Caverns site.
The Board resolved that this request be deferred pending confirmation that there is no other model in existence and that there is no other source of funding available.
16. PROPOSED LOCAL AREA TRAFFIC MANAGEMENT SCHEME
FOR OPAWA / ST MARTINS
The Board considered for information a report of the proposed development of a Local Area Traffic Management Scheme for the Opawa / St Martins area.
The Board resolved that the information be received.
17. UPDATE OF BOARD FUNDS
The Board considered an update of the Board's Discretionary and Project Funds.
The Board resolved that the information be received.
18. REVIEW OF VOLUNTARY LIBRARIES
The Board considered a report prepared by the Subcommittee appointed to meet with voluntary library committees in the community in order to recommend directly to the Community Services Committee on an appropriate course of action for each library.
The Board resolved:
(1) That the status quo be supported for all the voluntary libraries in the Spreydon-Heathcote community - at least for the next two years.
(2) That the Spreydon-Heathcote Community Board identify options for rationalisation, relocation or other improvements and possible sources of funding prior to meeting with the Voluntary Library Committees.
19. INDUSTRIAL PAVILION - A & P SHOWGROUNDS, ADDINGTON
This matter was brought to the attention of the Board by way of a supplementary report.
The Chairman outlined to the Board the reasons why this report had not been included in the order paper for the meeting and the reasons why the subject matter could not wait for consideration at the next meeting.
The Board resolved to receive this report and to consider it.
The report drew attention to the imminent demolition of the Industrial Pavilion in the A & P Showgrounds at Addington and to the deferment of the demolition of this building for a period of six months, which was provided for in the Resource Consent granting approval for the demolition. This deferment of demolition until after 1 March 1997 was provided for in order to allow the involved parties, namely the New Zealand Historic Places Trust, the Canterbury Agricultural and Pastoral Association and the Council to investigate any possible means of retaining the building in question.
The Board at its meeting on 5 November 1996 had received advice that it would be very difficult, if not impossible, to retain the building on its present site. The Board now believed that it was wrongly advised in this matter as current discussions appear to emphasise that this building should be retained on its present site.
The Board also had concerns that possible alternative uses for the Industrial Pavilion building in the A & P Showgrounds had not been adequately canvassed by either the Canterbury Agricultural and Pastoral Association or the Council. The Board believed that it was the clear intention of the Commissioner who heard the Resource Consent application for the demolition of this building that the parties concerned should use the time before the implementation of the decision after 1 March 1997 to pursue a possible means of retaining this building.
It was the belief of the Board that these investigations had not thus far been adequately pursued. The Board, therefore, resolved:
(1) That the Spreydon-Heathcote Community Board ask for a report to be presented to the 13 March 1997 Environmental Committee meeting setting out this Board's views (as outlined above).
(2) That speaking rights be requested for Mr Phil Clearwater to address the Environmental Committee meeting on behalf of the Community Board.
(3) That the Community Activities Officer investigate potential community uses for the Addington Pavilion as a community hall.
THE MEETING CONCLUDED AT 8.10 PM
CONFIRMED THIS 8TH DAY OF APRIL 1997
(SGD) O T Alpers
CHAIRMAN