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27. 11. 96
SPREYDON/HEATHCOTE COMMUNITY BOARD
SPECIAL MEETING
15 OCTOBER 1996
A special meeting of the Spreydon/Heathcote Community Board
was held on Tuesday 15 October 1996, at 5.30 pm
PRESENT: Mr Oscar Alpers (Chairman), Mrs Carole Anderton,
Mr Philip Clearwater, Mr David Drayton,
Mr Ian Howell OBE, Mrs Patricia Hunter,
Mrs Ann Lewis.
APOLOGY: An apology was received from Mrs Sonia Gill and was sustained.
The Board reports that:
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
CHAIRMANSHIP OF THE MEETING
The Chairman consulted Board members as to the advisability of his chairing that part of the meeting involving the question of the Cashmere Play Equipment because he had a personal connection with one of those involved in this matter.
It was resolved that Mrs Hunter chair this meeting.
Mr Alpers having vacated the Chair, Mrs Hunter then assumed the Chair and chaired the balance of this meeting.
1. CORRESPONDENCE
The Board considered a letter dated 10 October 1996 from the Cashmere Residents' Association Inc setting out suggestions for incorporation in the text of the leaflet for the letterbox drop. The Cashmere Residents' Association had already circulated copies of this letter to all members of the Community Board.
No specific resolution arose from this item of correspondence.
2. CASHMERE PLAY EQUIPMENT - LETTERBOX DROP
The Cashmere Residents' Association requested speaking rights at this meeting.
The question of speaking rights was referred to the Board for consideration. Board members expressed the view informally that speaking rights would be appropriate only if the matters to be traversed provided Board members with new information which had not already been provided to them.
Mrs Shelley Campbell of the Cashmere Residents' Association advised that the letter from the Association which was before the Board contained new material.
After discussion by Board members, the Acting Chairperson ruled that speaking rights would not be granted to the Cashmere Residents' Association on this occasion and that the Board should now proceed with its deliberations on the final format, content, response time and catchment area for the proposed letterbox drop.
Board members suggested that, before the options put forward by the Working Party could be laid before the community, the sources of funds to provide this play equipment should be ascertained.
The Board resolved:
(1) That the $15,000 allocated for play equipment in Cashmere be reallocated in this financial year.
(2) That the Board continue to investigate the siting and costing of play equipment on Cashmere Hill with a view to providing it in the next financial year in the Board's Project Funds.
(3) That the Board acknowledge that the work of the Working Party has now ceased but that there would be on-going consultation with interested parties.
(4) That the Community Board members who have served on this Working Party be regarded as being on a formal subcommittee and be paid the appropriate elected members' meeting allowance and that this decision take effect retrospectively to cover the meetings of the Working Party that Board members have already attended.
3. LANDSCAPING - BECKENHAM SHOPPING CENTRE
At the Board meeting held on 1 October 1996, Mrs Anderton had requested time to discuss the proposed plantings in the Beckenham shopping centre with the landscape architects to ensure that plants suitable for planting in the Beckenham area and hardy enough to survive the winter frosts were used.
Since that meeting of the Board it had been ascertained that the plantings were already in place and the plants had been chosen after full consultation with the Beckenham Business Association.
In discussion at the meeting, Mrs Anderton suggested the provision of seats in the Beckenham shopping area to give a sense of completeness to the excellent landscaping already carried out.
It was left to the Community Manager to take appropriate action to implement this suggestion.
The Board resolved that the information be received.
The Chairman thanked all those who had attended and had participated in this meeting.
The meeting concluded at 6.45 pm
CONFIRMED THIS 5TH DAY OF NOVEMBER 1996
(SGD) O T Alpers
CHAIRMAN