Report to Council of the Shirley/Papanui Community Board 6 August 1997

27. 8 .97

SHIRLEY/PAPANUI COMMUNITY BOARD

6 AUGUST 1997

A meeting of the Shirley/Papanui Community Board
was held on Wednesday 6 August 1997 at 4.00 pm

PRESENT:	Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce, Mrs Anne Carroll, Mr Newton Dodge, Mr Gordon Freeman, Mr Garry Moore, Sue Wells, Mr Steve Wright.
	Mr Dodge arrived at 4.10 pm retired at 6.45 pm and was present for part of clause 3 and all clauses other than clauses 18 and 29.
	Mrs Carroll arrived at 4.15 pm and was present for all clauses except 3.1.
	Mr Freeman retired at 5.55 pm and was present for all clauses except 1, 2, 3.4, 7-10, 12, 15, 19, 20, 26, 27 and 29.

APOLOGIES:	An apology for lateness was received and accepted from Mr Newton Dodge.

The Board reports that:

PART A - MATTERS REQUIRING A COUNCIL DECISION

LEGAL ROAD -- FRONTING 6 COLES PLACE

RR 5817

Officer Responsible	Author
City Streets Manager	John Moore, Area Roading Officer
Corporate Plan Output: Land Legalisation

The purpose of this report is to seek the Board's approval in principle to sell to the owner of 6 Coles Place a strip of legal road fronting the subject property. Should approval in principle be granted by the Board, the proposed sale will be the subject of a further report after the formal road stopping procedures have been concluded. A plan of the area involved is attached.

Coles Place is a cul-de-sac serving residential housing and an elderly persons housing complex at the end. The carriageway width is approximately 7.5 metres, with a footpath on the south/east side only. The channel on the north/west is in a poor condition and a new kerb and channel is shown in the `Draft Five Year Forward Programme' in the 2001/02 financial year.

It is expected that the new channel would be constructed on a similar alignment as is existing with a path on one side of the street only.

This being the case the channel on the north/west side may be laid within 0.5 metres of the property boundary allowing the owner of 6 Coles Place to purchase the legal road up to the line of the front boundary of 4 Coles Place.

The Board considered alternatives to the sale of this land which could include at the time of reconstruction:

Provision of a path on that side of the road as far as number 4 Coles Place.
Widening the carriageway for additional parking.
Retaining the land for amenity landscaping purposes.

Recommendation:

That the proposed sale to the adjoining owner of the legal road fronting 6 Coles Place as shown on the attached plan be approved in principle, subject to a further report being submitted to the Board once the required road stopping procedures have been concluded.
That, if finally approved, the proposed sale be subject to the owners of 6 Coles Place meeting any costs associated with relocation of the Telecom cable.
That consideration also be given to the possible sale to the owners of 9 and 11 Coles Place of the legal road outside their properties, should similar approaches be made by the owners of these two properties.

SHIRLEY ROAD BUS STOP

RR 5819

Officer responsible	Author
City Streets Manager	Bill Greenwood, Area Traffic Engineer
Corporate Plan Output: On Street Parking Management

The purpose of this report is to reconsider the location of a bus stop in Shirley Road associated with the installation of the pedestrian refuge island.

At the July Board meeting a decision was made to recommend to the Council the installation of a bus stop outside 55 Shirley Road. This bus stop was relocated from its previous position because of the installation of a pedestrian refuge island at the previous stop location west of Hope Street.

Following the installation of the new stop, concern was expressed by the property owner at 57 Shirley Road regarding the impact this new bus stop was having on her quality of life. In an endeavour to satisfy her concerns approaches were made to property owners west of Hope Street prior to the pedestrian refuge island.

As a result of discussions held with residents in this area a satisfactory conclusion has been reached with the owners of 45 and 45(a) Shirley Road agreeing to the installation of a bus stop on their property frontage.

As a result of this agreement the Council subsequently resolved to install a temporary stop in this location. It is suggested that this location now be confirmed.

Recommendation:

That a permanent bus stop be installed outside 45 and 45(a) Shirley Road, and that the buses not use the stop until the markings and bridge have been completed.

PART B - REPORTS FOR INFORMATION

3.	DEPUTATIONS BY APPOINTMENT

3.1 Shirley Residents Group

Mr Ralph Ross of the Shirley Residents Group attended and drew the Board's attention to several traffic related matters in Shirley.

He believes that the communication via the joint Burwood/Pegasus and Shirley/Papanui Traffic Working Party is vital and that this group should continue to meet.

He drew the Board's attention to various traffic concerns relating to the Hills/Warrington/Shirley Roads intersection, particularly the difficulty for turning traffic. Suggestions were made regarding traffic entering and exiting the new shopping development planned for the south/west corner of the intersection.

At the Aylesford Street/Hills Road intersection, Mr Ross suggested that the signs indicating two lanes could be installed further back from the corner.

The Chairperson thanked Mr Ross for attending.

The Board decided that a report be prepared for the September meeting on traffic matters at the intersection of Hills Road and Warrington Street and including the signs at the Hills Road/Aylesford Street intersection.

3.2 Edgeware Village

Barry Gadsby and Martin Charles from the Edgeware Community Working Group presented the concept for the development of the area, tabled the document "Edgeware Village - giving Edgeware the edge" and spoke of progress to date.

It was noted that when road reconstruction work in Cornwall and Trafalgar Streets is carried out, this is to blend in with the group's proposals. They advised that an approach is being made to the owner of the land at 1066 Colombo Street for an area for the village green.

Board members congratulated the volunteer members of the group for the time and effort put into the proposal and the Council staff working with them. (Clause 6 of this report refers).

3.3 North West Rural Residents - Water Supply

Richard Campion of the North West Rural Residents Group had requested speaking rights to clarify some issues for residents in the Johns Road area regarding a possible water supply to the area. He said they were happy with the Water Services report (Clause 14 refers) and the acknowledgment in it of the water problem in the Johns Road area. While Johns Road residents have a preference for an urban water supply, they note that this option is very expensive.

The reported statement that a "decision to provide a water supply to this area involves a level of service issue that sets a precedent for the city's existing rural water supplies and unserviced areas" is disputed by residents who say that the circumstances are different in that there is no timber treatment plant in the other unserviced areas of Christchurch.

A request was made for consideration to be given to servicing `gaps' in the proposed services, eg approximately 500 metres between Johns Road and Sawyers Arms Road and a house midway along Wilkinsons Road.

Questions were asked about the availability of loan money for residents, the clarification of the time involved in linking in to the system and the increase in rate charges for the high pressure water supply. These will be referred to the Water Services Unit for a response.

The speaker was thanked for his attendance.

3.4 St Albans Residents Association

Margreet Stronks attended on behalf of the St Albans Residents Association and spoke about the current status of the group and her involvement in it. A year ago she stood down from office, but at the AGM about one month ago she was asked to work a few hours a week for SARA. Currently Margreet is working with the St Albans Co-ordinator and the Community Activities Officer on issues and projects within the St Albans area. The Chairperson thanked Margreet for her input.

4.	COMMUNITY CENTRES

The Community Activities Officer provided his annual report on the operation of community centres in the Shirley/Papanui areas. It was agreed that a letter of thanks be sent to STANN for its promotion of the Abberley Park Hall. The Board received the information.

5.	RECREATION ACTIVITIES

The Recreation Co-ordinator reported on recent recreation activities in the Shirley/Papanui area, including the school Holiday Programmes which cater for the recreation needs of children and for which there is a growing demand. Members commended the officer on the range of activities provided. The Board received the information.

6.	EDGEWARE COMMUNITY WORKING GROUP

The Board received a report from the Community Technical Officer, further to the deputation made by members of the Edgeware Community Working Group, informing the Board that the concept plan for the area has been released for public comment and that discussions are also to take place with various Council Units.

7.	BOTTLE LAKE FOREST PARK, CHANEYS FOREST AND KAINGA FOREST DRAFT MANAGEMENT PLAN

The Parks Management Planning Officer and Parks Planner reported, providing an update on the Bottle Lake Forest Park, Chaneys Forest and Kainga Forest Draft Management Plan. The Board received the information.

8.	CORNWALL STREET STOPPING

The Committee Secretary reported that the Council had adopted the resolution to discontinue the street stopping procedures for Cornwall Street. The Board decided that the information be received .

9.	1997/98 ROADING PROGRAMME

The Projects Engineer reported, providing information on progress to date for roading and traffic projects in the Shirley/Papanui area which are programmed for the 1997/98 financial year. The Board received the information.

10.

CANTERBURY REGIONAL COUNCIL -- BUS SERVICE CHANGES

The Committee Secretary reported, explaining the Canterbury Regional Council's invitation for comment into proposed service changes. The Area Traffic Engineer detailed the changes. Delis Aston and Len Fleete of the Canterbury Regional Council attended to answer questions. Mr Moore advised that the Shirley Residents Group is planning a public meeting to which the Canterbury Regional Council representatives will be invited. The Board decided that public meetings be arranged with the Belfast Residents Association and the Shirley Residents Group and the Canterbury Regional Council to discuss the bus services to their respective areas.

11.

KRUSES DRAIN CAPACITY INVESTIGATION

The Land Drainage Engineer reported, with a progress report on the capacity investigation being carried out in relation to Kruses Drain. This followed a deputation to the May meeting from residents who were concerned at the flooding problem. The officer also attended and said that rubbish accumulating in the drain was compounding the problem.

The report covered an analysis of the adequacy of the existing system, outlined the next steps and listed options for system improvement to be addressed in the next phase.

The Board decided:

That the information be received.
That the relevant staff determine the origin of the litter and take action.
That the Water Services Manager report to the October or November Board meeting on options for alleviating flooding in Kruses Drain.
That, following concern expressed by residents, the recommendation be made to the Water Services Unit that residents within the Kruses Drain catchment area be advised (by a letterbox drop) that an investigation of flooding issues is underway and a further report will be available in November 1997.

12.

COLLEGE DRAIN, PRESTONS ROAD

The Land Drainage Engineer reported, giving reasons why the status of College Drain piping should not be changed from priority 2 to priority 1 as requested by the Board in 1995. The Board received the information.

13.

GARDINERS/JOHNS ROADS SEWERAGE SCHEME

The Board received a report from the Liquid Wastes Engineer, giving the planned staging and extent of the sewerage scheme to properties on Gardiners, Styx Mill and Highsted Roads.

14.

WATER SUPPLY TO JOHNS ROAD

The Planning Engineer reported, requesting Board comment regarding the supply of water to Johns Road between Sawyers Arms Road and Gardiners Road. The report covered water quality taking into account the effects from septic tanks, timber treatment discharge and the former Waimairi Landfill; it also assessed levels of service issues, proposals to date and precedent issues. The following recommendations are to be made to the City Services Committee:

That the Urban reticulated area be extended to include properties within the L1E Zone with a frontage on Gardiners Road.
That the Council contribute only the value of additional infrastructure required to serve the 17 (approx) existing houses, towards the main being installed by Caprar Holdings Ltd.
That a rural water supply funded by the Council within the existing capital works budget be installed in the 1997/1998 year to Johns Road between Sawyers Arms Road and Gardiners Road.
That the Council allow additional funding of $150,000 over the next 10 years to provide restricted rural water supplies to households not connected to existing reticulation that can demonstrate contamination or a risk of contamination of health significance.

The Board decided to recommend to the City Services Committee that the preferred option in recommendation 3 be for an urban high pressure supply.

15.

CHILDREN'S STRATEGY: REVIEW OF EARLY CHILDHOOD EDUCATION SERVICES

The Senior Policy Analyst reported the results of the survey conducted with members of the Community Services Committee and Community Boards in regard to the Council's vision for early childhood education services. The Review Action Plan was presented, which details the process and time frames for the review. The Board decided that the information be received.

16.

CHILDREN'S STRATEGY - MARSHLAND AND OURUHIA SCHOOLS

The Traffic Projects Engineer reported some proposals to overcome road safety concerns outside Marshland School in Prestons Road and Ouruhia School in Turners Road. The Board decided to refer the following recommendations to the City Services Committee:

(A) Marshland School

That the Board agrees with the audit recommendations for road signage changes along with a parking restriction, subject to agreement with the school and affected residents regarding the parking restriction.
That the cost of removing the crest of a vertical curve in the road be investigated and reported back for consideration for inclusion in the 1998/99 project proposals.

(B) Ouruhia School

That the Board considers the proposed new road construction at the school gate to be a high priority and requests that this work be undertaken in the 1997/98 year, and that funding options be investigated to allow this.
That a review of the speed limit from 100 km per hour to 80 km per hour extending from Marshland Road to the bend beyond the school gate be adopted.
That the Board agrees in principle to ban parking over the road from the school and a report be prepared for its September meeting with recommendations.
That when future Safety Audits are being undertaken a local Community Board member be included in inspections.

17.

WATERWAYS ENHANCEMENT DUDLEY CREEK

The Project Manager, City Design, attended and briefed Board members on proposals for the enhancement of Dudley Creek near the intersection of McFaddens Road, Jameson Avenue and Croziers Road.

The proposals include build-outs at the corners, naturalisation of the creek (removing timber sides; stone creek bed) realigning the creek and a path alongside it. Consideration was also being given to the installation of bollards and murals on the walls at the intersection.

The Board decided that a site meeting be held to discuss some options for enhancement.

18.

EDGEWARE LIBRARY BUILDING -- 1049 COLOMBO STREET

The Property Officer (Commercial) reported, giving information on the Edgeware Library building which will be considered in making a recommendation to the Council on its future use once the volunteer library closes.

The Board decided that the Task Force be requested to look at the list of upgrading items to identify those which are the most urgent and prepare a progressive upgrading programme to be undertaken over the next 1-2 years.

19.

1998/99 ANNUAL PLAN -- PUBLIC CONSULTATION

The Board decided to hold its consultation meeting with residents, Residents Groups, schools and community groups on Wednesday 20 August 1997 at 7.00 pm in the North City Christian Fellowship Hall, 15 Sawyers Arms Road.

20.

ITEMS DEFERRED

The Board deferred the following matters:

20.1 Akaroa/Hills Intersection -- Give Way Control

Referred from the July meeting. A site meeting has been held and consultation with emergency services to be carried out. A traffic report to be presented in September, with options for consideration.

20.2 Non-Notified Resource Consent

The Senior Planner, Applications, has sought a legal opinion on ways in which the Board's concerns regarding non-notified resource consents might be dealt with. This will be presented to the September meeting.

PART C -- REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD

21.

MULTICULTURAL AWARENESS GROUP

The Community Activities Officer reported, informing the Board of a newly formed group in St Albans for immigrants with a primary role of improving English language skills. The Board resolved to approve a grant of $300 from its 1997/98 Community Services Fund to the St Albans Multi Cultural Awareness group for rental and heating costs for one year.

22.

PAN PACIFIC YOUTH EXCHANGE

The Community Activities Officer reported, seeking support to enable one or two local youth workers to attend a programme in Japan during September and October 1997. The Board resolved:

To approve a grant of $800 from its 1997/98 Discretionary Funds towards the costs of travel for one or two local representatives on the Pan Pacific Youth Exchange Programme.
To endorse any support or sponsorship forthcoming from business houses and/or service organisations to assist with the representatives' costs.

(Mr Dodge and Mrs Palmer declared an interest in and took no part in the discussion and voting on the above clause when Mr Moore assumed the Chair.)

23.

EDGEWARE CROQUET CLUB

The Community Activities Officer reported, seeking assistance for the Edgeware Croquet Club to upgrade two of its playing areas. This request had originally been made for Hillary Commission funds and referred to the Board by its Community Funding Committee. The Board resolved to grant $1,450.50 from its 1997/98 Discretionary Funds to the Edgeware Croquet Club to upgrade two playing areas.

24.

STANN

The Community Activities Officer reported, seeking approval to buy Board reporting space in the St Albans Neighbourhood News Community newspaper.

The Board resolved:

1. That a quarter page (at $120 per issue) be purchased in STANN on a regular monthly basis from the 1997/98 Community Services fund.
(Mr Freeman, Mrs Palmer and Sue Wells recorded their vote against the above resolution.)
That an investigation be carried out to ascertain the Board's authority to make a payment to this group.

(Mr Wright voted against part 2 of the above resolution.)

25.

NURSE MAUDE ASSOCIATION

The Committee Secretary reported, with details of an application for Board funding from the Nurse Maude Association towards the provision of an integrated Palliative and Hospice Care Service for the Christchurch and mid and north Canterbury communities. The Board resolved that the application for its funds be declined.

26.

GARDEN CITY FESTIVAL OF FLOWERS

The Committee Secretary reported an approach by the Christchurch Garden City Trust for funding for the production of the 1998 Festival of Flowers programme.

The Board resolved:

That approval be given to grant the Christchurch Garden City Trust $833 from 1997/98 Discretionary Funds towards the production costs of the 1998 Festival of Flowers programme.
That staff approach the local garden clubs to provide a display in Northlands Mall and Edgeware Mall during the floral festival.

27.

EDGEWARE VILLAGE COMMUNITY NOTICE BOARD

The Community Technical Officer reported, requesting funding for the erection of a notice board in the Edgeware area, in line with an earlier Board decision in principle to erect boards subject to suitable sites being found and owners' permission obtained.

The Board resolved:

That $2,600 be granted from the 1997/98 Community Services Fund for a notice board to be sited in the Century Supervalue car park in Edgeware and that Mr van Drongelen be thanked for providing the site.
That the offer of NeighbourNet to maintain the board be noted with appreciation and staff be asked to follow up the offer.

28.

CONFIRMATION OF MEETING REPORT

The Board resolved to confirm the report of the ordinary meeting of the Board (both open and public excluded sections) held on 2 July 1997.

29.

LEAVE OF ABSENCE

The Board resolved that leave of absence be granted to Sue Wells for the September meeting (the period 31 August to 15 September).

The meeting concluded at 6.50 pm

CONFIRMED THIS 3RD DAY OF SEPTEMBER 1997

Y S A PALMER
CHAIRPERSON

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