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23. 10. 96
PARKS AND RECREATION COMMITTEE
9 OCTOBER 1996
A meeting of the Parks and Recreation Committee
was held on Wednesday 9 October 1996 at 4.00 pm
PRESENT: Councillor Gordon Freeman (Chairman), The Mayor, Councillors Graham Berry, David Buist, Graham Condon, David Cox, Ishwar Ganda and Gail Sheriff.
IN ATTENDANCE: Councillor Ron Wright.
ABSENT: Councillor Carole Anderton.
The Mayor arrived at 4.35 pm, retired at 5.30 pm and was present for clauses 1-5, 7(c), 8-19 inclusive.
Councillor Ganda retired at 6.50 pm and was present for all clauses except clause 21.
The Committee reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. SOUTH NEW BRIGHTON MOTOR CAMP RR 3371
| Officer responsible | Author |
| Leisure and Community Services Manager | Lewis Burn, Property Services Officer 3/7/51 |
| Corporate Plan Output: Camping Grounds - leased, South New Brighton Motor Camp |
The following report detailing an application by the lessee of the South Brighton Motor Camp to construct an accommodation block and carry out other improvements was submitted to the September meetings of the Burwood/Pegasus Community Board and the Strategy and Resources Committee. Consideration of the application was deferred to enable community consultation to take place.
BACKGROUND
The South New Brighton Motor Camp is situated on South New Brighton Park off Halsey Street, a recreation reserve subject to the Reserves Act 1977. The Camp is leased to Mr Garry William Gaynor and Mrs June Anne Barnes who acquired the lease by assignment with Council's approval on 1 September 1995. The lease is for a total term of 19 years with a final expiry date of 1 September 2011. The lease requires that before any new building, alteration or structure is placed on the land the prior consent of the Council as lessor is to be obtained. Under the provision of the Reserves Act the prior approval in writing of the Minister of Conservation is also to be obtained to the erection of any building.
APPLICATION
The lessee has made application for permission to carry out several improvements at the camp with a view to providing further accommodation, paraplegic toilet facilities, increased security and appropriate signage.
1. The main improvement proposed is a six unit accommodation block sleeping up to 30 to be built on a site to the rear of the No 2 ablution block. The building is to be of log construction with a grey colour steel roof having a total floor area of 143.64 square metres. The builder proposed is Mr Doug Simpson of Mt Lyford Chalets Limited.
The lessee is aiming to attract schools sports teams and other community groups to the camp as well as to be able to provide enough accommodation at peak periods to satisfy demand. The log construction will complement the camp atmosphere and blend in with the surrounding environment. At this stage the building will not have its own services as occupants will have access to the amenities block close by making maximum use of this existing facility. The area between the units and the retaining wall is to be landscaped.
2. Alterations to the showers and toilets in the adjoining ablution block are proposed to provide men's and women's paraplegic toilets and showers in the same cubicle. The work which will involve small internal changes is designed to bring these facilities in line with the standard requirements of the building codes.
3. The lessee advises that to control unauthorised vehicle access to the camp at night and to avoid undue disturbance to campers it is intended to install an electronic gate at the entrance to the camp compound. The gate proposed is the same model which is in operation at the Council's Tuam Street public car park. In conjunction with the security gate a turning bay is to be constructed in asphalt to the right of the entrance to the camp. The security gate would come into operation `after dark' preventing entrance without a swipe card but not restricting vehicles exiting the camp. The swipe cards will be available free of charge to paying campers and up to 10 cards at no cost (except a replacement charge) to the executive members of the South Brighton Tennis Club who use the main camp access road to their clubrooms. The proposal also involves constructing an asphalt turning head at the entrance just before the security gate.
4. The lessee wishes to alter the main camp sign at the Halsey Street gate entrance. The proposal is to have the words `Welcome to the South Brighton Motor Camp' instead of the words Christchurch City Council. The new sign would incorporate the Council's Logo the intention of this change is to make the camp signage more user friendly to prospective campers.
GENERAL
The request is supported by both Property and LACSU Managers as they are seen as enhancing the facilities and the future operation of the camp. The adjoining South Brighton Tennis Club who gain access to their clubrooms through the camp compound have been consulted over the
proposal to install a security gate at the camp entrance and the club has confirmed it has no problem with the proposal provided the lessee makes available the swipe cards to the club executive and the club is accommodated for special functions when access to the club pavilion is required after the hours of darkness. The lessee has agreed to this at a meeting with the Tennis club. The new accommodation block will be an asset of the lessee's but will be subject to the termination provisions of the lease which put no obligation on the Council to either compensate or buy the building from the lessee on termination of the lease for whatever reason.
COMMUNITY CONSULTATION
A meeting was held with the South Brighton Residents' Association on site in the presence of the lessee, Councillors Close and James and Council staff from Property, Parks and the Leisure and Community Services Units.
The issues addressed were:
1. Siting of the building.
2. Potential loss of trees.
3. Potential `permanent residency' of the building.
4. Access through camp to other users.
5. Security gate.
6. Turning bay.
As a result of explanations by the lessee and Council staff, the Residents' Association is happy with the lessee's proposal in relation to issues 4-6. The remaining issues relate to the proposed site of the building, possible damage or loss of the trees on the lease boundary and use of the building for possible permanent residency.
The concern raised by the Residents' Association was that in storm conditions the trees could be a potential threat to the building and the safety of its occupants and in the event of a branch falling on the building the Council may be pressured to have the trees removed with the consequent loss of shelter. Agreement has been reached with the lessee and the majority of the Residents' Association members on a compromise solution to the siting of the building and the question of permanent residency. This agreement provides:
1. The building is to be reduced to a five unit block and sited 4 metres forward and 2 metres south of the original footprint giving an effective distance of 12 metres between the trees and the structure making it very unlikely that any falling tree branch could damage the building.
2. The building process is to avoid any damage to the trees.
3. No person or party to be permitted to stay in the new accommodation block for continuous periods exceeding four weeks.
The recommendation now reflects the general agreement reached between all parties.
Recommendation: 1. That the lessee be granted approval by the Council as lessor to construct a five unit accommodation block in accordance with the general agreement reached with the South Brighton Residents' Association subject to:
(a) The consent of the Minister of Conservation being obtained.
(b) The lessee obtaining the necessary resource and building consents before work commences.
(c) Landscaping requirements being met by the lessee to the satisfaction of the Leisure and Community Services Manager and the Parks Manager.
(d) The final siting, design and colour scheme of the accommodation lodge being to the satisfaction of the Leisure and Community Services Manager and the building process avoiding damage to the trees.
(e) The builder to pay a bond of $2,000 to the Council to be refunded on completion of construction and tidying of surrounds to the satisfaction of Leisure and Community Services Manager.
(f) The longest continual stay by any party or person at the accommodation block being for periods not exceeding 28 days in any continuous term of occupancy.
2. That the alterations to the toilets and showers in the Camp Amenities Building No 2 to accommodate paraplegic facilities be approved subject to detailed design and building consent.
3. That approval be given to the security gate and turning bay at the main entrance to the camp subject to:
(a) Ten swipe cards being made available free of charge to the executive members of the South Brighton Tennis Club.
(b) The size and positioning of the turning bay being to the satisfaction of the City Streets Manager.
(c) The barrier arm being operated only during the hours of darkness (30 minutes before sunrise and 30 minutes after sunset) with sufficient flexibility to vary the hours during peak times.
(d) The lessee making suitable arrangements with the tennis club when access is required to the pavilion for special functions held outside these hours.
4. That the alterations to the wording of the camp entrance sign be approved as requested.
5. All costs associated with the application (items 1-4 above) to be met by the applicant.
2. ATHLETIC TRACK - QEII PARK RR 3827
| Officer responsible | Author |
| Leisure & Community Services Manager | Alan Patterson |
| Corporate Plan Output: QEII |
The purpose of this report is to submit for Councillors' consideration a request from Athletics Canterbury for the Council to waive the association's outstanding final cash contribution ($14,468) towards the resurfacing of the QEII Athletic Track which was undertaken in 1991.
BACKGROUND
The financial details relating to the project were:
| Contract Price (including professional fees) | $561,838 | |
| To be followed by | ||
| Council | 360,000 | |
| Athletics Canterbury (includes Lottery Board) | 201,838 | |
| ---------- | 561,838 | |
| ---------- | ||
| $0 |
To date contributions from Athletics Canterbury (including Lottery Board Grants) have amounted to $187,370 thus leaving a shortfall of $14,468 still to be paid.
Athletics Canterbury also advise that in addition to the cash contribution to the project they have also expended finance on the following:
Timing equipment $27,953
Hurdle repairs 5,000
"Port a pit" pad 1,687
Discuss/hammer cage 10,440
Labour and general expenses 7,054
---------
$52,134
ATHLETICS CANTERBURY
The association have now requested that the outstanding amount of $14,468 be waived in view of their contribution towards the track replacement and the upgrading of athletic equipment some of which has been passed over to the Council, but all of which is made available to sports using QEII Athletic facilities.
CONCLUSION
The Leisure and Community Services Unit has mixed views on whether or not the balance of Athletics Canterbury's contribution should be remitted. On the one hand the financial contributions to the Council were a commitment even though it is five years since the track replacement was undertaken.
On the other hand Athletics Canterbury contributed considerable technical advice and other assistance on a voluntary basis through the resurfacing contract, and have purchased or upgraded equipment, etc which is now available for schools, clubs and other stadium users of QEII.
The Director of Finance commented:
"The Council expended the full amount for this work on the understanding that the contribution from the Council will be limited to $360,000 and that there would be a refund of the balance from Athletics Canterbury. The outstanding amount of $14,468 has not been recorded in the Accounts of the Council as an outstanding liability but nevertheless is an obligation undertaken by Athletics Canterbury which they are now seeking to be released from.
The Council needs to consider very carefully whether it remits this obligation as it has the potential to be noted by a variety of organisations that the Council will not hold other parties to their obligations.
As noted in the body of the report, Athletics Canterbury have expended $52,000 on other equipment but in my opinion their first obligation should have been to meet the obligation to the Council.
It is within the ability of the Council to remit this obligation if it sees fit to do so. An alternative would be to provide an additional 12 months for payment of the balance."
Recommendation: That Athletics Canterbury be given a further six months to pay the balance of its contribution towards the resurfacing of the athletics track.
3. IMPLEMENTATION OF CHILDREN'S STRATEGY - SAFER PARKS RR 3703
| Officer responsible | Author |
| Parks Manager | R G Holland, Parks Policy and Quality Control Manager |
| Corporate Plan Output: Education/Promotion Programmes page 9.4.9 |
The purpose of this report is to recommend the establishment of a safer park strategy group to facilitate a collaborate approach to addressing youth crime problems on some of our larger district parks.
It will be recalled that this issue was raised at a seminar meeting of the Parks and Recreation Committee held on Monday 24 June 1996. Some of the suggestions made by Councillors for meeting the safety concerns and the present Safe Parks Policy included:
At the Parks and Recreation Committee of the 10 May 1996, a request was made for a progress report on the implementation of the Safer Parks programme.
Listed below are the improvements that have been made under the Safer Parks programme to 15 parks in the city where problems had previously occurred.
| 1 | Hagley Park | Lighting installed along cycleway |
| 2 | Mary Dixon Park | Two large shrubs adjacent to the path have been removed. Trees have been lifted to improve lighting. |
| 3 | Cross Reserve | Is open to the street and has safe planting. |
| 4 | Aranui Playground | Playground equipment and a half ball court have been installed. It is proposed to landscape the boundaries. |
| 5 | Wainoni Park | Playground equipment has been upgraded. Planting was done which was either stolen or vandalised. Lighting has been installed. |
| 6 | Bradford Park | Replaced large bushy shrubs around the toilet block with ground covering planting. Trimmed trees along pathway to improve lighting. Removed and lowered shrubs at entrance on Strickland Street frontage. |
| 7 | Beverley Park | Demolished toilet block. Siting was poor, hidden behind trees and shrubs. Previous shrub pruning had not helped the problem and removing the trees was not an option. It is a small local reserve which does not require a new toilet block. |
| 8 | Endeavour Playground | More landscaping has been done to beautify the area, crown lifting of trees to improve light and vision and installation of additional pre-school play equipment. |
| 9 | Abberley Park | Old toilet block demolished and a new one built and landscaped with low, safe planting. |
| 10 | Woolston Park | Replaced large bushy shrubs around the toilet block with ground cover planting. |
| 11 | Harrington Park | Removed bushy native flaxes and pittosporums and crown lifted trees alongside pathways. Opened up frontage by removing other bushy natives which improved lighting and allows vision from neighbouring residences. Installed additional lighting. |
| 12 | Hansen Park | Removed bushy native flaxes and pittosporums and crown lifted trees alongside pathways. Lighting installed. |
| 13 | Jellie Park | Trimmed large shrubs and removed others and crown lifted trees along pathways. |
| 14 | Burnside Park | Trimmed large shrubs and removed others and crown lifted trees along pathways. |
| 15 | Bishopdale Park | Lifted trees around the children's play area to give better views of equipment and toilet block entrance. |
Contact has been made with the Christchurch Police Crime Prevention Officers Creasy and Scott for any advice on areas that are considered unsafe or where development works are being undertaken and some professional advice is required. These officers were consulted recently with regard to the safe siting of the new toilet block on Avon Park in Avonside.
The next target is to promote a safe parks focus and consult with local schools with a view to seeking their suggestions and overcoming some of the petty crime that is occurring on some of our larger parks. The Children's Advocate, Parks Policy and Quality Control Manager and the Assistant Planner recently discussed the latest crime prevention techniques from North America. From this discussion it was decided that four target parks be identified in which to undertake a collaborative approach and community ownership to try and make these parks safe places for children and youth to visit.
The target parks identified are Macfarlane Park in Shirley, Linwood Park in Linwood, Wainoni Park in Aranui and Hoon Hay Park in Hoon Hay. These parks were chosen because of the problems reported with youths on the parks and ongoing vandalism and graffiti problems that occur in these areas. It is intended to bring in group representatives from schools, police, safer community council, service and community groups, community activity officers, community boards, park neighbours, youth groups, local businesses, key stakeholders and sports clubs to a lunch time brain storming and vision presentation meeting to set up a safer parks strategy group to deal with the safer park focus on these four parks.
Recommendation: That the collaborative approach suggested in the report be used to facilitate a Safer Parks Focus on the four suggested parks, and if this pilot is successful then the scheme be extended to four other parks.
4. CHRISTCHURCH HOLIDAY PARKS LIQUOR LICENCE RR 3859
| Officer responsible | Author |
| Parks Manager | Steve McDonald |
| Corporate Plan Output: Leases |
The purpose of this report is to seek approval for the proposed hours of the Christchurch Holiday Parks liquor licence.
Trevor Inwood of Christchurch Holiday Parks Ltd, who runs the Spencer Park Motor Camp, has applied for a Liquor Licence for "The Beach Bar", a cafÈ bar and restaurant, which he proposes to open at the camp.
The proposed hours of operation are:
Monday to Sunday 9.00 am till 12.00 midnight
On Sundays, Good Friday and Christmas Day liquor will only be served to those present for the purposes of dining. On other days the license will be for on and off-license sales.
The applicant has already been granted a resource consent for the proposed use, interim pending building modifications yet to be completed.
This application was presented to the Council in August 1995 and gained approval subject to the hours of operation which had not at that time been settled. The purpose of this report is to seek approval for the proposed hours.
Recommendation: That Christchurch Holiday Parks be granted approval for the following hours of operation for the liquor licence:
Monday to Sunday 9.00am till 12.00 midnight
(Note: The Chairman declared an interest in the foregoing item and abstained from the discussion and voting on the application. Councillor Sheriff assumed the chair for this clause.)
5. RUAPUNA PARK - SHELL OIL NEW ZEALAND LIMITED RR 3680
| Officer responsible | Author |
| Property Manager | Property Services Officer, Lewis Burn |
| Corporate Plan Output: Operational Outputs Consents and Applications |
The purpose of this report is to obtain the Council's approval as lessor to allow the Canterbury Car Club to establish and operate at Ruapuna Park an underground fuel tank and dispensing pump for racing fuel.
BACKGROUND
The Canterbury Car Club which leases Ruapuna Park Raceway has applied for permission to have Shell Oil Company install a 30 thousand litre underground fuel tank and dispensing pump to service all users in the Canterbury area of the racing fuel, commonly known as Avgas. Shell is the only oil company producing leaded racing fuel.
As a result of recent changes in the law relating to the sale of leaded petrol, racing and sports car owners cannot now purchase Avgas (leaded) from their local service station. Avgas is used in motor racing and other sports like jet boats, off roaders, speedway motorcycles etc as these race performance motors cannot run on 91 or 96 octane petrol.
The present practice is for users of Avgas to obtain their fuel requirements in drums from the only storage depot (e.g. Shell Woolston) and then transport by truck trailer to the racing venue. At Ruapuna Park the fuel is currently kept in 20 and 209 litre drums for dispensing. No fuel is currently stored at the park after race meetings.
INSTALLATION
Shell Oil Company have given the Canterbury Car Club an undertaking that in compliance with all the usual requirements the company itself would apply and obtain all necessary consents, including a Dangerous Goods Licence, prior to the company itself undertaking the installation which takes about two weeks. The tank is set in its own concrete cocoon big enough to hold the entire capacity of the tank in the unlikely event of leakage so that ground contamination is prevented.
OPERATION
Access to the dispensing pump would be by swipe card to members of the club and other users upon application to the club.
The Car Club in effect will be account holders for customers who will be required to legally undertake to the club that the fuel will be used for racing purposes only and not on sold to any person who does not intend to use the fuel off road in racing situations. It is unlawful to use leaded petrol such as Avgas on public roads. The Car Club will be the only lawful dispenser of Avgas in the Canterbury area and in so doing will assume greater responsibility for commercial liability. The club will receive a small margin on each litre of Avgas sold.
COMMENT
The Canterbury Car club is to hold an international meeting on 30 November, 1 December 1996 which will be the biggest time of need for Avgas this year and the fuel needs of that meeting will be much more easily and safely met if the Avgas tank can be installed by then.
The installation of an underground fuel tank to allow direct dispensing of Avgas at Ruapuna is seen as complementary to the operation of the Ruapuna Raceway and will bring about greater control and safety in the handling of this fuel than has been the case in the past. The major third party users of Ruapuna, B.E.A.R.S., Canterbury Motorcycles and Pegasus Drag Racing Club fully support this proposal. As the proposal involves ground disturbance and the placement of a permanent structure the Council and the Department of Conservation consent is required under the lease conditions.
Recommendation: That the Council, as lessor, grant permission to the Canterbury Car Club to accept the offer of Shell Oil Company to install an underground Avgas fuel tank and dispensing pump at Ruapuna Park subject to:
1. The approval of the Department of Conservation.
2. The installation of the tank and associated pump be carried out by Shell Oil on obtaining all necessary resource and building consents and licences.
3. The Council not being responsible for any costs associated with the application.
PART B - ITEMS DEALT WITH BY THE COMMITTEE AND
REPORTED FOR INFORMATION ONLY
6. APPRECIATION
The Chairman, in welcoming back Craig Oliver after his recent illness, paid tribute to the excellent way in which Richard Holland had fulfilled the role of Acting Parks Manager and on behalf of the Committee thanked Richard for his efforts.
7. DEPUTATIONS BY APPOINTMENT
(a) SKATEBOARDING FACILITIES
Mr Andrew Wylie and Mr Alan Cole address the Committee in support of the proposal to develop a skating facility at Washington Reserve.
Mr Wylie expressed concern at the delay in replacing the Hagley High School skateboard facility and sought the early implementation of the Washington Reserve development. Mr Wylie then, with the aid of a video tape, drew the Committee's attention to the deficiencies and shortcomings in the city's current skateboarding facilities.
(b) RAWHITI CAMPING GROUND - PROPOSED DEVELOPMENT
Mr Paul Rutledge briefed the Committee on a development proposal for the Rawhiti Camping Ground.
The Committee noted that the proposal was to be presented to a public meeting on 17 October 1996 and would be formally presented to the Committee when the public consultation had taken place.
It was resolved that a sub-committee comprising Councillor Freeman (Chairman) and Councillors Berry and Sheriff be established to liaise with staff regarding the possible tendering of the lease.
(c) BOTANIC GARDENS PLAY AREA PROPOSAL
Ms Maria Adamski raised concerns regarding the proposal to install picnic shelters and a barbecue facility within the children's playground at the Botanic Gardens on the grounds that the proposed development was incompatible with the goals and management policy of the Botanic Gardens Management Plan.
8. RECREATION FOR CHRISTCHURCH YOUTH, DEVELOPMENT OF INNER CITY SKATE PARK - WASHINGTON RESERVE RR 3821
The Parks Manager presented a proposal for the development of Washington Reserve as a skating facility for young people. A concept plan providing for the following activities was tabled:
The proposal was considered and supported by the Hagley/Ferrymead Community Board at its meeting on 2 October.
The Committee resolved:
1. That the development proposal for a skating facility at Washington Reserve be released for public comment and that the design be further developed in consultation with Christchurch skaters.
2. That the Parks Manager report back to the Committee on the state of existing skateboard facilities and the measures required to bring them up to a satisfactory standard.
9. PUBLIC FIREWORKS DISPLAY RR 3825
The Communications and Promotions Manager reported on the options for a public fireworks display to be held on Guy Fawkes night, Tuesday 5 November 1996. At its meeting on 25 September 1996 the Council delegated authority to the Parks and Recreation Committee to make a decision on the venue and budget for the event.
With regard to the venue for the event, the Committee concluded that, because of venue management costs, Hagley Park was not a viable option for this event and that the Brighton Pier represented an excellent alternative as it lent itself extremely well to a fireworks display. The viewing area provided by the existing coastline either side of the pier would provide the audience with the options of viewing the display from their car or from the beach itself.
In response to concerns raised by Councillor Ganda regarding the difficulty some city residents could experience in attending the display because of a lack of transport, the Committee requested the Communications and Promotions Manager to explore the provision of a free bus service to the event and to report back on the cost of this service. The Committee agreed that the budget for the event should be increased by approximately $2,000 to cover these costs.
In accordance with the authority delegated by the Council, the Committee resolved:
1. That the Communications and Promotions Unit co-ordinate a public fireworks event for 5 November at New Brighton Pier.
2. That a budget of $30,000 be allocated for the event for 1996, and a further sum of approximately $2,000 for the free bus service.
3. That the situation be reviewed for the 1997/8 year.
10. RAWHITI GOLF COURSE - REVIEW FINDINGS RR 3822
RAWHITI GOLF CLUB MANAGEMENT PARTNERSHIP PROPOSAL
The Leisure and Community Services Manager submitted a report detailing the findings of the KPMG Peat Marwick review of the Rawhiti Golf Course, and a management partnership proposal submitted by the Rawhiti Golf Club.
The Committee resolved that a sub-committee comprising Councillor Freeman (Chairman), Councillors Buist, Cox and Sheriff, together with appropriate staff, be appointed to consult with the Rawhiti Golf Club, the resident golf professionals and other interested parties to work through the issues and to report back within six months recommending management/operational changes including long term capital improvements.
11. WOODHAM PARK - PATHWAY LIGHTING RR 3674
The Parks Manager submitted a report seeking a review of the proposal to install pathway lighting in Woodham Park and recommending that the funding provided for this purpose be used to progress the pathway lighting scheme at Linwood Park.
The report was considered and endorsed by the Hagley/Ferrymead Community Board at its meeting on 2 October 1996.
The Committee resolved:
1. That the proposal to light the pathway at Woodham Park be abandoned.
2. That the funds set aside for neighbourhood lighting in the 1996/97 Annual Plan be used at Linwood Park.
12. APPOINTMENT HONORARY WARDENS RR 3741
The Parks Manager submitted a report seeking the appointment of the following persons as Honorary Wardens:
| Mr Wayne Prisk | 12 Mary McLean Place |
| Mr John David Burke JP | 462 Innes Road |
| Mr Lester Alfrey | 1/650 Main North Road |
| Mr David Wright | Coast Care Co-ordinator, Parks Unit |
| Mr Rodney Chambers | Coast Care Development Officer, Parks Unit |
| Mr Jason Roberts | Coast Care Supervisor, Parks Unit |
| Mr Graeme White | 37 Boston Ave |
| Mr Brian Sutherland | 43B Mecca Place |
| M W Vallender | 6/61 Waimairi Road |
| Mr & Mrs Halligan | 312 Avonside Drive |
| Mrs P Anderson | 55 Kibblewhite Street |
| Mr D Sutherland | 43 Hoon Hay Road |
| Mrs N Koster | 8 New Brighton Road |
Acting under delegated authority, the Committee resolved that the above persons be appointed as Honorary Wardens pursuant to Christchurch City Bylaw 120 Clause 5 (ii) and Christchurch City Bylaw 118, Clause 4, relating to the control of parts of the Avon and Heathcote Rivers, certain foreshore and adjacent areas and the city's parks and reserves.
13. BUDGET PLANNING RR 3700
The Financial Planning Manager submitted a report outlining the timetable for the 1997/98 Annual Plan process.
During discussion on Annual Plan issues, Councillor Cox requested that the draft 1997/98 budgets include the following figures:
The budget provision and actual expenditure/revenue for the 1995/96 year.
The 1996/97 six monthly results.
It was resolved that staff be requested to incorporate the above figures in the draft 1997/98 budgets.
Note: As a uniform approach to budget presentation must be adopted for all Standing Committees, the Committee's request has been referred to the Financial Planning Manager who will report on this issue to the November meeting of the Strategy and Resources Committee.
14. COMMITTEE MEMBERSHIP
The Committee declined to support a proposal to appoint Councillor Ron Wright as a member of the Parks and Recreation Committee.
15. SUPPLEMENTARY ITEM
EVENTS SPONSORSHIP
The supplementary report of the Events Sponsorship Sub-Committee was tabled for consideration in the public excluded section of the meeting.
In noting the reason why the item was not included in the main agenda and why the matter could not wait for the next meeting, the Committee resolved:
1. That the report be received for consideration at the present meeting of the Committee.
2. That the report be considered while the public is excluded from the meeting pursuant to section 7(2)(i) of the Local Government Official Information and Meetings Act 1987 on the grounds that the conduct of the negotiations would be prejudiced by the holding on this part of the meeting in public.
16. ITEMS RECEIVED
The Committee received the following reports:
16.1 Parks Acquisitions RR 3762
The Parks Manager updated the Committee on the current year's programme of park acquisitions, together with the purchases proposed for future financial years.
The 1996/97 programme includes the purchase of five new neighbourhood reserves, two sports district park acquisitions and two conservation areas.
16.2 World Boomerang Championships
Councillor Cox reported on the above event which was held in Hagley Park from 25 to 31 March 1996.
17. ITEMS DEFERRED
The Committee deferred the following reports:
17.1 Pioneer Stadium -Development of Existing Facility RR 3706
The report of the Leisure and Community Services Manager on the proposed dry area developments of Pioneer Stadium was deferred to enable a draft operating budget to be prepared for the proposed development.
17.2 Botanic Gardens Play Area Proposal RR 3836
The report of the Parks Manager seeking approval for the installation of picnic shelters and a barbecue facility within the Botanic Gardens play area was deferred to enable further discussions to be held with the Rotary Club of Christchurch regarding alternative options for their 75th Jubilee project.
17.3 Corporate Plan 1995/96 Monitoring Reports
The Committee deferred consideration of the 1995/96 monitoring reports and resolved that a special meeting be held to consider these reports.
18. RESOLUTION TO EXCLUDE THE PUBLIC
The Committee resolved that the draft resolutions to exclude the public set out on page 43 of the main agenda and page 2 of the supplementary agenda be adopted.
CONSIDERED THIS 23RD DAY OF OCTOBER 1996
MAYOR