PRESENT: Barbara Stewart (Chairman), Val Carter, Cheryl Colley,

Keith Nuttall, Ian Rivers, Hazel Tait, Ron Wright

APOLOGIES: Apologies were received and accepted from Graham Catley ,

Margaret Murray, and from Ron Wright for lateness.

Ron Wright arrived at 6.15 pm and was not present for Clauses 1, 3 to 11 and 14.1 to 14.3.

The Board reports that:

PART A--MATTERS REQUIRING A COUNCIL DECISION

1. PROPOSED ROAD STOPPING RR 2434

DISPOSAL OF REDUNDANT ROAD WIDENING, CLYDE ROAD

Officer responsible	Author
City Streets Manager	Tony Gemmill
Corporate Plan Output: Roading Budget--Land Legalisation

The purpose of this report is to record the Community Board's consideration of a request made by officers in June to commence legal procedures necessary to stop a portion of legal road.

By way of background the owners of 208 Clyde Road had approached the Council and asked to purchase the redundant road widening adjoining the frontage of their property. Under the Proposed City Plan the land was no longer required for widening purposes and therefore after the necessary road stopping action could be sold.

Purchase negotiations between the adjoining owners and the Property Unit had been satisfactorily concluded subject to successful road stopping procedure. The land was not formed as road but fenced and occupied by the adjoining owners.

A plan of the area in question is attached.

At the Board meeting on 4 June 1996, Mr A Dacre of 202 Clyde Road was in attendance to speak to a recommendation that his request to purchase the redundant road widening adjoining the frontage of his property at 208 Clyde Road be declined.

Members also had before them a report on the possible disposal of the redundant road widening including the first steps necessary to stop the portion of legal road involved.

Fendalton Ward Members had earlier reviewed the request to purchase the strip outside No 208 Clyde Road and had also taken the opportunity of considering the future of all the redundant road widening between Jeffreys and Ilam Roads.

1. contd.

The Ward Members acknowledged that this particular section of Clyde Road presented a very attractive streetscape which may not be preserved if a decision was made to release the 2.45 metre wide strip for future private purchases. It was felt that scope existed for the future enhancement of the footway along the eastern side of the road in a manner similar to that which had been achieved in past years with Innes Road and Fendalton Road.

Following the submissions made by Mr Dacre, Board Members referred to other possible planning options available to Mr Dacre to achieve his development objectives including the retention of some significant trees within the confines of the redundant strip.

Members questioned Mr Dacre on the alternative option of moving internal boundaries between titles already owned (including No. 208) by Mr Dacre. Mr Dacre in turn acknowledged that this option had been explored but that the strip purchase was preferred.

Staff were requested to report back to the July meeting of the Board on the options identified during the discussion.

In their report to the Board's July meeting officers advised that the net site area of No. 208 was insufficient for two dwelling units and although the purchase of the former road widening strip may provide sufficient land there would need to be careful design and the meeting of all bulk and location requirements. Another option available to Mr Dacre was to adjust the boundaries by way of a subdivision between 202, 204 and 208 Clyde Road. As Mr Dacre owned all three properties he could achieve a complying site area for No. 208 by reducing the size of No. 202 and/or 204.

Advice was also sought from the Legal Services Unit as to whether the Council could by some mechanism, achieve the objective of retaining the landscape and visual amenity of the land while at the same time selling the land to Mr Dacre to enable the redevelopment of his property.

The Board was advised that it would be possible for the Council to offer the land back to the owner or owners of adjacent properties subject to a condition that a covenant be entered into binding successors in title to the land, and registered against the title for the purpose of preserving the landscaping along the road widening strip. The covenant could contain restrictions on the erection of boundary fences, the erection of buildings within a certain setback from the road boundary and requiring the preservation of existing trees. The comment was also made that if it was proposed to retain the landscaping then it was perhaps appropriate for the Council to offer the land for sale to the owners of all properties adjacent to the road widening strip and on the same terms, ie a covenant be entered into and registered against the titles to the land. It was pointed out however that while Mr Dacre wished to purchase the land to enable the subdivision of his land to proceed, other land owners may not have the same interest in purchasing the redundant road widening preferring instead to continue to occupy the land at no cost as is presently the case.

At the July meeting of the Board, Mr Dacre presented further submissions in support of his request to purchase the redundant road widening.

Having received the further report from officers and after considering the additional submissions made by Mr Dacre, Members noted that a notified resource consent application would have to made irrespective of the development option followed by Mr Dacre.

1. contd.

Members recalled past concerns about the extent of infilling development occurring and the resultant loss of significant trees. In this particular case it was the general view of Members that the Board had a responsibility to consider the wider street perspective and in this instance, to seek to protect and preserve the existing plantings in this immediate area.

Accordingly, the recommendations that follow represent the outcomes of the Board's considerations of this matter undertaken at both its June and July meetings.

Recommendations: 1. That the request for the purchase of the redundant road widening adjoining the frontage of the property at 208 Clyde Road be declined.

2. That the redundant road widening on the eastern side of Clyde Road between Jeffreys and Ilam Roads not be released for private purchase.

3. That affected residents be advised accordingly.

4. That Council acknowledge the process involving Community Boards input into the final decisions for the disposal, or otherwise, of redundant road widening across the city.

2. PROPOSED ROAD STOPPING

DISPOSAL OF REDUNDANT ROAD WIDENING,

WAIRARAPA TERRACE (BETWEEN 82 AND 88) RR 3205

Officer responsible	Author
CIty Streets Manager	W K Chen, Road Maintenance and Policy Engineer
Corporate Plan Output: Roading Budget--Land Legalisation

The purpose of this report is to seek the Council's approval to stop part of the legal road which is occupied by no's 82, 84, 86 and 88 Wairarapa Terrace.

This report is a follow up to the previous report to the Board in February. The proposed stopping of part of Wairarapa Terrace is between Fulton Avenue and Poynder Avenue. (Attached Map refers). The owners of no's 86, 88 and 82 have requested to purchase the legal road they occupy.

This section of road contains eight frontages and has traffic calming treatments at both ends of the block. The calming treatments have led to this section of road being very lightly trafficked. Areas A, B, C and D on plan S 2673/6 have been identified as surplus to City Streets requirement. However, concerns have been raised by the Water Services Unit for the loss of amenities in the area while the land is in private ownership and the loss of opportunity to be able to realign the roadway in future. The latter opportunity is very limited since the Council does not own any surplus roading land in front of the other remaining four properties. It was resolved among the staff that the Council commence road stopping procedure and disposal of the surplus land.

To minimise the change to the existing streetscape, it is further recommended that no solid fence be installed along the frontages.

2. contd.

The Fendalton Ward Members had earlier considered the proposal for the disposal of the particular strip of land and were in agreement with its disposal in principle. The Board in turn agreed that the redundant land could be disposed of.

Recommendations: 1. That Council commence road stopping procedures to stop the road.

2. That the land be sold to the adjoining owners.

3. That no solid fence be permitted on the new road frontage

PART B--ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY

3. CONFIRMATION OF REPORT--4 JUNE 1996

The Board resolved that the report of the Board meeting held on 4 June 1996 be confirmed.

4. DEPUTATIONS BY APPOINTMENT

4.1 BUS SERVICES REVIEW

The Board was addressed by officers from the Canterbury Regional Council regarding the service review of city-wide bus routes presently being undertaken as a prelude to the retendering of existing contracts due to expire in February 1997.

Specifically, discussion focused on the routes within the Fendalton/Waimairi area, namely Avonhead (21), Burnside (9), Ilam (24) and Bryndwr (17).

The Board's Traffic Safety Committee was requested to consider the issues identified in the submissions and report back to the Board's August meeting.

4.2 208 CLYDE ROAD

Mr A Dacre of Clyde Road addressed the Board on the matter of the proposed road stopping and disposal of redundant road widening at No. 208 Clyde Road.

The outcomes of the Board's consideration of this matter are detailed in Clause 1 of this report.

5. BASKETBALL HALF COURTS--FENDALTON/WAIMAIRI WARDS

The Board considered a report from the Areas Park Officer identifying two sites for the construction of a basketball half court, one in Jellie Park being in the Fendalton Ward and the other Bishopdale Park in the Waimairi Ward. As previously decided by the Board in March 1996 project funding was to be allocated for these facilities in the 1996/97 year.

Several Members queried the siting of a half court in Jellie Park arising from which the Board resolved that the Fendalton Members review the location of a basketball half court in the Fendalton Ward and report back to the Board's August meeting.

With regard to the Waimairi Ward, the Board resolved that the installation of a basketball half court at Bishopdale Park be approved and that local residents be advised of the installation.

6. BURNSIDE PARK--BLOSSOM ORCHARD

The Board was advised that through its meeting on 12 June, the Parks and Recreation Committee had requested the Parks Manager to report back to the Committee with a revised planting plan for Burnside Park providing for the planting of a limited number of flowering Cherry trees within the Park, including also planting options for the balance of the trees.

In receiving the information, the Board also resolved that the Parks and Recreation Committee be requested to keep the Board informed as well as providing the Board with an opportunity to comment prior to a decision being made on any revised planting arrangements in Burnside Park.

7. ANNUAL PLAN COMMITTEE--REPORT OF 5 JUNE 1996

In receiving the report of the Committee's meeting held on 5 June 1996, the Board adopted the following recommendations put forward by the Committee.

7.1 TREES FOR CANTERBURY

That a grant of $500 be made to Trees for Canterbury from the Board's 1996/97 discretionary funds towards nursery development and that other Boards be encouraged to make a similar contribution.

7.2 ORANA PARK

That a $25,000 grant be made to the Orana Park Wildlife Trust from the Board's 1996/97 project funds to enable the substantial completion of the new entranceway at Orana Park.

7.3 DRAFT ANNUAL PLAN--BOARD SUBMISSIONS

That all Members of the Board be invited to attend for the presentation of its submissions on the draft 1996/97 Annual Plan to the Strategy and Resources Committee Working Party.

Submitted also for record purposes was the submission made by the Board on the Council's Draft 1996/97 Annual Plan

8. SPEED LIMIT REVIEW--UPDATE

The Board decided to grant its Traffic Safety Committee power to act to meet on 23 July 1996 to review the community feedback on the proposed speed limits and to make submissions directly to the August meeting of the City Services Committee.

9. TRAFFIC MANAGEMENT, CLYDE ROAD (LIBRARY/SCHOOL)

A report was submitted evaluating the measures that had already been implemented on Clyde Road and which also highlighted further short term improvement opportunities which could be made to assist the traffic environment in the vicinity of the Fendalton School and Library.

The Board resolved:

1. That the Board investigate the development and the funding of an extension to the area adjacent to the Library, to provide additional off-street parking space.

2. That the Fendalton School be asked to consider again the funding and development of additional onsite carparking so as to provide for all its staff.

3. That the Traffic Safety Committee meet with the Fendalton School Board of Trustees at the earliest possible opportunity to discuss these and other options.

10. RIGHT TURN PHASES AT TRAFFIC SIGNALS

A comprehensive report from the Signals Engineer described the criteria used in determining whether or not to install a right turn (green arrow) phase at a signalised intersection and specifically addressed three intersections where requests had been made for a right turn phase namely Glandovey/Heaton/Rossall/Strowan, Greers/Memorial and Grahams/Memorial.

The Board resolved to receive the information.

11. CHILDREN'S STRATEGY

11.1 TRAFFIC SAFETY COMMITTEE--REPORT OF 6 JUNE 1996

The Board received the report of the Committee's on-site meeting held on 6 June with Wairakei School representatives to discuss the provision of facilities for school children crossing Saffron Street. The recommendation from the Committee that $5,000 be allocated from the 1996/97 discretionary funds to provide a flat top road hump across Saffron Street was adopted.

11.2 BISHOPDALE AND COTSWOLD COMMUNITY CRECHES

An update report was submitted on the financial positions of both community creches.

In relation to the Bishopdale Creche the Board resolved that the level of rental be reviewed and reported back to the Board in August. Staff have also been asked to report back to the August Board meeting regarding the financial position of the Cotswold Creche.

12. COMMUNITY SERVICES AWARDS 1996

The proposed timetable and arrangements for this year's Community Service Awards were reported on by the Community Activities Officer. The Board was also requested to reconstitute its Community Service Awards Committee.

Barbara Stewart, Cheryl Colley and Ian Rivers were appointed to the Committee which was also requested to consider the nominations received in line with the stated arrangements and report back to the Board.

13. PROPOSED ROAD STOPPING, DISPOSAL OF REDUNDANT ROAD WIDENING--HALTON STREET (NO. 68--NO 80)

The Board was requested to consider and if thought appropriate to recommend to the Council the stopping of portions of land set aside for road widening in Halton Street and to dispose of the land to the adjoining owners.

Members expressed some unease about the general circumstances of the proposal including also a concern that a fence had recently been erected on legal road at No. 68 Halton Street. The Board decided to refer the matter back for further consideration including a report from officers as to the circumstances regarding the recent erection of a fence on legal road at 68 Halton Street.

14. ITEMS RECEIVED

14.1 UNIVERSITY CARPARKING--UPDATE

Information was received detailing the recent work of the Joint Community Board Working Party.

14.2 BISHOPDALE COMMUNITY CENTRE--BISHOPDALE COMMUNITY CONSTABLE'S EXTENSION OF OFFICE HOURS

The Board received a report detailing the new arrangements and extended operation of the office occupied by the Community Constable through the use of volunteers at the Bishopdale Community Centre.

14.3 FENDALTON/WAIMAIRI COMMUNITY FUNDING COMMITTEE--REPORT

Outcomes of the recent funding round arising from meetings of the Committee held on 7 and 9 May 1996 were received.

14.4 ASSET MANAGEMENT PROCESS

As part of the ongoing opportunity for Board's to have further input into the "balancing" of the respective levels of service for the Council's assets it was noted that a meeting for this purpose had been set for 12 noon on Thursday 1 August.

14.5 CITY PLAN--CROSS SUBMISSIONS

Members were advised of the legal constraints of Boards being able to lodge cross submissions to the City Plan.

15. RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved to adopt the resolution detailed in Clause 20 of the Agenda.

CONFIRMED THIS 6TH DAY OF AUGUST 1996 BARBARA STEWART

CHAIRMAN

Top of Page ~ Council Proceedings ~ Council & Councillors