Report to Council of the Hagley/Ferrymead Community Board 6 August 1997

27. 8. 97

HAGLEY/FERRYMEAD COMMUNITY BOARD

WEDNESDAY 6 AUGUST 1997

A meeting of the Hagley/Ferrymead Community Board
was held on Wednesday 6 August 1997 at 4.30 pm

PRESENT:	Anna Crighton (Chairperson), Richard Boulton, Heather Brown, David Cox, John Freeman, Liz McRostie, Aaron O'Brien, Bob Todd
APOLOGIES:	An apology from Denis O'Rourke was received and accepted and an apology from Heather Brown for lateness was received and accepted.
	Heather Brown arrived at the meeting at 4.35pm.

The Board reports that:

PART A - MATTERS REQUIRING A COUNCIL DECISION

1. STEWART STREET KERB AND CHANNEL RENEWAL RR 5511

Officer responsible	Author
City Streets Manager	Murray Angus, Project Engineer
Corporate Plan Output: Capital Outputs 9.5.75

The purpose of this report is to seek Council approval to commence the purchase of properties designated for road widening in Stewart Street.

The existing road is in poor condition and the kerb and channels have failed. The carriageway width varies between 7.0 m and 9.5 m with parking restrictions on both sides of the road where the width is 7.0 m (from Moorhouse Avenue to bend). Property purchase is required for the carriageway to be widened to 11.0 m, which will allow parking on both sides of the road and landscape planting throughout.

This project involves kerb and channel renewal, footpath and pavement construction, and landscaping. There will be no undergrounding of overhead services as part of these works.

The section between Moorhouse Avenue and Horatio Street is programmed for 1997/98 (construction $120,000, property purchase $70,000) and Horatio Street to St Asaph Street for 2002/2003 (construction $360,000, property purchase $120,000).

The Area Traffic Engineer (Central) approached Hagley High School for their comment to the proposed scheme. They support the proposed works but would prefer that the northern end be reconstructed first. This however, would require Board and Council approval plus an additional $70,000 in funding for this financial year.

LAND ACQUISITION

To complete the acquisition, approval is now sought to purchase the designated severances required.

The address of the properties affected are set out below. Detailed plans showing the severances marked A to X are attached.

Addresses of Severances:	95 and 101 Moorhouse Avenue, 17-19, 16, 18, 24, 28, 30, 34, 36, 44, 52-60, 64, 66 Stewart Street and 16 St Asaph Street.
Legal Description:	As shown on plans attached.
Zone:	B3 proposed new City Plan.
Areas Required for Road:	Shown marked A to X on the enclosed plans.
Valuation:	Compensation for the individual properties and severances inclusive of injurious affection will be assessed on the Council's behalf by independent valuation.
Proposed Settlement:	Because of the number of properties involved and the need to strategically manage available financial resources it is proposed that the Property manager be authorised to approve the necessary settlements on the following basis:
	That the owners be offered the compensation assessed by the Council's valuer and, if the owners choose also to obtain their own valuation, compensation be negotiated and settled at a figure between the respective valuations and up to the maximum assessed by either valuer. That settlements so achieved be reported to the Council for information at a subsequent meeting. That, in the event that settlement cannot be achieved within the above parameters, the matter be referred to the Council with a separate recommendation.

The above process will enable the Property Unit to efficiently expedite the acquisition of a group of contiguous properties. The ability to conclude negotiations and effect immediate settlement is in the interests of the property owners who are stimulated by not being delayed by the four-week reporting cycle to the Council and there is considerable saving in the staff time which would otherwise be involved in preparing and submitting individual reports on the properties.

Recommendation:

The scheme be endorsed in principle.
That the Property Manager be authorised to effect settlements outlined above.

PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD PORTION OF BROAD STREET AND ALL OF STAUNTON STREET

RR 5652

Officer responsible	Authors
City Streets Manager	Lester Reilly, Legal Surveyor Design Dave Falls, Property Services Officer
Corporate Plan Output: Roading Budget - Land Legalisation

The purpose of this report is to obtain the Council's approval in principle for the proposed disposal of the redundant road. Specific formal resolutions on the disposal of individual parcels of land will be presented to the Hagley/Ferrymead Community Board for comment prior to seeking the Council's approval.

A letter was sent to all service authorities and so far only two replies have been received, ie Telecom - no services; Southpower - easements for ROW and services. No reply from Water Services or Waste Management.

The adjoining owners have agreed to purchase the land shown marked A, B & D on the enclosed plan subject to easements being created to protect the existing services and the successful road stopping.

As part payment for the land marked B the adjoining owners have agreed to make areas C & E available to the Council to provide the turning head and accessway to the river.

The plan is attached.

The following resolutions are necessary to initiate the stopping action.

Resolution:

1. That the Council approves in principle the disposal of all the portions of land set aside in Staunton Street and a portion of Broad Street for roading purposes that are no longer required and that are shown on the attached plan as ABD.

The Board when discussing this item was concerned that no response had been received from the Water Services or Waste Management Units despite both sewer and water supply lines being shown on the affected area.

Recommendation: That the Council adopt the above resolution subject to all appropriate easements being vested in the Council.

PROPOSED LIMITED ACCESS ROAD: DYERS ROAD (EAST SIDE) SOUTH-WEST FROM LINWOOD AVENUE

RR 5631

Officer responsible	Author
City Design Manager	Lester Reilly, Legal Surveyor Design
Corporate Plan Output: Roading Budget - Land Legalisation

The purpose of this report is to start the legal procedures necessary to declare the third portion of Dyers Road as a Limited Access Road. (The other portions were actioned at the April 1996 and March 1997 meetings of the Hagley/Ferrymead Community Board.)

Dyers Road between Ferry Road and Breezes Road is shown in the notified City Plan as being a Limited Access Road. A further portion of land south of Linwood Avenue is being subdivided at the present time and all new allotments are to have access internally to a legal road. It is now appropriate to start proceedings to declare the third portion of Dyers Road adjoining as a Limited Access Road.

The following resolution should be adopted to commence the special order proceedings to change the status of this section of Dyers Road.

That the Christchurch City Council, being the local authority having control of the roads in the City of Christchurch, hereby resolves by way of special order and pursuant to the provisions of Section 346 of the Local Government Act 1974 to declare that a portion of Dyers Road, East Side, South-West from Linwood Avenue to be a limited access road, as more particularly shown on Plan D 7020 Sheet 3 and the accompanying schedule.
That the Council Secretary be authorised to give public notice that the foregoing resolution will be submitted to an ordinary meeting of the Council to be held on 24 September 1997 for confirmation by way of special order.
That a copy of the special order together with the plan and schedule under seal be lodged with the District Land Registrar with a request to register the documents against the certificate of titles to all the adjoining parcels of land described therein.

Recommendation: That the above resolution be adopted by the Council.

PART B - REPORTS FOR INFORMATION

4. PETITIONS

4.1 BURGESS STREET ONE WAY

The Board received a petition from residents of Burgess Street, Sumner requesting that the street be `one wayed' and speed humps provided.

The Board considered a report from the Traffic Engineer, Lorraine Wilmshurst, that dealt with the issues raised in the petition. (Refer Clause 22.)

4.2 SUMNER SKATEBOARD BAN

David Cox presented a petition from 39 businesses in Sumner requesting that consideration be given to banning skateboards from footpaths in the shopping centre.

The Board received the petition and decided:

To endorse the issues raised and refer the petition to the Environmental Committee.
To request that a report identifying skateboard facilities currently available in Sumner and also the need for such facilities be presented to a future meeting of the Board.

4.3 DEFOE PLACE - HALF BASKETBALL COURT

A petition was received from seven residents of Defoe Place who were objecting to the provision of a half basketball court at the end of Defoe Place. Officers advised the Board that the Environmental Policy and Planning Unit had withdrawn the proposal since receiving community objection. Members raised their concern that the proposal had been advanced without input from the Board and staff undertook to follow this through with the Environmental Policy & Planning Unit.

The Board received the petition and decided that, as the matter has since been resolved, no further action be taken.

5. DEPUTATIONS - AVON LOOP PLANNING ASSOCIATION

Sue Stagg, representing the association, spoke on a number of issues relating to the Oxford Terrace roading improvements. The points she raised included suggesting the removal of the island on Oxford Street at Bangor Street, installation of a raised bricked or asphalted platform, and altering the street sign at the Hurley Street and Oxford Terrace intersection. (Refer Clause 23.)

6. PROPOSALS FOR CHANGES TO THE BROMLEY (23) BUS SERVICE

Correspondence was received from Wayne Holton-Jeffreys, Passenger Services Manager at the Canterbury Regional Council seeking Board comment on the proposed changes to the above bus route. The Board agreed that the proposed changes be supported.

7. REVIEW OF EARLY CHILDHOOD EDUCATION SERVICES

The Board received for information a report from Jennifer Pitcher, Senior Policy Analyst, on the results of the survey conducted with members of the Community Services Committee and representatives from the Community Boards in regard to the Council's vision for Early Childhood Education Services. She also provided for information a Review Action Plan which detailed the process and time frames for the review.

8. TAYLORS MISTAKE VALLEY PROPOSAL TO REPLACE 11 KV OVERHEAD LINE WITH UNDERGROUND CABLE

The Board received for information a report from Chris Freeman, Management Planning Officer, detailing a proposal from Southpower to underground the high tension wires in Taylors Mistake Valley. For some time the Board had been concerned on the safety issues of the high tension wires being a danger to paragliders in the Taylors Mistake Valley. The Board decided to recommend to the Parks and Recreation Committee that the proposal be approved subject to the following conditions:

That an easement for electricity be permitted on Recreation Reserves Lot 1 DP 42746, 7,264 m² and Lot 1 DP 52009, 1.0234 ha as shown on Connetics plan CN2735 subject to the following conditions:
1. That where any repairs or maintenance to the electricity cable are required, restoration to the reserve should be completed to the Parks Manager's satisfaction.
2. That the Parks Unit be absolved from any liability for damaging the electricity cable when carrying out its lawful activities in a responsible and workmanlike manner.
That the approval of the electricity easement through the reserve not be publicly notified pursuant to Section 48(3) of the Reserves Act 1977.
That the installation of the electricity cable and issuing of the easement be subject to the following terms:

That the developers pay all costs incurred with the creation and registration of the easement including survey and legal costs.

That restoration of the reserve be made to the satisfaction of the Parks Manager.

That payment of a fee for the easement be waived due to Southpower's contribution to public safety.

That the applicant gains the consent of the Minister of Conservation before any works are carried out on site. The applicant is to be responsible for all costs incurred in gaining this consent.
That the depth of the proposed cable be approved by the Parks Manager to ensure sufficient clearance is maintained below the proposed car park.

9. 1997/98 ROADING PROGRAMME

The Board was provided with an update of progress for City Streets projects which are programmed for the 1997/98 financial year. The Board received the information and requested:

That no action be taken on the alternative access to Ferrymead Historic Park until full consultation with the Community Board, Residents Association and residents has been carried out and further that the Chairperson be provided with a flowchart detailing time lines for the process.
That no further action be taken on the Linwood Avenue/Worcester Street roading improvement works until a public meeting seeking community comment has been held.

It was further noted that reference to the half basketball court in Defoe Place should be deleted.

10. ECO CONFERENCE 1997

The Chairperson of the Agenda 21 Committee, Heather Brown, provided a report to the Board on the details and outcomes of the Eco Conference that was held on the weekend of June 20-22. John Freeman also spoke to the Board on the workshop that covered forest issues, particularly the concept of certifying woods and timbers.

The Board resolved:

That Heather Brown be thanked for a most informative and extensive report.
That the joint Agenda 21 Committee meet to discuss the implications of the report at a meeting to be held on Wednesday 20 August at 4.45pm at the Linwood Service Centre.

11. REVIEW OF PERFORMANCE INDICATORS 1996/97

The Board received for information an outline of the outcomes of the performance indicators for the year ended 30 June 1997.

12. LIQUOR LICENCE APPLICATIONS

The Board received for information renewal applications for liquor licences at:

1.	Woolston Workingmen's Club - 43 Hargood Street
2.	Canterbury Indoor Bowls Assn - 25 Kearneys Road
3.	Linwood Squash Rackets Club - 56 Kearneys Road

and an application for a new licence at Worcester Street Dining Room Ltd - 23 Worcester Street.

13. COMMUNICATION WITH HAGLEY/FERRYMEAD COMMUNITY

As part of its objectives for 1997/98, the Board set a performance indicator which required holding in addition to meeting with residents groups not less than three general consultative meetings with other sector groups. Members agreed that the sector groups as identified by the Community Consultation Working Party be accepted as the groups for the consultative meeting. These were schools, sports groups, community groups. The Board decided to meet with these community groups at the Linwood Service Centre on Tuesday 23 September at a time that is convenient to both Board members and the various groups.

14. MEETING WITH MEMBERS OF PARLIAMENT AND CANTERBURY REGIONAL COUNCILLORS

Members were advised that four apologies had been received for the combined meeting with Members of Parliament and Canterbury Regional Councillors and that there were only two items on the agenda. The Board decided to postpone the meeting until later in the year.

15. SURPLUS PROPERTY 9 EVELYN COUZINS AVENUE

The Community Manager advised that the Property Unit was considering options for the future use of the above surplus property. The Board decided to request that the Property Unit seek expressions of interest for the use of the property from the wider community and to report back the outcomes to the Board.

16. LINWOOD NEIGHBOURHOOD COMMITTEE

Carole Greenfield, representing the Linwood Neighbourhood Committee, spoke to the Board on her Committee's concern at the new Inner City East Neighbourhood Group forming within the Linwood Neighbourhood Committee's existing boundaries. Mrs Greenfield advised the Board that her Committee had unanimously supported the view that their Committee's boundaries remain unchanged. Mrs Greenfield challenged the process for establishing new neighbourhood groups and also they expressed concern at the perceived lack of consultation. (Clause 18 also refers.)

(Liz McRostie retired from the table and took no part in the discussion on this item.)

PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD

17. CONFIRMATION OF REPORT

The Board resolved that the report of the meeting of 2 July, both Open and Public Excluded, be confirmed as a true and correct record of that meeting.

18. INNER CITY EAST NEIGHBOURHOOD COMMITTEE

The Community Activities Officer, Ruth Evans, provided a report that informed the Board of a proposal to establish a neighbourhood committee in the inner city east area. Ms Evans advised that the proposed boundaries of the new group overlapped with the western boundary of the Linwood Neighbourhood Committee and suggested that a meeting be held between the two groups to resolve the boundary issues.

The Board resolved to recognise the Inner City East Neighbourhood Group (ICENG) as an official residents group and determined that the boundaries be complementary to the existing recognised residents association boundaries. (Clause 16 also refers.)

19. CROSS STREET `GIVE WAY' SIGNS

Lorraine Wilmshurst, Traffic Engineer, reported on the proposed safety improvements outside Phillipstown school. These works included kerb extensions being installed at the Cross Street/Nursery Road and a give-way sign. The Board resolved that a "Give Way sign" be installed on Cross Street at its intersection with Nursery Road.

20. SMITH STREET RESTRAINTS

Lorraine Wilmshurst advised that the $80,000 currently budgeted for the
Smith Street works would be sufficient for one speed hump only and she sought a reallocation of funds in order to provide a second speed hump at the
Matlock Street intersection.

The Board were asked to consider reallocating the $25,000 set aside for the proposed works in Avonside Drive between Morris Street and Bracken Street. Mrs Wilmshurst advised that the allocated amount would be insufficient to carry out the works in this area as there were higher drainage costs than first anticipated.

The Board agreed to consider the Avonside Drive neighbourhood improvement works at its August Budget Planning meeting and resolved that the $25,000 allocated to neighbourhood improvement works in Avonside Drive from Morris to Bracken Street be reallocated to Smith Street.

(Aaron O'Brien wished to have his vote against this resolution recorded.)

21. BARBOUR STREET "STOP" SIGN

As a result of the installation of a solid median in Ferry Road and the need to provide consistency to traffic controls in the area, members were requested to consider the removal of the stop sign.

Members resolved to approve the removal of a "stop" sign on Barbour Street at its intersection with Ferry Road.

22. BURGESS STREET

(Clause 4.1 refers)

As a result of a petition being received, Lorraine Wilmshurst provided a report on possible improvements to Burgess Street. She advised that the `one waying' of a street was a lengthy process and suggested that as an interim measure the existing P5 restriction be replaced with a `no stopping' restriction.

The Board resolved:

That the restriction permitting the parking of vehicles for a period of 5 minutes on the west side of Burgess Street commencing at a point 8.5 metres from its intersection with Marriner Street and extending in a northerly direction for a distance of 111 metres be removed.
That the stopping of vehicles be prohibited (at any time) on the west side of Burgess street commencing at its intersection with Marriner Street and extending in a northerly direction to its intersection with Esplanade.
That staff, following consultation with the local community, report back on the `one waying' or possible closure of Burgess Street.
That the Parking Unit be requested to enforce the `no stopping' restrictions.

23. OXFORD TERRACE (BARBADOES KILMORE) POST CONSTRUCTION REPORT

Peter Atkinson, Area Traffic Engineer (Central) provided an update on the results of the community consultation process with regard to the construction of Oxford Terrace between Willow Street and Kilmore Street.

The Board earlier in the meeting received a deputation from the residents of Avon Loop Residents Association on this issue (refer Clause 5).

When discussing this issue members agreed that for reasons of safety the removal of the island was not an option. Members also saw the need to further consider the installation of a platform to replace the existing island, additional lighting at Sunset Corner and Hurley Street and relocating the Hurley Street name plate.

The Board resolved:

That the City Streets Unit carry out modifications to the Bangor Street/Oxford Terrace intersection to ease the corner.
That the existing no stopping restrictions at the angle slow points be extended.
That the pedestrian cut down opposite the Travelodge be marked to discourage vehicles from parking adjacent to it.
That the planting on Sunset bend be extended to highlight the road alignment.
To give consideration to the installation of a road platform at the Bangor Street/Oxford Terrace intersection at its Budget Planning Meeting.
To request that staff investigate both an improved location for the Hurley Street sign and also improved street lighting at Sunset bend and Hurley Street.

24. CONTRACT NO 97/98 43 OLLIVIERS ROAD RECONSTRUCTION FROM TUAM STREET TO HEREFORD STREET

The Board was requested to approve acceptance of a tender for the construction of kerbs, channels, asphaltic concrete paths, grassed berms, landscape planting, drainage works and carriageway reconstruction in Olliviers Road between Tuam Street and Hereford Street.

The Board resolved that the lowest price conforming tender of Local Construction Limited for the sum of $417,120 be accepted.

25. MEETING WITH HEATHCOTE AND CHARLESTON RESIDENTS ASSOCIATIONS

The Board considered a request from the Chairperson, Anna Crighton, that the liaison team set up to meet with the above residents be established as a committee.

The Board resolved that a committee comprising Anna Crighton, Aaron O'Brien, Heather Brown, John Freeman, Denis O'Rourke and Richard Boulton be established to identify specific works in the Charleston and Heathcote areas.

26. WORKING PARTIES AND COMMITTEES

Members resolved to support the current practice of meeting allowances being paid for attendance at committee meetings but not working parties.

(The Chairperson, Anna Crighton, abstained from voting on this issue.)

27. RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved that the draft resolution to exclude the public as set out on page 33 of the agenda be adopted.

CONFIRMED THIS 3RD DAY OF SEPTEMBER 1997

ANNA CRIGHTON
CHAIRPERSON

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