SHIRLEY/PAPANUI COMMUNITY BOARD

5 JUNE 1996 A meeting of the Shirley/Papanui Community Board was held on

Wednesday 5 June 1996 at 4.00pm.

PRESENT: Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce,

Mrs Anne Carroll, Mr Graham Condon, Mr Newton Dodge,

Mr Gordon Freeman, Mr Garry Moore, Sue Wells,

Mr Stephen Wright

The Board reports that:

PART A - ITEMS REQUIRING A COUNCIL DECISION

Nil

PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY

1. SUPPLEMENTARY ITEMS

The Board resolved to include consideration of the following items at this meeting:-- (a) Surplus Property -- Northcote Expressway Hills Road and Innes Road Extension under Public Excluded. (b) A deputation by Mr Ralph Ross, Shirley Residents Association, with regard to improvements to the Marshland Road / Shirley Road / New Brighton Road / North Parade intersection (clause 10 refers).

2. CONFIRMATION OF MEETING REPORT

The Board resolved that the report of the Ordinary Meeting of 1 May 1996, as circulated, be confirmed.

3. DEPUTATION BY APPOINTMENT

The Coast Care Programme was outlined by the Coast Care Co-ordinator for the Christchurch area and with specific reference to Spencer Park and Brooklands. The programme's main activities include sand stabilisation, access, picnic areas and carparking and enhancement in both the ecological and scenic senses. Involvement of community groups is proving to be worthwhile.

Management of the wetland area of Brooklands Spit is impacted by lagoon activities. Education to foster awareness of the fragility of the area is needed. A future meeting with the Spencer Park Ranger was seen as useful to discuss some of the issues raised. The Chairperson thanked Melanie White for her time in addressing the Board.

4. STANN - SARA

The Community Manager reported, following a meeting held with representatives of SARA and STANN on 2 May 1996, on concerns raised by SARA in relation to Board communication with voluntary groups. Mrs Bruce was able to provide an up-to-date verbal report having attended a more recent meeting with the groups. SARA and STANN have reached a compromise solution which they feel has resolved the problem of SARA's communication with its members. In recognition of the efforts of volunteers in the community, Mrs Bruce suggested an annual afternoon tea hosted by Board members. The Board resolved:

1. That the report of the Working Party meeting on 2 May 1996 be received. 2. That an informal gathering of all residents groups be held in the near future to share information. 3. That a letter of thanks be sent to John Wardle for his offer to form a support group to assist communities without resources or special skills to produce their own community newsletters.

5. INFOLINK PROJECT

At a meeting of the InfoLink Committee on 23 May 1996 it was recommended that the Office Solicitor's advice be sought on the merits of the group forming a Trust or an Incorporated Society. The Committee Secretary reported that he is unable to provide the information as it is not directly related to a Council matter. The Board resolved to receive the report and adopt the recommendations subject to minor amendments and further that a legal opinion be sought from an outside solicitor on the matter of a trust or incorporated society.

6. COMMUNITY SAFETY -- JOINT INITIATIVE

NEIGHBOURHOOD SUPPORT GROUPS, CHRISTCHURCH

Community Activities Officers Ruth Evans and Brent Ferigo reported on progress with respect to the six month Task Force Green workers updating Neighbourhood Support Groups on the Police computer system. Due to a number of factors they recommended that the worker continue with the work to develop structures to ensure the continuing maintenance of the system. The Board resolved to contribute $780 from its 1996/97 Discretionary Funds towards the position supporting the Neighbourhood Support groups throughout Christchurch, subject to a Police evaluation at the completion of the project.

7. OUT OF SCHOOL PROGRAMME RESEARCH

A report from Community Activities Officers Ingrid de Meyer and Denise Galloway requested $3,257 from each Community Board from 1996/97 Discretionary Funds for research into the need for out of school care and holiday programmes for children aged 5-12 years in Christchurch. A working party formed has developed the aim and objectives of the research and it is expected that specific information for each Board area as well as City-wide information will be formulated into a report for a future meeting of the Community Boards. The Board resolved:

1. That the information be received. 2. That the Shirley / Papanui Community Board endorse the research and allocate $3,257 from its 1996/97 Discretionary Funds towards the Out of School Programme research project. 3. That a presentation with the outcomes of the research be made to a future meeting of the Board.

8. KEEP CHRISTCHURCH BEAUTIFUL

A letter from the Keep Christchurch Beautiful Co-ordinator advised of the three day international event "Clean-up the World" and sought the Board's support for this community based awareness campaign. The Board resolved that its two representatives on the Keep Christchurch Beautiful Committee be asked to discuss the concept and forward suggestions to the Co-ordinator.

9. FOOTPATH MAINTENANCE

The condition of footpaths in the Shirley / Papanui area as they relate to public concerns and expectations as well as to Council's maintenance standards throughout Christchurch was reported by the Area Roading Officer. An "Asset Management Plan" has been prepared by the City Streets Unit in an effort to address the difference between the public's expectations and the actual condition of paths. Its recommendations have been adopted in principle by the Operations Committee and the Community Boards are to be involved in the consultation process. The Board resolved:

1. That it give consideration to the list of paths suggested for resurfacing using its $40,000 Discretionary Funds and advise the City Streets Unit of any changes it wishes to make. 2. That the Board make submissions to the Council when Asset Management Plans are under consideration in order that its concerns regarding path resurfacing are addressed. 3. That the City Streets Unit be advised of footpaths the Board wishes to see considered for the forward programme.

10. MARSHLAND ROAD / SHIRLEY ROAD / NEW BRIGHTON ROAD / NORTH PARADE INTERSECTION

Mr Ralph Ross, Shirley Residents Group, made a verbal deputation on improvements to the above intersection. He tabled plans drawn up to illustrate his suggestions. The Board resolved:

1. That the information be received. 2. That the Area Traffic Engineer be asked to report on the residents' suggestions at the July Board meeting. 3. That a joint meeting be held with the Shirley members, the Burwood / Pegasus Community Board and the developer of the Shirley Mall, followed by a public meeting within a month of the date of the joint meeting.

11. `GIVE WAY' CONTROL -- HILLS ROAD / QUEEN ELIZABETH DRIVE

The Assistant Area Traffic Engineer reported that the Stage 4 Post Construction Traffic Safety audit of Queen Elizabeth II Drive confirmed the consistency with the policy that all local side roads be controlled at intersections with major arterial roads. The Board resolved that a "Give Way" control be installed against Hills Road (north) at its intersection with Queen Elizabeth II Drive.

12. BUS STOP -- MAHARS ROAD

Resulting from the re-organisation of bus stopping points along Innes Road the Assistant Area Traffic Engineer reported that the Canterbury Regional Council has determined a more appropriate location for the inbound bus stop in Mahars Road near the intersection with Innes Road. The Board resolved that a Bus Stop be located on the eastern side of Mahars Road at the boundary between property numbers 78 Mahars Road and 1 Cavan Place.

13. NORTH AVON / NORTH PARADE INTERSECTION

A joint Committee of Shirley / Papanui and Hagley Ferrymead Community Boards met on 27 May 1996 to discuss traffic issues related to the North Avon / North Parade intersection. The Board resolved that its recommendations be endorsed as follows:-- 1. That traffic signals be installed at the North Parade / North Avon intersection. 2. That the Richmond Neighbourhood Cottage be sent a copy of the Area Traffic Engineer's report together with the Subcommittee's recommendations and invited to request speaking rights at either / both of the Board meetings should they so wish. and further: 3. That the Area Traffic Engineer be asked to report back with other options for the intersection, including how it would work with a separate cycle phase.

14. AGENDA 21 AND THE CITY COUNCIL

A report from the Environmental Health Officer provided a background to Agenda 21 and the role of the Council and Community Boards. This outlined the Council's resolutions of June 1993 and issues of economic and / or social concern that might become Agenda 21 projects. The Board resolved that a method be established to consult with the community and the residents groups to identify Agenda 21 projects in the Shirley / Papanui area.

15. DISCRETIONARY FUNDS

Various options were considered for allocating the balance of 1995/96 Discretionary Funds. The Board resolved that $6,854 be allocated to provision of junior play equipment in the Mahars Road park. Sue Wells voted against this resolution.

16. BELFAST BOWLING CLUB

The Area Parks Officer reported on the background and requirements of the Belfast Bowling Club for their application to extend their existing clubroom facilities on Sheldon Park. The Board resolved that the Parks and Recreation Committee approve the application subject to the Parks Unit's conditions as set out in the report.

17. ITEMS RECEIVED

The Board received the following reports and other items:

17.1 RECREATION ACTIVITIES

The Shirley Recreation Co-ordinator's report of recreation activities held in the Shirley / Papanui area. Mr Moore said he has received excellent feedback on this officer's work from several sources.

17.2 COMMUNITY FUNDING COMMITTEE Report of the meeting of the Community Funding Committee held on 7 May 1996 and the schedules of allocations from Hillary Commission and Community Development funding. Mr Moore congratulated Committee members for their wise allocations and asked that a letter of thanks be sent to the community members on the Committee.

17.3 PAPANUI PLAYCENTRE The Committee Secretary's report of discussions held on 20 May 1996 between representatives of the Papanui Playcentre and Papanui Board members.

17.4 TRAFFIC SAFETY -- INNES / HILLS ROADS

Report of the Working Party meeting held at Mairehau High School on 23 April 1996 and adoption of its recommendation that the Area Traffic Engineer produce a publicity plan for a right turn bay at Hills / Innes Roads with a pedestrian refuge; the Area Traffic Engineer to check to ensure there is adequate funding available.

17.5 COMMUNITY MANAGER'S REPORT The Community Manager advised that the 1996/97 Draft Annual Plan is out for public consideration, with submissions closing on 24 June 1996; outline of Community Board involvement in the Asset Management Process; the venue for the meeting with schools on 12 June to be the Board Room, Papanui Service Centre.

18. ITEMS DEFERRED

The Board deferred the following items: 18.1 ST BEDES GYMNASIUM Consideration of the Board's continuing interest in the St Bedes Gymnasium project to be held over until the outcome of the Parks policy for joint community use of schools is known. 18.2 TRAFFIC MATTERS -- NORTHCOTE / GREERS / SAWYERS ARMS ROAD RAILWAY CYCLEWAY

(a) Following the joint meeting of the Fendalton / Waimairi and Papanui Board members on 27 May 1996 the Board approved the following recommendations with an update to be provided in six months: That staff be asked to report back to the joint committee on:-- 1. The status and required function of ring roads. 2. Potential solutions to the problem of speeding traffic in the area. 3. Suggestions for improving signage at the Northcote / Greers / Sawyers Arms Roads intersection. (b) With regard to the railway cycleway the following recommendations were approved:-- 1. That public consultation be undertaken to gauge a wider range of views. 2. That both the Fendalton / Waimairi and Shirley / Papanui Community Boards confer on suggested modifications to the rail line cycle route that will take account of cyclists' and residents' wishes.

19. RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved that the draft resolution to exclude the public as set out in the Agenda be adopted. The meeting concluded at 7.15 pm

CONFIRMED THIS THIRD DAY OF JULY 1996

________________________ Y S A PALMER

CHAIRPERSON

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