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27. 11. 1996
SPREYDON/HEATHCOTE COMMUNITY BOARD
5.11.1996
A meeting of the Spreydon/Heathcote Community Board
was held on Tuesday 5 November 1996, at 4.00 pm
PRESENT: Mrs Patricia Hunter (Acting Chairman presiding), Mrs Carole Anderton, Mr Philip Clearwater,
Mr David Drayton, Mrs Sonia Gill,
Mr Ian Howell OBE, Mrs Ann Lewis.
APOLOGIES: Apologies for absence were received from Mr Oscar Alpers and Dr Morgan Fahey and were sustained.
Mr Drayton retired at 7.00pm and was present for all clauses except 17 to 27 inclusive.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION:
1. DESIGNATED WIDENING - LINCOLN ROAD RR 3949
(south east side)
| Officer responsible | Author |
| City Streets Manager Property Manager | Brendan Bisley, Project Engineer Dave Falls, Property Officer |
| Corporate Plan Output: 9.5.0 (property purchase) |
The purpose of this report is to obtain the Council's approval to commence purchase of properties designated for road widening on Lincoln Road between Barrington Street and the southern motorway corridor.
The Council has included the property purchase in advance of future widening to accommodate increasing traffic volumes and in light of the proposed Addington Entertainment Centre, which has direct access on to Lincoln Road off Twigger Street. Provision has been made in the 1996/97 year's budget to purchase designated land up to a value of $100,000.
Before roadworks can commence, 9 property severances need to be acquired.
To complete the acquisitions, approval is now sought to purchase the south east side severances.
The addresses of the properties affected and the size of the necessary severances are set out below. Detailed plans showing the severances and legal descriptions are attached.
Addresses: 190, 194, 196, 200, 202, 210, 212, 214 Lincoln Road and No 1 Taramea Place.
Legal Description: As shown on plans attached.
Zone: Living 3 - proposed new City Plan.
Areas of Severances: 158 m2, 83 m2, 83 m2, 83 m2, 83 m2, 112 m2, 103 m2, 98 m2, 82 m2.
Valuation: Compensation for the individual severances inclusive of injurious affection will be assessed on the Council's behalf by an independent valuer. The Property Unit has however supplied a preliminary estimate that settlement of the acquisitions should be achieved in the range of $5,000 - $25,000 per property.
Proposed Settlement: Because of the number of properties and the relatively small sums involved in the acquisition of the individual severances, it is proposed that authority be delegated to the Property Manager to approve the necessary settlements on the following basis:
(a) That the owners be offered the compensation assessed by the Council's valuer and, if the owners choose also to obtain their own valuation, compensation be negotiated and settled at a figure between the respective valuations and up to the maximum assessed by either valuer.
(b) That settlements so achieved be reported to the Council for information at a subsequent meeting.
(c) In the event that settlement cannot be achieved within the above parameters, the matter be referred to the Council with a separate recommendation.
(d) That any necessary total property purchases be referred to the Council with a separate recommendation.
The above process will enable the Property Unit to efficiently expedite the acquisition of a group of property severances. The ability to conclude negotiations and effect immediate settlement is in the interests of the property owners who are stimulated by not being delayed by the four-week reporting cycle to the Council and there is a considerable saving in the staff time which will be involved in preparing and submitting individual reports on the properties.
Recommendation: That the Council delegate authority to the Property Manager to approve settlements on the above properties on the basis outlined.
2. CASHMERE VILLAGE GREEN RR 4005
| Officer responsible | Writer |
| Environmental Policy & Planning Manager | Sarah Duffell, Asst Planner |
| Corporate Plan Output: Policy Advice, Recreation and Open space. |
The Board had requested a report investigating "the possibility of implementing some form of conservation zone protection over the Cashmere Village Green, similar to that in place to protect the Cracroft Reserve adjacent to the Sign of the Takahe."
The Board considered this report outlining possible options for providing protection to the Cashmere Village Green beyond that already provided from inappropriate forms of development.
The report outlined several options for providing protective measures including the Open Space zone 01 which is proposed in the new City Plan, and also Conservation zones C1 and C2. The report outlined the protection provided by these zones and the advantages and disadvantages of each zone.
The report concluded that the primary way of securing the reserve in perpetuity was to vest it under the Reserves Act 1977. At present it is fee simple land owned by the Council. The report further concluded that an 01 zoning was the most suitable for this reserve and would provide suitable protection through the zone rules to the amenity of the reserve.
The Board resolved:
(1) That the zoning of the Cashmere Village Green remain as O1, as shown in the Proposed City Plan.
(2) To recommend to the Council that the Cashmere Village Green be vested as a recreation reserve under the Reserves Act 1977.
(3) That a draft management plan for the Cashmere Village Green be prepared by a Working Party comprising representatives of the Council, the Spreydon-Heathcote Community Board, the Cashmere Residents' Association and the parents' group with power to co-opt and that this draft management plan be referred to the first meeting of the Board in 1997 for consideration.
Recommendation: That the Cashmere Village Green be vested as a recreation reserve under the Reserves Act 1977.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
3. APPOINTMENT OF CHAIR
The Board resolved that Mrs Hunter assume the Chair for this meeting.
4. CONDOLENCES
The Board noted with sympathy the passing away of the mother of the Board Chairman.
The Board resolved that its condolences be conveyed to Mr Alpers and to his family.
5. CONFIRMATION OF REPORT TO COUNCIL
It was resolved that the report to the Council of the Board meeting of 1 October 1996 be confirmed subject to the inclusion in Clause 6 - Local Area Traffic Management Schemes (LATMS) Priority List under priority one an additional explanation of the boundary defining this as including the area bounded by Opawa and Port Hills Roads, and that the report of the special Board meeting of 15 October, as circulated, be confirmed.
6. DEPUTATIONS BY APPOINTMENT
(a) Mr Murray Lill of the Beckenham Business Association addressed the Board in support of the banners proposed for the Beckenham shopping area outlining their value in enhancing the attractiveness of the area.
(b) Mrs Alice Harris and Mr Warwick Johnson, residents of Somerfield Street, made submissions supported by written statements, expressing concerns over the proposed relocation of the pedestrian crossing outside the Somerfield School in Somerfield Street.
(c) Dr Bruce Harding tabled a written statement and spoke briefly to this statement, as a member of the Cashmere Play Equipment Working Party rather than as a member of the Cashmere Residents' Association, urging the Board to seek a speedy resolution of matters relating to the Cashmere Village Green.
(d) Mrs Nancy McMillan sought speaking rights on behalf of the Cashmere Residents' Association. As prior formal advice of this application for speaking rights had not been received, the matter was referred to the Board for a decision.
The Board resolved that the Board hear Mrs McMillan's submissions and that representatives of the parents who support the provision of play equipment also be invited to address the meeting, if they wished to do so.
Mrs McMillan then addressed the Board, expressing concern that Parks Unit Officers are recommending that the School and Waterworks sites be considered unsuitable areas for the location of play equipment and be deleted from consideration by the Board. Mrs McMillan commented that the Cashmere Residents' Association wondered where this left the proposed letterbox drop and advised that the Association believed that the letterbox drop should proceed as planned.
Mrs McMillan also requested that a management regime for the Cashmere Village Green be set up for the interim period while the issue of play equipment was resolved. Mrs McMillan expressed concerns over the proposed 01 Open Space zone and urged the Board to support the alternative Conservation 1 zone.
(e) Representatives of the parents who supported the provision of play equipment were invited to speak. Mrs Pam Stevenson responded to this invitation and addressed the Board referring to the difficulty created by including the unsuitable sites as if they were viable options in the letterbox drop when they were not really options at all. Mrs Stevenson suggested that circulating such a document may result in the Community Board receiving a negative reaction when it is discovered that the options canvassed are not in fact options at all.
7. LEAVE OF ABSENCE
Mrs Ann Lewis had requested leave of absence for one month commencing 6 November 1996.
The Board resolved that leave of absence be extended to Mrs Lewis as requested.
8. BECKENHAM SHOPPING AREA -- LANDSCAPE IMPROVEMENTS
The Board considered a report providing an update on the development of landscaping improvements adjoining the Colombo Street shops. This report addressed the costs of providing and maintaining banners on the street light poles in Colombo Street.
The Board resolved that a further grant be made from the 1996/97 Discretionary Fund of $3,000 to cover the initial installation, but on the basis that the Beckenham Business Association be responsible for all subsequent maintenance and replacement costs.
9. SAFETY IMPROVEMENTS -- SOMERFIELD SCHOOL
The Board considered a report from the Area Traffic Engineer seeking a decision on the specific location of traffic safety improvements outside Somerfield School in Somerfield Street.
The proposal to carry out these improvements was part of a trial of new school crossing points at 11 sites in the city. This trial had recently been approved by the Council as part of a national study into improving safety for children outside schools.
The Area Traffic Engineer briefed the Board on the Council's policy of trialling these new school crossing points at 11 proposed sites in the city.
The Board considered the report before it and the submissions made by residents in the vicinity of the School crossing and resolved that the pedestrian crossing lines be retained in the existing location and that Somerfield School be removed from the trial of new school crossing points.
10. VOLUNTARY LIBRARIES REVIEW
A preliminary report on a review of voluntary libraries which is being undertaken was considered by the Board.
In order to receive feedback on this project or suggestions, Project Team members Erina Parks, Manager, Network Services, Libraries Unit, and Marjorie Ockenden of the Sumner Voluntary Library were in attendance at the Board meeting.
Ms Parks and Ms Ockenden were thanked for the information and for their attendance at the meeting.
The Board resolved that the information be received.
11. SPREYDON-HEATHCOTE COMMUNITY BOARD COMMUNITY FUNDING COMMITTEE
The Board considered a report for information outlining the deliberations of its Community Funding Committee and a table setting out the way in which the funds had been allocated and which funds these allocations had been sourced from.
The report also noted that the community representatives on the Community Funding Committee had now come to the end of their term of office.
The Board resolved:
(1) That the information be received.
(2) That a letter be sent from the Board to each community representative on the Spreydon-Heathcote Community Funding Committee thanking them for their hard work and input.
12. STRUCTURE ON STREET APPLICATION
-- 21 OVERDALE DRIVE
The Board considered an application for approval for the construction of two timber retaining walls on the legal road.
The Board resolved that approval be given subject to the following conditions:
1. That a building consent for the structure be obtained.
2. That a standard deed of licence be entered into with the Council.
3. That the owner be entirely responsible for the stability, safety and future maintenance of the retaining walls and driveway formation work associated with the structures.
4. That the site be kept in a safe and tidy condition at all times during the course of construction.
5. That an appropriate drainage system be installed as shown on the plans with silt collection chamber and outlet to the stormwater channel. All work to be carried out to the satisfaction of the Roading Manager.
6. That construction of the structures be completed within 12 months or this approval will lapse.
7. That no alteration be made to the existing road channel or seal levels and that the owner be responsible to apply for and construct the new vehicle crossing to the Council's specifications.
13. PARKING RESTRICTION -- HUTCHESON STREET
The Board considered a report seeking approval for the installation of a parking restriction in Hutcheson Street.
The Board resolved that the parking of vehicles be limited to a maximum of 10 minutes at any time on the North side of Hutcheson Street commencing from a point 15m East of the Colombo Street intersection and extending 7m in an Easterly direction.
14. THORRINGTON SCHOOL -- AGENDA 21 PROJECT
The Board considered a report on an Agenda 21 planting project which had been undertaken at Thorrington School and had been funded by the Board.
Of this sum an amount of $1,252 remained unspent and it was proposed that these remaining funds be reallocated towards the provision of artwork on the proposed jetty near the school. This remaining balance would cover the artist's time, design work and materials and would allow the incorporation of the ideas and dreams of school children into the proposed artwork.
The Board resolved that the balance remaining of $1,252 be reallocated for the proposed art project on the jetty adjacent to the Thorrington School.
15. CASHMERE VILLAGE GREEN WORKING PARTY
The Board at its meeting on 2 April 1996 had resolved to establish a Working Party to consider appropriate strategies for the siting of play equipment in Cashmere. At this meeting the Board had resolved inter alia "that, if considered necessary by the Working Party, the Board employ an independent facilitator to facilitate this Working Party and that the cost of this facilitator be met from the Board's Discretionary Fund, up to a limit to be determined by the Board."
In the event, the Working Party had favoured the employment of an independent facilitator, and Ms Gay Pavelka had been appointed to undertake this task.
The Board resolved that the account for facilitation services for the Cashmere Play Equipment Working Party of $4,279 be met from the Board's Discretionary Fund.
16. CASHMERE PLAYGROUND OPTIONS
After hearing submissions by the various speakers who had been accorded speaking rights, the Board proceeded to consider a report which outlined the site options available for placing play equipment in the Cashmere Hill area.
The Board resolved:
(1) That the $15,000 allocated for play equipment in Cashmere now be spent on play equipment in the Thorrington Road reserve.
(2) That the Cashmere Primary School site be removed as a potential option site and that the old Tramway Cable easement be discussed as a potential Agenda 21 project.
(3) That the Water Services site be removed as a potential option site and that this site then be recommended to the Water Services Unit for an upgrade involving extra landscaping and seating.
17. PROPOSED NAMES: WILLOCK STREET
The Board considered a report seeking approval for the renaming of the eastern portion of Willock Street.
It was resolved that the Board approve the change of name of the eastern portion of Willock Street to April Place.
18. PROPOSED ROAD AND RIGHT OF WAY NAMES
The Board considered a report seeking approval for names for proposed rights of way at 18 Bowenvale Avenue and at 270 Hoon Hay Road.
The right of way at 18 Bowenvale Avenue had already been considered by the Board at its meeting on 4 June 1996 and the proposed names had been declined on the grounds that the names were too long. Since that meeting, the names proposed had been checked and it had been confirmed that it was practical to place these on the map because the right of way being named is quite long.
The Board resolved:
(1) That the right of way at 18 Bowenvale Avenue be named Oakview Lane.
(2) That the right of way at 270 Hoon Hay Road be named Barossa Lane.
19. COMMUNITY AFFAIRS COMMITTEE
The Community Affairs Committee had held two meetings - a Special Meeting on 8 October and the scheduled meeting on 15 October 1996.
The Community Affairs Committee reported on the 8 October 1996 Special Meeting as follows:
19.1 SPECIAL MEETING - 8 OCTOBER 1996 - BOARD OBJECTIVES AND PERFORMANCE INDICATORS
Introduction
The Special Meeting of the Community Affairs Committee was convened to consider the development of Board objectives and performance indicators.
Professional input was available to the Committee from Ms Glen Greer of the University of Canterbury, Ms Jennifer Pitcher, Senior Policy Analyst, the Community Activities Officer and the Assistant Community Activities Officer.
The aim of the meeting was to consider how the Board could facilitate service delivery and community services in its area, with the aim of reaching a consensus among Committee members on how this service delivery can be achieved while maximising the impact of the Board's resources upon the Board's identified priorities.
Discussion
The Committee then addressed the issue of "where does the Board go from here."
There was some agreement that the Board needed to define the groups to be consulted. There was further agreement that, having determined the groups to be consulted, it was a matter of asking representatives of these groups and residents what the particular issues are as they see them. Consultation should then take place with those who have the professional expertise to guide the Board, after which the Board could decide on the priorities to be determined.
In discussion community safety was suggested as an issue for consideration as a starting point in this process.
The Committee agreed to narrow this topic for investigation as a pilot topic to Community Safety from Crime. The Committee agreed that the matter of implementing this proposal should be referred to the Working Party which has been working on this project thus far.
The Committee agreed that the Board would need to confirm that these are the directions in which it wishes to proceed.
The Board resolved:
(1) That the Board support the proposal that Community Safety from Crime be piloted as a topic for community investigation and discussion.
(2) That the implementation of this proposal be referred back to the Working Party which has been working on the project thus far.
(3) That the Board confirms that these are the directions in which it wishes to proceed.
The Community Affairs Committee reported on the 15 October 1996 meeting as follows:
19.2 INDUSTRIAL PAVILION - A&P SHOWGROUNDS, ADDINGTON
Mr Bruce Arnold addressed the Committee on behalf of the New Zealand Historic Places Trust outlining the importance of seeking alternative uses for the Industrial Pavilion in the Addington Showgrounds in order that this interesting heritage building might be saved from demolition.
Mr Arnold advised the Committee that, at a recent Resource Consent hearing, approval for demolition of this building was given but was deferred until after 1 March 1997 to allow any possible alternative uses for this building to be investigated.
Members of the Community Affairs Committee strongly supported the need for this heritage building to be retained and to be retained on its present site if possible.
The Community Affairs Committee resolved that the Committee support the retention of this building, preferably on its present site or alternatively on a new site and that the Committee recommend to the Council that a report on this matter be sought by the Council for consideration by the Environmental Committee.
The Board subsequently received advice that it would be very difficult, if not impossible, to retain the building on its present site.
The Board resolved:
(1) That the action taken by the Committee be confirmed.
(2) That, in view of the advice that the building cannot remain on its present site, the Board take no further action.
19.3 Spreydon-Heathcote Community Board review of the effectiveness of residents' groups and council relationship with these groups
Early in 1996 the Spreydon-Heathcote Community Board commissioned Health Research Services to undertake a community awareness survey of residents in the Spreydon and Heathcote areas. The objective of the survey was to establish community awareness of and contact with local residents' groups in the Spreydon-Heathcote area.
The report before the Committee outlined the results of the survey and possible future courses of action.
In discussion at the meeting various ways of enhancing the profile of residents' groups and supporting them were traversed along with the possibility of providing some additional funding to assist these groups and a proposal that funding be made available to allow publication of a Community Board newspaper or newsletter for the information of local residents.
The proposals suggested in the report to the Committee for the Board's consideration were as follows:
* Funding regular promotion of residents' groups in the Observer and Christchurch Mail.
* Funding a weekly column in the Observer newspaper in which residents' groups could report the outcomes of their meetings.
* Funding residents' groups notice boards to be placed in areas where most residents go in the course of an average week (eg shopping malls, supermarkets, Post Shop). Notice Boards have been costed at $1,200 each, including GST (installed). So far three residents' groups have declared themselves willing to undertake regular servicing of such boards.
It was resolved:
(1) That this Committee support in principle the suggestions arising from this report at the residents' association meeting on 12 November 1996 and support funding for residents' association's newsletters and for a Community Board newsletter.
(2) That the Community Affairs Committee meet with representatives from residents' groups after their 12 November 1996 meeting to formulate strategies.
The Board resolved that the action taken by the Committee be confirmed.
19.4 SPREYDON-HEATHCOTE COMMUNITY BOARD 1997/98 OBJECTIVES AND PERFORMANCE INDICATORS - SPORT AND RECREATION
As part of consideration of the Community Board's 1997/98 Objectives and Performance Indicators, the Committee considered a report outlining some suggested recreation and sport objectives and performance indicators for the 1997/98 financial year.
It was resolved:
(1) That the staff modify and update the 1996/97 year objectives and resubmit these to the Board for approval by the Board as its objectives for the 1997/98 financial year.
(2) That the sport and recreation objectives and performance indicators be recommended to the Board for approval.
(3) That a report be placed before the Board suggesting appropriate sums for sport and recreation activities in the Hoon Hay Youth Centre and appropriate sums to allow the compilation of a sport and recreation related "what's on in Spreydon-Heathcote" column to be published in the Observer newspaper.
(4) That a report be sought on the cost of providing information on sport and recreation groups, the Service Centre, the Community Board, residents' associations and community groups to the community in place of the former Community Directory.
Consequent upon Resolution (1) above, the Board considered its Objectives and Performance Indicators for 1997/98. Draft Objectives and Performance Indicators were tabled for consideration. After discussion, the Board supported these draft Objectives and Performance Indicators and left the Community Manager and staff to refine these where necessary.
The Board resolved:
(1) That the modified and updated 1996/97 year objectives be the Board's objectives for the 1997/98 financial year.
(2) That the Board adopt the following sport and recreation objectives and performance indicators for the 1997/98 year:
Objectives
1. To consult with the Spreydon-Heathcote community regarding its sport and recreation needs.
2. To promote and encourage the social well-being of the Spreydon-Heathcote community.
Performance Indicators
1.1 To carry out an assessment of unmet sport and recreation needs in the Spreydon-Heathcote area.
1.2 To consult with residents' groups, sports clubs and schools regarding youth sport and recreation needs.
2.1 To allocate an appropriate sum for sport/recreation activities at the Hoon Hay Youth Centre, the amount and source of the funds to be determined at the Board's Annual Plan and Budget meeting.
2.2 To allocate an appropriate sum for the compilation and publication of a sport and recreation "what's on in Spreydon-Heathcote" column in the Observer newspaper, the amount and source of the funds to be determined at the Board's Annual Plan and Budget meeting.
2.3 To encourage participation in sport/recreation amongst under represented groups.
The Board further resolved that the recommendations of the Community Affairs Committee be adopted and that the decisions of the Committee be confirmed.
20. COMMUNITY PRIDE GARDEN AWARDS
The Board considered a report outlining the outcome of discussions between members of the Street and Garden Awards Committee of the Christchurch Beautifying Association and appropriate Council officers concerning refinements to the current format of the Community Pride Garden Awards Scheme.
The Board resolved that the Board approve the changes to the Community Pride Garden Awards Scheme as outlined below:
1. That the present cups/trophies be transferred to Street Award winners in the Community Board's area for the most attractive long street, short street, and cul-de-sac.
2. That the Board approve the non-pointed criteria for selection of gardens for the Community Pride Garden Awards as outlined below.
- Evidence of effort or improvements made to garden and effect on street.
- Overall tidiness of property/garden and evidence of community pride.
- Horticultural/landscape impact of garden on street.
3. That the certificates be standardised as an A5 size, and be personalised to each Board area to be signed by the Chairpersons of the Christchurch Beautifying Association and Community Board.
4. That Community Boards decide how they wish to present these awards to residents who are acknowledged for the contribution their gardens make to the "Garden City" image of Christchurch.
5. That a sign be erected at the entrance to the award winning street or cul-de-sac recording the award.
21. DRAFT DOG CONTROL POLICY UNDER THE DOG CONTROL ACT 1996 - DISCUSSION PAPER
The Board considered a discussion paper on the new Dog Control Act 1996 and a Draft of the Council's proposed Dog Control Policy.
The Board resolved that the Spreydon-Heathcote Community Board endorses this draft policy and wishes to have this conveyed to the Principal Environmental Health Officer.
22. AGENDA 21 COMMUNITY LIAISON OFFICER
The Board considered a report inviting all Community Boards to request long-term continuation of the employment of the Agenda 21 Community Liaison Officer through a submission for funding to the Annual Plan and Budget process.
The Board resolved that the Board make a submission to the Annual Plan process supporting the long-term funding of the Agenda 21 Community Liaison Officer's position.
23. FURTHER SUBMISSIONS - NEW CITY PLAN
The previous Community Board had entrusted the Chairman to make submissions in his own name on behalf of the Board in support of the various concerns that the Board wished to have input on into the new City Plan. This procedure was adopted as the Community Board was not at liberty to make submissions on the new City Plan in its own name, being part of the Council.
One of the issues put forward on behalf of the Community Board related to glare and reflections from buildings. Hearings of further submissions on this issue were to be held on 6/7/8 November 1996.
It had been proposed that an independent planning consultant be engaged to prepare and present submissions on behalf of the Chairman and the Community Board. However, advice received by the Board at the meeting indicated that this would be an inappropriate way of dealing with this matter.
The Board resolved that the Board leave this matter in the hands of the Community Manager, the Deputy Chairperson and Mr Clearwater to resolve and to report back to the Board.
24. TRAFFIC IN PORT HILLS ROAD
The Board had before it for information a letter from the Hillsborough Residents' Association Roading Subcommittee outlining the results of a meeting with the Association held on 28 August 1996 with the Minister of Transport, the Hon. Maurice Williamson, and also a submission from the Association to Mr Robin Odams of Transit New Zealand and a submission to the Land Transport Pricing Study of the Ministry of Transport.
The Board resolved that the information be received.
25. DRAFT SUBMISSION ON GAMING
-- A NEW DIRECTION FOR NEW ZEALAND
The Board considered a proposed draft submission by the Council on the document "Gaming - A New Direction For New Zealand" which is currently open for public submissions.
The Board resolved that the Board endorse the Council's proposed submissions on the document "Gaming - A New Direction For New Zealand".
26. CIVIC AND COMMUNITY SERVICE AWARDS
The Board considered a report from a Subcommittee appointed to consider Civic Awards referred to the Board for assessment and comment. The Subcommittee also considered arrangements for the Spreydon-Heathcote Community Service Awards. The Subcommittee believed that a slightly longer lead time was needed for the promotion of Community Service Awards and therefore recommended to the Board that a new closing date of Friday 29 November 1996 be adopted for these awards.
The Board resolved:
(1) That the information be received.
(2) That nominations be invited for Spreydon-Heathcote Community Board Community Services Awards with a closing date of Friday 29 November 1996.
(3) That the criteria for the Community Service Awards be revised and be considered by the Board at the first Board meeting in 1997.
27. UPDATE OF BOARD FUNDS
An update of the Board's Discretionary and Project Funds was tabled at the meeting for the information of Board members.
The Board resolved that the information be received.
28. CONSIDERATION OF SUPPLEMENTARY REPORTS
The Acting Chairman advised the Board that two supplementary reports were available for consideration. The Acting Chairman outlined the reasons why these reports were not included in the main agenda paper for this meeting of the Board and why these matters could not wait until the next Board meeting for consideration.
The Board resolved to receive and to consider these supplementary reports.
29. THORRINGTON RESERVE -- PLAY EQUIPMENT
The Board considered a report outlining the response from a letterbox drop carried out seeking public comment on the proposed replacement of play equipment in the Thorrington Reserve.
The Board resolved:
(1) That the Board approve the proposed new pre-school play structure, including the provision of a seat and table and equipment.
(2) That it be recommended to the Parks Unit that the $15,000 Project Fund allocation made for the provision of play equipment in the Cashmere Village Green now be reallocated for improvements in the Thorrington Reserve.
(3) That the proposed new equipment in the Thorrington Reserve be installed and paid for from this reallocated sum of $15,000.
30. PROGRESS REPORT FROM COMMUNITY AFFAIRS COMMITTEE 8 OCTOBER 1996 SPECIAL MEETING -- BOARD OBJECTIVES & PERFORMANCE INDICATORS - DEVELOPMENT
The Board considered a report outlining proposals of the Working Party set up to consider this matter for the development of the Board's Objectives and Performance Indicators. A scenario for the rest of the process has been worked out, concentrating on the issue of Community Safety From Crime as a pilot issue. This was agreed upon by Board members present at the 8 October 1996 Special Meeting. Formal Board approval for this process was sought and approval for the professional fees of $250 incurred in the development of the process.
It is proposed to take the pilot issue, Community Safety From Crime, to three initial focus groups. The report also sought approval for the payment of an honorarium to members of these focus groups for their services and for the provision of appropriate refreshments. A total cost of $1,950 was foreshadowed.
The Board resolved:
(1) That the Board adopt the process outlined in this report for the obtaining of information on Community Safety From Crime and that the results of this process be reported to the Board.
(2) That the professional fees incurred in developing this process be approved and that the present cost incurred of $250 be met by the Board from its 1996/97 Discretionary Fund.
(3) That the Board approve the provision of an honorarium for those participating in the focus groups and for the provision of appropriate refreshments and allocate the sum of $1,950 from its 1996/97 Discretionary Fund towards the cost of undertaking the focus group process, as proposed in the report.
THE MEETING CONCLUDED AT 8.00 PM
CONFIRMED THIS 26TH DAY OF NOVEMBER 1996
(SGD) O T Alpers
CHAIRMAN