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27. 8. 97
FENDALTON/WAIMAIRI COMMUNITY BOARD
5 AUGUST 1997
A meeting of the Fendalton/Waimairi
Community Board
was held on Tuesday 5 August 1997 at 4.00 pm
PRESENT: Barbara Stewart (Chairman), Val Carter, Graham Catley, Cheryl Colley, Pat Harrow, Keith Nuttall, Ian Rivers, Hazel Tait and Ron Wright.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. PROPOSED ROAD STOPPING - DISPOSAL OF 'REDUNDANT' ROAD PORTION OF HAREWOOD ROAD (West of Orchard Road)
The Board gave further consideration to the possible disposal of the 'redundant' portion of Harewood Road, west of Orchard Road. This matter had been the subject of discussion at the two previous Board meetings, and on each occasion the Board had called for further information to be made available.
Attached is a copy of the report and plan which was before the meeting on 1 July.
The matter was also the subject of an earlier informal meeting between Board members, Council officers and representatives of Christchurch International Airport Ltd (CIAL). A consensus was reached on the principle for disposal of the portion of land, subject to an assurance from CIAL as to the future linkage via the airport owned portion of Orchard Road, or a similar future alternative, and further satisfactory information being provided by Transit New Zealand as to any future proposals to amend (or otherwise) the roading network in the area.
A written response was received from CIAL and a copy of this is attached.
The Transport Planning Engineer provided an oral report on discussions he had held with Transit New Zealand. The Board was advised that Transit New Zealand had no interest in constructing a road running parallel to a state highway, but an opportunity may arise to remove the intersection with Johns Road. Transit NZ advised that the road stopping would have no impact on the roading network, including any proposed roads.
The Board was advised that it could go through the City Plan process to provide for continued public access to Orchard Road by instigating a variation.
In total consideration the Board agreed that approval in principle should be granted to the proposed stopping and subsequent disposal of the affected section of Harewood Road, subject to Christchurch International Airport Limited entering into a formal agreement providing for continued access via Orchard Road.
| Recommendation: | 1. That approval in principle be granted
to the proposed stopping and subsequent disposal of
Harewood Road west of Orchard Road, subject to a formal
agreement being entered into with Christchurch
International Airport Ltd providing for continued access
to be maintained on the existing alignment, or any
alternative alignment of Orchard Road. 2. That, provided CIAL give an assurance that it will enter into such an agreement once the required road stopping procedure and subsequent transfer has been concluded, authority be granted for the required road stopping procedures to be commenced under the Tenth Schedule of the Local Government Act 1974. |
2. ANNUAL PLAN COMMITTEE - REPORT 11 JULY 1997
2.1 BURNSIDE BOWLING CLUB
The Board, through its Annual Plan Committee, had given consideration to a request for funding assistance from the Burnside Bowling Club for the expansion of the existing car parking area in Burnside Park.
The Committee in its consideration resolved to recommend that the Board should fund the sum of $5,560 as part of the overall cost of $14,400. In reaching this conclusion the Committee acknowledged a need for a commitment to overcome a safety issue at the entranceway to the park, the cost component for this work being $5,560. It was agreed that the Club should explore other avenues to contribute its own funds toward the balance of the work.
In adopting the Committee's recommendation the Board resolved that a sum of $2,560 should be allocated from the Board's 1997/98 discretionary funding and that the balance of $3,000 should be sourced, by substitution, from the Board's 1997/98 project funding. In determining this outcome the Board acknowledged that a sum of $3,000 presently allocated in the Council's Plan - 1997 Edition for "Merivale, re Merivale Joint Working Party Outcomes" had earlier been able to be sourced from the Board's final distribution of 1996/97 discretionary funding, thereby expediting the commencement of this particular work.
As the re-allocation of funding constitutes a variation to the Council Plan, the Council's approval for this is sought accordingly.
| Recommendation: | That approval be given for the sum of $3,000, presently provided within the Council Plan for the above mentioned work, to be substituted for use by the Board in allocation toward funding of the entranceway work required at the Burnside Bowling Club car park. |
Further Annual Plan Committee items are submitted to the Council under Parts B and C of this report.
PART B - REPORTS FOR INFORMATION
3. ANNUAL PLAN COMMITTEE - REPORT 11 JULY 1997 (Cont'd)
3.2 STRATEGY FOR DISCUSSION WITH SPORTING GROUPS
The Annual Plan Committee advised the Board that the current (1996/97) Board objectives included one relating to consultation with sporting groups as part of the Board's overall plan for effective consultation with its community, and that this had been extended in 1997/98 to include recreation/leisure groups. It was decided that the Community Activities Officer arrange a joint meeting with representatives of as many sports and recreation groups as possible within the Board's area.
3.3 1998 COUNCIL PLAN
Members have been approached to identify projects for submission to the Council as part of the 1998 plan process. Suggestions were required for review by the Annual Plan Committee at its next scheduled meeting on 21 August 1997. The information was received.
4. DEPUTATIONS BY APPOINTMENT
4.1 AURORA CENTRE - UPDATE
Michael O'Regan provided the Board with an update on progress relating to the Aurora Centre. The meeting was advised that the Ministry of Education had recently announced funding of $540,000 for the Property Works programme at Burnside High School, which is to be earmarked for the Aurora auditorium. Burnside High School would also be eligible for a grant towards costs of plant and equipment in the new building. Earlier this year the Community Trust approved a grant of $100,000.
It was noted the expected construction costs assessed by Quantity Surveyors, Rider Hunt Christchurch Ltd, have not increased, and that approximately 65% of construction and project costs have been raised or pledged to date.
Mr O'Regan stated that the Aurora project has reached the criteria for consideration by the Lottery Grants Boards - 40% of project costs in hand or confirmed from key donors and application up to a maximum of one-third of the project costs. An application to the Lottery Grants Board will be considered by the Lottery Community Facilities Committee in mid August. Referral to the Lotteries General Committee is necessary to obtain the level of funding applied for.
The meeting was advised that fundraising will continue at both local and regional levels with new initiatives now planned following Ministry funding becoming available in the current financial year.
The steering committee will now call upon Burnside High School Board of Trustees and the Christchurch City Council to nominate trustees for the Aurora Performing Arts Centre Trust. The total number of trustees will be seven, of which three will be sought from the Christchurch City Council.
Full construction drawings are ready to go to tender. It is anticipated that construction will commence in the new year, subject to the Lottery's funding being confirmed, and it is anticipated the building project will be completed by the end of 1998. The naming rights have yet to be considered. The importance of good acoustics was noted.
4.2 126 OFFICE ROAD - PROPOSED STOPPING OF LEGAL ROAD
John Brandts-Giesen spoke to the Board on behalf of the landowners, Drs R and U Hack and circulated a paper outlining the points he wished to make relating to the background of this matter, the proposed retention of the land by the Council, and proposed sale. This matter is reported further under Clause 4 below.
5. 126 OFFICE ROAD - PROPOSED STOPPING OF LEGAL ROAD
The Board considered a report prepared by the Property Services Officer regarding the stopping of legal road on the frontage of 126 Office Road. It was noted that the Chairman's recommendation was that the matter be open for discussion.
Mr Wright moved by way of amendment:
"That the Council seek further information as to whether the land under discussion can be leased to the Hacks, with conditions, for a peppercorn rental."
The motion was seconded by Mr Harrow, and when put to the meeting was declared lost.
The Board then decided, on a motion put by Mrs Tait and seconded by Mr Catley, that this matter be held over until the Merivale Mall, Boffa Miskell and Merivale Traffic Plans are returned, and the information therein made available to the Community Board.
6. TRAFFIC SAFETY COMMITTEE - REPORT OF 21 JULY 1997
The Board considered the report of the meeting held on 21 July 1997.
6.1 UNIVERSITY PARKING - PARKING RESTRICTIONS MOORPARK PLACE, KARO PLACE, ILAM ROAD
The Board considered a report from the Area Traffic Engineer detailing the feedback received from local residents on parking restrictions in Moorpark Place and Ilam Road. The Board decided:
6.2 CRITERIA FOR STREET THRESHOLDS
The Committee had been requested by the Board to give further consideration to establishing some criteria for its decision making in the provision (or otherwise) of threshold treatments. The Board decided that a workshop on street thresholds be held on Monday 8 September 1997 at 12 noon.
6.3 NEXT MEETING
It was decided that the next meeting of the Traffic Safety Committee be held on Friday 19 September 1997 at 4 pm to consider the review of the Merivale Traffic Plan.
Clause 15.4, pertaining to Waimairi Road parking, is included under Part C of this report.
7. TRAFFIC SAFETY COMMITTEE - REPORT OF 21 JULY 1997
The Board received the report of the meeting held on 21 July 1997.
8. CHILDREN'S STRATEGY
8.1 OUT OF SCHOOL PROGRAMMES - REPORT OF SEMINAR 25 JULY 1997OUT OF SCHOOL: PROPOSED PILOT
The Board considered a report which summarised issues considered by an 'Out of School Care' Board seminar which covered discussions on a community van, the community toy library, 'Artist in Residence' scheme, technical and support services and youth club/centre.
The Board acknowledged the support for out of school programmes which has been forthcoming as a result of their recent meeting with the principals from local schools.
It was noted the use of a community van would be monitored. The sum of $1,500 had been provided by the Community Board previously to go towards the running costs of a van. The proposed allocation of $2,500 would be a 'one off' payment (acknowledging that the van would be used more widely by the community than in the past).
8.1.1 COMMUNITY VAN
The Board decided:
8.1.2 COMMUNITY TOY LIBRARY
The Board decided that the Community Toy Library be publicised further where possible.
8.1.3 'ARTIST IN RESIDENCE' SCHEME
It was decided that in order for the 'Artist in Residence' scheme to be better understood, more information be sought on a city wide basis.
8.1.4 TECHNICAL AND SUPPORT SERVICES
8.1.5 YOUTH CLUB/CENTRE
The Board decided that further investigation into the Youth Club/Centre need be endorsed.
8.2 EARLY CHILDHOOD EDUCATION SERVICES
A report prepared by the Senior Policy Analyst was considered by the Board. This provided results of the survey conducted with members of the Community Services Committee and representatives from Community Boards in regard to Council's vision for early childhood education services. The information was received.
9. COMMUNITY FUNDING - REPORT - ALLOCATIONS FOR 1997/98
The Community Activities Officer had prepared a report advising members of funding outcomes from the 1997 community funding round. The total amounts allocated are as follows:
HILLARY COMMISSION COMMUNITY SPORT FUND
* $51,028 available--$51,017 allocated
CHRISTCHURCH CITY COUNCIL COMMUNITY
DEVELOPMENT SCHEME
* $25,791 available--$25,010 allocated
FENDALTON/WAIMAIRI COMMUNITY BOARD 'TOP UP'
SCHEME
(ex Board Project Funds)
* $30,000 available--$30,000 allocated
The Committee allocated $106,027 in funding assistance. There is a balance of $792 to be carried over for next year.
CHRISTCHURCH CITY COUNCIL AND HILLARY COMMISSION LOCAL FUNDING LOANS SCHEME
The Committee also considered two loan applications.
The recommendations of the Community Funding Committee to the Metropolitan Funding Committee in respect to the two applications were adopted: Harewood Hockey Club ($8,000) and Elmwood Croquet Club ($16,000).
The information was received.
10. COMMUNITY CONSULTATION
This report, prepared by the Community Activities Officer, informed Board members that the Annual Plan committee had expressed renewed interest in looking at alternative approaches to community consultation to assist with prioritising projects. It was decided that the Community Activities Officer further investigate community consultation models, including the Spreydon/Heathcote process and recent outcomes, and that a Board seminar be held to present alternative models/processes on Tuesday 23 September 1997 at 3.30 pm.
11. WATERWAY ENHANCEMENT IN JELLIE PARK
The Land Drainage Manager had prepared a report which suggested a timetable and process for the waterway enhancement of a reach of Wairarapa stream through Jellie Park. It was decided that the timetable and process proposed for preparation of a landscape plan for the enhancement of Wairarapa stream and Jellie Park be endorsed on the basis that the landscape plan provide for the predominance of exotic species.
12. GLANDOVEY ROAD (BRYNDWR-IDRIS) RECONSTRUCTION
The Board considered a report prepared by the Project Engineer which outlined a proposed scheme for kerb and channel renewal in Glandovey Road from Bryndwr Road to Idris Road. The work is scheduled for tendering in December 1997 and funded over two years. The scheme shows all fences set back on the boundaries with existing planting being retained as much as possible. The public consultation process will include written notification to affected property owners to relocate fences on to the legal boundary. Undergrounding of the overhead services will precede the kerb and channel replacement.
It was decided that the Board approve the scheme for public consultation.
13. 1997/98 ROADING PROGRAMME
A further report prepared by the Projects Engineer provided members with an update of progress for roading and traffic projects in the area programmed for the 1997/98 financial year. The information was received, and a request made for further detail relating to the proposed treatment for the Knowles/Papanui intersection, and for consideration to be given to additional tree planting in conjunction with the works proposed for Leinster Road.
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE
BOARD
14. ANNUAL PLAN COMMITTEE - REPORT 11 JULY 1997 (cont.)
14.4 NURSE MAUDE ASSOCIATION
The Board considered a request for funding assistance from the Nurse Maude Association towards planning and funding of the new palliative care and hospice unit at their Merivale premises. The board resolved that a 'one off' grant of $3,000 be made to the Nurse Maude Association from the Board's 1997/98 discretionary fund.
14.5 1997/98 DISCRETIONARY FUNDING - ALLOCATIONS
The Committee identified the following projects as being worthy of the Board's support in 1997/98.
| Holiday programmes (top-up) (5-12 year olds) | $3,500 |
| Citizens Advice Bureau, Christchurch North. (Administration Grant, 1/2 share with Shirley/Papanui Community Board) | $2,500 |
| Arbour Day Planting | $2,000 |
| Community Awards (Administration costs, certificates, function expenses) | $1,500 |
| Community Newsletter (two per annum) (Share with Service Centre) |
$2,500 |
| Bishopdale Park-skateboard/rollerblade area (Stage 2) | $5,000 |
| Consultation/needs analysis re new developments/needs on parks | $5,000 |
| Nunweek Park car parking design plan | $2,000 |
| Burnside Bowling Club-entranceway improvements | $2,560 |
| Grant to Nurse Maude Association | $3,000 |
The Board resolved that the above discretionary funding allocations amounting to $29,560 be approved, with the remaining funds of $20,440 to be substantially allocated by December 1997.
It will be noted that the $2,560 allocated to the Burnside Bowling Club has been granted in association with a sum of $3,000 which is the subject of clause 2.1 of this report.
15. TRAFFIC SAFETY COMMITTEE - REPORT OF 21 JULY 1997 (Cont'd)
15.4 WAIMAIRI ROAD PARKING MATTERS AT 'ISLAND'
The Board resolved:
(Note: Both Mr Rivers and Mr Wright requested that their votes against this resolution be recorded.)
16. CHILDREN'S STRATEGY (Cont'd)
16.1 'OUT OF SCHOOL' PROGRAMME
16.1.1 COMMUNITY VAN
(c) The Board resolved that the sum of $2,500 be made available by way of a grant from the 1997/98 discretionary funds, subject to a report back on the present use of the $1,500 sum earlier granted by the Community Funding Committee.
17. CONFIRMATION OF REPORT - 1 JULY 1997
The Board resolved that the report of the ordinary meeting held on 1 July 1997 be confirmed.
18. POUND ROAD/SAVILLS ROAD - GIVE WAY CONTROL
The Board resolved that a Give Way control be placed against Savills Road on its eastern side at the intersection with Pound Road.
The meeting concluded at 6.50 pm.
CONFIRMED THIS 2ND DAY OF SEPTEMBER 1997
BARBARA STEWART
CHAIRMAN