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HAGLEY-FERRYMEAD COMMUNITY BOARD
WEDNESDAY 5 JUNE 1996
A meeting of the Hagley-Ferrymead Community Board
was held on Wednesday 5 June 1996 at 5.00 p.m.
PRESENT: Anna Crighton (Chairperson), Richard Boulton
Heather Brown, John Freeman, Charles Manning,
Liz McRostie, Aaron O'Brien, Bob Todd
APOLOGIES: An apology was received and accepted from
David Cox.The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. KEARNEYS ROAD RESTRAINT RR 2943
Officer responsible Author
City Streets Manager Barry Cook, Area Traffic
Engineer
Corporate Plan Output: Neighbourhood Improvements 9.5.78
The purpose of this report is to obtain Council ratification of a traffic restraint in Kearneys Road. The Hagley-Ferrymead Community Board received a letter from the Linwood Rugby Football Club in November 1995. A working party was formed with power to act, and met in December 1995 to consider remedial works. The Working Party resolved that: 1. A publicity pamphlet be distributed as soon as possible showing the installation of one hump, to be located just north of the rugby field, as shown on the long term Development Concept Plan. 2. That subject to positive feedback from the publicity pamphlet the proposal be recommended to the City Services Committee for the project to proceed as soon as possible, ideally before the commencement of the 1996 rugby season, and that the work be funded from the Board's 1995/96 Discretionary Funds up to a maximum of $4,500. This was reported to the Board in February 1996. The publicity pamphlet was issued in April (attached) and positive feedback has been received. In fact most responses were for additional restraints in Kearneys Road and also in neighbouring streets. Because there is no LATMS for this area it is necessary to have the project ratified by Council, not the City Services Committee as the Working Party was advised.
Recommendation: That the proposed speed hump in Kearneys Road by the Linwood Rugby Club as shown in the publicity pamphlet, be ratified. 2. PROPOSED ROAD STOPPING: RR 3005 DISPOSAL OF REDUNDANT ROAD WIDENING
FREDERICK STREET AT OSBORNE STREET
Officer responsible Author
Design Services Manager Lester Reilly, Legal
Surveyor Design
Corporate Plan Output: Roading Budget - Land Legalisation
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road. The land at the northeast corner of Osborne Street and Frederick Street was re-subdivided in 1954 and 2.51 m of land was dedicated to widen the north side of Frederick Street. The widening was never formed as road and the original fence was not set back due to the existing house being located on the land required for widening. In 1984 a flat plan was surveyed to create two composite leasehold titles. To enable the occupier of the land to make the house unit comply with the regulations, it is necessary to stop the portion of road and hold the land together with an undivided share in the adjoining land. The balance of Frederick Street is not shown to be widened in the notified City Plan. Negotiations between the adjoining owners and the Property Unit for purchase have been satisfactorily concluded subject to a successful road stopping procedure. The plan is attached. The land is not formed as road but fenced and occupied by the adjoining owners. Prior to sale the following resolution is necessary to initiate the stopping action:
Resolution
Pursuant to the provisions of Sections 319 (h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop that portion of road as shown on the plan and described in the Schedule hereto. The land is situated alongside and occupied by 24B Frederick Street and is 2.51 m in width. Reason for the Road Stopping The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes. Purpose To Which The Stopped Road Will Be Put The portion of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974. Schedule
Portion of Frederick Street being all that parcel of land situated in the City of Christchurch and shown as "Road to be Stopped" and described as follows:
Shown Area SO Adjoining Land
A 96 m2 19613 Lot 1 DP 17779 Lot
27 DP 596
Recommendation: 1. That the above resolution be adopted. 2. That if no objections are received, or the objections are later withdrawn, the Council shall by Public Notice, declare the said portion of road as stopped. 3. That the stopped road be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974. 4. That if objections are received, the Resource Management Hearing panel hear the objections and then make a recommendation to Council as to the action to be taken." 3. DISPOSAL OF PROPERTY-- LINK STRIP DISRAELI/KENT
STREETS RR 2834
Officer responsible Author
Property Manager Dave Falls, Property
Services Officer 8/2/21
Corporate Plan Output: Roading Unit Capital Outputs - Net Assets
(Fixed Assets)
The purpose of this report is to obtain Council approval for the disposal of a link strip that is surplus to the Council's requirements following the completion of the Disraeli Street deviation, between Montreal and Braddon Streets. Background
When the Council constructed the above deviation in the early 1980's Disraeli Street was linked stripped as no services were available in the street and the adjoining owners did not contribute to the road construction. On the redevelopment of their land some of the adjoining owners have negotiated the purchase of the link strip adjoining their property from the Council, the last of which occurred in 1988. A request has now been received from the owners of 95 Disraeli Street to purchase the following land: Legal Description: Lot 1 DP 45434 contained in Certificate of Title 24A/474 Area: 8m2 Underlying Zone: B3 Valuation: The current market value of the land has been assessed on the Council's behalf by Simes and Co. at $12,700 plus GST and on the adjoining owners' behalf by Binns, Barber and Keenan at $6,000 plus GST. Proposed Disposal: Agreement has been reached and settlement can be achieved on the adjoining owners paying the Council the sum of $9,350 plus GST, this being the average of the respective valuations. To effect the disposal, it will be necessary for the Council to adopt the following resolution pursuant to Section 230 of the Local Government Act 1974.
Resolution
Pursuant to Section 230 of the Local Government Act 1974 the Christchurch City Council hereby resolves to dispose of the land described in the following Schedule: Schedule
All that parcel of land containing 8m2 or thereabouts being Lot 1 DP 45434 contained in Certificate of Title 24A/474. Recommendation: That the above resolution pursuant to Section 230 of the Local Government Act 1974 be adopted and the property be sold to the adjoining owner as outlined above. 4. DISPOSAL OF PROPERTY -- 104 AVONSIDE DRIVE RR 2790
Officer responsible Author
Property Manager Dave Falls, Property
Services Officer
Corporate Plan Output: Roading Unit Capital Outputs - Net Asset
(Fixed Assets)
The purpose of this report is to obtain Council approval for the disposal of a residential section that is surplus to the Council's requirements following the realignment of Avonside Drive at its intersection with Stanmore Road. Background
The property at 104 Avonside Drive is surplus to the Roading Unit's requirements and, in accordance with pre-disposal procedures, other business units and the Community Boards were asked to consider whether they had any requests for alternative use of other requirements. In response, the Hagley/Ferrymead Community Board at is February meeting resolved to retain the property until such time as the house could be removed and the section landscaped. A further report was submitted to the Board's meeting of 2 April at which the Board requested that further information be presented from City Streets and Parks as to why the land cannot be retained for future use as a landscape area. Discussion
The Parks Manager reports: The Parks Unit is not interested in acquiring the property at 104 Avonside Drive to add to its Parks and Reserves estate for the following reasons:
1. The property is located across Stanmore Road from Beverley Park, and therefore this property is not needed.
2. The Parks and Recreation Committee ratified a resolution on the 26th April 1995, recommended to it by a Sub-Committee comprising members of the main committee and Hagley-Ferrymead Community Board that:
1. That the purchase of land for reserve purposes in the area bounded by Worcester Street, Hereford Street, Fitzgerald Avenue and Stanmore Road be urgently pursued. The area of land required is approximately 4,000m2, this area being larger than that required for a neighbourhood park but smaller than that required by a district park.
2. That provision be made for a neighbourhood park on the west side of Stanmore Road between Gloucester Street and Worcester Street.
3. That in order to expand Beverley Park and to provide additional street frontage the acquisition of adjacent properties be actively pursued.
4. That further investigation of sports ground requirements in the inner city east, particularly with regard to field sports be carried out.
The committee also resolved that a submission be made to the Budget Review Sub-committee seeking the allocation of funds for this purpose.
The City Streets Manager reports: In response to the questions raised by the Hagley/Ferrymead Community Board regarding the possible use of the above site as a pocket reserve I can make the following comments:
City Streets viewpoint on the sale of this property has not changed.
* Proceeds from the sale have been allowed for in the Roading budget for 1995/96.
* The property was purchased for the sole reason of allowing the widening of Avonside Drive to proceed.
* This Unit is not interested in, and has no funding for, the provision of a pocket reserve directly opposite a large park area and the riverbank.
Based on the pocket reserve constructed at Fitzgerald/Avonside the estimated cost of constructing a further park is ..
loss of sale proceeds $107,000
demolition and clearance of site $2,000
construction of reserve including planting, lighting, seating etc $60,000
TOTAL $169,000
This would seem to be a poor investment of funds for a minimal benefit and is not supported by the City Streets Unit."
Proposed Disposal
In accordance with Section 40 of the Public Works Act 1981 the Council must first offer to sell the property to the owners from whom it was acquired at the current market value as determined by a valuation carried out by a registered valuer. If the previous owner does not take up the offer to purchase, the property will then be available for public sale, and to effect the disposal, it will be necessary for the Council to adopt the following resolution pursuant to Section 230 of the Local Government act 1974. Resolution
Pursuant to Section 230 of the Local Government Act 1974 the Christchurch City Council hereby resolves to dispose of the land described in the following Schedule. Schedule
All that parcel of land containing 548m2 or thereabouts being Lot 1
DP 66129 contained in Certificate of Title 38D/871.
Recommendation: 1. That the above resolution be adopted pursuant to
Section 230 of the Local Government Act 1974 and the property be offered for
sale by public tender at a price not less than the current market value figure
applied to the offerback.
2. That if a satisfactory tender price is not obtained, the property be
listed and sold through a licensed Real Estate Agent at not less than the above
minimum price.
3. That implementation of the foregoing resolutions be subject to the
previous owners not electing to repurchase the subject land within the time
prescribed in the Public Works Act.
5. ACQUISITION OF ROAD WIDENING SEVERANCE
-- 24 MAUNSELL STREET RR 2776
Officer responsible Author
Property Manager Dave Falls, Property
Services Officer 8/7/14/9
Corporate Plan Output: Roading Unit Capital Outputs Net Assets
(Fixed Assets)
The purpose of this report is to obtain Council's approval for the acquisition of the road widening severance from 24 Maunsell Street.
History
When the Council undertook the widening of Maunsell Street in 1990 the owner of the subject property verbally agreed to the Council acquisition of the 51m2 road widening severance shown on the enclosed plan in exchange for the Council providing a concrete kerb on the new boundary and tar sealing the property frontage between the Council's kerb and channel and the new property boundary. This work was duly undertaken by the Council. However, the legalisation of the land was never completed because at the time the owner was a patient in the Burwood Spinal Unit and was unable to sign the Memorandum of Agreement. The owner having now fully recovered, has signed the Agreement documents and it is therefore possible to complete the legalisation. Details of the land being acquired are as follows: Address: 24 Maunsell Street Owner: D G Robin Legal Description: Lot 11 DP 527 Area: 1011m2 Area of Severance 51m2 Valuation: The value of similar sized severances purchased by the Council in Maunsell Street in 1990 was $4,300 with the estimated value of the work undertaken by the Council on the above property being between $4,000 and $5,000. Proposed Settlement: Agreement has been reached and the legalisation can be completed on the Council acquisition of the land for the sum of 10c. Recommendation: That settlement be confirmed as outlined above.
6. DESIGNATED WIDENING -- ESSEX STREET RR 2857
Officer responsible Author Property Manager Dave Falls Corporate Plan Output: 9.5.0 (property purchase)
The purpose of this report is to obtain Council's approval to commence the purchase of designated road widening severances in Essex Street following the endorsement of the proposed work by the Hagley/Ferrymead Community Board at its meeting of 1 May 1996. The Council has included the reconstruction and widening of Essex Street, between Fitzgerald Avenue and Saxon Street in its 1997/98 financial year. Provision has been made in the Council's current financial year's budget to purchase designated land up to a total value of $200,000. Before the construction work can commence it will be necessary to acquire the 19 designate severances. Details of the respective properties and severances are as follows: Addresses: 112 Fitzgerald Avenue
5, 7, 9, 11, 15, 19, 29, 33, 35, 37, 39, 55, 59, 61, 63, 64 & 68 Essex Street
31 Saxon Street Legal Description: As shown on plans attached. Zone: Living 3 - proposed new City Plan. Areas of Severances: 33m2, 27m2, 18m2, 18m2, 17m2, 27m2, 27m2, 45m2, 18m2, 18m2, 27m2, 27m2, 23m2, 23m2, 15m2, 16m2- , 14m2, 11m2, 27m2. Valuation: Compensation for the individual severances inclusive of injurious affection will be assessed on the Council's behalf by an independent valuer. The Property Unit has however supplied a preliminary estimate that settlement of the acquisitions should be achieved in the range of $2,000-$15,000 per property. Proposed Settlement: Because of the number of properties and the relatively small sums involved in the acquisition of the individual severances, it is proposed that authority be delegated to the Property Manager to approve the necessary settlements on the following basis: (a) That the owners be offered the compensation assessed by the Council's independent valuer and, if the owners choose also to obtain their own valuation, compensation be negotiated and settled at a figure between the respective valuations and up to the maximum assessed by either valuer. (b) In the event that settlement cannot be achieved within the above parameters, the matter be referred to the Council with a separate recommendation. (c) That any necessary total property purchases be referred to the Council with a separate recommendation. The above process will enable the Property Unit to efficiently expedite the acquisition of a group of property severances. The ability to conclude negotiations and effect immediate settlement is in the interests of the property owners who are stimulated by not being delayed by the four-week reporting cycle to the Council and there is a considerable saving in the staff time which will be involved in preparing and submitting individual reports on the properties. Source of Funds: Annual Plan and Budget
Code: 25829/090 Recommendation: That the Property Manager be authorised to settle the property severance purchases detailed in this report on the basis described in the report.
7. ACQUISITION OF CASTLE ROCK PROPERTY,
PORT HILLS CHRISTCHURCH RR 2999
Officer responsible Author
Parks Manager Kelvin McMillan and Chris
Freeman
Corporate Plan Output: New Assets - Reserve Purchases.
The purpose of this report is to recommend that the Council purchase
Castle Rock and the surrounding 85 hectares of farmland as a strategic purchase
on the Port Hills.
Mr Peter Scott of Heathcote Valley has offered to sell his Castle Rock
property on the Port Hills to the City Council for a reserve. This offer
presents the Council with a unique opportunity to acquire a valuable Port Hills
asset.
Castle Rock is one of the outstanding scenic, recreation and botanical areas
on the Port Hills. It has been recommended as a key area for protection
in three independent scientific and conservation reports.
LOCATION AND ACCESS
The 85.68 ha property is located on the true left side of the Heathcote
Valley. It adjoins Tunnel Road and the Bridle Path Road on its eastern
side and the Summit Road on its upper southern boundary. Access to the
property is from the Summit Road, Bridle Path Road and a track above Tunnel
Road.
SCENIC AND LANDSCAPE VALUECastle Rock is one of the city's most prominent and distinctive landmarks. At 436 m it dominates the adjoining Heathcote and Horotane Valleys. Its lower tussock and grazed slopes and sheer rock faces of the rock form a striking backdrop to the urban area below. Castle Rock can be seen from most of the urban area. VOLCANIC CHARACTERISTICS
Castle Rock is an outstanding example of a trachyte dome. It has been listed as a site of national significance in a survey of igneous rock features in the South Island. NATURAL HERITAGE VALUE
Castle Rock has the best example of native lowland rock plants on the Port Hills. It is also important for its flora of small leaved native shrubs. It received an `A' rating (on an `A-E' scale) for its botanical values in the 1992 Banks Peninsula Protected Natural Area Survey prepared for the Department of Conservation. It was the only site on the Port Hills facing the city to receive an `A' grade in this survey. RECREATION
Mr Scott has stated that `between two and three hundred people visit and climb Castle Rock weekly'. Mr Mark Scanberry of the New Zealand Alpine Club states that Castle Rock is the premier rock climbing site in the city. He considers that he `couldn't think of a better place to buy for rock climbing overall'. Paul Devlin, the Head Ranger Port Hills (and a rock climber) considers that it is probably the most climbed rock in Canterbury. The main advantages of Castle Rock as a rock climbing site are: * Wide range of climbs from simple short climbs suitable for beginners to some of the harder technical climbs in the country. Climbing opportunities on Castle Rock range from Grade 11-12 beginner level (roped), (grade 1 = flat), to a grade 26 slab which is near the upper limit of climbability (ie grade 32). * It is one of the few sites on the Port Hills that can be climbed all year round. The east, north and west faces of the rock provide great variety and provide sheltered climbing routes in different weather conditions. * The rocks height provides greater climbing opportunities than most other Port Hills sites. * The rocks location and easy accessibility are major factors in its popularity. * 138 climbing routes have been listed for Castle Rock in the publication `Canterbury Rock'. Castle Rock area is extensively used by school groups and climbing clubs for informal and organised outings. In 1995 the National Alpine Guides Association used Castle Rock as a training area for its guides. The New Zealand Alpine Club state that rock climbing is a rapidly growing sport. In the USA and Europe rock climbing is now a mainstream sport and New Zealand is starting to experience these same growth rates. In addition to climbers many people stop at the rock to admire the view. PLANNING CONTEXT The new City Plan has a number of policies promoting the protection of the natural, recreation and landscape qualities of the Port Hills and aims to maintain a distinct urban/rural boundary. Purchase of Castle Rock would be in complete conformity with the Port Hills Natural Environment policies found in the City Plan. * Objective: Port Hills 2.7 Maintenance and enhancement of the distinctive landscape and natural characteristics of the Port Hills. * Policy 2.7.1 To ensure that structures and development on the Port Hills do not detract from the existing character of indigenous vegetation of the Port Hills. * Policy 2.7.2 To generally maintain the position and distinctiveness of the boundary between the urban and rural areas on the Port Hills. * Policy 2.7.3 To identify and protect significant areas of indigenous vegetation on the Port Hills, and promote partial re-afforestation of the Port Hills with indigenous forest. * Policy 2.7.5 To sustainable recreational activities which do not detract from the visual character, or vegetation on the Port Hills. * Policy 2.7.7 To promote greater protection of the natural character of the Port Hills through gradual land acquisition or the protection of natural important features through covenants on private land. REVENUE, MAINTENANCE AND DEVELOPMENT COSTS
Maintenance of the property would continue to be by grazing which would provide a return of about $2,500 - $3,000 pa. Commercial use of the property will also provide some return to Council. This income will be sufficient to offset most of the park's development and maintenance. Park development would include walking track construction and possibly some fencing to protect shrub communities around the main rock. A need for this area is a toilet facility. An annual maintenance budget of around $3,000 - $5,000 would be appropriate for this area.
COMMUNITY SUPPORT
Enthusiastic support for the purchase has come from the local residents' association, the New Zealand Alpine Club, the Canterbury Mountaineering Club and the Summit Road Society. The Heathcote Valley Community Association has conveyed `its strongest support' for the Council's purchase of the Castle Rock block. THE PROPOSED AGREEMENT
The owner has offered his property to Council at his valuation conditional upon, firstly, the name of Castle Rock being retained, and, secondly, upon him being granted a lease to graze the land at a current market rental for a term of up to 12 years subject to Council having the right to permit public access to the land and to be able to retire areas for the purpose of regeneration of flora and fauna. The variation in valuations provided can in our opinion be explained by the differing opinion of the farming ability of the land together with the desirability of owning a hill property such as this which affords magnificent views and incorporates a notable feature such as Castle Rock. A conditional agreement for sale and purchase has been drawn up and approved by the Council's solicitor, Mr Denis Sheard of Buddle Findlay. SOURCE OF FUNDS
The draft annual plan identifies $630,000 for strategic Reserve Purchases in the 1996/97 year. Castle Rock meets the criteria for Strategic Reserve Purchases and together with $200,000 needed to complete Scarborough Farm's purchase will mean this output is fully committed for the 1996/97 year. CONCLUSION
The Castle Rock block is a feature of immense scenic, ecological, recreational, educational and scientific interest and value to the city. It was the most highly graded site on the city side of the Port Hills for its botany in the 1992 DOC Banks Peninsula Protected Natural Area survey. The local Community Association is strongly in support of this purchase as is the Summit Road Society and climbing groups. Castle Rock is notable as the `birthplace' of modern crag climbing in the Canterbury Region. It is the most popular rock climbing site on the Port Hills, featuring a named 138 routes. Public access to some rock climbing sites on the Port Hills is a problem. Current access to Castle Rock so far has been dependent on the generosity of the current owner, Mr Scott. This situation may not continue with future owners. The Castle Rock block is also notable in being free of structures. Purchase of this property will be to the long-term benefit of the city and be a significant step forward in protecting the city's Port Hills open space backdrop. Recommendation: That Council resolves to purchase Castle Rock as recommended in the public excluded section of this report.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
8. CONFIRMATION OF MEETING REPORTS
It was resolved that the reports of the Hagley-Ferrymead Community Board meetings held on 1st May and the Special Meeting of 9th May, be confirmed as true and correct records of those meetings.
9. CORRESPONDENCE
9.1 BUS SERVICE REVIEW Correspondence was received from the Canterbury Regional Council advising that a service review of both the New Brighton/Aranui/Avondale and New Brighton/Southshore routes was being undertaken. Delis Aston (Passenger Transport Operations Planner) provided an outline to the Board on the proposed changes. Members raised a number of operational matters which Ms Aston undertook to follow through.
9.2 SUMMIT ROAD SOCIETY
Correspondence was received from the Secretary of the Summit Road Society requesting that a representative from both the Hagley-Ferrymead and Spreydon-Heathcote Community Boards represent Council at Society meetings. Members were advised that the Spreydon-Heathcote Community Board at its meeting on 4 June nominated Heather Brown as its representative. It was resolved that Heather Brown be appointed to represent the Hagley-Ferrymead Community Board at Summit Road Society meetings.
10. NAMING OF THE OLD LINWOOD LIBRARY
The old Linwood Library situated at the corner of Worcester Street and Stanmore Road is currently being redeveloped into a Community Arts Centre and will also house the Linwood Toy Library. Te Whare Roimata who are the main tenants of the building suggested that the building be renamed `The Linwood Community Arts Centre.' Members when discussing the naming suggested that an information board be placed in the entrance foyer detailing the history of this building, particularly noting that it was originally used as the Linwood Borough Council offices. The Board resolved that the old Linwood Library be renamed "The Linwood Community Arts Centre".
11. OUT OF SCHOOL PROGRAMME RESEARCH (OSP) Ingrid de Meyer, Community Activities Officer Fendalton, presented a report requesting that funding be provided in order to pay for research into the needs for out of school care and holiday programmes for children aged 5-12 years. She advised of the importance of having base data available in each ward area and consulting with children regarding their specific needs. She advised that the total cost of the project was $22,800 which equated to a contribution of $3,257 for each Community Board and also the Leisure and Community Services Unit. When discussing the report some concern was expressed as to the source of funding as it may have been more appropriate to be funded on a metropolitan basis. The Board resolved that: 1. The information be received. 2. That the research be endorsed and that $3,257.00 from 1996/97 discretionary funds be allocated towards the Out of School Programme Research Project and further that the group carrying out the research, Health Research Services, be requested to present their findings to the Board when complete. (Richard Boulton wished to record his vote against the resolution.)
12. STRUCTURE ON STREET - 40 CLIFTON TERRACE
The Area Roading Officer, Sharon O'Neill, presented a report seeking approval to construct a cantilevered deck over legal road to be used for car parking. The Board resolved that the application be approved subject to the following conditions: 1. A Resource Consent and Building Consent being obtained for the structures. 2. A standard Deed of Licence being entered into with the Council prior to construction commencing. 3. The edge of the deck to be one metre clear of the existing stone retaining wall. 4. Landscaping to be provided and maintained as per any condition of a resource consent approval. 5. The Licensee being entirely responsible for the stability, safety, and future maintenance of the driveway, retaining walls and formation work associated with the structure. 6. The site is to be kept in a safe and tidy condition at all times during the course of construction. 7. Construction of the structure being commenced within 6 months and completed within 12 months or this approval will lapse. 8. No alteration being permitted to the existing seal. (Heather Brown, John Freeman and Charles Manning wished to have their vote against the resolution recorded.)
13. STRUCTURE ON STREET - 42 FLINDERS ROAD The Board was requested to consider an application to construct a retaining wall on legal road to provide access to the property at 42 Flinders Road. The Board resolved that approval be granted subject to the following conditions: 1. A Building Consent being obtained for the structures. 2. A standard Deed of Licence being entered into with the Council prior to construction commencing. 3. The driveway level 3.5m from the edge of the carriageway being the same level as the carriageway. 4. The driveway entrance being constructed to ensure vehicles do not scrape. 5. The area between the wall and the boundary being landscaped to the satisfaction of the Area Roading Officer. 6. The area between the wall and the carriageway being grassed. 7. The Licensee being entirely responsible of the stability, safety, and future maintenance of the driveway, retaining walls and formation work associated with the structure. 8. The site is to be kept in a safe and tidy condition at all times during the course of construction. 9. Construction of the structure being commenced within 6 months and completed within 12 months or this approval will lapse. 10. No alteration being permitted to the existing road seal level.
14. MATLOCK STREET KERB AND CHANNEL RENEWAL The Road Projects Engineer, Murray Angus advised of his Unit's proposals to carry out major reconstruction work in Matlock Street from Aldwins Road to Randolph Street and requested that the Board's approval be given in order to commence property purchase negotiations. The Board resolved to endorse the scheme in principle in order to enable property purchase negotiations to commence. 15. TRAFFIC ENGINEERING 15.1 NORTH AVON / NORTH PARADE INTERSECTION Members were asked to consider the recommendations made by the joint Subcommittee on the North Avon / North Parade intersection. The Subcommittee had met on the 20th May, and when discussing the issues had agreed that the installation of traffic signals would not only provide a safer intersection but would also improve cyclist safety. The Board resolved to endorse the Subcommittee's recommendation that traffic signals be installed at the North Avon/North Parade intersection.
15.2 PAGES ROAD
Members were advised on the progress of addressing the road safety concerns on the section of Pages Road between Woodham Road and Baffin Street. Barry Cook advised that in order to improve the safety of this location, broken yellow lines would be installed to improve the visibility of pedestrians without restricting access to residents' driveways. The Board resolved: 1. That the bus stop on the north side of Pages Road commencing at a point 75 metres from its intersection with Cuffs Road and extending in a easterly direction for a distance of 17 metres be revoked. 2. That a bus stop be installed on the north side of Pages Road commencing at a point 106 metres from its intersection with Cuffs Road and extending in a easterly direction for a distance of 17 metres. 3. That the stopping of vehicles be prohibited (at any time) on the north side of Pages Road commencing at a point 85 metres from its intersection with Cuffs Road and extending in an easterly direction for a distance of 20 metres. 4. That the stopping of vehicles be prohibited (at any time) on the south side of Pages Road commencing at a point 91 metres from its intersection with Cuffs Road and extending in an easterly direction for a distance of 14 metres.
15.3 FERRY ROAD -- BUS STOP
Due to the proposed realignment of the intersection of Ferry Road and Hargood Street, the Board was asked to consider the relocation of the bus stop outside the service station.
The Board resolved: 1. That the bus stop on the north east side of Ferry Road commencing at a point 25 metres from its intersection with Hargood Street and extending in a south easterly direction for a distance of 15 metres be revoked. 2. That a bus stop be installed on the north east side of Ferry Road commencing at a point 67.5 metres from the intersection with Hargood Street and extending in a south easterly direction for a distance of 17 metres.
15.4 BORDESLEY STREET -- `GIVE WAY'
A request was received for the installation of a traffic control at the intersection of Bordesley Street and Ferry Road as confusion occurs when traffic is turning right into and out of Bordesley Street. The Board resolved that a `Give Way' sign be placed against Bordesley Street at its intersection with Ferry Road. Officers were requested to further investigate the installation of `Give Way' signs at other intersections off Ferry Road and to report back to a future meeting.
15.5 LONG STREET -- NO STOPPING RESTRICTION
Members were advised that residents of Long Street, north of its intersection with Barton Street had requested that the parking of vehicles on the grass river bank be prohibited. The Assistant Area Traffic Engineer, Lorraine Wilmshurst advised that prohibiting the parking of vehicles on this river bank would enhance the area and that there was parking available on the west side of the street. The Board resolved that the stopping of vehicles be prohibited (at any time) on the east side of Long Street commencing at its intersection with Barton Street and extending in a northerly direction for a distance of 155 metres.
16. BASKETBALL HALF-COURTS The Board had previously approved the construction of a second half-ball court at Woolston Park on the old tennis court site. The Area Parks Officer, John Allen advised that following discussion with other staff further recreational opportunities had been identified and he requested approval to carry out further investigation and consultation. The Board resolved that: 1. Officers further investigate the provision of recreational opportunities on the old tennis courts at Woolston Park. 2. The residents of the area and the Residents' Association be consulted for their views on the provision of recreation facilities. 3. A further report be prepared for the Community Board once the above processes have been completed and before implementation proceeds.
17. WASHINGTON YOUTH PARK PROPOSAL Members were asked to consider a report on the proposal to promote Washington Reserve as an inner city recreational area. The concept for the reserve offers a variety of spaces and activities for a wide range of ages and includes a skating area, a basketball half-court, a children's play area and a relaxed seating, picnic area. The Board resolved: 1. That the information be received. 2. That the proposal for Washington Reserve as a Youth Park be approved in principle and a draft design plan be developed in conjunction with possible user groups.
18. UN INTERNATIONAL YEAR FOR THE ERADICATION OF POVERTY
Aaron O'Brien had advised the Board that 1996 had been declared by the UN as the International Year for the Eradication of Poverty and suggested that consideration be given to acknowledging this special year in some form. It was resolved that Aaron O'Brien chair a Working Party comprising Heather Brown, Liz McRostie and any other interested Board member in order to identify and discuss possible projects and to report back to a future meeting of the Board.
19. STATEMENT OF INTENT The draft Statement of Intent was presented to the Board. Following amendment it was resolved to formally adopt the document.
20. AGENDA 21
A report was presented on the background to Agenda 21 with details of works currently underway and Council's future commitment to the concepts of Agenda 21. The Board resolved:
1. To consult with its community to adopt or support one or two programmes or projects each year chosen from the programme areas of Agenda 21 to be identified as Agenda 21 projects. 2. To confirm its commitment to the principles of Agenda 21 as detailed in its Statement of Intent. 3. To establish a Sub-committee comprising Heather Brown (Chairperson). Anna Crighton, Bob Todd, John Freeman and Aaron O'Brien to consider and identify possible programmes or projects to be identified as Agenda 21 projects.
21. PROPOSED NEW RIGHTS-OF-WAY NAMES
Members were asked to consider the naming of two new culs-de-sac, one off Stanmore Road and the other off Gilby Street as well as a proposed new right-of-way off Stedley Place in Heathcote. Members when considering the name of the new cul-de-sac off Gilby Street suggested that further consultation be carried out with local Maori and the Residents' Association. The Board resolved:
1. That the Working Party established at the 15th November 1995 meeting to discuss and approve new road names for the 150 John Street and Charlesworth Street subdivision be requested to reconsider the naming of the cul-de-sac off Gilby Street should it be submitted prior to the next Board meeting. 2. That the new cul-de-sac off Stanmore Road be named Lychgate Mews. 3. That the suggested name of Gondola Lane for the private right-of-way off Stedley Place, Heathcote, be declined and that the developer be requested to submit additional names for consideration.
22. SURPLUS PROPERTY -- 72 WAKEFIELD AVENUE Members were advised that the property at 72 Wakefield Avenue had been identified as being surplus to Council requirements and that consideration was being given to the options for disposal, lease or redevelopment. Members agreed that this land should not be disposed of and resolved:
1. To recommend to the Property Unit that this property be retained for community purposes. 2. That further community consultation be carried out in order to evaluate the community's requirements for this property.
23. DRAFT 1996/97 ANNUAL PLAN It was resolved that a Special Board meeting be held at 5.00pm on Tuesday 11 June 1996, to consider and make submissions on the 1996/97 Draft Annual Plan. 24. RESIDENTS' ASSOCIATION MEETINGS It was resolved that Tuesday 9th July 1996, and Tuesday 8th October 1996 be confirmed as Special Meetings of the Board in order to meet with Residents' Associations.
25. DISCRETIONARY EXPENDITURE Members were advised of the allocation to date of Discretionary Funds. It was resolved that the remaining $980.00 be allocated to the Richmond Cottage in order to assist with car parking landscaping works.
26. ITEMS RECEIVED
26.1 MAORI LANGUAGE CLASSES The Community Activities Officer, Ruth Evans, provided an update on the proposal to offer Maori Language courses to the Hagley-Ferrymead Community. She advised that three courses will be held, these will commence in July, will be free of charge and open to adults both Pakeha and Maori.
26.2 COMMUNITY SAFETY - JOINT INITIATIVE - NEIGHBOURHOOD SUPPORTS GROUPS, CHCH
A report outlining the progress on the Task Force Green workers updating Neighbourhood Support Groups on the Police computer was presented to the Board together with a request for additional funding for the final six month period. The Community Manager advised that the sum of $780 to support this project is to be funded from the Service Centre budget.
26.3 HAGLEY-FERRYMEAD COMMUNITY FUNDING COMMITTEE
Members received a detailed report from the Hagley-Ferrymead Community Funding Committee outlining the allocation of both Hillary Commission and Community Development monies. 26.4 CHILDREN'S STRATEGY
The following reports relating to the Children's Strategy were considered by the Board. Out of School Programme Research - Refer Clause11.
Washington Youth Park Proposal - Refer Clause 17. 26.5 MONCKS SPUR ROAD RESTRAINT
Barry Cook advised that the proposal to install a traffic restraint on Moncks Spur Road was not proceeding. Members requested that the provision of improved signage be investigated and reported back.
26.6 DRAFT REGIONAL LAND TRANSPORT STRATEGY 1996-2001
The submission prepared by the Draft Regional Land Transport Strategy
Sub-committee and presented to the Environmental Committee at its
8 May
meeting, was presented to the Board for information.
26.7 RECREATION EQUIPMENT SUB-COMMITTEE
The resolutions of the Recreation Equipment Sub-committee were presented to the Board for information.
26.8 WATER SERVICES UNIT CAPITAL WORKS PROGRAMME: PROGRESS TO MAY 1996 REPORT The Water Services Unit provided for information an update on its Capital Works Programme. Members requested that further information be provided on the installation of water metres on composite titles.
26.9 COMMUNITY MANAGER'S REPORT 26.9.1 Heritage Week
Members were advised that Residents' Associations were currently being surveyed as to their views on the establishment of Community Heritage Awards and that the responses would be reported back to the Board at a later date. 26.9.2 Asset Management Process
Members were advised that two additional seminars on the Asset Management Process have been arranged. 26.9.3 Voluntary Libraries
At the recent AGM of the Heathcote Library, the Library Committee expressed its sincere thanks to members of the Board and Service Centre staff for their assistance over the past year. 26.9.4 Cob Cottage
Members were advised that the Parks Unit has been requested to provide a report on the improvements to Cob Cottage to the July meeting. 26.9.5 Liquor Licence Application
Members received for information an application for a Liquor Licence at the Bookshop Restaurant, 705 Gloucester Street. 26.9.6 Community Boards' 1995 Survey of Functions
Members were advised that a copy of the above survey was available for information.
26.10 RESIDENTS ASSOCIATIONS 26.10.1 Avon Loop Residents Association
Anton Foljambe spoke to his association's request for the Board to consider:
* additional play equipment in Walnut Park
* dangerous trees in Avonside Drive
* the provision of a petanque court in Walnut Park
* the possible purchase of vacant land adjacent to Walnut Park.
The Board advised that it would make a submission to the Draft Annual Plan on
the play equipment and additional land purchase and that the Association should
also be encouraged to do likewise.
With regard to the petanque court and dangerous trees,
Mr Foljambe was
advised that officers would further investigate.
26.10.2 Mt Pleasant Community Centre & Ratepayers' Assn
Peter Hames and Roger Moore presented a proposal to improve traffic safety on Rangatira Terrace. This proposal incorporated to future works planned for King Park and the tennis club car parking. The Association's proposal had been received by staff and members were advised that a further report would be presented to the Board at its August meeting. The Board further requested that the budgeting for safety improvement works be considered at the Special Annual Plan meeting.
26.10.3 Gilby Residents' Association Robyn Kiltie and Irenka Britnell tabled a letter outlining a number of concerns in the area. Staff undertook to investigate the matters raised and to respond back to the Association.
26.11 LINWOOD NEIGHBOURHOOD IMPROVEMENT PLAN (NIP) Members were presented, for information, a report from Peter Kensington, Landscape Architect on the progress being made to date with the Linwood Neighbourhood Improvement Plan. Members were concerned at the possible discrepancy between the Gilby NIP boundary and the Linwood NIP boundary and in particular the area between Armagh Street and Gloucester Street which appeared to be outside both of these Neighbourhood Improvement Plan areas. Liz Briggs who spoke to the report agreed that the Gilby Neighbourhood Improvement Plan would be amended to show Gloucester Street as its intended Southern Boundary. Members requested that the budgeting for the implementation of this NIP be discussed at the Special Budget Meeting.
27. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the draft resolution to exclude the public be adopted.
CONFIRMED THIS 3 DAY OF JULY 1996
ANNA CRIGHTON
CHAIRPERSON