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26. 2. 1997
SPREYDON/HEATHCOTE COMMUNITY BOARD
4 .2 .1997
A meeting of the Spreydon/Heathcote Community Board
was held on Tuesday 4 February 1997, at 4.00 pm
PRESENT: Mr Oscar Alpers (Chairman), Mrs Carole Anderton,
Mr Philip Clearwater, Mr David Drayton,
Dr Morgan Fahey OBE, Mrs Sonia Gill,
Mr Ian Howell, Mrs Patricia Hunter, Mrs Ann Lewis.
Mr Howell arrived at 4.20pm and was present for all clauses.
Dr Fahey retired at 6.00pm and was present for all clauses except clauses 22 - 27 inclusive.
Mrs Gill retired at 6.20pm and was present for all clauses except clauses 24 - 27 inclusive.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION:
1. DESIGNATED WIDENING - STRICKLAND STREET RR 4381
(NORTH EAST SIDE, STAGE 3)
| Officer responsible | Author |
| City Streets Manager | Dave Falls, Property Officer Brendan Bisley, Project Coordinator |
| Corporate Plan Output: 9.5.0 (property purchase) |
The purpose of this report is to obtain the Council's approval to commence the purchase of properties designated for road widening in Strickland Street.
The Council has included the reconstruction and widening of Strickland Street, between Milton Street and Bletsoe Avenue in its 1998/99 roading programme. This work (budgeted at $380,000 will be stage 3 of a 3 stage project to reconstruct and widen the total length of Strickland Street. Provision has been made in the 1997/98 year's budget to purchase designated land up to a value of $380,000.
Before the stage 3 works can commence, 13 total properties and 7 severances need to be acquired.
Because the new road boundary will pass through or be within 1 m of 13 of the affected houses it will be necessary to purchase whole properties and demolish the existing dwellings.
To complete the acquisition, approval is now sought to purchase the properties on the north eastern side and to dispose of the residual land following purchase.
The address of the properties affected are set out below. Detailed plans showing the severances and residual properties are attached.
Addresses of Total Properties: 144, 146, 148, 154, 156, 158, 160, 166, 182, 188, 190, 192 Strickland Street
Addresses of Severances: 150, 162, 168, 170, 172, 174, 180, 196 Strickland Street
Legal Description: As shown on plans attached.
Zone: Living 3 - proposed new City Plan.
Areas Required for Road: Shown marked A on the enclosed plans.
Valuation: Compensation for the individual properties and severances inclusive of injurious affection will be assessed on the Council's behalf by independent valuation.
Proposed Settlement: Because of the number of properties involved and the need to strategically manage available financial resources it is proposed that the Property Manager be authorised to approve the necessary settlements on the following basis:
(a) That the owners be offered the compensation assessed by the Council's valuer and, if the owners choose also to obtain their own valuation, compensation be negotiated and settled at a figure between the respective valuations and up to the maximum assessed by either valuer.
(b) That settlements so achieved be reported to the Council for information at a subsequent meeting.
(c) That, in the event that settlement cannot be achieved within the above parameters, the matter be referred to the Council with a separate recommendation.
The above process will enable the Property Unit to efficiently expedite the acquisition of a group of contiguous properties. The ability to conclude negotiations and effect immediate settlement is in the interests of the property owners who are stimulated by not being delayed by the four-week reporting cycle to the Council and there is a considerable saving in the staff time which would otherwise be involved in preparing and submitting individual reports on the properties.
Following the legalisation of the areas required for the road widening the residual areas of 144, 146, 148, 150, 158, 160, 166. 182 Strickland Street will be non complying as to area in terms of the City Plan and their amalgamation with adjoining land will be necessary to facilitate disposal.
In order for the disposal of these and the balance areas of 154, 156, 188, 190, 192 Strickland Street to take place immediately the road legalisation is completed and to release the funds for further purchases, it is proposed the Property Manager be authorised to take the necessary action to dispose of the residual areas at market valuation in accordance with the provisions of the Local Government and Public Works Acts.
Recommendation: That the Property Manager be authorised to effect the settlements and disposals as outlined above.
2. PARKING RESTRICTION, CENTAURUS ROAD RR 4468
| Officer responsible | Writer |
| City Streets Manager | Paul Burden, Area Traffic Engineer |
| Corporate Plan Output: Traffic Signs and Markings 9.6 text 12 |
The purpose of this report is seek Council approval to restrict carparking.
The business people from the block of retail shops on the corner of Centaurus Road and Albert Terrace have made a request for a ten minute maximum parking restriction over part of their Centaurus Road frontage.
The problem is that customers to the hair dresser shop, which is located directly on the corner of Albert Terrace, can park for periods up to 1.5 hours. This has an adverse effect on the other retail business that rely on the availability of short term parking. The problem is compounded by the recent installation of kerb extensions on Centaurus Road associated with the St Martin's School crossing upgrade. The extensions have limited the availability for carparking in the immediate vicinity.
If the ten minute parking restriction were to become operative the hair dresser would still have the use of up to three kerbside parking spaces on the Centaurus road frontage as well as those carparks available on the Albert Terrace frontage. The restriction would provide three short term spaces for the other businesses being a dairy, a fish and chip shop and a photo copy centre.
I have had a meeting on site with the business people and the aforementioned proposal has their support.
Recommendation: That the parking of vehicles be restricted to a maximum of ten minutes on the south side of Centaurus Road commencing from a point 19 metres west of the Albert Terrace intersection and extending 15 metres in westerly direction.
3. WHAKA TERRACE - VISTA PLACE WALKWAY
-- HANDRAILS RR 4464
| Officer responsible | Writer |
| Parks Manager | Brent Smith, Area Parks Officer |
| Corporate Plan Output: Parks |
The purpose of this report is to request the Council to consider reallocating some of its 1996/97 project funding.
The sum of $5,000.00 has been allocated in this financial year for the erection of safety barriers on the Cashmere Village Green. Bearing in mind that any development work on this reserve will be subject to approval under the Management Plan currently being produced, the proposed installation of safety barriers is unlikely to proceed in the present year, if at all.
Further to this, a request has been received for consideration to be given to installing a handrail beside the steps on the Whaka Terrace - Vista Place walkway. An inspection of the site shows that the steepness of the steps certainly warrants the installation of a handrail, and would greatly improve safety for the users of this accessway.
Recommendation: That the Council reallocate the $5,000 project funding from the Cashmere Village Green Safety Barriers to the proposed Whaka Terrace - Vista Place walkway handrail.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
4. CONFIRMATION OF REPORT TO COUNCIL
It was resolved that the report to the Council of the Board meeting of 26 November 1996, as circulated, be confirmed subject to the following amendments:
Clause 8, Ex Hillsborough Community Centre, that the resolution be amended to read "that the Tamariki School Proposal be preferred and that the Leisure and Community Services Unit Manager be requested to consider the accommodation requirements of the other organisations that have shown interest in the Hall."
Clause 11, Community Board Conference, that the second resolution refer to registration and attendance expenses for the National Community Board Conference being provided from the Service Centre Conference Fund Allocation.
Clause 16, 1997/98 Project Proposals - Unit Response, that the resolutions of the Board be amended to read: "(1) That a submission be made asking that the Cashmere/Hoon Hay/Worsleys Road intersection safety works be programmed. (2) That clarification of the response to the footpath resurfacing requests be sought. (3) That a submission be made regarding the timing of safety works that have been programmed, seeking higher priority. (4) That a submission be made on the Cashmere/Thorrington Play Equipment, seeking to have Thorrington done this year in substitution for Cashmere and Cashmere done in the 1997/98 year in substitution for Thorrington."
5. DEPUTATIONS BY APPOINTMENT
(a) Drummond Street Development
Mr R D Foot, a spokesperson for the residents of Drummond Street, addressed the Board seeking the support of the Board for extra funding of $60,000 for the landscaping improvement works in Drummond Street to allow underground wiring to be installed and for the provision of old style street lamps in the Street.
6. PRESENTATION OF PETITIONS
Mrs L Ward, a resident of Landsdowne Terrace, presented a petition expressing concerns over traffic speeds in Landsdowne Terrace.
The Board resolved that the Board seek a report on this matter from the Area Traffic Engineer for presentation to the next convenient Board meeting.
7. CASHMERE ROAD PEDESTRIAN SAFETY IMPROVEMENTS
The Board considered a report outlining proposals to remove a painted pedestrian crossing in Cashmere Road and to replace this crossing with a pedestrian refuge island adjacent to the children's playground near Valley Road as part of the provision of a flush median on Cashmere Road. This report was being referred to the City Services Committee.
The Board resolved to recommend to the City Services Committee:
(1) That the painted pedestrian crossing adjacent to the children's playground in Cashmere Road near Valley Road be replaced with a pedestrian refuge island and associated flush median as shown in attachment 1 accompanying this report.
(2) That the pedestrian refuge islands near Valley Road be floodlit as suggested by the Cashmere Residents' Association.
Mrs Lewis expressed her strong objections to the removal of the painted pedestrian crossings and asked that her objection be recorded.
8. HANSEN PARK - ST MARTINS ATHLETIC AND HARRIER CLUB PROPOSED BUILDING EXTENSION
The Board considered for information a report which was to be submitted to the Parks and Recreation Committee seeking Council approval as landowner for the proposed building extensions at Hansen Park by the St Martins Athletic and Harrier Club.
The Board resolved that the information be received.
9. HILLSBOROUGH COMMUNITY CENTRE
-- REIMBURSEMENT OF RELOCATION COSTS
The Board considered a report seeking funding for the reimbursement of relocation costs incurred by Christian Love Link following its relocation from the Hillsborough Community Centre, as a result of the closure of this Centre.
The Board resolved that a grant of $500 be made to Christian Love Link as a contribution towards the unexpected costs incurred in relocating its office from the Hillsborough Community Centre to the Colombo Street Baptist Church and that this grant be met from the Board's 1996/97 Discretionary Fund.
10. ROWLEY RESOURCE CENTRE
The Board considered a report seeking the Board's support for an immediate audit of the Rowley Resource Centre.
The Board resolved that the Board allocate $1,000 from its 1996/97 Discretionary Fund towards an audit of the Rowley Resource Centre.
11. ST MARTINS PUBLIC LIBRARY
The Board considered a report seeking a grant to the St Martins Public Library to enable this library to celebrate its 70th anniversary in an appropriate way.
The Board resolved that, in recognition of the level of volunteer input into this library and its modest operating budget, the Board make a grant of $250 from its 1996/97 Discretionary Fund to support this event.
12. CASHMERE VILLAGE GREEN DRAFT MANAGEMENT PLAN
The Board considered for information a progress report on the preparation of the proposed management plan for the Cashmere Village Green.
The Board resolved that the information be received.
13. SOMERSET CRESCENT - REQUEST FOR TRAFFIC AND SAFETY IMPROVEMENTS
The Board considered a detailed report outlining present traffic conditions in Somerset Crescent, adjacent to the Addington School, and outlining some possible options for improvements to the safety and traffic flow in this street.
The Board resolved:
(1) That this report be discussed with the local community and stakeholders with a view to developing an agreed option.
(2) That the options preferred be brought back to the Board for consideration, with particular reference to the timing of the implementation of the agreed options.
14. DRUMMOND STREET RECONSTRUCTION
The Board considered a report by the Projects Engineer, Brendan Bisley, outlining the background history of Drummond Street and the proposal for the reconstruction of Drummond Street.
The Board had already considered submissions from Mr R D Foot, a resident of the Street, seeking enhancements to the proposed landscaping in the street.
The Board was advised that the installation of ducting to provide for eventual underground wiring without the need to disturb the surface of the street a second time could be provided for a cost of some $3,000 to $4,000 and that the funding to undertake this work was expected to be available from within the amount budgeted for works in Drummond Street.
The Board resolved:
(1) That the City Streets Unit be asked to provide ducting for underground services (ie electricity and telecommunications) during the reconstruction of Drummond Street, in order to allow for undergrounding of services as soon as possible.
(2) That the possibility of doing the undergrounding under the Sydenham Neighbourhood Improvement Plan be explored.
15. STRUCTURE ON STREET APPLICATION
-- 158 HACKTHORNE ROAD (WESTENRA TCE FRONTAGE)
The Board considered a report seeking approval for the construction of a weather board garage to replace an existing garage on the same location, which is partially sited on legal road.
The Board resolved that approval be given subject to the following conditions:
(1) That a Building Consent be obtained.
(2) That a standard Deed of Licence be entered into with the Council.
(3) That the owner be entirely responsible for the stability, safety and future maintenance of the garage, driveway and formation work associated with the structure.
(4) That the site be kept in a safe and tidy condition at all times during the course of construction.
(5) That construction of the Structure be commenced within six months and completed within 12 months or this approval will lapse.
16. STRUCTURE ON STREET APPLICATION
-- 4 AVOCA VALLEY ROAD
The Board considered a report seeking approval for the construction of a garage sited partially on legal road.
The Board resolved that approval be given subject to the following conditions:
(1) That a Building Consent be obtained.
(2) That a standard Deed of Licence be entered into with the Council.
(3) That the owner be entirely responsible for the stability, safety and future maintenance of the garage, driveway and formation work associated with the structure.
(4) That the site be kept in a safe and tidy condition at all times during the course of construction.
(5) That construction of the Structure be commenced within six months and completed within 12 months or this approval will lapse.
17. REVIEW OF VOLUNTARY LIBRARIES
The Board considered a report outlining the review of voluntary libraries being undertaken by the Libraries Unit and seeking Community Board participation in the process of determining an appropriate course of action for each voluntary library in the area.
The Board resolved:
(1) That the Board appoint a subcommittee to meet with the voluntary library committees in the community in order to recommend directly to the Community Services Committee an appropriate course of action for each library.
(2) That the subcommittee comprise Mr Alpers, Mrs Gill, and Mrs Lewis, assisted by Ms Bev Prout the Outreach Librarian.
It was agreed that this subcommittee meet on Tuesday 18 February 1997 at the Beckenham Service Centre, commencing at 4.00pm.
18. CONTRACT NO 96/97-204
STRICKLAND STREET RECONSTRUCTION
The Board considered a report outlining tenders for the reconstruction of kerbs and channels and associated works in Strickland Street between Leitch Street and Somerfield Street and seeking the Board's approval for the acceptance of a tender which was above the $300,000 authority delegated to Council officers.
The Board resolved that the lowest price conforming tender, that of Technic Canterbury Limited for the sum of $342,600 be accepted.
19. PROGRESS REPORT - CITY STREETS 1996/97 CAPITAL WORKS PROGRAMME
The Board considered for information a report providing an update on progress with the City Streets Capital Works Programme within the Board's area.
The Board resolved that the information be received.
20. PARKS CAPITAL WORKS PROGRAMME 1996/97
The Board considered a progress report on Parks Unit Capital Works within the Board area.
The Board resolved that the information be received.
21. WATER SERVICES CAPITAL WORKS REPORT
TO 31 DECEMBER 1996
The Board considered a progress report on Water Supply and Land Drainage Capital Works in the Board area.
The Board resolved that the information be received.
22. BOARD MEETING DATES 1997
The Board considered a schedule of suggested dates for community Board meetings for 1997.
The Board resolved that the Board adopt the suggested schedule of meeting dates for 1997.
Meetings of Community Affairs Committee
The Board also considered a suggested schedule of meeting dates for the Community Affairs Committee.
The Board resolved that the proposed meeting dates for the Community Affairs Committee be adopted.
In the discussion on this matter it was agreed that catering would be provided at Community Affairs Committee meetings in the form of sandwiches and fruit.
23. PROPERTY DECISION MAKING FLOW CHART
The Board considered a report from the Property Manager providing a draft of a revised property decision making flow chart and proposed new arrangements for the disposal of surplus Council property. The Property Manager was in attendance at the meeting and briefly outlined the import of the proposed changed procedures to Board members.
The Board resolved that the proposed new arrangements for property disposals and the draft property decision making flow chart be approved subject to the following provisions:
(1) That the Board would support the proposed provision for Community Managers to refer a proposed property disposal to Community Boards for consideration where appropriate.
(2) That the Board would question whether a section 230 notice should be in the flow chart at the present stage of the process or should be included at a later stage of the process.
(3) That a section 230 notice be displayed outside the property that is to be disposed of.
24. UPDATE OF BOARD FUNDS
An update of the Board's Discretionary and Project Funds was tabled at the meeting for the information of Board members.
The Board resolved that the information be received.
25. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the resolution to exclude the public as set out on page 28 of the order paper be adopted.
THE MEETING CONCLUDED AT 7.00 PM
CONFIRMED THIS 4TH DAY OF MARCH 1997
(SGD) O T Alpers
CHAIRMAN