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3 JULY 1996
A meeting of the Hagley/Ferrymead Community Board
was held on Wednesday 3 July 1996 at 5.00 pm
Heather Brown, David Cox, John Freeman,
Liz McRostie, Aaron O'Brien and Bob Todd.
APOLOGIES: An apology was received and accepted from Charles Manning.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. GOWERTON PLACE ELDERLY PERSONS HOUSING -
kiosk site - warwick street RR 3074
Officer responsible
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Author
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| Property
Manager
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Steve
Cribb
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| Corporate
Plan Output: Property Unit Capital Outputs - (Fixed Assets) 8.7.24
|
The purpose of this report is to obtain formal Council resolution to enable transfer of an electrical kiosk site in Warwick Street to Southpower Limited.
The Council in June 1994 agreed to purchase land from Foodstuffs South Island for future elderly rental housing and meet the survey cost involved.
The Council has now completed the survey plan DP 71401 which will enable Lot 2 to be transferred to the Council for housing. DP 71401 has also rationalised the existing Council land being Lots 3, 6, 7 and 8. Lot 7 is a 20m2 area of land that contains an existing power kiosk that Southpower Limited under Section 22 of the Electrical Act 1992 has a legal right to use and maintain. Southpower are agreeable to meet the survey and legal costs in transferring Lot 7 to them.
These costs are estimated to be $2,000 inclusive of GST. No other consideration will be paid by Southpower for the land which will transfer as an existing kiosk site similar to other kiosk sites transferred by the Council as part of the electrical undertaking.
In order to transfer the land to Southpower Limited, it is necessary for the Council to pass the following resolution:
Recommendation: 1. That the above resolution be adopted.
2. That Lot 7 DP 71401 be transferred to Southpower for ten cents provided Southpower Limited meet all survey and legal costs involved in the transfer.
2. WHITEWATER CANOE CLUB RR 3142
Officer responsible
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Author
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| Property
Manager
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Lewis
Burn
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| Corporate
Plan Output: Waste Management - Consents and Applications
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The purpose of this report is to obtain the Council's approval to the issue of a new lease to the current tenant of a Council building on a pumping station site at Retreat Road.
BACKGROUND
The Whitewater Canoe Club have, since 1990, occupied the former Drainage Board river maintenance shed situated on the Retreat Road pumping station site refer attached plan The Club use the building as storage space for kayaks and club equipment such as life jackets, oars etc. The present lease expired on 31 March 1996 and the Club has approached the Council seeking a further lease of the premises for another term of five years.
LEASE
The Council holds the land under the Local Government Act and is empowered to lease this land for recreation purposes under Section 601 of that Act. The expired lease provided for the Club to pay an annual rental of $395 plus GST plus local body rates and all other outgoings including interior and exterior maintenance and repairs to the building. The Club would like to continue to lease the building on the same terms and conditions and has agreed to an increased annual rental of $450 plus GST which has been assessed having regard to CPI movement since the rental was initially set. As the activities of the Club are a recreational activity to be encouraged, a market rental is not considered appropriate to this type of lease. One review of the rental should take place during the lease term and this will be carried out after three years from the new lease commencement date. The lease would also allow the Council to terminate the tenancy on three months notice should the building be required for the Council's own use.
BUILDING
The building is of concrete block construction with a concrete floor area of 56m2 and a corrugated iron roof. While the condition of the building is generally good the Club has undertaken to repaint at its cost (if it is granted a new lease) all the woodwork and the roof by the end of this year. The site is controlled by Waste Management Unit and the Liquid Waste Manager confirms that the building is not required for the time being and would prefer to see the building leased to reduce the incidence of vandalism.
WHITEWATER CANOE CLUB
The Club has a total current membership of 154, is a non-profit organisation which provides facilities and training for recreational kayaking and canoeing. The Avon River is used by many of its members for training for canoe races, triathlons and the Coast to Coast event. Financially the Club is reasonably sound with fixed assets of about $9,000.
Recommendation: 1. That the Whitewater Canoe club be granted a new lease of the Retreat Road storage shed for a term of five years to commence from 1 April 1996 at an annual rental of $450 plus GST subject to the Club meeting the costs associated with preparing and issuing the lease.
2. That the removal be subject to the Club repainting all the woodwork and the roof of the building to the Property Manager's satisfaction by 31 December 1996.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
3. CONFIRMATION OF MEETING REPORTS
It was resolved that the reports of the Hagley/Ferrymead Community Board meetings held on 5 June, both open and public excluded, and the Special Annual Plan Submission Meeting of 11 June 1996, be confirmed as true and correct records of those meetings.
4. CORRESPONDENCE
4.1 TE AWA HAKU OUTRIGGER CANOE CLUB
Correspondence was received back in February requesting the Board to consider the allocation of Discretionary Funds for the provision of two waka. This application was subsequently forwarded to the Community Funding Committee who deferred consideration of it given its other funding commitments and referred it back to the Board.
Some Board members were concerned that this organisation would have to wait another 12 months for the next funding round, and it was suggested that they approach Trustbank Community Trust.
The Board resolved that the application be declined and that it be referred to the Funding Committee for consideration.
(Aaron O'Brien and Liz McRostie asked that their vote against the resolution be recorded)
4.2 CHRISTCHURCH - OTAUTAHI AGENDA 21 BIODIVERSITY PROJECT
Correspondence had been received from the Christchurch-Otautahi Agenda 21 Biodiversity Project seeking Board support to fund a Task Force Green worker to act as a Community Liaison Officer.
Members were concerned that $5,000 from each Community Board was significant and no budget breakdown had been supplied.
The Board resolved that this application be acknowledged and the matter be submitted to the City Manager for comment to ensure that there was no duplication of resources.
4.3 ANNUAL GIGANTIC BEACH CLEAN-UP
Correspondence was received from Kerry Everingham, the Keep Christchurch Beautiful Campaign Co-ordinator, seeking Board support for the `Annual Gigantic' Beach Clean-up.
The Board resolved that $500 of the Board's 1996/97 Discretionary Funds be allocated towards the project and further that Keep Christchurch Beautiful be required to include Taylors Mistake Beach in the clean-up.
4.4 AGE CONCERN CANTERBURY
Correspondence was received from Age Concern seeking funding for a landscape project outside their premises at 64 Cashel Street. The Board were appreciative of the work this organisation did in the Hagley/Ferrymead community and would do in the future with an ageing population.
The Board resolved:
1.That a grant of $1,500 from the Board's 1996/97 discretionary funds be made to Age Concern Canterbury as a contribution towards the cost of landscaping their site at 64 Cashel Street.
2. That a small label be fixed to a seat in memory of Mrs Joan Tibbotts in recognition of her voluntary work for Age Concern.
5. STRUCTURE ON STREET - 53 SCARBOROUGH ROAD
The Area Roading Officer, Sharon O'Neill, presented a report seeking approval to erect structures associated with the provision of a garage and turning area for vehicles, and a pathway, on legal road.
The Board resolved that permission be granted subject to the following conditions:
1. A Resource Consent and Building Consent being obtained for the structures.
2. A standard Deed of Licence being entered into with the Council prior to construction commencing.
3. Landscaping adjacent to the proposed structures be provided and maintained to the satisfaction of the Area Roading Officer.
4. The licensee being entirely responsible for the stability, safety, and future maintenance of the driveway, retaining walls and formation work associated with the structure.
5. The site is to be kept in a safe and tidy condition at all times during the course of construction.
6. Construction of the structure being commenced within 6 months and completed within 12 months or this approval will lapse.
7. No alteration being permitted to the existing seal.
6. BORDESLEY STREET
The Area Traffic Engineer, Barry Cook, presented a report on the proposed amendments to the Bordesley Street improvements.
In order that the work could proceed this financial year it was proposed that savings be achieved by deleting the landscaping and replacing the platforms and kerb extensions with red asphaltic concrete road humps. Members expressed concern at the revised plan and discussed various ways the shortfall could be met so that the work could proceed as originally planned.
It was resolved that given that Bordesley Street is in one of the enhancement areas the street improvements as originally proposed proceed over two years with $216,000 being funded in 1996/97 and the remaining $84,000 being budgeted in 1997/98.
7. TRAFFIC ENGINEERING
7.1 SOLEARES AVENUE - `GIVE WAY'
Members were asked to consider a request from the Mt Pleasant Community Centre & Ratepayers' Association for a traffic control to be placed at the intersection of Soleares Avenue and McCormacks Bay Road in order to improve safety.
The Board resolved that a "Give Way" sign be placed against Soleares Avenue at its intersection with McCormacks Bay Road.
7.2 MAJOR HORNBROOK ROAD - BUS STOP
Members were asked to consider a request from the Canterbury Regional Council for the installation of a bus stop in Major Hornbrook Road to service residents of Rockview Place and neighbouring streets.
It was resolved that a bus stop be installed on the east side of Major Hornbrook Road commencing at a point at the intersection with Rockview Place and extending in a northerly direction for a distance of 17 metres.
7.3 MADELEY ROAD - BUS STOP
The Canterbury Regional Council had requested that the Board consider the installation of a bus stop in Madeley Road. The bus stop would service the residents in Madeley Road and also the new subdivision on the Major Hornbrook Road extension.
The Board resolved that a bus stop be installed on the north side of
Madeley commencing at a point 50 metres from the intersection with Major
Hornbrook Road and extending in an easterly direction for a distance of
17
metres.
8. PROPOSED ROAD STOPPING
DISPOSAL OF REDUNDANT ROAD WIDENING
PORTION OF GLADE AVENUE
The Board considered a report recommending the stopping of portions of land set aside for road widening and the disposal of the land to the adjoining owners. If acceptable the policy would be adopted for the whole road.
Members were concerned about the environmental impact of this as it could lead to increased infill housing.
The Board resolved that the Area Parks Officer be requested to co-ordinate a report to the August meeting on areas of land no longer required for roading which should be retained for planting purposes.
9. MEETING TIMES
The Board considered a report prepared by David Cox on changing the commencement time of its meetings from 5.00pm to 4.00pm as he considered that the late start impacted adversely on the operating efficiency of Council staff and Board members.
Members debated the issues as it affected their work arrangements and the recommendation to commence meetings at 4.00pm was lost.
The Board subsequently resolved that in future all ordinary meetings of the Board commence at 4.30pm.
10. COMMUNITY MANAGER'S REPORT
10.1 COB COTTAGE - MAIN ROAD
At the last meeting with Residents' Associations the Mt Pleasant Community Centre and Ratepayers' Association raised the issue of the possible relocation of the Cob Cottage.
Members were presented with a full conservation plan of the cottage and were advised that it was impracticable to relocate the cottage.
The Board resolved that the Area Parks Officer, in conjunction with the Area Traffic Engineer, be requested to report to the August meeting on the promotion of easy access from Main Road to the Cottage including suitable signage of this historic site.
10.2 1997/98 ANNUAL PLAN - PROJECT PROPOSALS
The Board resolved that a Special Budget Meeting of the Board be held on Tuesday 27th August at 4pm to consider the Project Proposals for 1997/98.
10.3 CHARLESTON NEIGHBOURHOOD COMMITTEE INC - BOUNDARIES
The Board agreed to formalise the inclusion of Lancaster Park and adjoining streets as part of the Charleston Neighbourhood Committee. This reflected a decision of the Neighbourhood Committee in consultation with the Victory Park Board.
The Board resolved that the Charleston Neighbourhood Committee boundaries of Main South Railway, Ensors Road, Ferry Road, Wilsons Road, Stevens Street, and Falsgrave Street be approved.
10.4 ASSET MANAGEMENT PLAN WORKSHOP
As part of the Asset Management Planning process the Board resolved to hold a Special meeting at 4pm on Friday 19 July 1996, for the purpose of preparing a submission on the preferred mix of service levels for Asset Management Plans.
10.5 SPEED LIMIT QUESTIONNAIRE
As part of the review of speed limits in Christchurch the City Streets Unit recently conducted a survey to gain community feedback on the proposed speed limits.
The Board resolved that a Working Party, with power to act, comprising Bob Todd, Richard Boulton and Charles Manning be established, to consider and prepare submissions on the speed limit review.
10.6 MEETING WITH LOCAL MEMBERS OF PARLIAMENT AND CHRISTCHURCH REGIONAL COUNCILLORS
Resolved that the meeting scheduled to be held at 9.00am on Thursday 11 July 1996, be a Special Meeting of the Board
11. ITEMS RECEIVED
DEPUTATIONS BY APPOINTMENT
11.1 INDIGENOUS ECOSYSTEMS OF OTAUTAHI CHRISTCHURCH
Ms Di Lucas updated Board members on the above project. She advised that there was a lot of interest in the project. Her presentation outlined which native plants belonged in a particular neighbourhood and also the different types of soils. Plant lists are available for each system and fliers can be purchased for 50 cents each and will be available through the Service Centre and some nurseries.
11.2 TAYLORS MISTAKE TRAFFIC CONCERNS
Mr Stephen Parsons, representing Taylors Mistake Road residents, presented a petition to the Board. The petitioners were particularly concerned about the state of Taylors Mistake Road and the lack of safe pedestrian access. Other concerns included the lack of gutters and drainage; the volume of traffic (especially in summer), carparking at Taylors Mistake, traffic noise, speed and the safety of school children catching the school bus as there was no authorised bus stop.
Mr Parsons advised that the petitioners would like to see some form of speed control eg humps or ideally a second road into the area. The area of most concern was from Smugglers Cove to Taylors Mistake beach.
The Area Traffic Engineer, Barry Cook, was asked to prepare a report on the concerns to the August Project Proposals meeting. This report to include a plan for proposed works together with costs. Details of accidents in the area involving children would also be provided.
11.3 CHILDREN'S STRATEGY SECTION
HOLIDAY AND AFTER SCHOOL PROGRAMMES
The Recreation Co-ordinator, Ginny Bowden, updated Board members on holiday and after school programmes in the Hagley/Ferrymead area. She advised that these programmes have proved very popular and are well attended. They provide fun and non-competitive recreation for children at a reasonable cost.
11.4 WOOLSTON POOL COMMUNITY CONSULTATION
The Recreation Co-ordinator, Ginny Bowden, updated the Board on the Woolston pool consultation process. She advised that a survey was being prepared to consult with the users of this facility and will be distributed through schools in September. The results will be analysed prior to the commencement of the swimming season.
11.5 RIGHT OF WAY NAMING
At the 5th June meeting the Board considered a report on the naming of the right of way off Gilby Street into Beverley Park. The proposed name was declined and the matter was referred back to the Street Naming Working Party for consideration.
Following further consultation with the Gilby Residents' Association and local Maori the name Te Orewai was suggested and has been approved by the Working Party and Council's subdivisional staff.
The Board requested that the Gilby Residents Association be thanked for their input.
11.6 SUMNER LIFEBOAT INSTITUTION
The Sumner Lifeboat Institution Incorporated had invited Board members and partners to take part in a training trip as a thank-you to the Board for its financial support in the year to 31 March 1996. The trip would take place on an agreed second Sunday in any month at 11.30am.
Members agreed that this matter be brought up again in October in order to arrange a suitable date.
11.7 FINLAY PLACE PETITION
At its 1st May meeting, the Community Board considered a report from the Area Traffic Engineer, Barry Cook for the installation of a threshold for Finlay Place. Members were advised that no new information had come to hand and a full report would be presented for consideration at the Budget meeting.
11.8 COMMUNITY HERITAGE AWARDS
The Community Manager, Stephen Phillips advised that he was still awaiting the return of questionnaires from Residents' Associations on the establishment of Community Heritage Awards and would submit a full report to the August meeting of the Community Board.
11.9 STANDING ORDERS
A special seminar to discuss standing orders which will be open to all Community Boards has been scheduled for 9th August, commencing at 3.00pm.
12. RESOLUTION TO EXCLUDE THE PUBLIC
It was resolved that the draft resolution to exclude the public as set out on page 18 of the Agenda be adopted.
The meeting closed at 6.50pm
CONFIRMED THIS 7TH DAY OF AUGUST 1996 ANNA CRIGHTON
CHAIRPERSON