Report to Council of the Shirley/Papanui Community Board 24 November 1997

17. 12. 97

SHIRLEY/PAPANUI COMMUNITY BOARD

24 NOVEMBER 1997

A meeting of the Shirley/Papanui Community Board
was held on Monday 24 November 1997 at 4.00 pm

PRESENT:	Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce, Mrs Anne Carroll, Graham Condon, Mr Newton Dodge, Mr Gordon Freeman, Mr Garry Moore, Sue Wells, Mr Steve Wright.
	Mr Dodge arrived at 4.15 pm and was present for all clauses except clauses 3, 4, 18.Mr Moore arrived at 4.20 pm and was present for all clauses except clauses 3, 4, 13, 18. Mr Freeman arrived at 4.30 pm, retired at 6.15 pm and was present for clauses 1, 2, 6, 7, 9, 12, part 14, 15-17. Mr Condon arrived at 6.20 pm and was present for clauses part 8, 10, 11, 19, 20.
APOLOGIES:	Apologies for lateness were received and accepted from Mr Condon and Mr Dodge.

The Board reports that:

PART A - MATTERS REQUIRING A COUNCIL DECISION

PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD WIDENING CORNWALL STREET (AT CRANFORD STREET)

RR 6454 Map Reference: F12

Officer responsible	Author
City Design Manager	Lester Reilly, Legal Surveyor DesignDave Falls, Property Services Officer
Corporate Plan Output: Roading Budget - Land Legalisation

The purpose of this report is to start the legal procedures necessary to stop a portion of legal road.

The owners at No 30 Cranford Street have approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.

Approval in principle was given by the Shirley/Papanui Community Board at its July 1997 meeting to dispose of the unformed portion of Cornwall Street as the land is not required for road purposes.

Negotiations between the Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.

City Streets agrees with this proposal.

The land is not formed as road but fenced and occupied by the adjoining owners.

The plan is attached.

Prior to sale the following resolution is necessary to initiate the stopping action:

Resolution

Pursuant to the provisions of Sections 319(h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop that portion of road as shown on the plan and described in the Schedule hereto.

Reason for the Road Stopping

The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes.

Purpose to which the stopped road will be put

The portion of road when stopped, will be sold to the adjoining owners pursuant to Section 345(1)(a)(i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345(2) of the Local Government Act 1974.

The land is situated alongside and occupied by No 30 Cranford Street and is 6 m in width.

Schedule

Portion of Cornwall Street being all that parcel of land situated in the City of Christchurch and shown as `Road to be Stopped' and described as follows:

Shown	Area	SO	Adjoining Land
A	193 m²	19889	Lot 3 DP 5964

Recommendation:

That the Council adopt the above resolution.
That if no objections are received, or the objections are later withdrawn, the Council shall by Public Notice, declare the said portion of road as stopped.
That the stopped road be sold to the adjoining owners pursuant to Section 345(1)(a)(i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345(2) of the Local Government Act 1974.
That if objections are received, the Resource Management Hearing panel hear the objections and then make a recommendation to the Council as to the action to be taken.

PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD WIDENING FRANK AND PROCTOR STREETS

RR 6457 Map Reference: D 10

Officer responsible	Author
City Design Manager	Lester Reilly, Legal Surveyor Design Dave Falls, Property Services Officer
Corporate Plan Output: Roading Budget - Land Legalisation

The purpose of this report is to start the legal procedures necessary to stop a number of portions of legal road.

The owners at 61, 63, 65 Frank Street and 39 Proctor Street have approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.

Approval in principle was given by the Shirley/Papanui Community Board at its November and December 1996 and June 1997 meetings to dispose of the unformed portion of Frank and Proctor Streets as the land is not required for road purposes.

Negotiations between the Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.

The City Streets Unit agrees with this proposal.

The land is formed as a grass berm and not occupied by the adjoining owners.

The plan is attached.

All services are to be relocated clear of the portions of road to be stopped.

Prior to sale the following resolution is necessary to initiate the stopping action:

Resolution

Reason for the Road Stopping

The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes.

Purpose to which the stopped road will be put

The portions of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1)(a)(i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345(2) of the Local Government Act 1974.

The land is situated alongside Nos 61, 63 and 65 Frank Street and is 3 m in width and No 63 Proctor Street and is 2.5 m in width.

Schedule

Portions of Frank and Proctor Streets being all those parcels of land situated in the City of Christchurch and shown as `Road to be Stopped' and described as follows:

Shown	Area	SO	Adjoining Land
A	75 m²	19827	Lot 3 DP 19607
B	81 m²	19828	Lot 2 DP 19607
C	151 m²	19829	Lot 1 DP 19607
D	60 m²	19830	Lot 4 DP 7338 Section 1 SO 17287

Recommendation:

That the above resolution be adopted by the Council.
That if no objections are received, or the objections are later withdrawn, the Council shall by public notice, declare the said portion of road as stopped.
That the stopped road be sold to the adjoining owners pursuant to Section 345(1)(a)(i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345(2) of the Local Government Act 1974.
That if objections are received, the Resource Management Hearing panel hear the objections and then make a recommendation to the Council as to the action to be taken.

PART B - REPORTS FOR INFORMATION

3. COMMUNITY SERVICE AWARD

Presentation of a 1997 Community Service Award was made to Mrs Margaret Johnston, who had been unable to attend the Board's presentations on 29 October.

Appreciation was expressed of Mrs Johnston's contributions towards the voluntary manning of the community Police kiosk in Cathedral Square, the Papanui Community Watch movement as a founder member, and as a Red Cross volunteer.

4. COMMUNITY ACTIVITIES

The Community Activities Officer reported with an outline of community activities with his involvement during the months July to October 1997. The Board decided to receive the information and asked that letters of thanks be sent to the sponsors and schools involved in the Clash of the Schools event on 12 November.

5. RECREATION ACTIVITIES

The Recreation Co-ordinator reported, informing the Board of recreation activities that have taken place over the last two months. Concern was expressed at the number of people turned away from the holiday programmes, but also at the number of people dropping out of the programmes.

The Board decided:

That the information be received.
That investigations be carried out to find a sponsor/partnership or financial contribution from one of the local businesses to assist the groups that are providing the school holiday programmes.

6. GOLF LINKS/SHIRLEY RESIDENTS' ASSOCIATION

A report from the Committee Secretary, Burwood/Pegasus Community Board, advised a proposal to form a new residents' association in the Burwood Ward, east of Marshland Road, which had formerly been part of the Shirley Residents' Association.

It was noted that when the Golf Links Residents' Association has been formally recognised, this Board will need to adjust the boundaries of the Shirley Residents' Association.

Mr Moore expressed concern at the way the proposal had been put forward, suggesting that initial discussions should properly have been held with the Shirley Residents' Association.

The Board received the information, but suggested that in future where any changes are proposed to residents' groups with boundaries intersecting Community Board boundaries, discussions first take place at Board level.

7. NORTHCOTE EXPRESSWAY - INNES ROAD GREEN CORRIDOR/SURPLUS LAND

A report from the Water Services Landscape Architect, Planning Manager and the Property Services Officer was put to the Board for comment and recommendation to the City Services Committee. This proposed the retention and declaration of land (acquired for, but now surplus to, roading purposes) to be held for another public work, namely local purpose reserve for appropriate classification. Approval was also sought for the preparation of a concept plan for a green corridor/waterway enhancement and cycleway linkage on the land to be retained as reserve.

The Board decided:

To support in principle the recommendations to the City Services Committee.
To congratulate the Water Services Unit on the design.
To request that the Council defer making a decision until February 1998 to allow consultation to take place with residents and consideration of the possible retention of some of the land.

8. PACKE STREET PARK - ADJOINING PROPERTY

The Community Manager reported that the Friends of Packe Street Park had suggested that the Council approach the owner of 117 Canon Street, St Albans, requesting a first refusal option if/whenever his property is put on the market. The Board deferred this matter to the February 1998 meeting, pending the holding of a meeting on site.

9. REDWOOD COMMUNITY CRECHE - ALTERATION

A report from the Property Management Officer advised that only one tender (which was substantially more than the financial provision made for this work) had been received for the alterations to the Redwood Community Creche. The alterations to the Creche have been necessitated by increased numbers using the facility and the need to upgrade the facility to meet creche and Ministry of Education requirements.

The Board decided:

That Mrs Palmer, Mrs Bruce and Sue Wells discuss options with the Property Unit and Creche representatives.
That the Property Management Officer contact the tenderer to discuss possible alterations to the contract.
That a further $10,000 be set aside from Board Discretionary Funds to be used for this project if required.

Mr Wright took no part in the voting on the above clause.

10. PETRIE PARK - PROPERTY PURCHASE

A report by the Area Parks Officer that was considered by the Parks Committee on 12 November, sought Council approval to purchase the property at 121 Petrie Street as an addition to Petrie Park to improve sight lines and provide a safer park environment. It was noted that a decision had been deferred pending a site meeting by Councillors Freeman, Anderton and Condon who are to report directly to the Council on 26 November. The Board received the information.

11. NORTH CHRISTCHURCH TRANSPORT STUDY

The Senior Transportation Planner provided a report on progress on the North Christchurch Transport Study and the reasons for its delay and attended to answer members' questions Three factors which might help its progress are: the joint project being undertaken with Transit New Zealand, the Council's transportation plan and its cycleway policy.

The Board decided to recommend to the City Services Committee and the Council that staff be asked to provide a programme to commence the study in the early New Year, as this study was to have commenced in early 1996.

12. 1998/99 CAPITAL WORKS PROGRAMME

The Community Technical Officer reported with responses from the Business Units for consideration, to identify projects that the Board may not agree with and bringing forward suggestions for substitutions.

The Board decided that a Committee with power to act, comprising the non-councillor members, meet on Tuesday 2 December at 4.00 pm to put forward recommendations for the Chairperson and Community Manager to discuss with the Business Units.

13. 1997 COMMUNITY BOARD FUNDING

The Board received the schedule of funds allocated and the balances remaining in the Board's Community Services Fund, Discretionary Funds and After School Holiday Programme Extensions (Project Funds) for 1997/98.

14. SHIRLEY SCHOOLS CYCLE PROJECT NORTH PARADE

A report from the Transport Projects Officer advising the status of the Shirley Schools Cycleways Project, which was presented to the City Services Committee meeting on 11 November, was considered. The Board received the information and requested that a report be prepared after the proposed narrowing of the north-bound lane of North Parade has been in operation for three months.

PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE COMMUNITY BOARD

15. RESEARCH INTO THE NEEDS OF THE ASIAN COMMUNITY

A report from the Community Activities Officer supplied progress to date on the research and sought further funding to obtain necessary demographic data.

The Board resolved:

To allocate $2,000 from its Community Services Fund for costs associated with the research into the needs of Asian communities; $1,000 of which is to be granted immediately and the Chairperson, Deputy Chairperson, Community Manager and Community Activities Officer to be given authority to approve the remainder if required.
That the Community Activities Officer address the other Community Boards to explain the research project.

16. MURAL PROJECT - PAPANUI

The Community Manager reported, seeking funding to meet the cost of paint for a mural project in Papanui. In attendance were Community Constable Chris Willis, and a tutor and two pupils of Te Kaupapa Whakaora, who explained the size and proposed designs, which are to be approved by the Police. It is anticipated that work will start towards the end of January 1998.

The Board resolved:

To allocate $1,500 from the Community Services Fund for the purchase of paint and materials for the Papanui mural project; with the Chairperson, Deputy Chairperson, Community Manager and Community Activities Officer having the authority to approve additional expenditure up to $2,000, if necessary.
That the Board's appreciation be conveyed to the organisers of the project.
That staff negotiate with Kaupapa to identify a site in the Shirley ward which is regularly targeted for graffiti.

17. CLEARBROOK STREET MOBILE LIBRARY TIMETABLE REVIEW

The Area Engineer reported, seeking approval for a revised time for the Library Bus Stop in Clearbrook Street, the justification for the change of day and time being based on the number of issues from the Mobile Library at the site. The officer confirmed that while the Library Bus users were consulted, there had been no formal consultation carried out with residents in the vicinity.

The Board resolved to approve the following time alteration for the existing Mobile Library Bus Stop in Clearbrook Street: from 4.00 pm - 4.30 pm on Mondays, to be 3.45 pm - 4.30 pm on Fridays.

18. TRAFALGAR STREET - REMOVAL OF TIME LIMIT PARKING RESTRICTIONS

Removal of the time limit parking restrictions from sections of Trafalgar Street was sought in a report by the Area Engineer, the reason being that the fronting properties are not experiencing the problems which necessitated the limited parking since the full road reconstruction works have been completed. The Board resolved that all kerbside time limit parking restrictions which are installed on Trafalgar Street be removed.

19. SUPPLEMENTARY ITEMS

The Board resolved to consider two supplementary items at this meeting in regard to the 1998 Festival of Flowers and Encouraging Better Neighbourhoods.

20. CONFIRMATION OF MEETING REPORT

The Board resolved that the report of the ordinary meeting of 29 October 1997, as circulated, be confirmed.

21. 1998 FESTIVAL OF FLOWERS

The Committee Secretary reported, requesting funding towards provision of a floral display during the 1998 Floral Festival. The Board resolved:

To allocate up to $300 from 1997/98 Discretionary Funds to the local garden clubs' committee to provide a display in Northlands Mall during the 1998 Floral Festival.
That the Edgeware Businessmen's Association be offered a further $300 to provide hanging floral baskets in their area during the Festival.

22. ENCOURAGING BETTER NEIGHBOURHOODS

Further to the report by Sue Wells considered at the 29 October meeting, the Committee Secretary reported, suggesting that a committee be established to work on the process to facilitate Neighbour Week.

The Board resolved that a Committee with power to act, comprising Mrs Palmer, Mrs Bruce, Mr Condon, Mr Moore and Sue Wells, meet to further the proposal, with authority to spend up to $4,000 from the Community Services Fund for related expenses.

The meeting concluded at 6.45 pm.

CONSIDERED THIS 4TH DAY OF FEBRUARY 1997

YSA PALMER
CHAIRPERSON

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