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26. 3. 97
HAGLEY/FERRYMEAD COMMUNITY BOARD
WEDNESDAY 5 MARCH 1997
A meeting of the Hagley/Ferrymead Community Board
was held on Wednesday 5 March 1997 at 4.30 pm
PRESENT: Anna Crighton (Chairperson), Richard Boulton, Heather Brown, David Cox, John Freeman,
Charles Manning, Liz McRostie, Aaron O'Brien,
Bob Todd
APOLOGIES: An apology for lateness was received and accepted by Charles Manning.
Charles Manning arrived at 4.55pm and was absent for clause 5.1 and 5.2
Aaron O'Brien withdrew from the table for clause 5.1 and 6.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. ROADING PROPERTY -- BORDESLEY STREET RR 4647
| Officer responsible | Author |
| City Streets Manager | Sharon O'Neill |
| Corporate Plan Output: Roading Land 9.5 Text 13 |
The purpose of this report is to seek the Council's approval in principle to stop portions of legal road which are no longer required for road widening purposes.
A request has been received from the property owner at 28 Harrow Street which is on the south west corner of the Bordesley Street intersection. The owner of the property would like to purchase the land along the Bordesley Street frontage. The land is currently occupied as part of the property. There are a number of properties on the west side of Bordesley Street between Ferry Road and Harrow Street which have their boundaries over legal road. It would be appropriate to consider all of these properties as further requests may be received.
Properties on the west side of Bordesley Street are zoned Living 3 in the new City Plan and on the east side are zoned Living 2.
Bordesley Street will soon be reconstructed with a carriageway width of 9 metres. On the east side of the road there will be a footpath with a grass berm approximately 2 metres wide and street trees in the berm. On the west side there will also be a footpath with a berm just under 1 metre wide. In several areas on the west side where property boundaries are setback, the areas between the back of the path and the boundaries will be landscaped. This covers approximately 9 property frontages.
There are approximately 14 properties on the west side of Bordesley Street which have their boundaries approximately 2.5 metres over the legal road boundary. (see plan attached). The majority of these properties are at the Harrow Street end of Bordesley Street. These areas of land have been part of the properties for many years, quite a few having established gardens/lawns in behind them. In conjunction with the reconstruction work, the Council will liaise with residents with a view to establishing trees on the occupied portions of legal road. This will not include realigning fences.
The City Plan requires the minimum width of legal road for a road such as Bordesley Street to be 14 metres. If the owners of the affected properties were to purchase the land they are occupying, the remaining road width would still be in excess of the 14 metre legal requirement.
The stopping of these portions of legal road will have no effect on the reconstruction proposals for the street and will meet the legal requirements of the City Plan. Therefore it is recommended that approval for the stopping be granted. This recommendation meets with the approval of the Parks Manager.
Following individual requests by property owners, once negotiations have been completed, formal road closing procedures would be activated.
Recommendation: That approval in principle be granted for the stopping of the areas of land on Bordesley Street as shown on the attached plan.
2. PROPOSED LIMITED ACCESS ROAD: RR 4605
DYERS ROAD (SOUTH EAST SIDE TO SOUTH WEST
FROM LINWOOD AVENUE)
| Officer responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design |
| Corporate Plan Output: Roading Budget - Land Legalisation |
The purpose of this report is to start the legal procedures necessary to declare the second portion of Dyers Road as a Limited Access Road. (The first portion was actioned at the April 1996 meeting of the Hagley/Ferrymead Community Board).
Dyers Road between Ferry Road and Breezes Road is shown in the notified City Plan as being a Limited Access Road. A further portion of land south of Linwood Avenue is being subdivided at the present time and all new allotments are to have access internally to a legal road. It is now appropriate to start proceedings to declare the second portion of Dyers Road adjoining as a Limited Access Road.
The following resolution should be adopted to commence the special order proceedings necessary to change the status of this section of Dyers Road.
(a) That the Christchurch City Council, being the local authority having control of the roads in the City of Christchurch, hereby resolves by way of special order and pursuant to the provisions of Section 346 of the Local Government Act 1974 to declare that a portion of Dyers Road, South East Side-South West of Linwood Avenue to be a limited access road, as more particularly shown on Plan D 7020 Sheet 2 and the accompanying schedule.
(b) That the Council Secretary be authorised to give public notice that the foregoing resolution will be submitted to an ordinary meeting of the Council to be held on Wednesday 23 April 1997 for confirmation by way of special order.
(c) That a copy of the special order together with the plan and schedule under seal be lodged with the District Land Registrar with a request to register the documents against the certificate of titles to all the adjoining parcels of land described therein.
Recommendation: That the above resolution be adopted.
3. PROPOSED ROAD STOPPING: RR 4352
DISPOSAL OF REDUNDANT ROAD
BUTTS VALLEY ROAD
| Officer responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design Bill Morgan, Property Officer |
| Corporate Plan Output: Roading Budget - Land Legalisation |
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road.
The Council is to carry out an urgent waterway enhancement project on the adjoining stream to stabilise the banks and stop the bank erosion.
As part of the project the road formation is to be shifted to the opposite side of the stream. Parcel `A' is `road to be stopped' and to be exchanged for parcel `B' which will be legalised as `road'.
Approval in principle was given by the Hagley/Ferrymead Community Board at its November 1996 meeting to commence the road stopping procedures and exchange the stopped road for land required for the new road.
Negotiations between the Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.
City Streets agrees with this proposal.
The plan is attached.
Prior to the land exchange the following resolution is necessary to initiate the stopping action:
Resolution
Pursuant to the provisions of Sections 319 (h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop that portion of road as shown on the plan and described in the Schedule hereto.
Reason for the Road Stopping
The Council is to carry out an urgent waterway enhancement project on the adjoining stream to stabilise the banks and stop the bank erosion. As part of the project the road formation is to be shifted to the opposite side of the stream. Parcel `A' is road to be stopped and exchanged for parcel `B' which will be legalised as `road'.
Purpose to which the stopped road will be put
The portion of road when stopped, will be transferred to the adjoining owners pursuant to Section 345 (1)(a)(i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345(2) of the Local Government Act 1974 in exchange for land required for road purposes.
The land is situated alongside No 19 Butts Valley Road and is approximately 10.0 m in width.
Schedule
Portion of Butts Valley Road being all that parcel of land situated in the City of Christchurch and shown as "Road to be Stopped" and described as follows:
| Shown | Area | SO | Adjoining Land |
| A | 607 m2 | 19732 | Pt Section 24 Pawaho Hamlet |
Recommendation: 1. That the above resolution be adopted.
2. That if no objections are received, or the objections are later withdrawn, the Council shall by public notice, declare the said portion of road as stopped.
3. That the stopped road be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.
4. That if objections are received, the Resource Management Hearing panel hear the objections and then make a recommendation to Council as to the action to be taken.
PART B - ITEMS DEALT WITH BY THE BOARD AND
REPORTED FOR INFORMATION ONLY
4. CONFIRMATION OF MEETING REPORT
It was resolved that the report of the Ordinary meeting of 5 February be confirmed as a true and correct record of that meeting.
5. DEPUTATIONS BY APPOINTMENT
5.1 RICHMOND NEIGHBOURHOOD COTTAGE
Mr Graeme Reddell, representing the Cottage, spoke on the action taken to date regarding the Community Corrections site in Stanmore Road.
He tabled a list of the community's concerns and sought financial assistance from the Board for the legal fees associated with being heard at the High Court appeal. (Clause 6 refers).
Aaron O'Brien declared an interest in this item and withdrew from the table.
5.2 OXFORD TERRACE TRAFFIC ISLAND
Ms Donna Allfrey spoke to the Board on the problems associated with the traffic island installed on Oxford Tce at Bangor Street. She detailed a number of issues including buses driving around the island on the wrong side of the road, vehicles mounting the island and also the danger to parked vehicles. She presented a signed letter from a number of residents in the area. (Clause 7 refers).
5.3 HEYWOOD TERRACE
Mr Ralph Booth spoke on his concerns for traffic safety at the intersection of Draper Street with Heywood Terrace. He supported the proposed installation of speed humps in Draper Street and suggested that the recently installed chevrons would have minimal effect. (Clause 8 refers).
6. RICHMOND NEIGHBOURHOOD COTTAGE
Correspondence was received from Graeme Reddell, Chairperson of Richmond Neighbourhood Cottage, seeking financial assistance from the Board.
The Cottage sought financial support for the payment of legal fees likely to be incurred at the proposed High Court hearing on the Stanmore Road Community Corrections Unit.
The Board resolved:
1. That the Legal Services Manager be requested to provide a report on council action to date and to outline any areas where assistance could be given to the Richmond Neighbourhood Cottage.
2. That subject to the High Court Appeal proceeding a further and final $5,000 be underwritten for the payment of the Richmond Neighbourhood Cottage's legal costs.
Aaron O'Brien declared an interest in this item and withdrew from the table.
7. OXFORD TERRACE (BARBADOES -- KILMORE)
Peter Atkinson, Area Traffic Engineer (Central) provided a report detailing the impact of recent road improvements in Oxford Terrace.
He advised that the original proposal was to install speed humps but as a result of public comment an island had been installed.
Peter suggested that monitoring of the changes continue. The Board, after listening to Ms Allfrey's concerns, resolved that the Area Traffic Engineer report back to the April meeting with possible options for solving the residents' concerns.
8. HEYWOOD TERRACE
The Traffic Engineer, Lorraine Wilmshurst, spoke to a report on traffic concerns in Heywood Terrace.
Members were advised that chevron boards had been installed as a temporary measure primarily to allay the adjacent resident's concerns and that they would be removed when the proposed speed humps were installed.
Aaron O'Brien requested that the renewal of kerb and channelling in Draper Street be included on the Board's Capital Projects requests.
The Board resolved to consider at its Special Budget Meeting funding of two speed humps in Draper Street.
9. CHRISTCHURCH CITY MISSION
Correspondence was received from the Mission seeking financial support with the planting of its entranceway at 275 Hereford Street.
Liz McRostie and Heather Brown undertook to canvass alternative sources for the plants.
The Board resolved that the City Mission seek alternative sources for the plantings and that a letter of support be sent from the Chairperson.
10. COMMUNITY BOARD COMMUNITY CONSULTATION
Brent Ferigo, the Community Activities Officer from Beckenham, detailed the Community Consultation process trialed by the Spreydon-Heathcote Community Board.
He outlined the benefits of such a process and recommended that the Hagley/Ferrymead Community Board allocate $5,100 towards phase 1, which included development of the questionnaire, surveying, analysing and presenting.
Members were concerned at the small sample size and requested further information on costings for increasing the size of the sample group. Clarification was also sought on how sample groups were selected.
The Board resolved not to fund the proposed consultation process but to evaluate the success of the Spreydon/Heathcote initiative before proceeding further.
11. DOG EXERCISE AREA
A combined report from Richard Holland, Parks Policy and Quality Manager, and Mark Vincent, Team Leader Animal Control Section, on the establishment of dog exercise areas was presented.
Members generally supported the proposal and requested that sponsorship be sought for equipment. They also requested that dog owner clubs be approached as part of the consultation process.
The Board resolved:
1. That a dog exercise area be piloted in the Hagley/Ferrymead community in order to achieve the Board's aims as set out in the Statement of Intent.
2. That selected sites be considered at the next Board meeting and community consultation take place.
3. That the estimated costs be presented to the Project Proposal meeting for funding consideration.
4. That if the pilot scheme is successful the concept be considered by the Parks and Recreation Committee as part of a city wide strategy.
12. COUNCIL OWNED PROPERTY -- 2 STANMORE ROAD
Chris Freeman, Management Planning Officer, reported on the possible retention and redevelopment of Council owned land at 2 Stanmore Road. He recommended that the land be sold and that priority be given to acquiring a new local park east of Fitzgerald Avenue and north of Cashel Street.
The Property Services Manager, Pam Ellis, advised that registration of interest had not yet been sought and that it would be appropriate to follow through the Property Decision Making flow chart process.
Members discussed the possibility of landscaping the section in the interim and consulting with the community to determine what was wanted.
The Board resolved that 2 Stanmore Road be retained until a new local park east of Fitzgerald Avenue and north of Cashel Street has been purchased.
13. RETREAT ROAD TRAFFIC ISLAND
This report had been left to lie on the table pending consultation with the Residents' Association.
This had occurred and a suggestion was made to alter the island to allow traffic to pass through.
Members requested that details of any accidents at this intersection be provided.
The Board did not support the officer's recommendation and resolved that staff and Board members meet with residents and representatives of the Avonside Residents' Association to discuss their traffic concerns.
14. AVONSIDE DRIVE/MORRIS STREET/BRACKEN STREET
The Traffic Engineer presented a report requesting that the Board consider the allocation of the $10,000 it had set aside for "Works to be Identified" to the Avonside Drive, Morris Street, Bracken Street project.
She advised that the $10,000 plus the $15,000 already allocated to the Avonside Drive / Morris Street / Bracken Street project would allow the kerb build outs and landscaping to be done.
The Board resolved to allocate the $10,000 in the Community Board Funded Projects under City Streets "Works to be Identified" to the Avonside Drive / Morris Street / Bracken Street project.
15. P30 BATTERSEA STREET
Following a request from adjacent businesses the Board resolved that the existing P30 parking restriction on the northern side of Battersea Street east of Durham Street be revoked.
16. WALLER TERRACE -- STEWART STREET
1997/98 PROJECT PROPOSALS
Peter Atkinson, Area Traffic Engineer, reported on the proposed upgrading of Waller Terrace and Stewart Street and outlined the timetable for the works.
The Board resolved that scheme plans for both Waller Terrace and Stewart Streets be prepared and that the plans be circulated to the Community College, property owners and residents for comment.
17. INDIGENOUS ECOSYSTEMS
This report, which was left to lie on the table at the November and February meetings pending further information, was considered by the Board.
It was resolved that $2,300 of 1996/97 Discretionary Funds be allocated as a one-third share contribution to the ecosystem mapping of the Port Hills.
18. RIVERBANK PLANTING
The Chairperson requested that the Board allocate funds towards daffodil and hyacinth bulbs which the residents wished to plant on the river bank in Avon Loop.
Members requested that residents be consulted on the type of bulbs that would be used.
The Board resolved to allocate $1,500 towards the planting of spring bulbs on the river bank in the Avon Loop area.
19. CONTRACT NO 96/97-251
CASHEL STREET RECONSTRUCTION FROM ENGLAND STREET
TO OLLIVIERS ROAD
Board approval was sought for the acceptance of a tender for the Cashel Street reconstruction.
The contract included construction of kerbs, channels, asphaltic concrete paths, grassed berms, drainage works and carriageway reconstruction in Cashel Street from England Street to Olliviers Road.
The Board resolved that the lowest price conforming tender of Calcon Asphalt Limited for the sum of $336,906.50 be accepted.
20. ITEMS RECEIVED
The Board received the following reports:
20.1 Holy Trinity Church
Correspondence was received from Rev Carole Graham, thanking the Board for its $1,000 grant towards the cost of producing a promotional pamphlet for the church.
20.2 Washington Reserve Skate Park
Members received for information an update on the progress to date of the skate facility at Washington Reserve.
20.3 John Britten Reserve Concept Plan
Chris Freeman, the Management Planning Officer, updated members on the Draft Concept Plan for John Britten Reserve. The Board was advised that the Mt Pleasant Community Centre and Ratepayers' Association totally endorsed the concept and had been impressed with the presentation of the plan.
20.4 Lancaster Park Traffic Concerns
The Traffic Engineer, Lorraine Wilmshurst, provided for information the outcome of investigations that had been carried out in relation to traffic concerns raised at the Lancaster Park Working Party meeting. Members when discussing this report expressed concern at the unkempt state of the Lancaster Park parking area and asked officers to further investigate.
20.5 Liquor Licence Application
An application was received for a change of hours at Rock Cafe and Bar, 22 The Esplanade, Sumner.
20.6 Heritage Week
The Environmental Policy and Planning Unit advised that due to considerable public comment, Heritage Week had been transferred from May to the week of 15-24 October.
20.7 Community Update
The Community Manager advised that the Community Consultation Working Party had met to discuss possible improvements to the Community Update and that a further full report would be presented to the April meeting of the Board.
The meeting concluded at 7.42pm
CONFIRMED THIS 2ND DAY OF APRIL 1997
ANNA CRIGHTON
CHAIRPERSON