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23. 10. 96
SHIRLEY/PAPANUI COMMUNITY BOARD
2 OCTOBER 1996
A meeting of the Shirley/Papanui Community Board was held on
Wednesday 2 October 1996 at 4.00 pm
PRESENT: Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce, Mrs Anne Carroll, Mr Graham Condon, Mr Newton Dodge, Mr Gordon Freeman, Sue Wells, Mr Stephen Wright
Mr Freeman arrived at 4.10 pm and was present for clauses 1, 2, 3, 4, 9, 10, 13, 14, 15.4, 16, 17 and 18.
Mrs Anne Carroll arrived at 5.10 pm and was present for clauses 2, 9, 10, 16, 17 and 18.
APOLOGIES: Apologies were received and accepted from Mr Garry Moore and Mr Gordon Freeman (lateness).
Standing Orders were temporarily suspended by resolution of the Board while the following presentations were made:
(a) PRESENTATION OF GAVEL
Councillor Newton Dodge presented the Chairperson with a gavel for use at Board meetings, to celebrate his 25th year of local government representation, as follows:
Mrs Yvonne Palmer congratulated Councillor Dodge for his service and thanked him for the handsome gavel, which has been crafted from recycled timber taken from the undercarriage of a New Zealand Railway carriage. These carriages were constructed at the Addington Workshops about 1880 and would have stopped at the historic Papanui Railway Station on many occasions.
(b) COMMUNITY CONSTABLE, PAPANUI
To mark the retirement of Senior Constable Peter Bailey the Chairperson presented him with a certificate honouring his service to the Papanui community for many years. A familiar figure around the district and the Northlands shopping area in particular, Constable Bailey has remained typically modest about his successes and achievements. In reply, he noted some highlights during his years in the post and the changes and improvements that have been brought about in Papanui.
The Board reports that:
PART A - ITEMS REQUIRING A COUNCIL DECISION
1. TRANZ RAIL LEASE - BELLVUE AVENUE RR 3690
| Officer responsible | Author |
| Land Drainage Manager | Property Services Officer |
| Corporate Plan Output: Water Services Capital Output Asset Improvements |
The purpose of this report is to seek Council approval to enter into a lease agreement with Tranz Rail over part of its property in Bellvue Avenue for stream enhancement purposes.
PROPOSAL
As provided in the Corporate Plan the Water Services Unit has embarked upon a programme of waterway enhancement around the city with Dudley Creek being identified for environmental enhancement and drainage improvements. Following discussions between the Water Services Unit and Tranz Rail agreement has been reached to lease from the Company part of the railway land which bisects Bellvue Avenue and Dudley Creek for enhancement. A pedestrian bypass is provided under the railway embankment while Dudley Creek is piped under the line and at the present time the area is unsightly and unkempt. By agreement with Tranz Rail they have agreed to lease to the Council an area containing 448m2 for landscaping and enhancement purposes. The lease is for an initial term of one year and thereafter on a year to year basis at a nominal rent of 10 cents if demanded. As the lease is required to be executed under seal, formal Council approval is required.
Recommendation: That the Council enter into a lease from Tranz Rail over the area depicted on the attached plan LO37047.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
2. DEPUTATIONS
2.1 Waimakariri River -- Regional Plan
The Board received a deputation from Diana Plesovs, Planner with the Council's Environmental Policy and Planning Unit, and Craig Mason of the Canterbury Regional Council, with regard to the Proposed Waimakariri River Regional Plan and the preparation of a submission on the Plan.
It was suggested that the Board establish a Working Party, possibly in conjunction with other Community Boards, to prepare a submission before 18 November 1996. Craig Mason outlined the production of the Proposed Plan and the main issues that it deals with, and answered members' questions on the monitoring of contaminants below the bridge and the management regime for water quality. (Clause 4 of this report refers.)
2.2 Agenda 21 - Biodiversity Project
Di Lucas and Jeremy Head of Agenda 21 attended, to outline progress on the report on the indigenous ecosystems of Otautahi Christchurch, a project supported by this Board.
The report is currently in draft form and should be available from the Service Centre within a few weeks. Residents will be able to obtain lists of plants for their area which will represent the landscape as it was before the arrival of European settlers. Among the benefits will be the cultivation of a sense of pride in the community and the encouragement to native wildlife to return to the area. The Chairperson thanked Di and Jeremy for their attendance and their commitment to this project.
2.3 Police, New District Commander
Mr Warwick Nicholl, the new District Commander of Police, was welcomed back to Christchurch and introduced to Board members and staff. He outlined how he intends to approach his new position, seeing one of his main roles as facilitating the community to support the Police. While there are many services in Christchurch he would like to see them all `pulling together' in the same direction. He sees the Safer Community Council as a excellent vehicle to safety and liveability (rather than crime prevention). With a special interest in youth issues, he would like to see a co-ordination of approach and sees a need for supporting resources for families. Mr Nicholl was thanked for his address and assured of the Board's future assistance in local projects.
3. WAIMAKARIRI RIVER - REGIONAL PLAN
The Committee Secretary reported the timetable for making submissions on the Canterbury Regional Council's Proposed Waimakariri River Regional Plan which was notified on 14 September 1996. Council submissions will be put to the Environmental Committee on 4 December 1996 and the Council for endorsement on 18 December 1996.
The Board resolved that Mrs Judith Bruce, Sue Wells and Mrs Betty Simmonds form a Committee to prepare a Board submission and also be its representatives on the Council's Committee to prepare a submission on the Proposed Waimakariri River Regional Plan.
4. AGENDA 21 - CLEAN AIR PROJECT
The Board resolved to support the initiative of the Spreydon/Heathcote Community Board to encourage clean air by persuading householders to buy their firewood early, allowing it time to dry before winter.
The Board further resolved to request the Council to ask the Canterbury Regional Council to investigate a policy over the next 12 months with the aim of eventually phasing out open fires.
5. COMMUNITY PRIDE GARDEN AWARDS
As requested at the September Board meeting the Area Parks Officer reported on garden competitions being run at the same time as the Community Pride Garden Awards. The Board resolved that a Working Party comprising Mrs Judith Bruce, Mr Garry Moore and Sue Wells meet to look at ideas to encourage community pride in the Shirley area.
6. REDUNDANT ROAD WIDENING
The Area Roading Officer reported, seeking the Board's view on the disposal of legal road which is not required for road widening purposes in Loftus Street. A request has been received to purchase such legal road at Flat 2, 5 Loftus Street. The Board resolved that in principle legal road in Loftus Street may be disposed of as it is not required for road widening purposes.
7. MARSHLAND/NEW BRIGHTON/NORTH PARADE/SHIRLEY INTERSECTION IMPROVEMENTS - PALMS SHOPPING CENTRE
A traffic engineering report on traffic management issues in the vicinity of the Palms Shopping Centre and the North Parade/Marshland/Shirley/New Brighton Roads intersection was considered, together with the report of the joint Working Party with the Burwood/Pegasus Community Board.
The Board resolved to adopt the report of 19 September 1996 and confirm its recommendations as follows:
1. That cycleways in the vicinity of Shirley Boys High School be investigated by a joint working party consisting of Burwood/Pegasus and Shirley/Papanui Board members, with input from local schools and Residents' Associations.
2. That investigations into safety at the Marshland/Shirley/New Brighton/North Parade intersection be revisited in February/March 1997, when the Mall is complete and school pupils are back at school.
3. That the installation of a flush median to assist right turns on Shirley Road in the vicinity of Kentucky Fried Chicken be investigated in conjunction with the proposed left turn slip lane facility.
4. That a no-parking restriction along the north side of New Brighton Road be investigated in conjunction with the above left turn slip lane facility following completion of the Mall.
5. That elected members and Mall developers in their deputation to the City Services Committee stress the urgency of completing the Woolston/ Burwood Expressway.
8. TRAFFIC SAFETY MATTERS - SHIRLEY
Report of a meeting of a Working Party to address traffic safety issues in the vicinity of Shirley Intermediate School held on 23 September 1996 was considered.
The Parking Operations Manager attended and outlined a pilot scheme operating in the Spreydon/Heathcote wards looking at experimental strategies for traffic safety at schools. This is a joint Board/Parking Unit project using Task Force Green workers for 30 hours per week for 12 months. Discussions are to be held on an appropriate scheme to operate in this Board's area.
The Board resolved:
1. That the report be received and its recommendations adopted as follows:
1. That the Transport Projects Officer investigate the establishment of a safety zone in the cycle plan, from funds currently available.
2. That the following community road safety projects be forwarded for inclusion in the Safety (Administration) Programme application in October:
needs of disabled school pupils
warning to traffic of school locations on state highways.
2. That the Board provide $5,000 from its Community Services Fund for a Schools' Enforcement/Education Officer to patrol outside schools and pre-schools in the Shirley/Papanui area, to commence in mid-January 1997.
9. ST ALBANS COMMUNITY FACILITY
The Board resolved to receive the report of the Working Party which met on 23 September 1996 to look at the provision of a community facility in St Albans and to adopt its amended recommendations as follows:
1. That the Community Activities Officer (Temporary) should identify a suitable person to act as facilitator.
2. That the person appointed should facilitate the community consultation process in St Albans (as recommended in Nona Milburn's report).
3. That Anglican Care's offer of office space and assistance be accepted with thanks.
4. That expenses related to this project come from the Board's community services fund.
The Board further resolved:
5. That funding of up to $4,000 be approved from the Board's community services fund to engage the facilitator.
6. That the Community Activities Officer be requested to prepare a brief on the role and function of the facilitator.
10. INFOLINK PROJECT
The Board resolved that the Community Manager write to InfoLink expressing the concerns raised by Board members regarding accountability by the group and that unless progress is made on finalising the Business Plan and Constitution by the time of the 6 November 1996 meeting the Board may review its decision with regard to future support of the Project.
11. DISCRETIONARY FUNDS - ST ALBANS CRECHE
The Committee Secretary reported on a request for Board funds to carry out a small building project at the St Albans Creche, primarily to re-organise the entranceway to provide a private office at the creche, Heather Alderton, Supervisor, and Ruth McIntosh attended and presented submissions in support of the work being carried out. The Board resolved that a Working Party comprising Mrs Judith Bruce, Mr Newton Dodge and Sue Wells should visit the creche and report back to the 6 November Board meeting.
12. DISCRETIONARY FUNDS - BROOKLANDS COMMUNITY CENTRE
The Community Manager reported on a request by Mr Graham Condon to make a grant to the Brooklands Community Centre Committee for its 25th Anniversary Gala Day. The Board resolved that the Brooklands Community Centre be advised to make an application to the Community Funding Committee for a grant towards the Gala Day.
13. SHIRLEY/PAPANUI COMMUNITY BOARD OBJECTIVES
The 1996/97 Objectives and Performance Indicators and a draft copy of those for 1997/98 were submitted by the Community Manager. The Board resolved that the Objectives and Performance Indicators plus any amendments to the 1997/98 Draft be confirmed at its 6 November 1996 meeting.
Board Members were asked to advise the Community Manager of any amendments prior to the November meeting.
14. PROPOSED ROAD AND RIGHT OF WAY NAMES
A report from the Subdivision Planning Officer requested Board approval for one right-of-way name in Johns Road, Papanui, and two culs-de-sac in McFaddens Road, Shirley.
The Board resolved:
1. To decline approval for the use of the name CLEARWATER LANE for the right-of-way, it being not appropriate to the development at 182 A-C Johns Road.
2. That the name LEWISHAM PARK be approved for use for the main cul-de-sac and CARNABY CLOSE be approved for the small cul-de-sac.
15. ITEMS RECEIVED
The Board received the following reports and other items:
15.1 Pedestrian Crossing Facility Policy
The Area Traffic Engineer's report of a Working Party established by Council to produce an extensive report on current and future Pedestrian Crossing Facility Policy for the City Services Committee on 8 October 1996.
15.2 Litter in Waterways
Report of the Land Drainage Engineer of a new initiative for the management of litter in waterways. The Water Services Unit has purchased two floating litter traps and trials to date have indicated that their performance is very effective.
15.3 Community Funding
Report of a meeting of the Community Funding Committee held on 8 September 1996 and the schedules of funds allocated.
15.4 Liquor Review 1996
Confirmation of the Board's submission to the Christchurch City Council District Licensing Agency.
16. ITEMS DEFERRED
The Board deferred the following item:
16.1 Barnes/Sturrocks Road Reserve
A report on this item pending a further report to the November meeting providing further information as to the purpose and reasons for the reserve purchase.
17. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the draft resolution to exclude the public as set out in the agenda be adopted.
The meeting concluded at 7.20 pm
CONFIRMED THIS 6TH DAY OF NOVEMBER 1996
Y S A PALMER
CHAIRPERSON