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MINUTES
128TH MEETING
OF
THE CHRISTCHURCH CITY COUNCIL
MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL
HELD AT 2.00 PM ON WEDNESDAY 27 NOVEMBER 1996
PRESENT: The Mayor, Ms Vicki Buck (Chairperson).
Councillors Oscar Alpers, Carole Anderton, Graham Berry, David Buist, David Close, Graham Condon, David Cox, Anna Crighton, Newton Dodge, Carole Evans, Morgan Fahey, Gordon Freeman, Ishwar Ganda, Pat Harrow, Ian Howell, Alister James, Lesley Keast, Charles Manning, Garry Moore, Margaret Murray, Denis O'Rourke, Gail Sheriff, Barbara Stewart and Ron Wright.
APOLOGY: An apology for lateness was received and accepted from Councillor Gordon Freeman who entered the meeting at 2.14 pm.
1. CONFIRMATION OF MINUTES
ORDINARY COUNCIL MEETING OF 23 OCTOBER 1996
Resolved: That the minutes of the ordinary Council meeting held on Wednesday 23 October 1996 with the public present be confirmed, subject to the names of the Councillors voting against the motion in division no 1 on page 4 of the minutes being corrected to Councillors Alpers, Berry and Harrow.
ORDINARY COUNCIL MEETING OF 25 SEPTEMBER 1996
Councillor Stewart referred to page 5 of the minutes of the foregoing meeting, where she was recorded as having retired from clause 6 of the report of the Fendalton/Waimairi Community Board. Councillor Stewart advised that her property in Glandovey Road was not affected by this issue, and that she could not recall having retired from this clause. She further advised that as she was absent at the 23 October Council meeting she had been unable to seek the required correction when the minutes were confirmed.
It was resolved that the relevant reference in the minutes of the 25 September Council meeting be noted accordingly.
(2.14 pm Councillor Freeman arrived)
2. DEPUTATION BY APPOINTMENT
Riccarton Road Traffic Management Plan
Ms Justine Mouat and Mr Paul Farrow made submissions on the recommendation contained in clause 13 of the report of the City Services Committee. They requested that the option of bus clearways be specifically excluded from the consultant's brief.
It was resolved that the submissions be considered in conjunction with clause 13 of the report of the City Services Committee.
3. PRESENTATION OF PETITIONS
Nil.
4. CORRESPONDENCE
Nil.
5. SUPPLEMENTARY REPORTS
The Mayor referred to the following supplementary reports which had been separately circulated or tabled at the meeting:
Supplementary report by the City Manager on joint forum with Christchurch Members of Parliament.
Supplementary report by the Chairman of the Environmental Committee on the proposed appeal against the Canterbury Regional Council's decision in respect of PPCS' discharge to the Waimakariri River.
The Mayor advised that these items were not included in the main agenda because they were not available at that time, and that neither report could be deferred to a subsequent meeting as in both cases there was a need for an early decision.
It was resolved that the reports be received and considered at the present Council meeting.
6. SUPPLEMENTARY REPORT BY THE CITY MANAGER
Joint Forum with Christchurch Members of Parliament
It was agreed that the terms of reference of the joint forum should be expanded to include any further issue/s considered appropriate, in addition to children and youth issues.
It was therefore resolved:
1. That the Mayor and Councillors Anderton, Evans, Moore and Murray (plus the appropriate Chairperson/s of the Standing Committee/s most involved in the issue/s under discussion) represent the Council on a joint task group with four Christchurch resident Members of Parliament.
2. That the primary purpose of the task group be to look at ways of securing more effective outcomes from public sector expenditure on social programmes in Christchurch, with particular reference to those impacting on children and young people.
3. That, in addition to the foregoing primary purpose, the task group also be empowered to raise any other issues which it considers appropriate.
7. REPORT OF THE DIRECTOR OF FINANCE
Also considered was the Director of Finance's tabled report of 27 November 1996 seeking approval for minor presentation corrections to the official copy of the Council's accounts as a result of audit's final review of the annual report.
It was resolved:
1. That, in terms of section 223E(1) of the Local Government Act 1974 the Council resolve to adopt the financial statements and audit report thereon for the year ended 30 June 1996 together with the other elements of the annual report, incorporating the minor presentation corrections listed in the Director of Finance's report of 27 November 1996.
2. That the report be printed and made available for public inspection at public libraries, service centres and the Civic Offices and that any citizen requesting a copy be provided with the same free of charge.
Following a suggestion by Councillor Alpers, it was further resolved that the Director of Finance consider the inclusion of a note in future annual reports, referring to the likely realisable value of the Council's LATE shareholdings, which could if required be made available either in whole or in part to offset the Council's borrowings.
8. RICCARTON ROAD TRAFFIC MANAGEMENT PLAN
The Council considered the recommendations contained in clauses 13 and 20 of the report of the City Services Committee, and the submissions made at the beginning of the meeting by Ms Justine Mouat and Mr Paul Farrow.
Councillor Buist moved by way of amendment:
"1. That the consultant's brief for the Riccarton Road Traffic Management Plan totally exclude bus lanes/clearways as an option for traffic management in Riccarton Road.
2. That the primary area study include Blenheim Road and all connecting streets between Blenheim Road and Riccarton Road, plus all associated feeder routes."
The amendment was seconded by Councillor Berry. On being put to the meeting clause 1 of the amendment was declared lost on division no 1 by 7 votes to 18, the voting being as follows:
Against (18) Councillors Alpers, Anderton, Close, Condon, Cox, Crighton, Dodge, Evans, Ganda, Howell, James, Keast, Manning, Moore, O'Rourke, Sheriff, Stewart and the Mayor.
For (7): Councillors Berry, Buist, Fahey, Freeman, Harrow, Murray and Wright.
On being put to the meeting clause 2 of the amendment was declared lost on division no 2 by 10 votes to 15, the voting being as follows:
Against (15) Councillors Alpers, Anderton, Close, Condon, Crighton, Dodge, Evans, Ganda, James, Keast, Manning, Moore, O'Rourke, Sheriff and the Mayor.
For (10): Councillors Berry, Buist, Cox, Fahey, Freeman, Harrow, Howell, Murray, Stewart and Wright.
The recommendations contained in clauses 13 and 20 of the City Services Committee's report were then adopted without amendment.
9. REPORT OF THE STRATEGY AND RESOURCES COMMITTEE
OF 18 NOVEMBER 1996
Moved: That the Committee's report be adopted.
(1) Local Elections (Single Transferable Vote Option) Bill
On being put to the meeting, the recommendation contained in this clause was declared lost.
(3) CCC Energy Strategy 2020
Adopted, subject to recommendation 5 being amended to provide that the expenditure and savings be reported to the Strategy and Resources Committee at six monthly intervals, or more often if appropriate.
(5) Corporate Plan Format
Adopted.
Following a suggestion by Councillor Cox, it was resolved, further, that the Legal Services Manager report to the February meeting of the Strategy and Resources Committee on those functions which local authorities are required by statute to perform, as opposed to those functions which are discretionary.
Report adopted as amended.
10. REPORTS OF THE PROJECTS AND PROPERTY COMMITTEE
MEETING OF 31 OCTOBER 1996
Resolved: That the report of the Projects and Property Committee be received.
MEETING OF 14 NOVEMBER 1996
Moved: That the Committee's report be adopted.
(1) Christchurch Convention Centre
Furniture, Fittings and Equipment (FF&E)
and Other Related Enhancements
Also considered was the Chairman's supplementary report suggesting that the additional expenditure of $865,000 for the Convention Centre project be met from the budget provision set aside in the Annual Plan for the funding of the hospital car park.
Councillor Evans moved "That the source of funds be the capital funds no longer required for the hospital car park project and that the Convention Centre operating budget be amended to reflect the additional revenue projected to result from the additional enhancements". The motion was seconded by Councillor Fahey and when put to the meeting was declared carried.
An amendment "That recommendation 2 made by the Committee be amended to provide `That a team of appropriate officers be requested to identify and report on an appropriate source of funds for the acquisition of art work for the Convention Centre'" was declared carried.
On being put to the meeting recommendation 1 made by the Committee was declared carried on division no 3 by 24 votes to 1, the voting being as follows:
For (24) Councillors Alpers, Anderton, Berry, Buist, Close, Condon, Cox, Crighton, Dodge, Evans, Fahey, Ganda, Harrow, Howell, James, Keast, Manning, Moore, Murray, O'Rourke, Sheriff, Stewart, Wright and the Mayor.
Against (1): Councillor Freeman.
The recommendations made by the Committee were then adopted, subject to incorporation of the foregoing amendments.
Report adopted as amended.
MEETING OF 20 NOVEMBER 1996
Resolved: That the report of the Projects and Property Committee be received.
SUPPLEMENTARY REPORT BY THE CHAIRMAN OF THE PROJECTS AND PROPERTY COMMITTEE DEALING WITH FUNDING FOR FURNITURE, FITTINGS AND EQUIPMENT FOR CHRISTCHURCH CONVENTION CENTRE
This report was dealt with in conjunction with clause 1 of the Committee's report of 14 November 1996.
11. REPORTS OF THE ENVIRONMENTAL COMMITTEE
MEETING OF 16 OCTOBER 1996
Resolved: That the report of the Environmental Committee be received.
MEETING OF 13 NOVEMBER 1996
Moved: That the Committee's report be adopted.
(1) Draft Dog Control Policy - Christchurch City Council
Councillor O'Rourke moved by way of amendment:
"1. That a special committee comprising all Councillors be appointed with power to act to finalise a draft dog control policy for release for public consultation under the provisions of section 10 of the Dog Control Act 1996.
2. That the special committee be chaired by the Mayor, or by Councillor Evans in the Mayor's absence."
The amendment was seconded by Councillor Dodge and when put to the meeting was declared carried as the substantive motion, in substitution for the five recommendations contained in this clause.
(2) Canterbury Regional Council Pest Management
Adopted.
It was resolved, further:
1. That the Environmental Services Manager report back to the February meeting of the Environmental Committee on the provisions of the Hazardous Substances and Organisms Act.
2. That the Canterbury Regional Council be asked to advise the City Council when undertaking major pest extermination programmes.
(3) Deputations by Appointment
Canterbury Regional Council - Discharge Consent Conditions Waimakariri River - PPCS Limited
(10) Primary Producers Co-Operative Society Limited -
Resource Consent Decision -
Discharge to the Waimakariri River (Supplementary)
It was resolved that these two clauses be deferred until later in the meeting, for consideration with the public excluded.
(4) Coroner's Report - Swimming Pool Accident -
189A England Street
Received, subject to resolution 2 being amended to provide that the Council officers report back to the February meeting of the Committee on the outcome of the review.
(8.2) Versatile Soils - Environment Court Decisions
It was resolved that this clause be held over until later in the meeting, for consideration with the public excluded.
Report adopted as amended.
12. REPORT OF THE CITY SERVICES COMMITTEE
OF 12 NOVEMBER 1996
Moved: That the Committee's report be adopted.
Commencing Time and Attendance
It was noted that the meeting had commenced at 4.00 pm, rather than 12 noon as shown. Councillor Moore advised that he had left the meeting at 8.55 pm, rather than 8.05 pm.
(10) Refuse and Recycling Contracts -
Summary Report
Adopted, subject to the deletion of the words "the ends of" in the second line of clause 7 on page 23 of the report.
(5.00 pm Councillor Berry retired)
(The meeting then adjourned between 5.00 pm and 5.30 pm. Following the resumption of the meeting the Council proceeded to consider the report of the Shirley/Papanui Community Board, prior to resuming consideration of the City Services Committee's report.)
13. REPORT OF THE SHIRLEY/PAPANUI COMMUNITY BOARD
OF 6 NOVEMBER 1996
Moved: That the Board's report be adopted.
(3) Barnes/Sturrocks Roads Reserve Purchase
Councillor Freeman moved by way of amendment "That this clause be referred to the City Services Committee and the Parks and Recreation Committee for further consideration". The amendment was seconded by Councillor Sheriff and when put to the meeting was declared carried as the substantive motion.
Report adopted as amended.
14. REPORT OF THE CITY SERVICES COMMITTEE
OF 12 NOVEMBER 1996 (Cont'd)
Report adopted as amended prior to the supper break.
15. REPORT OF THE COMMUNITY SERVICES COMMITTEE
OF 11 NOVEMBER 1996
Moved: That the Committee's report be adopted.
(2) Developing a Youth Strategy for the
Christchurch City Council
Adopted, subject to the reference to the sub-committee in recommendation 3 being amended to refer to an unpaid working party comprising all interested Councillors plus Youth Council representatives and individuals knowledgable in youth affairs.
Report adopted as amended.
16. REPORTS OF THE CENTRAL CITY COMMITTEE
SPECIAL MEETING OF 1 NOVEMBER 1996
Resolved: That the report of the Central City Committee be received.
MEETING OF 7 NOVEMBER 1996
(2) Oxford Terrace (Lichfield Street to Hereford Street)
It was resolved that this clause be held over to be reconsidered as the first item at the 6 December special Council meeting, following a presentation of the proposals by Council officers, giving the estimated cost of the works proposed.
Report adopted as amended.
17. REPORTS OF THE PARKS AND RECREATION COMMITTEE
SPECIAL MEETINGS OF 18 AND 25 OCTOBER 1996
Resolved: That the report of the Parks and Recreation Committee be adopted.
MEETING OF 13 NOVEMBER 1996
Moved: That the Committee's report be adopted.
(1) High School Old Boys Cricket Pavilion -
Proposed Redevelopment
It was resolved that this clause be referred back to the Committee for further consideration.
(4) Christchurch Olympic City Committee -
Appointment of Council Representatives
Adopted.
It was resolved, further, that the Olympic City Committee be included in the list of outside bodies requiring Council representation circulated to all Councillors at the beginning of each Council term.
The Groynes
Councillor Freeman advised that as a result of the negotiations which had recently taken place the Canterbury Regional Council had agreed to reduce the net rental of the Groynes Reserve to $4,000 per annum.
Leasing of Council Owned Land
Following a request by Councillor Evans it was resolved that the Property Manager report to the Council through the Projects and Property Committee on the process followed in dealing with proposals to lease land owned by the Council.
Report adopted as amended.
18. REPORT OF THE JOINT CHRISTCHURCH CITY COUNCIL/
CANTERBURY REGIONAL COUNCIL COMMITTEE
OF 15 OCTOBER 1996
Moved: That the Committee's report be received.
(7) Air Quality Management
It was resolved that the Regional Council be advised that the City Council considers the protracted timetable for dealing with the air quality management issue to be totally unacceptable, and that the timetable should either be shortened failing which responsibility for this function should be transferred to the Christchurch City Council.
Report adopted as amended.
19. REPORT OF THE BURWOOD/PEGASUS COMMUNITY BOARD
OF 4 NOVEMBER 1996
Resolved: That the report of the Burwood/Pegasus Community Board be adopted.
(Note: Councillor Freeman retired from clause 2.1 of the report, and took no part in the discussion or voting thereon.
20. REPORT OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD
OF 30 OCTOBER 1996
Resolved: That the report of the Fendalton/Waimairi Community Board be adopted including the supplementary report contained in clause 7.1 regarding the disposal of redundant road widening land adjacent to no 2 Garden Road..
21. REPORT OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD
OF 6 NOVEMBER 1996
Resolved: That the report of the Hagley/Ferrymead Community Board be adopted.
22. REPORT OF THE RICCARTON/WIGRAM COMMUNITY BOARD
OF 6 NOVEMBER 1996
Resolved: That the report of the Riccarton/Wigram Community Board be adopted.
23. REPORT OF THE SHIRLEY/PAPANUI COMMUNITY BOARD
OF 6 NOVEMBER 1996
Dealt with earlier in the meeting.
24. REPORTS OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD
SPECIAL MEETING OF 15 OCTOBER 1996
Resolved: That the report of the Spreydon/Heathcote Community Board be received.
MEETING OF 5 NOVEMBER 1996
Moved: That the Board's report be adopted.
(1) Designated Widening - Lincoln Road (South East Side)
Following a discussion about whether the Council had formally resolved to widen Lincoln Road, it was resolved that this clause be deferred for one month pending a report to the City Services Committee by the City Streets Manager.
Report adopted as amended.
25. NOTICES OF MOTION
(1) Disposal of Daimler Limousine
It was resolved:
1. That the Mayoral Daimler be retained as an important part of the city's civic history.
2. That the vehicle be offered to the RNZAF Airforce Museum at Wigram by way of loan, with the Council retaining ownership of the vehicle.
26. QUESTIONS
Nil.
27. RESOLUTION TO EXCLUDE THE PUBLIC
It was resolved that the resolution to exclude the public set out in the pink sheet attached to the agenda be adopted, subject to the inclusion of reference to the following additional items:
| SUBJECT | REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER |
GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF THIS RESOLUTION |
PARTICULAR INTEREST OR INTERESTS TO BE PROTECTED |
| Request for Disinterment Ruru Lawn Cemetery | Good Reason to Withhold Exists Under Section 7 | Section 48(1)(a) | Section 7(6)(b) - Personal Safety |
| Proposed Appeal: Discharge to Waimakariri River | " | " | Section 7(2)(i) - Conduct of Negotiations |
| Versatile Soils: Environment Court Decisions | " | " | Section 7(2)(g) - Maintain Legal Professional Privileges |
It was further resolved that the following persons be permitted to remain at the meeting following the exclusion of the public for the items shown, because of their direct involvement therein:
Name - Subject
Mr Peter Eggleton - Sport and Entertainment Centre
Mr David McLernon - Sport and Entertainment Centre
Mr Andrew Barclay - Sport and Entertainment Centre
Mr Paul Jones - Sport and Entertainment Centre
CONFIRMED THIS 18TH DAY OF DECEMBER 1996
MAYOR