APOLOGIES: The Board received an apology for absence from Mrs Sonia Gill and resolved to sustain this apology.

PART A - MATTERS REQUIRING A COUNCIL DECISION

1. STORMWATER EASEMENT - PLANTATION RESERVE RR 3142

Officer responsible	Writer
Parks Manager, Craig Oliver	Chris Freeman, Management Planning Officer
Corporate Plan Output: Consents and Applications

The Board considered a report seeking approval to charge developers of land adjacent to a Council reserve a fee for their proposed stormwater easement across the Plantation Reserve.

A developer had approached the Parks Unit for permission to construct a stormwater drain to run from a property at 164 Lyttelton Street through to Winsor Crescent via Plantation Reserve.

Service easements are generally created pursuant to Section 48 of the Reserves Act 1977 and in some cases Section 235 of the Local Government Act 1974. Under the Reserves Act 1977 where a reserve is "likely to be materially altered or permanently damaged" then public notice is required. The Community Board currently has the authority to approve the granting of easements over local reserves and may do so after having heard any submissions or objections that have been received pursuant to notification. The decision as to whether or not to make public notification is made by the Parks Unit prior to any easement application to a Community Board.

At this stage the proposal has not been publicly notified as the Parks Unit believes that it is unlikely that the public will be adversely affected by the proposal.

The developer proposes to lay a 150 diameter stormwater pipe through Plantation Reserve which runs between Lyttelton Street and Winsor Crescent. The drain will take advantage of the existing 1.29 metre difference in height between Lyttelton Street and Winsor Crescent and will not interfere with telephone and power cables already laid within the reserve. The Parks Unit believes that the amenity of Plantation Reserve will not be materially altered or permanently damaged by the proposed stormwater easement.

The Parks Unit is of the opinion that the proposed easement should incur a cost to the developer.

The Property Unit is seeking an assessment of the loss of value to the reserve should a registered stormwater easement be granted. On receiving the valuation, negotiations will be entered into by the Property Unit (in conjunction with the Parks Unit) and the developer to determine a suitable charge for the proposed easement.

The Board resolved to make the recommendations which follow to the Council.

Recommendation: 1. That pursuant to Section 48 (1) of the Reserves Act 1977 and subject to ministerial consent an easement be issued for a stormwater drain to be constructed on Plantation Reserve (described as Pt. D 10970, Pt. 13 DP 1944 and DP 1126) subject to the following terms:

(i) That the approval of the stormwater easement through the reserve not be publicly notified pursuant to Section 48 (1A) of the Reserves Act 1977.

(ii) That where any repairs or maintenance to the drain is required, restoration of the reserve be completed to the Parks Manager's satisfaction.

(iii) That the Parks Unit be absolved from any liability for damaging the pipe when carrying out its lawful activities in a responsible and workmanlike manner.

2. That the installation of the pipe and issuing of the easement be subject to the following terms:

(i) That the developers pay all costs incurred with the creation and registration of the easement including survey and legal costs.

(ii) That the developer pay a bond and be responsible for the restoration of the ground to the Parks Manager's satisfaction.

(iii) That payment of a fee subject to a valuation and negotiation with the developer be made to the Parks Unit by way of compensation for the loss of value that the reserve would suffer as a result of the registered easement.

2. STORMWATER EASEMENT - BOWENVALE PARK RR 3141

Officer responsible	Writer
Parks Manager, Craig Oliver	Parks Planner, Kelvin McMillan
Corporate Plan Output: Consents and Applications

The purpose of this report is to approve an easement for a high pressure water main through Bowenvale Park.

Fox and Associates had requested that the Council allow a water service easement through Bowenvale Park to service the Broad Oaks subdivision on Huntsbury Spur.

The proposed route had been inspected by Parks staff and would not have any adverse affects on the park or its use.

The Board resolved to recommend to the Council as follows.

Recommendation: 1. That the Council approve, subject to the Minister of Conservation's consent being obtained, a service easement under S 48 of the Reserves Act 1977 through Bowenvale Park for the water main.

2. That the approval of the water main easement through the reserve not be publicly notified pursuant to Section 48 (1A) of the Reserves Act 1977.

3. That the developer pay all costs incurred in the creation and registration of the easement including survey and legal costs.

4. That the developer pay a bond and be responsible for the restoration of the ground to the Park Manager's satisfaction.

5. That the Parks Unit be absolved from any liability for damaging the water main when carrying out its lawful activities in a responsible and workman-like manner.

6. That the Property Manager negotiate an appropriate compensation payment with the developer in respect of the water main.

PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY:

3. CONFIRMATION OF REPORT TO COUNCIL

It was resolved that the report to the Council of the Board meeting of 4 June 1996, as circulated, be confirmed.

4. PROPOSED ROAD STOPPING

and revocation of road reserve

DISPOSAL OF redundant ROAD widening

hazeldean road (selwyn street - montreal street)

The Spreydon/Heathcote Community Board was asked to consider in principle the question of revoking and stopping portions of land set aside for road widening in Hazeldean Road and revoking the portions of land set aside for road reserve and disposing of the land to the adjoining owners.

One of the owners has approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.

The land has been vested in the Council over the years when the adjoining land was subdivided. A number of parcels are legal road and required to be stopped and a number are held as Local Purpose (Road) Reserve and this designation requires to be revoked before disposal to the adjoining owners.

This proposal was referred to the Board at this stage in order to obtain the Board's views on the proposed disposal of this redundant road widening land and to obtain the Board's approval in principle for the proposed disposal. If approved by the Board, specific formal resolutions on the disposal of individual parcels of land would be brought to the Board for recommendation to the Council.

The Board resolved:

1. That the Board approve in principle the stopping of redundant portions of land set aside for road widening in Hazeldean Road and the disposal of this land to the adjoining owners subject to an investigation of the possibility of retaining a portion of land at each corner of Selwyn and Braddon Streets for landscaping if this would not already be required under the City Plan.

2. That this information be forwarded to the Hagley-Ferrymead Community Board as the portion of Hazeldean Road west of Antigua Street is in the Hagley Ward.

5. SPREYDON-HEATHCOTE COMMUNITY BOARD 1994/95 OBJECTIVE REVIEW EFFECTIVENESS OF RESIDENTS' GROUPS AND COUNCIL RELATIONSHIP WITH THESE GROUPS

The Board considered a report requesting a `top-up' to an allocation of funds for the purpose of a telephone survey sampling awareness of residents' groups within the Spreydon-Heathcote area.

The Community Affairs Committee considered this report on 21 May 1996 subsequently recommending that the Board allocate $3,029 of its Discretionary Funds towards this project. The Board originally allocated $2,000 for this project and it was requested that an extra $1,000 be allocated.

The Board resolved that $1,000 from its 1996/97 Discretionary Fund be allocated for the purpose of topping up the original $2,000 allocation so that the phone survey can be completed.

Mrs Anderton requested that her vote against this resolution be recorded.

6. STRUCTURE ON STREET APPLICATION

130 CENTAURUS ROAD

The Board considered a report requesting permission to landscape with large rocks on a stepped embankment, the frontage of a property and a fourteen metres by two metres strip of the road reserve.

The Board resolved that the approval be granted subject to the following conditions:

1. That a standard deed of licence be entered into with the Council

2. That the owner be entirely responsible for the stability, safety and future maintenance of the retaining walls and driveway formation work associated with the structures.

3. That the site be kept in a safe and tidy condition at all times during the course of construction.

4. That an appropriate drainage system be installed as shown on the plans. Backfill to be free draining material. All work to be carried out to the satisfaction of the City Streets Manager.

5. That construction of the structures be commenced within six months and completed within 12 months or this approval will lapse.

7. THORRINGTON RESERVE PLAY EQUIPMENT

The Board considered a report informing the Board of the Parks Unit's intention to replace Thorrington Playfort with a new modular play structure.

The play equipment to be provided is intended for the 2 - 9 year age range as they do not have the opportunity to play organised sport. Mrs Anderton proposed that consultation with the community take place in order to ascertain the immediate needs of the children in the area ie what age group of children this play equipment should be catering for.

It was resolved:

1. That this matter be referred to the Community Affairs Committee to determine the extent and method of consultation with the local community.

2. That if the Parks Unit consider that the present fort is so unsafe that it should be removed immediately, the Board would support this action. 8. SPEED LIMIT QUESTIONNAIRE

The Board considered a report outlining a survey recently conducted by the City Streets Unit to gain community feedback on proposed speed limits. The returns from this are being sorted into Board areas for analysis and consideration.

The Board resolved to form a Working Party (with power to act) comprising Mrs Hunter and Mrs Lewis to consider responses received, prepare a submission on speed limits as they relate to the Spreydon-Heathcote area and to report directly to the August meeting of the City Services Committee.

9. COUNCIL SURPLUS PROPERTY

The Board considered a report requesting the Board to consider any reasons why the Hillsborough Community Centre should not lose its reserve status and the disposal of this land proceed.

David Falls, Property Unit, was in attendance and stated that when any reserve land was sold, money from this must be paid back into the Reserves Fund.

The Board resolved:

1. That the Property Manager be advised that the Board has no suggestions for alternative uses of the building.

2. That the Property Unit be advised that the Board wishes to be involved in determining the level and nature of consultation to be undertaken regarding the building and nature of the reserve. The Board would require further information before considering revocation of reserve status or sale of land.

10. THINK GLOBALLY - ACT LOCALLY

A letter from Ms Kerry Everingham, the Keep Christchurch Beautiful Co-ordinator, was considered seeking any suggestions that the Spreydon-Heathcote Community Board may have with regard to problem sites, potential participants and any other ideas for adding to the "Clean Up the World" international three day event. A number of suggestions were made at the meeting.

The Board resolved that any further suggestions from Board members should be forwarded to Nick Chapman, the Community Manager.

11. ASSET MANAGEMENT SEMINARS

The Board considered a report outlining proposed seminars, organised by Chris Kerr, the Roading Planning and Asset Management Engineer, to be held for each Community Board. It was requested that possible dates for this seminar be discussed. Three dates were discussed and since the meeting Thursday 1 August 1996 has been confirmed as the date for the seminar.

12. GARDEN CITY FESTIVAL TRUST BROCHURES

The Board considered a report requesting funding assistance for the distribution of brochures for the Garden City Festival Trust. The Board resolved that this item be held over until the next meeting pending further information.

13. CONSERVATION WEEK - AGENDA 21

The Board considered a report from the Community Manager, outlining possible projects that will assist the Board in meeting its 1996/97 objectives of Supporting and Promoting the Principles of Agenda 21 and Rehabilitating the Port Hills by encouraging habitats for indigenous flora.

Anne Cosson, Area Parks Support Officer, and Paul Devlin, Park Ranger, spoke to the meeting about possible sites in which the allocated Project Funds could be spent that would cover Agenda 21 objectives. Two sites identified were Scott Reserve and the "Hidden Valley" in Bowenvale Park. Paul Devlin suggested to the Board that a family day be organised targeting families with school age children. The family day would begin with a walk through the Bush Head area and then the planting of trees upon arrival at Scott Reserve. This family day would have excellent educational and recreational value.

The Board resolved:

1. That up to $3,000 be allocated for the purpose of planting trees in Scott Reserve.

2. That further information be sought on possible uses for the balance of funds remaining from the $17,500 (balance is $14,500) allocated from Board Projects Funds for Agenda 21 projects.

14. COMMUNITY AFFAIRS COMMITTEE

The Community Affairs Committee met on 18 June 1996 and reported as follows:

14.1 SPREYDON-HEATHCOTE COMMUNITY BOARD OBJECTIVES AND PERFORMANCE INDICATORS 1996/97

The Community Affairs Committee considered a report suggesting the Board review its Objectives and Performance Indicators for the 1996/97 year and consider projects which would enable it to meet the Objectives and Performance Indicators already determined by the Board.

The Board resolved:

1. That the Board set up a Working Party of Mr Alpers and Mr Clearwater with the Community Manager to review the Board's Objectives and Performance Indicators.

2. That the Community Affairs Committee review the Board's Objectives and Performance Indicators and nominate specific projects to meet these performance indicators once advice has been taken from appropriate officers and a community survey has been undertaken.

14.2 SPREYDON-HEATHCOTE COMMUNITY BOARD OBJECTIVES AND PERFORMANCE INDICATORS - DEVELOPMENT

The Community Affairs Committee considered a report from a Working Party set up to consult on various issues relating to the Board's Objectives and Performance Indicators. The Working Party considered alternative options for community consultation and indicated the favoured option.

The process which the Working Party recommends involves undertaking a sample survey of residents, community groups and service providers along with specific staff and Board members. Following this sampling the Board will be in a better informed position to help it to develop and to determine its response to the community. The survey will includes residents, community groups, all Board members and some staff members.

The Board resolved to allocate $3,029 from its 1996/97 Discretionary Fund to be used for a Community Activity Needs survey involving face-to-face surveying of 200 residents and 50 community groups and service providers as set out within the report considered by the Community Affairs Committee and involving approximately 100 residents from the Spreydon area and approximately 100 residents from the Heathcote area.

Mrs Anderton requested that her vote against this resolution be recorded.

14.3 ROWLEY RESOURCE CENTRE

The Committee considered a report requesting a grant of $2,500 for the Rowley Resource Centre to cover its increased rental costs from the Board's 1996/97 Discretionary Funds.

The Board resolved:

1. That the possibility and the feasibility of the Council owning the McCarthy Street block of shops be investigated by the Property Unit.

2. That a grant of $2,500 be made to the Rowley Resource Centre to cover its increased annual rental costs from the Board's 1996/97 Discretionary Funds.

14.4 COMMUNITY DEVELOPMENT FUNDING SCHEME

The Community Affairs Committee considered a report investigating the level of accountability for the Community Development Scheme and the criteria involved in this scheme.

The Board resolved:

1. That, when the Board has refined its Objectives, it then advise the Community Funding Committee of these Objectives.

2. That the Board not top up the Community Development Fund from Board funds.

3. That the Board write to the Hillary Commission and suggest that money be allocated to sporting and recreational activities only and that, whilst the Board recognises and supports acknowledgment of volunteers, it wishes the Hillary Commission to consider excluding entertainment costs for volunteers from eligibility for funding from Hillary Commission Funding Schemes.

Mrs Hunter requested that her vote against these resolutions be recorded.

14.5 HOON HAY LATMS

The Committee considered a report suggesting that the Board give priority to the generation of a Local Area Traffic Management Scheme for the Hillmorton/Hoon Hay area.

Brian Neill, Traffic Operations Engineer, addressed the meeting outlining the processes involved in establishing LATMS and the costs which would be borne by the Board.

The Board resolved that priority be given to establishing a Local Area Traffic Management Scheme (LATMS) for the Hillmorton/Hoon Hay area.

14.6 FURTHER SUBMISSIONS - NEW CITY PLAN

The Board referred the matter of making further submissions on the New City Plan to the Community Affairs Committee at its June meeting.

Advice from the Legal Services Manager indicated that Community Boards do not have the power to lodge submissions or cross submissions in their own name and that staff are unable to provide advice to Board members on lodging submissions.

The Board resolved that the information be received.

The Board further resolved that the recommendations of the Community Affairs Committee be adopted and that the decisions of the Committee be confirmed.

15. UPDATE OF BOARD'S FUNDS

An update of the Board's Community Development, Discretionary and Employment Initiatives funds was be tabled at the Board meeting for the information of Board members.

The Board resolved that the information be received.

16. SHOP VERANDAHS AT BECKENHAM

The Chairman expressed his concerns over the present Council policy which apparently precludes the replacement of ornamental shop verandah posts with replicas of the original posts in the event of the original verandah posts sustaining accidental damage.

The Chairman suggested that the present Council policy was unnecessarily restrictive, leading in some cases to unsuitable replacement verandahs being constructed or unsightly ad hoc alterations to the fronts of older-style buildings.

The Chairman had approached the owners of shops seeking their support for replacement of damaged verandahs with an appropriate period style of verandah and, if the owners agreed, sought the leave of the Board to raise this matter with the Environmental Policy and Planning Unit, with a view to seeking a relaxation of the present requirements in order to preserve the design integrity of older buildings by allowing replacement ornamental verandah posts to be installed when an original post has sustained damage.

The Board supported the Chairman's views in this matter and endorsed the action which he proposed to take.

17. ADDITIONAL ITEMS

17.1 BANK CLOSURES - SPREYDON-HEATHCOTE AREA

The Chairman raised the matter of the closures of banks in the Spreydon-Heathcote area.

The Chairman circulated a letter he had written seeking a review of the decision to close the ANZ/Post Bank branch at Beckenham Village.

The Board informally endorsed the letter and asked that a letter be sent to the Manager of Trust Bank at St Martins asking to be consulted before any question of closure was considered. THE MEETING CONCLUDED AT 6.30 PM

CONFIRMED THIS 6TH DAY OF AUGUST 1996 (SGD) O T Alpers

CHAIRMAN

Top of Page ~ Council Proceedings ~ Council & Councillors