FENDALTON/WAIMAIRI COMMUNITY BOARD

4 JUNE 1996

A meeting of the Fendalton/Waimairi Community Board was held on

Tuesday 4 June 1996 at 4.00 pm

PRESENT: Hazel Tait (Chairman), Graham Catley, Cheryl Colley,

Margaret Murray, Keith Nuttall, Ian Rivers, Ron Wright APOLOGIES: Apologies were received and accepted from Val Carter and Barbara Stewart. Keith Nuttall arrived at 4.21 pm and was not present for Clauses 1 and 2.1

The Board reports that:

PART A--MATTERS REQUIRING A COUNCIL DECISION

Nil

PART B--ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY

1. CONFIRMATION OF REPORT--29 APRIL 1996

The Board resolved that the report of the Board meeting held on 29 April 1996 (both Open and Public Excluded sections) be confirmed.

2. DEPUTATIONS BY APPOINTMENT

2.1 TREES FOR CANTERBURY

Steve Bush, of Trees for Canterbury addressed the Board on the work of his organisation and sought funding assistance to undertake improvements at the Trust's Opawa Road nursery. Mr Bush also indicated the Trust's interest in donating plant stock for planting at Yaldhurst Bush. The request for funding support was referred to the Board's Annual Plan Committee for further consideration and report back. 2. contd.

2.2 TURNING POINT 2000

Mr Ian Leggat Chairman of the Executive Committee, spoke on the programme of events, activities and projects planned to celebrate the year 2000. Members expressed general support for the initiatives proposed and comment was made on the importance of including suburban based activities in the overall events programme.

2.3 DONALD PLACE--PARKING

Mr David Jones addressed the Board on the issue of carparking in Donald Place and in particular the recommendations being proposed by the Board's Traffic Safety Committee. Specifically the residents favoured the retention of the existing P5 parking restriction and not its removal as was being recommended. Further to the submissions made, Clause 8 of this report details the resulting decisions made by the Board. 2.4 PROPOSED ROAD STOPPING: DISPOSAL OF REDUNDANT ROAD WIDENING--CLYDE ROAD

Mr A Dacre of 202 Clyde Road was in attendance to speak to a recommendation to the present meeting that his request to purchase redundant road widening adjoining the frontage of his property at 208 Clyde Road be declined. Members also had before them a report on the possible disposal of redundant road widening adjoining 208 Clyde Road including the first steps necessary to stop the portion of legal road involved. Fendalton Ward Members had earlier reviewed the request to purchase the strip outside No. 208 Clyde Road and had also taken the opportunity of considering the future of all the redundant road widening between Jeffreys and Ilam Roads. The Ward Members acknowledged that this particular section of Clyde Road presented a very attractive streetscape which may not be preserved if a decision was made to release the 2.45 metre wide strip for future private purchases. It was felt that scope existed for the future enhancement of the footway along the eastern side of the road in a manner similar to that which had been achieved in past years with Innes Road and Fendalton Road. It was noted that there were presently a number of areas within Fendalton/Waimairi and also in other communities throughout the city where similar tracts of redundant road widening existed. The opportunity presented itself for all Community Boards to play a part in assessing the future of redundant road widening within their own areas. 2. contd. Having heard from Mr Dacre, Board Members referred to other possible planning options available to Mr Dacre such as internal boundary adjustments, to achieve his development objectives. Staff were requested to report back to the July meeting of the Board on the options identified during the discussion.

3. PETITION--WESTHOLME STREET

The Board considered a report in response to a petition having been received through the Mayor's office regarding residents concerns about the timing of street upgrading works in the north end of Westholme Street. The report concluded with a recommendation that the Board consider a substitution in order that Westholme Street be brought forward in the works programme. The Board's Annual Plan Committee was requested to give further consideration to the matter and it was noted that Mrs Brown the petition organiser, had been invited to attend the Committee's meeting scheduled for the following day.

4. BISHOPDALE CENTRE UPGRADING--UPDATE

The Project Manager (John de Zwart) provided Members with a verbal update on progress with this project. Members were advised that the tender price was significantly lower than the budget provision and the suggestion was made that some of these funds could perhaps be utilised to improve either the entranceways or the carparking areas servicing the Centre. As such the Annual Plan Committee was requested to review the residual funds arising from the pedestrian upgrade contract. (Note: Keith Nuttall declared a pecuniary interest and withdrew from the meeting during the consideration of this item.

5. ANNUAL PLAN CAPITAL WORKS PROGRAMME

The Board had earlier requested that further consideration be given to the construction of a footpath on Straven Road along the Christchurch Boy's High School frontage and also that improvements be undertaken to McLeans Island Road at the stopbank. The latest report from the City Streets Unit was that new kerb and channel work on Straven Road along the School frontage was programmed for the 2000/2001 year and that the construction of the path would occur at this time. Of the options outlined, Board Members favoured funding the provision of a path from their 1996/97 discretionary funds at a cost of $7,000.

5. contd. Members also noted that a safety audit was being undertaken in respect of McLeans Island Road at the stopbank and the outcome of this work would be reported back to the Board. The Board resolved that $7,000 be allocated from its 1996/97 discretionary funds to provide a footpath along the Straven Road frontage to Christchurch Boys' High School.

6. JEFFREYS ROAD RECONSTRUCTION--UPDATE

The Board received a report on the outcome of tenders for Stage 1 of the reconstruction of Jeffreys Road, from Clyde Road to Bryndwr Road. Tenders for Stage II (Bryndwr Road to Idris Road) were scheduled for July/August in order that the work could follow directly on from Stage I. The Board received this information and it was requested that Members be circulated with a copy of the landscaping plan for the south side of the street.

7. UNIVERSITY CARPARKING --UPDATE

The Joint Working Party (Riccarton/Wigram and Fendalton/Waimairi) had continued to meet to consider the means for alleviating the effects of student carparking on streets surrounding the University. The Working Party had also addressed the appropriateness, or otherwise, of the current parking (onsite) provisions of the (new) City Plan. The option favoured by the Working Party was for a later request to be made for the Council to approve a Plan change. The two Boards had also been involved in wide spread consultation with the community regarding the need, or otherwise, for parking restrictions in the streets surrounding the University and in this respect due to the extent of the area needing to be covered the Fendalton/Waimairi Community Board had assisted the Riccarton/Wigram Community Board in consulting with residents of some of the adjoining Board's residential areas. Two Public meetings were hosted on 14 May 1996 for this purpose by the Fendalton/Waimairi Community Board with the various outcomes arising from these discussions being reviewed by the Board's Traffic Safety Committee who had also separately met with residents of Wilfrid Street and Barlow Street on 9 May. The resulting recommendations formulated from the Committee's discussions on 22 May were adopted for direct implementation in the Board's area and also for recommending to the Riccarton/Wigram Community Board as follows: 1. (a) That no change be made to the present onstreet parking arrangements on the section of Clyde Road from the Creyke Road roundabout north to Memorial Avenue. 7. contd. (b) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 9 am to 5 pm Monday to Friday, March to November, on the northern side of Medbury Terrace commencing at a point 6 metres from its intersection with Clyde Road and extending in an easterly direction for a distance of 150 metres. (c) (i) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 9 am to 5 pm Monday to Friday, March to November, on the northern side of Creyke Road commencing at a point 100 metres from its intersection with Barlow Street and extending in an easterly direction to a point 162 metres before its intersection with Clyde Road.

(ii) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 9 am to 5 pm Monday to Friday, March to November, on the northern side of Creyke Road commencing at a point 35 metres from its intersection with Clyde Road and extending in a westerly direction for 97 metres

(d) That staff review the effectiveness and positioning of existing parking ticks on Creyke Road. (e) That no change be made to the onstreet parking arrangements in Hamilton Avenue and Otara Street but that the situation continue to be monitored and reviewed again in six months.

(f) That no change be made to the onstreet parking arrangements in Ilam Road north of the Ilam/Creyke/Maidstone intersection, but that the situation continue to be monitored and reviewed again in six months. (g) That the options for onstreet parking controls on Maidstone Road be further investigated by staff and reported back to both Boards. (h) That the Traffic Safety Committee meet onsite with Farnham Place residents to discuss onstreet parking options. (i) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 9 am to 5 pm Monday to Friday, March to November, on the eastern side of Karo Place commencing at a point 5 metres from its intersection with Hamilton Avenue and extending in a southerly direction for a distance of 78 metres. (j) That the stopping of vehicles be prohibited on the western side of Karo Place between the hours of 9 am to 5 pm Monday to Friday, March to November, commencing at its intersection with Hamilton Avenue and extending in a southerly direction for a distance of 110 metres. 7. contd.

(k) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 9 am to 5 pm Monday to Friday, March to November, on the western side of Coldstream Court commencing at a point 10 metres from its intersection with Hamilton Avenue and extending in a southerly direction for a distance of 85 metres. (l) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 9 am to 5 pm Monday to Friday, March to November, on the western side of Chilcombe Street commencing at a point 8 metres from its intersection with Memorial Avenue and extending in a southerly direction to a point 6 metres before its intersection with Hamilton Avenue (m) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 9 am to 5 pm Monday to Friday, March to November, on the northern side of Moorpark Place commencing at a point 6 metres from its intersection with Ilam Road and extending in a westerly direction for a distance of 80 metres. (n) That the stopping of vehicles be prohibited on the southern side of Moorpark Place between the hours of 9 am to 5 pm Monday to Friday, March to November, commencing at its intersection with Ilam Road and extending in a westerly direction for a distance of 90 metres. (o) That the stopping of vehicles be prohibited between the hours of 9 am to 5 pm Monday to Friday, March to November, on the east side of Barlow Street commencing at its intersection with Creyke Road and extending in a northerly direction to its end. (p) That the stopping of vehicles be prohibited between the hours of 9 am and 5 pm Monday to Friday, March to November, on the south side of Wilfrid Street commencing at its intersection with Barlow Street and extending in a westerly direction to its intersection with Ilam Road. 2. That it be recommended to the Riccarton/Wigram Community Board: (a) That the status quo remain in relation to the existing parking arrangements in Puriri Street (near Kotare Street) and on the southern side of Kotare Street from Puriri Street to Clyde Road. (b) That staff review the effectiveness and positioning of existing parking ticks on Creyke Road. (c) That the parking of vehicles be restricted to a maximum period of 120 minutes between the hours of 8.30 am to 5 pm Monday to Friday, March to November, on the northern side of Montana Avenue commencing at a point 7 metres from its intersection with Ilam Road and extending in an easterly direction to a point 7 metres before its intersection with Creyke Road. 7. contd. (d) That the options for onstreet parking controls on Maidstone Road be further investigated by staff and reported back to both Boards. (e) That onstreet parking arrangements in Newbridge Place be reviewed by the Board.

8. TRAFFIC SAFETY COMMITTEE--REPORTS OF 9 MAY AND 22 MAY 1996

The Board received reports of the Committee's two meetings held in May convened to consider University carparking, Donald Place onstreet parking management, and the outcomes of an onsite meeting held with school representatives to discuss traffic activity in the vicinity of Burnside High School and Christ the King School. Improvements agreed to be undertaken included a short section of "No Stopping" restriction to improve the sight line for vehicles leaving from the main entranceway to the Burnside High School carpark, and the Board also adopted a recommendation from the Committee that yellow hatched markings be provided on Greers Road at the main entrance to Christ the King School. The Committee had also discussed the carparking arrangements associated with the proposed Aurora Centre and the opportunities available at that time to realign vehicle access to Burnside High School through having separate vehicle access and egress to the site. The Board also resolved that staff give urgency to reporting on the matter of right-turn arrows being provided at those intersections previously specified by the Board. In response to the submissions made earlier in the present meeting by Mr Jones regarding Donald Place (Clause 2.3 refers), the Board resolved:

1. That the P5 parking restriction on both sides of Donald Place be retained. 2. That the residents be invited to apply for the Residents Parking Scheme to be instituted in Donald Place. 3. That the Environmental Services Manager be consulted on the option for a Stop sign in lieu of the road hump originally required.

9. JOINT DISCUSSIONS SHIRLEY/PAPANUI, FENDLATON/WAIMAIRI COMMUNITY BOARDS ON TRAFFIC/ROADING ISSUES

The Board adopted the report and recommendations of a Joint Meeting held on 27 May 1996 to consider the Northcote/Greers/Sawyers Arms intersection and the railway cycleway. It was also resolved to request that any further work on the railway cycleway within the Fendalton Ward be placed on hold whilst further research and community consultation was undertaken in respect of alternative cycleway route(s).

10. CITY PLAN--CROSS SUBMISSIONS

The Board's Plans Committee was provided with power to act to prepare draft cross submissions with the final material to be subject to any other relevant comment from Members prior to submission.

11. COMMUNITY BOARDS AND AGENDA 21 PLANNING

Consideration was given to a background paper reviewing past Council activity associated with Agenda 21 together with work that was currently underway.

The Board resolved that it would continue to acknowledge environmental enhancements in future work programmes including community involvement where appropriate.

12. BURNSIDE PARK PLANTINGS--UPDATE

A report was submitted detailing the Parks and Recreation Committee and the Council's recent considerations in respect of the proposed blossom tree planting on Burnside Park. With the matter having been referred back to the Parks and Recreation Committee for consideration, the Board resolved that it seek speaking rights by way of a deputation to the June meeting of the Parks and Recreation Committee.

13. BURNSIDE PARK--BURNSIDE WEST CHRISTCHURCH UNIVERSITY CRICKET CLUB--APPLICATION TO INSTALL PRACTICE FACILITY

The Board considered a report from the Area Parks Officer regarding an application to convert the former nursery building on Burnside Park into an indoor practice facility. It was resolved to recommend to the Parks and Recreation Committee that the Burnside West Christchurch University Cricket Club application to lease the former nursery building and construct a 10 metre extension at Burnside Park be approved subject to the following conditions. 1. The Club obtain a Resource Consent and a Building Consent for the extension and the internal alterations to the existing building. 2. Consent of the Minister of Conservation for the lease be obtained prior to any work commencing. 3. The Property Manager to draw up a lease and rental agreement to the Parks Manager's satisfaction between the Club and the Council once consent from the Minister of Conservation has been obtained. 4. Design of the building and exterior colour scheme be to the Parks Manager's satisfaction. 13. contd. 5. Any landscaping required by the Parks Manager be installed at the Club's cost. 6. The contractor undertaking the construction to pay a $2000 bond prior to commencement of work. 7. All costs associated with this application are the responsibility of the Club and all contractors involved in the development are to carry out construction in accordance with the Health and Safety in Employment Act 1992. 8. The Club be responsible for the maintenance and upkeep to the exterior and the interior of the whole building including its associated services. 9. Approval to lapse if the development is not completed within two years of final approval being granted.

14. BISHOPDALE RESIDENTS ASSOCIATION (INC)

REQUEST FOR OFFICIAL RECOGNITION

Further to a report from the Community Activities Officer, the Board resolved to grant the Bishopdale Residents Association (Inc) official status in accordance with the Council's Residents Association Policy. It was further resolved that the Association be advised that all Board Members were available for the purposes of liaison and consultation.

15. OUT SO SCHOOL PROGRAMME RESEARCH (OSP)

The Board considered a report seeking to carry over Board funds set aside for research into the need for out of school care and holiday programmes for children aged 5-12 years in the Fendalton/Waimairi area. The report also highlighted the lack of up-to-date information about the demand for and use of such services by school children and their parents to enable the Council to assess its current and future involvement in such programmes and hence the need for research for this area. It was also noted that the Board had already made a commitment of $2,000 from its 1996/97 project funds towards a set-up grant for OSP in its area. The Board resolved that the $5,000 from its 1995/96 project funds be carried over towards the Out of School Programme Research project and further that the unspent project funds of $1,743 be carried forward towards the 1996/97 Out of School set-up grant, in addition to the $2,000 already committed.

16. COMMUNITY SAFETY--JOINT INITIATIVE--

NEIGHBOURHOOD SUPPORT GROUPS, CHRISTCHURCH

A report was considered detailing progress regarding the six month Task Force Green worker's updating of the Neighbourhood Support Groups using the Police database. A request was also made for additional funding for a further six month term to ensure that adequate systems were implemented by the Police to maintain the work undertaken to date. The Board resolved to contribute $780 from its 1996/97 discretionary funds towards the position supporting the Neighbourhood Support Groups throughout Christchurch, subject to a Police evaluation at the completion of the project. The Board further resolved that the Christchurch Safer Community Council be requested to keep the Board fully informed about its work in the Fendalton/Waimairi area.

17. WAIMAIRI STUDY AWARDS COMMITTEE--REPORT OF 17 MAY 1996.

A report was considered of the Committee's meeting held on 17 May to review the criteria for the Study Awards. The Board resolved that the criteria for the Waimairi Study Awards as set out in (a) to (e) of the report be reaffirmed, and further that supplementary funding of $1,000 each be sought from the Fendalton/Waimairi, Shirley/Papanui, Riccarton/Wigram and Burwood/Pegasus Community Boards.

18. PLANS COMMITTEE--REPORT OF 6 MAY 1996

The Committee dealt with and finalised a submission for forwarding to the Canterbury Regional Council on the Draft Regional Land Transport Strategy 1996-2001. Consideration was also given to compiling a response on the Draft Children's Strategy for adoption by the Board for referral to the Community Services Committee. The matter of cross submissions to the City Plan was also discussed. The Board resolved to adopt the comments prepared on the Children's Strategy document.

19. TRANSITIONAL DISTRICT PLAN--HISTORIC BUILDINGS

--3 HEATHFIELD AVENUE

The Board was informed that notice had been given to the Council of the intended demolition of the dwelling at No.3 Heathfield Avenue and that submissions on the matter could be made up to 18 June 1996. It was resolved that representatives of the Board approach the property owner to discuss options for the future of the dwelling.

20. PROPOSED NEW RIGHT-OF-WAY--NAMING

The name "Oaktree Lane" was approved for a new right-of-way off Clotilda Place.

21. ITEMS RECEIVED

21.1 1995/96 WATER SERVICES PROGRAMME--UPDATE

Progress to date of Water Services works in the Board's area was received. 21.2 ASSET MANAGEMENT UPDATE

Members received an update of the Asset Management Plan process including also details of upcoming seminars being held for elected Members. THE MEETING CONCLUDED AT 6.52 PM

CONFIRMED THIS 2ND DAY OF JULY 1996 HAZEL TAIT

DEPUTY CHAIRMAN

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