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30. 7. 97
REPORT OF THE MAJOR PROJECTS CO-ORDINATOR
1. CHRISTCHURCH CONVENTION CENTRE ADDITIONAL CAPITAL PROVISION RR 5704
| Officer responsible | Author |
| Major Projects Co-ordinator | Albert Louman |
| Corporate Plan Output: Corporate Plan, Volume 2, Capital Output 8.8.2 |
The purpose of this report is to request additional funding for deferred and operational items which have been identified by the Venue Manager (NCC (NZ) Ltd), their catering subcontractor (SSL Leisure Services Ltd) and the technical users of the venue (eg rigging, lighting and sound contractors), both local and national, as needing to be carried out urgently. The recommended items will make the venue more effective, thus resulting in lower operating costs and at the same time significantly improve safety for the technical users.
The Strategy and Resources Annual Plan Working Party, at its meeting held on 18 July 1997, considered the recommendation from the Major Projects Co-ordinator that $500,000 of the $1 million unspecified sum in the 1997/98 Draft Annual Plan should be set aside to cover the above deferred and operational items.
Estimates for the identified items were prepared by the Project Quantity Surveyor, Rider Hunt Christchurch Ltd. The total estimated cost for the various items identified was $853,500.
A meeting of the Venue Manager, Project Consultants and the Major Projects Co-ordination Unit was held on 24 July 1997 to check and prioritise the various items on the list. As a result of this meeting, the estimated cost has been reduced to $583,500.
In the event that the Council decides to proceed with the installation of an ice floor at the WestpacTrust Centre, $450,000 of the $1 million unspecified sum will be required. This will leave a balance of $550,000 for additional capital provision at the Convention Centre. As the figure of $583,500 is an estimate at this point in time, the Consultants will be instructed to further refine this during the design phase to meet the available figure of $550,000.
Major items identified are as follows:
(a) Catwalk system above the Convention Halls to enable safe and efficient rigging of lighting, decoration and sound equipment ($299,000).
(b) Reinstatement of production lighting and rigging hardware deleted previously to meet budget requirements ($50,000).
(c) Provision of a dance floor ($30,000) - currently a dance floor is hired at a cost of approximately $600 per occasion and it is estimated that the floor will be used on 50 occasions per year.
(d) Monitoring of LPG usage ($13,500) - currently there is no way of identifying how much LPG remains in the supply tanks, thus causing operational problems.
(e) Provision of air curtains to the main entrance doors in Kilmore Street ($39,000) - this item was deleted at tender acceptance to meet budget requirements.
(f) Upgrading of the anti-vibration mounts to the air handling equipment above to the first floor meeting rooms to reduce excessive noise ($10,000).
(g) Provision of an opening plaque ($5,000).
(h) Sundry electrical and miscellaneous work such as improving the lighting level in the public toilets and modifications to the dimming controls in the various Convention Halls and meeting rooms, and the provision of three phase power to the ground floor pre-function area. The pre-function area is being widely used for exhibition booths requiring three phase power ($137,000)..
Recommendation: 1. That the additional capital provision of $550,00 be included in the 1997/98 Annual Plan to cover deferred and operational items at the Convention Centre.
2. That the provision of $550,000 be funded from the $1 million unspecified sum included in the Draft 1997/98 Annual Plan.
CONSIDERED THIS 30TH DAY OF JULY 1997
MAYOR