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23.10.96
FENDALTON/WAIMAIRI COMMUNITY BOARD
1 OCTOBER 1996
A meeting of the Fendalton/Waimairi Community Board was held on
Tuesday 1 October 1996 at 4.00 pm
PRESENT: Barbara Stewart (Chairman), Val Carter, Graham Catley, Cheryl Colley, Margaret Murray (Chairman part only), Keith Nuttall, Ian Rivers, Hazel Tait, Ron Wright
APOLOGIES: Apologies for lateness were received and accepted from Barbara Stewart and Hazel Tait.
Hazel Tait arrived at 4.40 pm and was present for all Clauses with the exception of Clauses 1, 5, 10, 11 and 12.
Barbara Stewart arrived at 5.06 pm and was present for Clauses 4, 6 and 8 to 20.
The Board reports that:
PART A--MATTERS REQUIRING A COUNCIL DECISION
1. "REDUNDANT" ROAD WIDENING RR 3570
| Officer Responsible | Authors |
| City Services and Community Managers | Tony Gemmill and Peter Dow |
| Corporate Plan Output: Fendalton/Waimairi Community Board and Land Legalisation |
The purpose of this report is to submit the Board's decisions following consideration of the outcomes of the Board's "Redundant" Road Widening Committee's site inspections held on 13 September 1996, and to put forward recommendations as to whether road widening fronting a number of properties should be retained by the Council or disposed of.
The attached report and accompanying site plans refer.
Consideration was also given as to the means of handling the on-going assessment regarding the disposal or otherwise of former road widening areas in the Board's community.
Arising from the site inspections undertaken and referred to in the attached report, the Board resolved that the Area Roading Officer report back to the Board on the status of the frontage of No 17 Office Road. The Board also decided to give further consideration to the extent of narrowing that should be provided at intersections within local roads in its community.
The Board further resolved that its "Redundant" Road Widening Committee be retained for the on-going consideration of future recommendations to Council on former road widening areas in the Board's community and that the membership of the Committee include all Board members who may be available for each on-going consideration.
Dealing specifically with the outcomes of the Committee's site visits, and the endorsement that is now required by the Council, the Board submits the following recommendations for the Council's consideration:
Recommendation: 1. That the Council approve in principle the disposal of the redundant road widening adjacent to the following properties:
2. That the Council decline the disposal of the redundant road widening adjacent to the following properties:
3. That the Council confirm the recommended action for the balance of sites considered (and referred to in the attached report) in the event of future applications for purchase of the redundant road widening being received.
4. That in respect of the balance of the sites covered by 3 above, the owners of properties where application for purchase has not been received, and where approval for disposal is adopted, be invited to apply for purchase accordingly.
5. That a moratorium be placed over all remaining properties affected in the Fendalton/Waimairi area until such time as the Board has had the opportunity to examine the sites and determine a recommendation for the Council's future decision on each site.
2. 435 WAIRAKEI ROAD - I C & M T WILSON RR 3555
| Officer Responsible | Authors |
| Community Manager | Bill Greenwood, Area Traffic Engineer |
| Corporate Plan Output: Fendalton/Waimairi Community Board |
The purpose of this report is to action a request made at the Board's September meeting regarding improvements to site visibility for motorists using Wairakei Road in the vicinity of 435 Wairakei Road.
The Board considered the following technical report prepared by Gabites Porter, Engineering Consultants.
BACKGROUND
The Board received a report at the September meeting from the Legal Services Manager on the outcome of the application under the Public Works Act on the property owned by Mr and Mrs Wilson. The Board resolved that the Area Traffic Engineer be requested to prepare for the Board's October meeting:
"An engineering drawing of the sight lines and any recommendation that may be deemed necessary for the service station proprietor and Mr Wilson to improve sight visibility."
The Community Manager reported as follows:
"The Board, for its own reasons, chose (at its meeting on 3 September) not to pursue the installation of a no stopping restriction on the bend at least for the time being.
I have some difficulty with this outcome and, in light of the Court's earlier judgement I would seek the Board's review of its September resolution.
Of particular concern is the Judge's comment regarding "the future" where it is recorded as follows:
"... the Council ... should prepare a proper engineering drawing which will accurately demonstrate sight lines so that the steps required to be taken both regarding the Service Station and Mr Wilson's properties will be apparent. If agreement cannot be obtained from them then S.133 Notices should issue based on those plans. The Council should also take steps regarding the parking prohibition on the bend."
With this "need" to also address the no parking restriction in Wairakei Road, I have asked that the engineering report now cover both of the issues that were recommended to the September Board meeting. Again, it is for the Board to decide whether action should be taken on one only, or both, of the suggestions made by the Judge."
SIGHT DISTANCE REQUIREMENTS
The design requirements are taken from the document "Guidelines for Visibility at Driveways" published in 1993 by the Land Transport Safety Authority. The minimum acceptable safety criteria is for vehicles on the frontage road to react to and if necessary stop before colliding with a vehicle manoeuvring at the driveway.
The requirements are given for different classifications of driveway, frontage road and operating speed on the road. In this situation the driveway should be classified as a low volume driveway. Vehicles using the service station may not be familiar with the road and the requirements in terms of vehicle setback for a high volume driveway are also required. Wairakei Road is classified as a Collector Road in the District Plan and this is the appropriate category in this instance. The operating speed is recommended as the speed limit plus 15% which equates to 60 km/hour.
The sight distance requirement is 65 metres and is shown on the attached plan. This requires visibility from 4 metres back from the kerbline to 65 metres on the centre of the moving lane to be kept clear. The requirement is for visibility between drivers eye height of 1.15 metres.
This dictates a requirement on both properties for an approximately triangular area 1.8 metres along the common boundary and 15 metres along the hypotenuse out to the boundary. This area extends out onto the footpath in regard to the service station placement of signs. A height restriction of 900 mm would be necessary to allow for maintenance if plants are within this area.
Kerbside parking can also affect visibility in the lines of sight identified. There is no requirement in the design guide to specifically ban parking unless for a high volume driveway on an arterial road. Removal of parking would improve visibility and has been suggested by the Court.
It is our opinion that action is required on behalf of all three parties in this instance. If action is not taken by any of the three parties then the Court is unlikely to be supportive if approached again.
The Council for its part needs to take action to ban parking over the area indicated in the plan. The agreement of Mr Wilson and the Burnside Service Station is required over the appropriate areas hatched on the attached plan and over the area of footpath shown in relation to the service station. If either Mr Wilson or the Burnside Service Station do not agree with the areas proposed then further action may be required under the Public Works Act.
The Consultant who was in attendance explained the basis of the engineering drawing and from the resulting discussion, the Board resolved to approve the engineering drawing of sight lines as the requirement of visibility in this area and, further, that the accompanying plan be sent to Mr Wilson and the Burnside Service Station to obtain their agreement to removing visibility restrictions in the areas shown.
On the matter of prohibiting the stopping of vehicles outside the two property frontages on Wairakei Road, the Board submits the following recommendation for the Council's approval.
Recommendation: That the stopping of vehicles be prohibited at any time on the south side of Wairakei Road commencing at a point 18 m west of its intersection with Breens Road and extending in a westerly direction for 120 m.
3. CLYDE/ILAM ROADS INTERSECTION P60 PARKING RESTRICTIONS AND BUS STOP RELOCATION RR 3747
| Officer Responsible | Author |
| City Streets Manager | Bill Greenwood, Area Traffic Engineer |
| Corporate Plan Output: Parking Management |
The purpose of this report is to modify the existing 60 minute time limit parking restriction and bus stop location on Clyde Road at the Fendalton Village shopping centre.
Following successful consultation with the businesses operating at the Fendalton Village shopping centre a decision was made to install a roundabout at the Clyde Road/Ilam Road intersection.
Since completion of the roundabout, positive feedback has been received from both businesses in the vicinity of the roundabout and users of the intersection. It was initially intended that the bus stop currently located in Clyde Road north of the intersection be relocated south of the intersection in the vicinity of the kindergarten. This suggestion met opposition from the kindergarten and the owners of residential properties in this vicinity.
Discussions have recently been undertaken with residents north of the existing bus stop in Clyde Road. Both the property owners in this area are happy for the bus stop to be relocated 15 m further north of its existing site. With the relocation of the bus stop the car parking which is currently too close to the intersection outside the fruit shop, will be able to be relocated to the existing bus stop location. If these changes are undertaken car parking will not be lost from the shopping centre.
Concerns expressed by the kindergarten and residents south of the intersection will also be overcome due to the lack of change in parking management in this area.
Recommendation: 1. That the existing parking restrictions on the west side of Clyde Road commencing at its intersection with Ilam Road and extending in a northerly direction for 68 metres be removed.
2. That a no parking restriction be installed on the west side of Clyde Road commencing at its intersection with Ilam Road and extending in a northerly direction for 22.5 metres.
3. That the parking of vehicles be restricted to a maximum period of 60 minutes on the west side of Clyde Road commencing at a point 22.5 metres from its intersection with Ilam Road and extending in a northerly direction to a point 28.5 metres north of its intersection with Ilam Road.
4. That a bus stop be marked on the west side of Clyde Road commencing at a point 51 metres north of its intersection with Ilam Road and extending in a northerly direction for 17 metres.
The Officer in Charge of Parking Enforcement agrees with these recommendations.
4. PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD WIDENING PORTION OF WAIRARAPA TERRACE RR3670
| Officer Responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design |
| Corporate Plan Output: Roading Budget - Land Legalisation |
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road.
The owners at No 86 Wairarapa Terrace have approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.
Approval in principle was given by the Fendalton/Waimairi Community Board at its July 1996 meeting to dispose of the unformed portion of Wairarapa Terrace as the land is not required for road purposes.
Negotiations between the Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.
The land is not formed as road but fenced and occupied by the adjoining owners. At No 86 a garage is located partly on the portion of road to be stopped.
The plan is attached.
Prior to sale the following resolution is necessary to initiate the stopping action:
Resolution
Pursuant to the provisions of Sections 319 (h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop that portion of road as shown on the plan and described in the Schedule hereto.
Reason for the Road Stopping
The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes.
Purpose to which the stopped road will be put
The portion of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.
The land is situated alongside and occupied by No 86 Wairarapa Terrace and is maximum 6 m in width.
Schedule
Portion of Wairarapa Terrace being all that parcel of land situated in the City of Christchurch and shown as "Road to be Stopped" and described as follows:
| Shown | Area | SO | Adjoining Land |
| A | 82 m2 | 19668 | Pt Lot 2 DP 10742 |
Recommendation: 1. That the above resolution be adopted.
2. That if no objections are received, or the objections are later withdrawn, the Council shall by Public Notice, declare the said portion of road as stopped.
3. That the stopped road be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.
4. That if objections are received, the Resource Management Hearing Panel hear the objections and then make a recommendation to Council as to the action to be taken.
PART B--ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
5. APPOINTMENT OF CHAIRMAN
With the initial absence of both the Chairman and the Deputy Chairman at the commencement of the meeting, Margaret Murray was appointed Chairman until the arrival of the Board Chairman.
6. CONFIRMATION OF REPORT--3 SEPTEMBER 1996
The Board resolved that the report and supplementary report of the Board meeting held on 3 September 1996 (both open and public excluded sections) be confirmed.
7. DEPUTATIONS BY APPOINTMENT
7.1 MR C REDMOND, 2 GARDEN ROAD
Mr Redmond addressed the Board seeking a review of the recommendation from the "Redundant" Road Widening Committee "that the approval for disposal (of Council land) adjacent to his property be declined".
Having considered the submissions made by Mr Redmond, the Board resolved that the recommendations from the "Redundant" Road Widening Committee regarding 2 Garden Road and the other affected properties in the street be referred back to the Committee with power to act to review, with the recommendations resulting to be presented by way of supplementary report from the Board Chairman to the 23 October Council meeting.
(Note: Keith Nuttall withdrew from the meeting during the Board's consideration of this item)
8. TRAFFIC SAFETY COMMITTEE
-REPORT OF 4 SEPTEMBER 1996
The Board considered the report of the Committee's meeting held on 4 September 1996 where consideration was given to Merivale Lane traffic safety, the Railway Cycleway and community projects for the safety (administration) programme for which the Committee had been granted power to act.
In receiving the report, the Board resolved that the actions both intended and also taken by the Traffic Safety Committee be confirmed.
Additionally, it was also resolved that the Cycle Steering Group be advised of the Board's general endorsement of the Merivale Cycleway alternative, but of its concerns over the Railway Cycleway regarding safety and operational issues.
A report on Merivale Lane is to come back before the Traffic Safety Committee and in relation to the Railway Cycleway, it is intended to reconvene joint discussions with the Shirley/Papanui Community Board on this matter.
9. MAIDSTONE ROAD-NO STOPPING RESTRICTION
The Board considered a report regarding a possible extension to the present No Stopping restriction in Maidstone Road at the approach to the Creyke/Ilam/Maidstone intersection roundabout.
This matter had arisen as a result of the consultations undertaken regarding University parking in this area where residents and motorists had expressed the view that cars parking on the bend caused obstructions to the vision of drivers and vehicle speeds approaching the roundabout were also seen as a problem. A suggested remedy for this was to prohibit kerbside parking occurring in front of the four properties on the northern side of the bend in Maidstone Road.
From the resulting consultation with the affected residents an overall consensus in favour of a parking restriction had not been able to be achieved. The Board therefore resolved that no immediate action be taken regarding kerbside parking restrictions on the Maidstone Road bend approaching the intersection with Creyke and Ilam Roads, but that the matter be reviewed following the installation of the roundabout and, further, that the property owners in this area be so informed.
10. ANNUAL PLAN COMMITTEE
-REPORT OF 5 SEPTEMBER 1996
Submitted for the Board's confirmation were the various issues and project proposals identified by the Committee as the Board's 1997/98 Statement of Priorities.
One of the issues identified by the Board was the matter of the Northern Access and Members expressed a strong wish to be better informed as to what progress was presently being made, including the involvement of Ngai Tahu.
As such, the Board resolved to seek from the appropriate Business Unit(s) briefing information on the current situation regarding the Northern Access as a prelude to early Board discussions with Ngai Tahu.
11. PLANS COMMITTEE-REPORT OF 11 SEPTEMBER 1996
The report of the Committee's 11 September meeting was considered where topics dealt with included the Liquor Review 1996, the Recreation and Sport Policy, Children's Strategy Study and newsletters and publications to residents.
In resolving to receive the Committee report, the Board adopted the following recommendations and confirmed the submission prepared by the Committee on the Liquor Review 1996.
RECREATION AND SPORT POLICY
1. That the information be received.
2. That following the service review stage, the Plans Committee meet to review outcomes related to the Fendalton/Waimairi area, and develop appropriate actions/recommendations based on the review.
3. That the Committee and Board participate in any future Sport and Recreation Policy implementation Strategy Workshops.
4. That the policy outcomes and service priorities be taken into account in the development and delivery of recreation and sport services, facilities and programmes in the 1996/97 Budget.
CHILDREN'S STRATEGY STUDY
1. That the report be received.
2. That the Board continue to take the Children's Strategy Study into consideration with planning and decision making.
NEWSLETTERS/PUBLICATIONS
1. That the present arrangements for the Board/Service Centre newsletter based on two issues per year be confirmed.
2. That the Plans Committee give further consideration to improving the quality of the newsletter.
12. WAIMAIRI STUDY AWARDS COMMITTEE
-REPORT OF 19 SEPTEMBER 1996
At the Committee meeting held on 19 September a review was undertaken of the responses from the participating Boards on the future funding and operation of the scheme.
The Board received the Committee's report and adopted the following recommendations:
1. That the three Boards offering supplementary funding be thanked for their support and advised that the timing for future Council approval will not now allow for this funding to be used until 1997/98 at the earliest.
2. That the Burwood/Pegasus Community Board be advised that their application for an alternative use of a share of the present funding be declined as it was not within the scope of the scheme's original intention.
3. That a report be prepared for the Strategy and Resources Committee recommending that the city wide Awards scheme, based on the agreed criteria, be implemented with effect from 1997.
13. PLANS COMMITTEE-REPORT OF 24 SEPTEMBER 1996
The Committee considered the draft Dog Control Policy and undertook an initial assessment of the Canterbury Regional Council's Proposed Waimakariri River Regional Plan.
The Board resolved to endorse the contents of the draft Dog Control Policy and noted that the Committee was to again meet on 11 November to formulate a submission on the Proposed Plan for the Waimakariri River.
14. JOINT BOARD/SCHOOL PRINCIPALS DISCUSSIONS
The outcomes and the actions proposed from the matters raised at the joint discussions held on 4 September 1996 were confirmed and the Board resolved to thank the School Principals for their contributions and to advise them of the actions intended.
15. JOINT BOARD AND CHRISTCHURCH INTERNATIONAL AIRPORT COMPANY DISCUSSIONS
At a forum several months ago the Board expressed a desire to meet with the Airport Company to discuss matters of mutual interest with an emphasis on planning issues and the Airport's development programme.
These discussions duly occurred on 23 September 1996 where a number of Board Members, together with Officers were provided with an informative update on the activities occurring at the Airport in relation to the growth in passenger numbers and freight activity. An overview of planning and environmental issues were highlighted and discussed, with emphasis being placed on the importance for the Airport to continue to be able to operate without the need for curfew controls to be applied.
Also mentioned was the long term future of the Johns/Russley route and the potential to relocate this further west of the Airport. The Airport terminal expansion programme was explained and the visit concluded with an inspection of the new terminal area currently under construction.
The Board received the report and resolved to thank the Christchurch International Airport Company for hosting and contributing to the success of the discussions.
16. LITTER IN WATERWAYS
The Board was provided with an information report detailing the new initiatives for the management of litter in waterways.
Reference was made to the recent sad occurrence of the fatality involving a Council employee and the Board resolved that a sympathy card be sent to the family.
17. STATEMENT OF BOARD OBJECTIVES AND PERFORMANCE INDICATORS FOR 1997/98
As part of its input into the next Annual Plan, the Board formulated the contents of its Objectives and Performance Indicators.
From the resulting consideration the Board resolved as follows:
1. That the Board's Objectives and Performance Indicators for 1997/98 as agreed to, be submitted for inclusion in the 1997/98 Corporate Plan.
2. That the identifying of roads in the Board's area deserving of a higher standard of road surfacing be the subject of a report from staff to the Board.
18. PROPOSED ROAD AND RIGHTS OF WAY NAMES
The Board resolved to approve the use of the following new names:
19. ITEMS RECEIVED
17.1 COMMUNITY PRIDE GARDEN AWARDS
Board Members were provided with an update regarding possible changes to the format of the Community Pride Garden Awards.
17.2 REVIEW OF BOARD PERFORMANCE FOR 1995/96
The outcomes in relation to the Board's objectives for 1995/96 were received.
20. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved to adopt the resolution detailed in Clause 22 of the Agenda.
CONFIRMED THIS 30TH DAY OF OCTOBER 1996
BARBARA STEWART
CHAIRMAN