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27. 11. 96
SHIRLEY/PAPANUI COMMUNITY BOARD
6 NOVEMBER 1996
A meeting of the Shirley/Papanui Community Board was held on
Wednesday 6 November 1996 at 4.00pm
PRESENT: Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce, Mrs Anne Carroll, Mr Graham Condon, Mr Newton Dodge, Mr Garry Moore, Sue Wells, Mr Steve Wright
APOLOGIES: An apology was received and accepted from Mr Gordon Freeman
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. PROPERTY PURCHASE FOR ROADING -
Corner North Avon Road & North Parade RR 3915
| Officer responsible | Author |
| Property Manager | Dave Falls, Property Services Officer 8/8/7 |
| Corporate Plan Output: Roading Unit Capital Outputs - Net Assets (Fixed Assets) Budget Provision: Code: 25822/090 |
The purpose of this report is seek Council approval for the purchase of a 6m2 corner splay to facilitate the installation of traffic lights at the intersection of North Avon Road and North Parade.
Negotiations have now concluded for the acquisition of the severance required as shown on the attached plan and detailed below:
| Address: | 3 North Parade |
| Owner: | J A & S A Kocken |
| Legal Description: | Part Lot 1 DP 2702 Certificate of Title 10K/124 |
| Area: | 820m2 |
| Area of Severance: | 6m2 |
| Land Use: | North Avon Service Station |
| Valuation: | Compensation for the loss of the severance inclusive of injurious affection has been assessed on the Council's behalf by Ford Baker Limited at $1,200 plus GST. The above sum is consistent with other recent settlements of severances from Service Station properties. |
| Proposed Settlement: | Agreement has been reached and settlement can be achieved on the Council payment of the above sum and the reinstatement of the landscaping affected by the severance, (estimated to cost $100). |
Recommendation: That the Council approve the purchase of the above land with settlement being effected on the basis set out in the report.
2. BELFAST OXIDATION PONDS RR 3944
| Officer responsible | Author |
| Manager Liquid Waste | Lewis Burn, Property Services Officer |
| Corporate Plan Output: Waste Management - Liquid Waste Treatment and Disposal |
The purpose of this report is to obtain Council's approval to accept an offer from the Canterbury Regional Council for a further lease of the Belfast oxidation ponds.
BACKGROUND
In 1981 the former Drainage Board took out a fourteen year lease with the former North Canterbury Catchment Board of a 9 hectare site adjoining the South Branch of the Waimakariri River. The lease has expired and discussions at officer level about obtaining a further lease have culminated in a formal ten year lease offer being received from the Regional Council. The site is a rear property off the end of Darroch Street, Belfast, see attached plan.
SITE DESCRIPTION
The land contains two oxidation ponds with weirs, platforms and other equipment and structures including two wooden buildings associated with the operation of the oxidation ponds. All improvements are owned by the City Council. This property is the waste water treatment site for Belfast and it is essential that the City Council retains tenure to the land. The property is accessed by a shingle track over a right-of-way across adjoining farm land.
RENT
The existing rental which was set in 1981 at the commencement of the expired lease is $960.00 plus GST pa. The new lease offered by CRC is for a rental of $6,500 pa plus GST with one review at the end of five years. The proposed rental is based on a land value of $12,000 per hectare at a rate of 6% pa plus GST. The Government Valuation as at 30 September 1995 is LV $180,000 IMPS $40,000 CV$220,000. The Council's valuer has assessed the land value of the property at the same figure used by CRC and advises that rentals in this locality are being achieved at between 5% to 8% return on land value and therefore the rental proposed is at a "market" rate. The lease proposed contains the standard conditions applying to rural leases of CRC land modified to provide for the City's particular use. The property is non rateable.
Recommendation: That the Council accept the offer by the Canterbury Regional Council to lease the site of the Belfast oxidation ponds for a term of ten years from 1 April 1995 at an annual rental of $6,500 pa plus GST subject to:
1. The lease document when presented by the Canterbury Regional Council to be approved by the City Council's solicitor prior to execution.
2. Each Council meeting its own legal costs in relation to preparation and issue of the lease.
3. BARNES/STURROCKS ROADS RESERVE PURCHASE RR 4011
| Officer responsible | Author |
| Water Services Manager | Ken Couling, Land Drainage Manager |
| Corporate Plan Output: Land Drainage New Assets |
The purpose of this report is to provide additional information requested by the Board at its October 1996 meeting so that acquisition of a new reserve between Barnes and Sturrocks Roads for drainage, recreation and road widening purposes can be reconsidered.
BACKGROUND
At the Board's October 1996 meeting, purchase of a new reserve including an existing pond (parcel `A' on the attached plan S2681) and land for road widening (parcel `B' on plan S2681) was recommended by staff.
The following benefits of the proposed purchase to the Council were identified:
1. The acquisition of the land would preserve the intrinsic natural values of the lake which could otherwise be filled for industrial development.
2. It would preserve the existing wildlife habitat.
3. A number of large oak trees in the north eastern corner of the property would be retained.
4. It created an opportunity to extend the proposed railway cycleway from Barnes to Sturrocks Roads as well as providing a pedestrian link between the two.
5. It would provide a buffer between the industrial zone and residential properties laying to the east of the railway line.
6. The widening of Barnes Road including a turning circle would be facilitated.
The Board deferred making a decision on the purchase until further information on the origin of the existing pond and significance of the purchase was provided.
ADDITIONAL INFORMATION
Historical cadastral plans and aerial photographs have been searched. The pond was an existing feature as far back as photographic records extend. It is, therefore, almost certainly a natural feature. An existing natural spring in the floor of the pond supports this conclusion. Early photographs suggest that other ponds which have been filled subsequently were originally part of this drainage network.
The chance to purchase a reserve in this location is very opportune. The land is strategically located in respect of cycleway, roading, parks and drainage aspirations:
1. The railway corridor contiguous to the eastern boundary is a major proposed cycleway route. A minor deviation of the cycleway route away from the railway line into the proposed reserve would add value to the cycleway. City Streets Unit have agreed in principle that the purchase should be funded partly from the Cycleways budget in recognition of this benefit.
2. The process for stopping and widening of Barnes Road is facilitated by the proposed purchase.
3. Reserve acquisition is consistent with Parks Unit's acquisition strategy. The reserve would help link Redwood Park to the Styx Mill Reserve area.
4. An important component of the joint Water Services/Parks Units waterways and wetlands asset management plan is to retain and protect our few remaining wetland remnants. They are a reminder that Christchurch is indeed the City "built from the swamp". Experience confirms that the retention and protection of wetland remnants located on private land zoned for industrial use is very difficult. Acquisition is considered the appropriate strategy in these circumstances.
The following has been taken directly from the October 1996 report to the Board:
"The Company (Uniflex Packaging Co Limited) has agreed to sell 1.4162 hectares of its property including the lake together with the land required for the widening of Barnes Road to the Council. Details of the property are as follows:
Address: 63 Sturrocks Road
Owner: Uniflex Packaging Co Limited
Area: 2.9603 hectares
Legal Description: Lot 1 DP 53984 and Part Rural Section 279, Certificate of Title 36B/1022
Zone: Business 4 (Suburban Industrial)
Government Valuation: As at 1 September 1995:
Improvements $310,000
Land Value $180,000
Capital Value $490,000
The above Government Valuation covers the total land area of the site owned by the Company.
PROPERTY DESCRIPTION
As indicated the property is situated between Sturrocks and Barnes Roads as depicted on the attached plan in an isolated pocket of industrial properties within the residential suburb of Redwood. Situated on the south western portion of the site is a large warehouse building occupied by Uniflex Packaging Limited who also occupy the site to the southern boundary of the subject premises. Drive on access is currently gained via Barnes Road through the adjoining leased Uniflex premises onto Sturrocks Road. The balance of the site to be acquired is undeveloped and currently in average pasture. Lying to the north is the lake which covers approximately 0.27 hectares and is fed by springs and an outlet from a drainage pipe which is understood to carry cooling water from the adjacent industrial buildings. The lake drains to an open drain beside the railway line and provides aesthetic appeal to the site and although it limits its potential it does provide a pleasant outlook to any future development to be designed around the shore. The road boundary has been double fenced by the Company and landscaped with shrubs and trees.
SETTLEMENT
The proposed purchase and settlement details are outlined in the Public Excluded section of this report."
Recommendation: That the Council purchase the property on the settlement terms outlined in the Public Excluded section of this report.
PART B - MATTERS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
4. DEPUTATIONS BY APPOINTMENT
(A) Mr Ray Hampton attended by request and asked the Board to reconsider its decision at the October meeting declining approval for the use of the name `Clearwater Lane'. He explained the appropriateness of the name as there are clear water springs on the property and showed photographs to Board members to illustrate this point. (Clause 21 refers.)
(B) Mr David Watson spoke on behalf of the InfoLink Project, concerning the Business Plan and the concept of an information centre operating in the community. He answered members' questions regarding income, charges, cashflow and assets. He maintained that a good, strong core group is essential for the successful operation of a project such as this.
(C) Peggy Kelly and Steve Sopinka (from Canada) presented an update on progress in developing the Packe Street park, and introduced their chairperson, Bertram Rush. Steve explained how local children had been involved in coming up with ideas regarding use of the park space, by way of colour coding and a conceptual design. This allocated areas for woodlot, wetland, vegetable garden, play area, seating area and open space. From this was drawn up a concept plan, which will next be passed onto residents for feedback.
Mr Moore congratulated Peggy Kelly and the Packe Street park supporters, saying this was a fine example of a successful model in community initiative.
5. VOLUNTARY LIBRARIES REVIEW
The Voluntary Libraries Project Team briefing paper presented some preliminary information and possible outcomes as part of the review process on voluntary libraries. Community Board input has been sought before the full report is considered by the Community Services Committee.
Members made suggestions for consideration by the Project Team which included an investigation into the hours of opening especially during weekends; consideration of the economic justification as well as use/demand by users; could a better service be provided by a mobile facility; consideration of a joint facility with the local school; the possibility of the library having a wider community focus; inclusion of the Libraries Project Team in the process about to be undertaken looking at the environment in general, by the St Albans community.
The Board resolved that this information be conveyed to the Voluntary Libraries Project Team for inclusion in their review.
6. CONFIRMATION OF MEETING REPORT
The Board resolved to confirm without alteration the minutes of the ordinary meeting of the Shirley/Papanui Community Board held on 2 October 1996, both open and public excluded sections.
7. BELFAST RESEARCH
The Community Activities Officer reported the findings and some suggestions for follow-up action which have come from the research into community needs in the Belfast area.
The Board resolved:
1. That Suzanne Phibbs and Stephanie Kelly be thanked for the presentation of an excellent, practical report.
2. That a Working Party of Papanui Board members, staff and community representatives be set up to analyse the detail of this report and devise an Action Plan based on its recommendations.
3. That the Community Activities Officer initiate community meetings in Belfast early in 1997 to feed back the findings of this report along with an Action Plan.
8. ST ALBANS COMMUNITY FACILITATOR
The Community Activities Officer reported on further progress in engaging a facilitator to help initiate some of the recommendations in Nona Milburn's report. Four options for funding the position were presented and the role and function of the facilitator were outlined. The suggestion that this work be combined with a Bryndwr project was not supported by the Board.
The Board resolved:
1. That a sum of $4,800 be approved from the Board's Community Services Fund for a St Albans Community Facilitator on either a Contract or under a work scheme.
2. That the brief for the position of the facilitator be drafted in consultation with the St Albans community.
9. INFOLINK CENTRE, ST ALBANS
The Community Activities Officer reported, outlining the Project's Business Plan and Constitution, with a comment by the Community Manager on delays in meeting some of the conditions imposed by the previous Board.
The Board resolved:
1. That the Board continue to support the InfoLink Project up to the remainder of the $10,000.
z 2. That the Board's Infolink Committee continue to work with the group to assist in finding suitable accommodation; this may need to be on a short term and long term basis, depending on the outcome of the Library Review and any possible shared accommodation with the Library. It should be understood that a decision on the library's future use may still take some time.
3. That the Constitution and Business Plan of the InfoLink Project be received.
4. That the Community Board request the InfoLink Project to urgently formulate an Income Plan with the assistance of the Community Activities Officer and forward a copy of this to the Community Activities Officer.
5. That the InfoLink Centre be reimbursed the $504.01 as part of the setting-up costs.
6. That the Board re-affirms that the funds set aside for this project are not to cover operating costs.
7. That the Community Activities Officer continue to liaise with the Board's Committee and the InfoLink Management.
8. That the need for the 9 and 12 monthly reports is now no longer relevant.
10. ST ALBANS CRECHE -- DISCRETIONARY FUNDS
As resolved by the Board at its October meeting, the Working Party met at the Creche to discuss the Creche's request for work to upgrade the rear entrance and form a new door at the front of the building. The Commercial Property Officer reported, noting that the $500.00 to install an opening window in the office area would be met from Creche funds.
The Board resolved to grant $5,499 from its Discretionary Funds to:
(a) Form a new door at the front of the building to meet the Fire Regulations for access and egress.
(b) To upgrade the existing rear entrance so that it becomes the main entrance into the creche. This upgrade to take place at the same time, as it has been identified that the existing entrance could lead to congestion and give rise to a case being brought by a parent under the Health and Safety Act.
11. YOUTH SPONSORSHIP FUND
The Community Manager reported on previous Board funding for Youth Sponsorship and a request from Holiday Camps Trust for continued funding. The Board resolved that the Sponsorship Committee (Mrs A Carroll, Mr N Dodge and Mr G Condon) meet to discuss and make a recommendation on expenditure of the $5,000 for Youth Sponsorship in 1997.
12. COMMITTEE TO HEAR DEPUTATIONS
The Board resolved:
1. That the report of the meeting of the Committee to hear deputations held on 30 September 1996 be received.
2. That a sub-committee be established comprising the Chairperson and the Sponsorship Committee members with the local Youth Aid Officer, School Counsellor and Council Youth Worker to make recommendations to the next meeting as to a special project in the Board's area.
13. COMMUNITY DEVELOPMENT AND SOCIAL WELL-BEING POLICY
A report on the draft Community and Social Well-Being Policy that was adopted by the Community Services Committee and the Council in October was presented. The Board resolved:
1. That the information be received.
2. That the Shirley/Papanui Community Board adopt this Community Development and Social Well-Being Policy; and its community development projects be assessed and costed against this.
14. COMMUNITY PRIDE GARDEN AWARDS
Report from a meeting of the Board's Working Party was considered together with a report from the Area Parks Officer, Linwood, with regard to the future direction for the Community Pride Garden Awards scheme. The Board resolved to approve the changes to the Community Pride Gardens Awards Scheme as outlined below:
1. That the present cups/trophies be transferred to Street Award winners in the Board's area for the most attractive long street, short street and cul-de-sac.
2. That the non-pointed criteria for selection of gardens for the Community Pride Garden Awards as outlined below be approved:
3. That the certificates be standardised as an A5 size, and be personalised to each Board area to be signed by the Chairpersons of the Christchurch Beautifying Association and Community Board.
4. That the Board decide how it wishes to present these awards to residents, who are acknowledged for the contribution their gardens make to the "Garden City" image of Christchurch.
5. That the funds set aside by the Board be used for a pilot project incorporating strategic targeting of residences, selected give-aways of bedding plants and a draw for a prize for all households who volunteered to participate.
15. CORNWALL STREET (NORTH SIDE CRANFORD STREET -- LINDSAY STREET)
PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD WIDENING
A report by the Legal Survey Design and the Property Services Officer sought the Board's views on the proposed disposal of redundant road widening land in Cornwall Street and also the Board's approval in principle for the proposed disposal.
The Board resolved:
1. To approve in principle that all the portions of land set aside in Cornwall Street (north side between Cranford and Lindsay Streets) for road widening purposes are no longer required for that purpose.
2. That if an approach is made to the Council by any adjoining owner then negotiations may be entered into for the disposal of the land at valuation.
16. BERRY STREET/FRANK STREET
REDUNDANT ROAD WIDENING
The Area Roading Officer reported, seeking the Board's view on whether the road reserve adjacent to properties may be disposed of in principle.
The Board resolved:
1. To approve the disposal of road reserve adjacent to 51 Berry Street and 63 Frank Street as it is not required for road widening purposes.
2. To approve in principle the disposal of road reserve adjacent to other properties in Frank Street.
17. SHIRLEY LOCAL AREA TRAFFIC MANAGEMENT SCHEME
Feedback received on the draft Shirley Local Area Traffic Management Scheme at a public meeting on 14 October 1996 was reported by the Traffic Engineer. The Board resolved:
1. That the changes requested by the community at the following locations be included in the Plan:
2. To adopt the Shirley Local Area Traffic Management Scheme.
18. LOWER STYX ROAD SPEED LIMIT
Further to a meeting of a Working Party on 22 July to consider speed limit changes in the Board's area, the Engineering Officer reported that a technical advice team and appropriate organisations supported Brooklands' residents' requests for a reduction of the speed limit in Lower Styx Road.
The Board resolved to support the proposal to change the 70 km/h speed limit in
Lower Styx Road, Brooklands, to 50 km/h.
19. PROPOSED NAMES, BROOKLANDS PROPERTIES LTD
62 HARBOUR ROAD
The Board resolved to approve the name SALECIA GARDENS for a new cul-de-sac created at 62 Harbour Road, Brooklands.
20. PROPOSED NAMES -- SUBURBAN ESTATES -- HAREWOOD ROAD
The Board resolved to approve the name MARBLEWOOD DRIVE for the long cul-de-sac and MISSION LANE for the right-of-way created by the subdivision at the Methodist Children's Home and Fairhaven Hospital in Harewood Road.
21. PROPOSED RIGHT-OF-WAY NAME, JOHNS ROAD
Further to a report to the October meeting and a deputation by residents, the Board resolved that in light of further strong submissions from residents the name CLEARWATER LANE be approved for the right-of-way at 182 A-C Johns Road.
22. DRAFT SUBMISSION ON `GAMING -- A NEW DIRECTION FOR NEW ZEALAND'
A draft submission, prepared by a staff committee on the Department of Internal Affairs document `Gaming -- A New Direction for New Zealand', was considered.
The Board resolved that the draft submission be supported and any additional comments by Board members be forwarded immediately to the Community Manager for inclusion.
23. MEETING SCHEDULE 1997
The Board resolved to receive the draft schedule of Standing Committee meetings and adopt the Shirley/Papanui ordinary meeting dates for 1997 as follows:
5 February, 5 March, 2 April, 7 May, 4 June, 2 July, 6 August, 3 September, 1 October, 29 October, 25 November (Tuesday).
24. ITEMS RECEIVED
The Board resolved to receive the following reports and other items:
24.1 1996/97 Roading Programme
Progress to date of Roading and Traffic projects which are programmed for the 1996/97 financial year, in the Shirley/Papanui area.
24.2 Board Funding
Allocations to date from the Board's 1996/97 Discretionary Fund and its Community Services Fund.
25. ITEM DEFERRED
25.1 Agenda 21 -- Community Liaison Officer
A report from the Committee Secretary, Shirley, asked for the support of all Community Boards to lobby for the long-term continuation of the Agenda 21 Community Liaison Officer through a submission for funding in the Annual Plan.
The Board asked for more information as to the role and function of the officer.
26. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the draft resolution to exclude the public as set out in the agenda be adopted.
The meeting concluded at 6.50 pm
CONFIRMED THIS 25TH DAY OF NOVEMBER 1996
________________________
Y S A PALMER
CHAIRPERSON