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126TH MEETING
OF
THE CHRISTCHURCH CITY COUNCIL
MINUTES OF THE PROCEEDINGS OF THE CHRISTCHURCH CITY COUNCIL
AT A SPECIAL MEETING HELD AT 3.00 PM ON MONDAY 7 OCTOBER 1996
PRESENT: The Mayor, Ms Vicki Buck (Chairperson). Councillors Oscar Alpers, Graham Berry, David Buist, David Close, Graham Condon, David Cox, Anna Crighton, Carole Evans, Gordon Freeman, Ishwar Ganda, Pat Harrow, Ian Howell, Alister James, Lesley Keast, Charles Manning, Margaret Murray, Barbara Stewart and Ron Wright.
APOLOGIES: Apologies for absence were received and accepted from Councillors Carole Anderton, Newton Dodge, Morgan Fahey, Garry Moore, Denis O'Rourke and Gail Sheriff.
1. SUPPLEMENTARY ITEM
The Mayor referred to a supplementary report on Lancaster Park lighting which had been tabled at the meeting. She advised that the report had not been included in the agenda for the reason that the required information was not available at the time the agenda had been sent out, and that as there was a need for an urgent decision the issue could not be deferred to a subsequent meeting.
The Council resolved that the supplementary report be received and considered at the present meeting.
2. SPORTS LIGHTING AT LANCASTER PARK
The Council considered a report by the Funds Manager on a request received from the Victory Park Board for the Council to provide additional financial support for the installation of lighting at Lancaster Park.
Resolved: That the Council lend to the Victory Park Board $1.6 million subject to the following conditions:
1. The loan is to be an investment of Council reserve funds.
2. The interest rate to be 1% over the Council's three year borrowing rate reviewed annually.
3. The loan is to be interest only for five years and then on a table basis for a further 15 years.
4. The Council commit to an annual grant for five years based on the interest cost of the $1.6M loan:
(a) First year - the full value of the interest cost (estimate $160,000).
(b) Second year - the interest cost less $30,000.
(c) Third year - the interest cost less $60,000.
(d) Fourth year - the interest cost less $60,000.
(e) Fifth year - the interest cost less $60,000.
5. (a) The Council support an application by the Victory Park Board to the Trust Bank Community Trust for an additional grant and if received then this grant be applied in reduction of the $1.6 million loan.
(b) That the Council also support any application/s which may be made by the Victory Park Board for funding from other sources.
6. The Victory Park Board granting security over both the freehold land and the lessee's interest as recommended by the Council's solicitor.
7. The Council having the right of prior approval of all future major capital expenditure at Lancaster Park in excess of $250,000 per annum.
8. The Victory Park Board supplying half yearly accounts and budgets as required to the Director of Finance.
9. The Victory Park Board permitting the Council or its agents the use of the stadia free of rent for any event when not otherwise used, provided that direct operating expenses shall be recoverable from the Council on each such occasion, such arrangement to continue for the duration of the loan.
10. A report being submitted to the Parks and Recreation Committee on the possibility of further Council representative/s being appointed to the Victory Park Board.
11. The Victory Park Board providing an assurance that Lancaster Park will be available for all sporting codes and other events.
(Note: 1. Councillor Alpers requested that his vote against the adoption of resolutions 1 to 4 inclusive be recorded.
2. The Mayor and Councillor Howell retired from clause 5(a) of the resolution, when Councillor Wright temporarily assumed the chair.)
(4.00 pm Councillors Cox, Freeman and James retired)
3. HIGH/COLOMBO/HEREFORD STREETS DEVELOPMENT
Andrew Craig (Landscape Architect) presented the design team's latest concept plan for the redevelopment of this area.
Councillor Murray moved "That the Council approve the concept as presented and that detailed design work proceed". The motion was seconded by Councillor Berry.
Councillor Harrow moved by way of amendment "That the Council's approval be subject to the work being completed within the overall cost estimate of $602,000". The amendment was seconded by Councillor Howell.
Councillor Evans moved by way of further amendment "That before detailed design work commences the Council obtain reports from:
The Senior Planner, City Design and Heritage (Mr Neil Carrie), on the heritage implications of the concept plan.
The Art in Public Places Sub-Committee on the proposed canopy."
The amendment was seconded by Councillor Crighton and when put to the meeting was declared lost.
The motion moved by Councillor Murray (incorporating the amendment moved by Councillor Harrow) was then put to the meeting and declared carried as the substantive motion on division no 1 by 11 votes to 3, the voting being as follows:
For (11): Councillors Berry, Buist, Condon, Ganda, Harrow, Howell, Keast, Manning, Murray, Stewart and the Mayor.
Against (3): Councillors Crighton, Evans and Wright.
4. LAPSE OF MEETING
The meeting then lapsed for want of a quorum at 4.40 pm
CONFIRMED THIS 23RD DAY OF OCTOBER 1996
MAYOR