Report to Council of the Spreydon/Heathcote Community Board 25 November 1997

17. 12. 97

SPREYDON/HEATHCOTE COMMUNITY BOARD

25 NOVEMBER 1997

A meeting of the Spreydon/Heathcote Community Board
was held on Tuesday 25 November 1997, at 4.00 pm

PRESENT:	Mr Oscar Alpers (Chairman), Mrs Carole Anderton, Mr Philip Clearwater, Mr David Drayton, Dr Morgan Fahey, Mrs Sonia Gill, Mrs Patricia Hunter,
LEAVE OF ABSENCE:	Mrs Ann Lewis
APOLOGIES:	An apology was received and was accepted from Mr Ian Howell.
	Dr Fahey retired at 5.00pm and was present for clauses 1 to 7 inclusive.
	Mrs Gill retired at 6.30pm and was present for all clauses except clauses 9 to 23 inclusive.

The Board reports that:

PART A - MATTERS REQUIRING A COUNCIL DECISION

1. HALSWELL ROAD NO STOPPING AREA RR 6588

Officer responsible	Writer
City Streets Manager	Lee Kelly, School Liaison Co-ordinator
Corporate Plan Output: Traffic Signs and Markings

The purpose of this report is to seek the Council's approval to prohibit parking at any time on that section of Halswell Road adjacent to Spreydon School off-street car park near the intersection of Curletts Road.

The Spreydon School is situated at the junction of Curletts and Halswell Roads. The school has an area of land available, off-street, as a drop off and collection point for parents and pupils.

The stopping of vehicles is prohibited at any time for 30 metres along the north/west side of Halswell Road, stopping approximately 4 metres from the vehicle access. Motorists are parking on this unmarked 4 metre area thereby restricting the view of motorists entering and exiting the parking area.

The broken yellow (no stopping) line should be extended further along the frontage to the school's off-street car park.

Recommendation:

That the existing 'No stopping at any time' restriction along the north-west side of Halswell Road commencing at the intersection of Curletts Road and extending in a north-easterly direction for a distance of 30 metres be revoked.
That the parking of vehicles be prohibited at any time along the north-west side of Halswell Road commencing at the intersection of Curletts Road and extending in a north-westerly direction for a distance of 42 metres.

2. PIONEER STADIUM RECREATION CO-ORDINATOR RR 6534

Officer responsible	Writer
Community Manager	Jane Parrett, Asst Community Activities Officer
Corporate Plan Output: Community Activities 6.7 text 6

The purpose of this report is to provide an option for the reallocation of $7,500 originally intended for the employment of a Parking Education Officer. A contribution of $7500 would enable Pioneer Stadium Manager Ian Whitehead to employ a full time recreation coordinator for the duration of one year.

Over the past three years due to budget constraints the Recreation Coordinator position has been filled temporarily using a number of different schemes, namely Task Force Green and the Christchurch Polytechnic Recreation and Leisure Student Placement Scheme. Although there are obviously benefits for both Pioneer Stadium and the persons filling the role, there are also some disadvantages.

Significant time lapses between the employment of each person which results in little continuity and the loss of knowledge.
Repeated training for the position which results in time constraints for the Manager of Pioneer Stadium.
It is difficult to engage in recreation planning, other than what is already established, due to the fact that the position may not be filled at any point in time.
Due to lack of consistent staff resources it is difficult to develop the relationship between the Beckenham Service Centre and Pioneer Stadium to run events/programmes generated by the Spreydon/Heathcote Community Board.
Due to lack of consistent staff resources it is difficult to further develop the relationship between Pioneer Stadium and community and school groups within the area.

Mr Whitehead has approximately $3,000 available (in addition to the $7,500 possibly available from the Spreydon Heathcote Community Board) to put toward the position of a recreation coordinator. It is envisaged that this position would comprise of 20 hours per week recreation work and fifteen hours per week cashiering work which is currently funded.

The employment of a full time recreation coordinator would have the following benefits:

It would allow full advantage to be taken of an excellent facility.
Ensure the continuity of current recreation programmes.
Enable the development of new recreation programmes responding to the needs of the community.
Enable the development of links with schools and youth groups.
Ensure the development of the relationship between Beckenham Service Centre staff and Pioneer Stadium staff to enable swift action regarding developing programmes/events generated by the Spreydon Heathcote Community Board.
Enable holiday programme provision to be extended.

Pioneer Stadium is a recreation facility. Recreation programmes have long been proven to contribute positively to both mental and physical health; they provide alternatives to antisocial behaviour and crime, and can be used as a learning experience. These are the three issues the Spreydon Heathcote community rated the most important. This is an opportunity to fund a worthwhile project that actively addresses the issues of community safety from crime, health and education.

Recommendation:

That the $7,500 originally allocated for the employment of a Parking Education Officer be reallocated by the Council towards the salary of a recreation co-ordinator at Pioneer Stadium.

PART B - REPORTS FOR INFORMATION

3. MOBILE LIBRARIES TIMETABLE REVIEW

The Board considered a report seeking approval for altered mobile library times and places. However, the Board considered that more information was needed on the specifics of book issue and usage before it could approve the proposed changes.

Accordingly, the Board decided to hold this report over to the next Board meeting and to request that a library staff member be asked to attend the next meeting of the Board to provide further information.

4. ADDINGTON SCHOOL TRAFFIC SAFETY

The Board considered a report providing an update on the initiatives to improve traffic safety for children travelling to and from the Addington School. This report had been considered by the City Services Committee at its meeting on 11 November 1997.

The Board decided:

To receive the information.
To commit some of its project funds to Somerset Crescent reconstruction when the response of the School and the Ministry of Education to the City Services Committee proposal to provide driveway access into Addington School through Simeon Park is known.

5. COMMUNITY FUNDING COMMITTEE

The Board considered a report summarising the decisions made by the Spreydon-Heathcote Community Funding Committee.

The Board received the information.

6. PROPOSED RENOVATIONS - RISINGHOLME COMMUNITY CENTRE

The Board considered a report providing information on proposed renovations at the Risingholme Community Centre.

The Board received the information.

7. COMMUNITY AFFAIRS COMMITTEE

The Community Affairs Committee met on 11 November 1997 and reported as follows to the Board:

7.1 CAPITAL WORKS SMOOTHING

A report outlining the capital works smoothing undertaken by staff and assented to by all members of the Spreydon-Heathcote Community Board was before the meeting for consideration.

In discussion on this matter, concern was expressed that the timetable imposed for considering the capital works smoothing programme did not allow Board members to discuss the issues involved before making decisions on the prioritising of the capital works smoothing. However, Board members accepted that this was a one-off situation which may not occur again.

The Board confirmed the capital smoothing decisions reached informally by Community Board members and forwarded to the City Streets unit.

7.2 KINGDOM RESOURCES SIX MONTHLY REPORT

Mr John Exton, General Manager of Kingdom Resources, assisted by Ms Barbara Arnold and Ms Fiona Schroeder reported verbally to the Committee on the activity of their organisation over the past four months. A six monthly report back on Kingdom Resources' activities in the Spreydon-Heathcote area had been a condition of its receiving 1997/98 project funds.

The Board received the information.

7.3 BOARD OBJECTIVES AND PERFORMANCE INDICATORS - BRIEFING

Mr Simon Markham, Corporate Planning and Information Manager briefed the Committee on developing the Board's objectives and performance indicators for the 1998/99 year.

The Board received the information.

7.4 BOARD OBJECTIVES AND PERFORMANCE INDICATORS - 1998/99

The Committee discussed the Board's objectives and performance indicators for the 1998/99 year in general terms. Arising from this discussion it was agreed that specific objectives should be defined first and that this should be followed by a "brainstorming session" on ideas that had been put forward from the community and from Community Board members.

It was agreed that Rex Harrison or Simon Markham should be invited to facilitate such a session for the Community Board.

It was further agreed that this matter should be placed on the Board's agenda for its next meeting to allow the Community Board to pick up and adopt the results arising from the 'brainstorming session' held at an informal meeting on Monday 24 November 1997, to formulate its objectives and performance indicators.

The Board received the information.

7.5 PARENTING WITH CONFIDENCE SEMINARS

The Committee considered a report providing information on "Parenting with Confidence" seminars. This report arose from a Board decision to consider the possibility of holding parenting workshops in schools. The report outlined the parenting seminars organised by Parenting With Confidence Inc.

The Committee invited members of the Cashmere New Life Church to the 25 November 1997 Board meeting to discuss briefly with the Board the Church's planned June Parenting with Confidence seminar.

Representatives of this Church outlined the aim of the project and presented a proposed budget for running the parenting with confidence seminar.

The Board decided:

That the Board purchase ten copies of the Parenting with Confidence handbook to provide complimentary copies to community cottages, Plunket rooms and voluntary libraries in the Spreydon-Heathcote area.
That the Community Activities Officer personally deliver these copies and engage in informal consultation while doing so.
That the Board agree to underwrite this programme to a sum of $4,000 to be allocated from its 1997/98 Community Safety from Crime project funds.
That Mrs Gill and Mr Clearwater be nominated to sit on the Committee planning the Parenting With Confidence seminar.

7.6 SUBURBAN SUMMERTIMES EVENT

The Committee considered a report providing costing options for bringing the Summertimes Festival out into the suburbs by hosting a suburban Summertimes event in the Spreydon-Heathcote area.

The Assistant Community Activities Officer reported:

"After a meeting with Steve Horsley from the Communications and Promotions Unit Barrington Park was agreed to as a suitable venue and Sunday 15 February was suggested as the date for the event. The event will be branded with a specific name and this will apply to all the community Summertimes concerts around the city. In the event of bad weather the event will be cancelled due to lack of available roll-over dates."

The Board decided that a community concert with a covered stage at a cost of $1,250 be recommended to the Board on the basis of a Sunday community fair in Barrington Park.

7.7 PIONEER STADIUM RECREATION CO-ORDINATOR

The Committee considered a report providing an option for the reallocation of the $7,500 originally intended for the employment of a Parking Education Officer. This reallocation would enable the Pioneer Stadium Manager, Ian Whitehead, to employ a full-time Recreation Co-ordinator for a period of one year.

The Board decided to recommend to the Council that the $7,500 originally allocated for the employment of a Parking Education Officer be reallocated by the Council towards the salary of a Recreation Co-ordinator at Pioneer Stadium.

7.8 EDUCATION WORKING PARTY

The Committee considered a report outlining progress being made by the Education Working Party.

The Board decided:

That the Board proceed with one meeting for all schools and pre-school groups in the Board's area and that a guest speaker be invited to address the meeting but that the rest of the format be by way of planned workshops.
That the guest speaker be Lyn Campbell, the Children's Advocate.
That an appropriate budget be prepared for the Board's approval.
That a date and venue be fixed for the proposed meeting with schools and that $400 be provided from the Board's 1997/98 discretionary fund.

7.9 PROJECT FUNDS - COMMUNITY SAFETY FROM CRIME

The Committee considered a report seeking a decision on the process for allocating project funds of $38,000 for the Community Safety from Crime initiatives.

The Board decided:

That the Board allocate $20,000 of the project funds available for distribution for Community Safety From Crime projects.
That the Board establish a sub-committee to set allocation criteria for these funds, to invite funding proposals, to consider these proposals and to make recommendations back to the Board.
That the sub-committee to undertake this task be Mrs Hunter, Mrs Gill, Mr Clearwater and Mr Drayton.
That $18,000 be reserved for additional community initiatives outlined in the additional report before the Board for enhancing social cohesion and the role of community boards in achieving this. These initiatives include high level projects to gain maximum community involvement and volunteer support for which the Community Board would provide "seeding funds" and a neighbourhood plan or directory for communities.

7.10 PARKING EDUCATION OFFICER

The Committee considered a report prepared to provide information on developments in response to parking issues at schools and suburban shopping areas, to assist the Board to ascertain how best to deal with inconsiderate and hazardous parking practices in the Spreydon-Heathcote area.

The Committee also considered a report from Julie Burgess, Supervising Parking Officer from the Parking Operations Unit, illustrating the steps that have been taken in response to Tim Ashton's "Road Safety at the School Gate" report.

The report also advised that a new Road Safety for Schools steering group had been set up and that this steering group would work closely with community boards and Community Managers as well as with schools.

The report noted that Christchurch South Intermediate, Waltham, Spreydon and Addington Schools had been identified for inclusion in the Safe Routes to School programme.

The Board received the information.

The Board decided that the recommendations of the Community Affairs Committee be adopted and that the actions of the Committee be confirmed.

8. REVIEW OF MANAGEMENT AND FINANCIAL OPERATIONS OF COMMUNITY CENTRES

The Board considered a report providing an overview of the management and financial operations of the six Council-owned community centres in the Spreydon-Heathcote area.

The Board decided:

That the Board continue to support the Spreydon Ratepayers' and Residents' Association Inc in the management of the Centennial Hall but that further information be sought on the nature of the arrangement with the Spreydon/Hoon Hay Private Kindergarten.
That the Board continue to support the Cracroft Community Centre Management Committee in their management of the Old Stone House.
That the Board continue to support the Landsdowne Management Committee in the running of the Landsdowne Community Centre.
That the Board continue to support the Risingholme Executive Committee in the running of the Risingholme Community Centre.
That the Board continue to support the Somerfield Community Centre Management Committee in the running of the Somerfield Community Centre.
That the Board continue to support the Sydenham Community Centre Inc in the running of the Sydenham Community Centre.
That the Board invite Management Committees or representatives of community centre committees to attend a function with the Community Board at some mutually convenient time and place in the near future.

9. ENCOURAGING BETTER NEIGHBOURHOODS

The Board considered a report prepared by Ms Sue Wells, a member of the Shirley-Papanui Community Board, suggesting a strategy for the Board to implement in order to encourage better neighbourhoods. This proposal had already been considered by the Shirley-Papanui Community Board which had considered sponsoring a "Neighbour Week" where citizens are encouraged to knock on the doors of houses around them and to introduce themselves. Various other measures to promote the development of neighbourhood team spirit were also proposed by this Board.

The Board decided to receive the report but not to support this proposal but to ask the Community Affairs Committee to consider how it might more effectively support neighbourhood support groups and smaller neighbourhood groups in the Spreydon-Heathcote area.

10. COMMUNITY INITIATIVES

The Board considered a report outlining two proposals on community initiatives for enhancing social cohesion and suggesting a role for community boards in achieving this. The proposals had arisen from meetings with interested elected members held earlier in the year.

The Board decided to receive the information and that this matter be further considered at the next meeting of the Community Affairs Committee.

11. WALTHAM SCHOOL HOLIDAY PROGRAMME

The Board considered a report seeking Board funding for a school holiday programme based at Waltham School.

The Board decided to allocate $1,560 from its 1997/98 "Out of School Programmes" project funds for a school holiday programme at Waltham School in the 1997/98 Christmas holidays.

12. COMMUNITY FAIR AND FIREWORKS

The Board considered a report seeking funding toward a professional fireworks display to be mounted as the finale for a community fair to be held in Beckenham in March 1998 and organised by the Beckenham Neighbourhood Association and the Parent Teacher Association of the Beckenham School.

The Board decided that authority be delegated to the Community Safety from Crime Sub-committee of Mrs Hunter, Mrs Gill, Mr Clearwater and Mr Drayton to make a grant of up to $1,500 for the purpose of assisting the Beckenham Community Fair proposed for March 1998.

13. SUBURBAN SERVICE DELIVERY - BECKENHAM SERVICE CENTRE

At a public meeting of community groups and residents' groups held on Tuesday 18 November 1997 and convened by the Beckenham Neighbourhood Association, resolutions of support for the continuance of the Beckenham Service Centre in its present or augmented form were unanimously adopted by those present. At least 15 community groups were represented and, in addition, there were a number of interested persons present in an individual capacity.

A report on this meeting and the resolutions arising from it, prepared by one of the participants at the meeting, is attached for the information of Councillors.

The Board decided:

That the information be received.
That a copy of the report of this meeting go forward to the Council as part of the Spreydon-Heathcote Community Board report.
That, when this Board receives reports relating to the future of Council service provision in the Spreydon-Heathcote area, the Board also be provided with a report outlining the services provided to date and how the costs of these services are apportioned.

14. CASHMERE VILLAGE GREEN

The Board considered a report advising that, at its meeting held on Wednesday 12 November 1997, the Parks and Recreation Committee had resolved to advise the Spreydon-Heathcote Community Board that the Committee would appreciate the Board considering appointing Mrs Trish Hunter as the Community Board representative on the Cashmere Village Green Special Committee.

The Board decided:

That the information be received.
That Mrs Trish Hunter be appointed the Community Board representative on the Cashmere Village Green Special Committee, as requested by the Parks and Recreation Committee.

15. 1998/99 CAPITAL WORKS PROGRAMME - RESPONSE TO COMMUNITY BOARD PROPOSALS

The Board considered the responses received from Council policy units to the Board's 1998/99 Annual Plan Project Proposals.

The Board received the information.

16. UPDATE OF BOARD FUNDS

An update of the Board's discretionary and project funds was tabled at the Board meeting.

The Board received the information.

17. BOARD OBJECTIVES AND PERFORMANCE INDICATORS

The Board had held a "brainstorming session" at an informal Board meeting held the previous day at which the Board's objectives and performance indicators had been formulated.

The Board decided to adopt the objectives and performance indicators formulated and agreed upon at the informal meeting of the Board as its objectives and performance indicators for the 1998/99 year.

18. WILSONS ROAD - P30 PARKING RESTRICTION

The Board considered a report seeking approval for the installation of a P30 parking restriction in Wilsons Road opposite the St Martins Shopping Village.

As there was a suggestion that major rebuilding of the commercial area in Wilsons Road was imminent, the Board decided to hold over this report until the next meeting of the Board.

19. PROPOSED LOCAL AREA TRAFFIC MANAGEMENT SCHEME FOR HILLMORTON

This report was presented as a supplementary report for the consideration of the Board.

The Chairman outlined the reasons why this matter could not wait until the next meeting of the Board and why it was important that it be dealt with at this meeting.

The Board decided to accept this report and to consider it.

The Board, after discussion and a briefing on the report, received the information.

20. REQUEST TO PURCHASE REDUNDANT ROAD WIDENING - 8 CENTAURUS ROAD

The Board considered a request to purchase the legal road occupied by the property owner of 8 Centaurus Road. This land was no longer required for road widening purposes and was surplus to City Streets requirements.

The Board decided to approve in principle the disposal of the 86m² of legal road currently occupied by the owner of 8 Centaurus Road as per plan S2680.

PART C - DECISIONS TAKEN UNDER DELEGATED AUTHORITY AND REPORTED FOR INFORMATION ONLY

21. CONFIRMATION OF REPORT TO COUNCIL

The Board resolved that the report to the Council of the Board meeting of 28 October 1997, as circulated, be confirmed.

22. RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved that the resolution excluding the public from the remainder of the meeting, as set out on page 33 of the order paper be adopted.

The meeting concluded at 7.10pm.

CONFIRMED THIS 3RD DAY OF FEBRUARY 1998

O T ALPERS

CHAIRMAN

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