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1 JULY 1996 b>A meeting of the Burwood/Pegasus Community Board
was held on Monday 1 July 1996 in the
Boardroom, Shirley Service Centre, 36 Marshland Road at 4.00 pm
APOLOGIES: An apology was received and accepted from Clare Duff.
Don Rowlands retired at 6.00 pm and was absent for clauses 10, 11, 12, 13, 14, 15, 16, 17, 18 and 19.
The Community Board reports:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. BURWOOD PLAYCENTRE RR 3158
Officer responsible
|
Author
|
| Property
Manager
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Bill
Binns, Commercial Property Officer
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| Corporate
Plan Output: 8.9.1 To act as Property Manager for Council properties and to
ensure they are fully utilised
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The purpose of this report is to obtain Council approval to lease the property at 241 New Brighton Road to the Playcentre Association.
INTRODUCTION
At its meeting on Tuesday 4 April 1996 the Burwood/Pegasus Community Board asked that the Property Unit and the Community Manager enter into negotiations with the Canterbury Playcentre Association Inc to reach agreement on the terms and conditions for the leasing of the former Burwood Voluntary Library situated at 241 New Brighton Road to the Burwood Playcentre Branch. In entering into a lease with the Canterbury Playcentre Association, the needs of the Toy Library who also use the premises, will be safeguarded under a sub-lease. The Council will receive the rent from the Toy Library (to be negotiated).
NEGOTIATIONS
The Property Unit in conjunction with the Community Manager, Shirley carried out negotiations with the Canterbury Playcentre Association Inc. for the leasing of the former Burwood Voluntary Library property, situated at 241 New Brighton Road.
These negotiations have concluded to the satisfaction of the parties concerned.
LEASE DETAILS
The following lease details have been agreed upon by the parties subject to ratification by Council:
1. Terms and Conditions
(a) Term
Term agreed to is a three year term with two additional rights of renewals of three years each.
(b) Rental
- $6,000 plus GST per annum paid month in advance.
- The first rental payment is not due until three months after the issue of the Centre's licence.
(c) Fitout
All alteration costs are to be paid by the Playcentre. The improvements are to revert to the Council at the termination of the lease, at no cost to the Council.
(d) Outgoings The Playcentre Association to be responsible and pay for the following outgoings:
- Contents insurance
- All interior and exterior maintenance (including painting, spouting and plumbing repairs and replacement)
- Rates (if applicable)
- All garden/lawn maintenance/upkeep
- Painting. Council will set time frame for how often interior and exterior painting is to be done.
(e) Rent Review The rent is to be reviewed every three years (at the time of the term renewal). Any rental increase between both parties should take account of:
- amount of use
- rents charged to other playcentres
- finances of the Playcentre Branch and Association
- movement in property values
- Council policy on early childhood education
2. Other Issues
(a) Toy Library The toy library will sub-lease the premises from the Canterbury Playcentre Association. Any disputes will be arbitrated by Council in consultation with the Community Board.
(b) Resource Consent The Canterbury Playcentre Association will continue the process of obtaining a resource consent.
(c) Draft Lease A draft lease will be prepared for the Canterbury Playcentre Association for comment. This will give them the opportunity to negotiate the finer points.
(d) Internal Rental For the purpose of transparency the Service Centre will pay $21,700 pa to the Property Unit as an internal rental to reflect the true occupancy cost of the community facility. This is in line with rentals charged to playcentres in other community facilities.
(e) Surplus Property The Property Unit has asked all Units (via the Surplus Property form) if they have any particular interest/need for the property at 241 New Brighton Road now that it is surplus to the Council's operational requirements. There has been no interest received.
Recommendation: 1. That the Council lease the property at 241 New Brighton Road to the Canterbury Playcentre Association Incorporated on the terms and conditions outlined above.
2. That the Property Manager be authorised to administer the lease under the terms of the lease documents and general practices at the time.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
2. CONFIRMATION OF REPORT
The Board resolved that the reports of the last ordinary meeting held on Tuesday 4 June 1996 (both open and public excluded sections) be confirmed.
3. deputations by appointment
Steve Wilson, President of the New Brighton Lawn Tennis Club addressed the Board on a number of concerns relating to vandalism of the Club's premises. Mr Wilson explained that the club rooms had been razed by an arsonist 12 months ago and since then had been rebuilt through Hillary Commission funding. He was concerned that vandalism is still a problem in the area with nets, posts and the club rooms still being targeted by vandals.
Mr Wilson requested that the Board allocate $5,000 to the New Brighton Lawn Tennis Club to cover the costs of a fence to prevent unwanted visitors to the Club. The Board whilst sympathetic to Mr Wilson's problems could not allocate $5,000 from its Discretionary Funds, however it was suggested that Mr Wilson speak with the Community Activities Officer, Paul McOscar, on methods of increasing the club's membership and further funding options.
Mr Marco van Winden, Davie Lovell-Smith addressed the meeting on issues regarding the proposed lake in Adcock Reserve. Mr van Winden reported to the Board on a public meeting held Wednesday 26 June where a number of concerns were raised by residents. The Board was assured that child safety, pollution from water fowl and stagnation were issues the developers had addressed and that representatives from various groups at the meeting all went away assured that their concerns had been attended to in the design of the lake.
Mr Hilton Smith, from Smiths Developments told the Board that he felt the proposed lake in Adcock Reserve was an exciting venture for the area. Mr Smith explained that his company had been involved in Parklands for a substantial amount of time and would continue to develop in the area. He felt that the development of a lake in Adcock Reserve would not only make properties more saleable but would also make an attractive asset for the community. It was for this reason that Mr Smith felt the more expensive option of diverting stormwater to a lake in Adcock Reserve was the best option for his company.
4. CORRESPONDENCE
1. 274 QUEENSPARK DRIVE - REQUEST FOR ROAD SEALING
A letter was received from Mr Biggs, 274 Queenspark Drive relating to the sealing of a paper road. Mr Biggs requested that a small portion of road at the end of Queenspark Drive, known as a paper road (ie legal but unformed) be sealed by the Council. It was resolved that the Chairman, Councillor Carole Evans and the Area Roading Officer meet with Mr Biggs to discuss his concerns.
2. FREEVILLE SCHOOL
A letter was received from Mr Graeme King, Acting Principal of Freeville School, thanking Technical Officer Mr Gary Harrow and Community Board members Mrs Clare Duff and Mr Dave East for participating in the school's Arbor Day celebrations. The Board resolved that the information be received.
3. DALLINGTON RESIDENTS' ASSOCIATION COMMITTEE
A letter was received from Mr David McGimpsey, Secretary of the Dallington Residents' Association raising concerns that no Discretionary budget was allocated to the Dallington area for the 1996/97 financial year. The Board resolved that Councillor Carole Evans, Councillor Gail Sheriff and Don Rowlands attend the next Dallington Residents' Association Committee meeting and explain to them that Discretionary Funding only covers items that do not get allocated to the Council budget and that the Dallington area has received substantial amounts of assistance from Council funding.
4. THINK GLOBALLY - ACT LOCALLY
A letter was received from Kerry Everingham, Keep Christchurch Beautiful Campaign Co-ordinator informing the Board of `Clean-up the World'. The Board resolved that the Horseshoe Lake Residents' Association be approached and that a joint effort between the Residents' Association and the Community Board be undertaken to clean up the Horseshoe Lake Reserve as part of the `Clean-up the World' campaign.
5. ANNUAL GIGANTIC BEACH CLEAN-UP
A second letter was received from Kerry Everingham, Keep Christchurch Beautiful Campaign Co-ordinator requesting $500 towards the Annual Gigantic Beach Clean-up. It was resolved that $500 be allocated from the Board's Beach Clean-up Fund for the Annual Gigantic Beach Clean-up.
6. ASCOT COMMUNITY GROUP
A letter was received from the Ascot Community Group regarding the QEII Park and Recreation Complex Concept Plan. Like the Ascot Community Group, Board members felt the QEII Park and Recreation Complex Concept Plan was ill-conceived and were concerned that it had not been presented to the Board before being presented to the Ascot Community Group. It was resolved:
1. That a letter of complaint be sent to the City Manager outlining the Board's concern that officers did not follow formal procedures with respect to consideration of the QEII Park and Recreation Complex Concept Plan.
2. That officers be requested to provide the Board with an updated concept plan for the QEII Park and Recreation Complex.
3. That any further changes to the Concept Plan be referred to the Community Board before public consultation takes place.
7. HORSESHOE LAKE RESIDENTS' ASSOCIATION
A letter was received from the Horseshoe Lake Residents' Association regarding the untidiness of Horseshoe Lake Reserve. It was resolved that a meeting date of 3 August 1996 at 10.00 am be confirmed and that the Horseshoe Lake Residents' Association be informed of this date.
5. ADCOCK RESERVE - LAKE PROPOSAL
The Area Parks Officer reported on a proposal received from Davie Lovell-Smith Ltd for a pond to be incorporated into Adcock Reserve as part of the land drainage system for the subdivision of the surrounding area. The Board agreed that the development was a good enhancement to the area but concern was raised that in the past many developers had gone into developments such as the lake proposal only to lose enthusiasm for the project after the development of the surrounding area was complete. This has left unfinished projects which the Council has had to spend large sums of money on to complete. The Board resolved that the proposal to create a lake in Adcock Reserve be approved subject to the following conditions:
1. That the final design of the lake be such that the edges slope gently down at a grade no greater than 1:6 to ensure that a toddler could walk out of the lake.
2. That any Resource/Environmental/Discharge Consents required be obtained from the appropriate authority before on-site construction commences.
3. That all costs associated with this application and resulting development be met by the subdivider.
4. That maintenance periods of six months be accepted by the developer for the lake structure and associated head works and planting, before being finally handed over to the Council to maintain.
5. That the design take into account the concerns raised by the submitters ie:
(a) That uninterrupted views across the lake be retained where the public have access to the lake edge.
(b) That large open informal grass areas fronting on the extended Chadbury Street and Lamorna Road be incorporated into the final plan.
(c) That the final plan show the extension of the school's playing area into the open grass area in the reserve fronting on to Lamorna Road in the Reserve.
6. That the Parklands Residents' Association is shown the final plan before implementation.
The Board further resolved:
1. That the Board make submissions to the current budget round requesting funding from the Water Services and Parks Units.
2. That funding be brought forward to $10,000 in 1996/97, $10,000 in 1997/98 and $5,000 in 1998/99 to enable the project to be completed in a reasonable time-frame.
6. ASSET MANAGEMENT DEVELOPMENT PROCESS
The Community Manager reported that Community Boards have been requested to meet on the topic of Asset Management Planning. The Board resolved that a meeting date of Monday 29 July at 4.00 pm be confirmed.
7. WAIMAIRI STUDY AWARDS
A report was submitted to the Board proposing restructuring of the Waimairi Study Awards. The Board felt that Study Awards were not within the scope of a Community Board's influence and therefore resolved:
1. That the Board decline a request to contribute $1,000 to the Waimairi Study Awards fund.
2. That the Community Manager report back on a suggestion that the Burwood/Pegasus Community Board receive a percentage of the money allocated for the Waimairi Study Awards, and that this money be placed into a fund for Youth Development in the Burwood/Pegasus Ward.
8. COMMUNITY BOARD LOCAL FUNDING COMMITTEES
A report was presented to the Board outlining the role of the local Funding Committees in the distribution of funds under both the Hillary Commission Local Funding Scheme and the Council's Community Development Scheme. The Board resolved to confirm the process for the distribution of Hillary Commission Funding and Community Development Funding and re-establish a Community Funding Committee for a further three years with delegated authority to distribute the funds under both the Hillary Commission's guidelines and the Council's Community Development Scheme process.
9. SPEED LIMIT QUESTIONNAIRE - RESULTS
The Traffic Operations Engineer, Brian Neill, requested that Community Boards each form a Working Party to consider responses to the speed limit questionnaire before submitting firm proposals to the August meeting of the City Services Committee. The Board resolved:
1. That a Working Party comprising David Dobbie, Dave East and Jack Travis be formed to consider responses to the speed limit questionnaire.
2. That this Working Party be delegated authority to submit their findings to the August meeting of the City Services Committee.
10. BRAEMAR PLACE - NO STOPPING RESTRICTION
Withdrawn.
11. BURWOOD ROAD - BUS STOP
The Assistant Area Traffic Engineer reported, recommending that the bus stop at the entranceway to Windsor School be moved south along the school boundary to clear the new entranceway being constructed and restrict parking over the vehicle crossing. The Board resolved:
1. To revoke the bus stop on the east side of Burwood Road commencing at a point 75 metres from its intersection with Newhaven Street and extending in a southerly direction for a distance of 12 metres.
2. That a bus stop be installed on the east side of Burwood Road commencing at a point 82 metres from the intersection with Newhaven Street and extending in a southerly direction for a distance of 17 metres.
12. INWOODS ROAD - `GIVE WAY'
The Assistant Area Traffic Engineer presented a report requesting that a `Give Way' sign be placed at the intersection of Inwoods Road and Broadhaven Avenue. The purpose of this is to reduce confusion when traffic is turning right into and out of the southern portion of Inwoods Road. The Board resolved that a `Give Way' sign be placed against Inwoods Road at its intersection with Broadhaven Avenue.
13. PATTEN STREET - `GIVE WAY'
Withdrawn.
14. COMMUNITY AFFAIRS COMMITTEE
The report of a meeting of the Board's Community Affairs Committee, held on 18 June 1996 was received. The Board attended to each item in the report in turn.
1. CORRESPONDENCE
Aranui Rangitahi Trust - A letter was received from Mr Bob Andrews representing the Aranui Rangitahi Trust regarding funds made available from the Board. The Board resolved:
1. That the Chairman and Community Manager talk with Mr Andrews to ascertain specifically what the $3,750 will be spent on.
2. That if the Chairman and Community Manager are satisfied with Mr Andrew's proposal then the money be allocated to the Aranui Rangitahi Trust, subject to the proviso that receipts be handed to the Board and the Trust's activities being regularly reported back to the Board.
2. POLICE
Recent concerns over traffic speed, vandalism and unacceptable behaviour in New Brighton Mall led to discussions with Senior Police Officers to determine how the Board can be of assistance. It was resolved that this matter be referred to the August round of consultative community meetings so the Board can assess community needs and priorities and report these back to the New Zealand Police.
3. NEIGHBOURHOOD SUPPORT GROUPS
A letter was received from Alan Dunlop, Community Manager, Sockburn discussing the nurturing of Residents' and Neighbourhood Support Groups by the Council and the New Zealand Police. It was resolved:
1. That a Working Party be formed, comprising David Dobbie, Gail Sheriff, Jan Francis, Jan McLaughlin and Noel Taylor, to discuss this issue further with the New Zealand Police with a view to producing a workable long-term strategy.
2. That the results be reported back to the August Community Affairs Committee meeting.
4. INVENTORY LIST OF WAINONI/ARANUI GROUPS
The Community Activities Officer reported that a number of groups written to had not yet submitted their responses. It was therefore decided that the inventory list of Wainoni/Aranui groups be postponed until the next Community Affairs Committee meeting.
It was felt by the Board that once a list of Wainoni/Aranui community groups is established that the task of funding and supporting such groups can then be prioritised, this will help understand what is happening in Wainoni/Aranui and the groups that are there. It was suggested that the Council should provide information for groups and make sure that they have the means to spend their funds appropriately, prioritising what they need. Some groups even require support in the form of people to run them properly. The Board resolved that a report be prepared by the Community Activities Officer, Shirley Service Centre and appropriate Leisure and Community Services Unit staff.
5. PROPOSED BUS ROUTES
After considering the Canterbury Regional Council's proposed bus routes the Board resolved to present the following submissions:
1. That confirmation be sought from the Canterbury Regional Council that the Dallington area is to be adequately serviced by public transport.
2. That the Regional Council be requested to institute a trial of an express route from Southshore via Bridge Street to Breezes Road.
6. AGENDA 21 ISSUES
A meeting of the Agenda 21 Working Party was held at the Shirley Service Centre on Tuesday 11 June 1996 at 4.00 pm. At the meeting Diana Shand representing the Christchurch Otautahi Agenda 21 Committee put forward a case for the funding of Martin Lukes as a Community Liaison worker. The Board resolved:
> 1. That funding of $5,000 from the Southshore Billboard and Kiosk Fund be approved subject to the Agenda 21 Community Liaison worker being assured continuity for at least one year.
2. That Agenda 21 explore funding options from other Council Units, for example Environmental Policy and Planning, Parks and Water Services.
3. That Agenda 21 explore funding options through other Community Boards.
4. That money allocated be directed into specific projects within the Burwood/Pegasus area.
5. That an Agenda 21 group be formed in liaison with the Hagley/Ferrymead Community Board, to include members from residents' groups, garden clubs and local schools in both areas.
7. SCHOOL POOLS AND THEIR ACCESSIBILITY TO THE WIDER COMMUNITY
There were a number of factors that persuaded the Board to support local schools in not opening their pools to the wider community. It was felt that school pools cannot cater for family needs on the same scope as metropolitan pools like QEII or Jellie Park. The Board resolved that metropolitan swimming pools should remain as accessible as possible to local schools and the wider community, and that these sentiments be passed onto the Council.
Note: This resolution comes from a report on school pools and their accessibility to the wider community.
8. SUBMISSIONS TO THE 1996/97 DRAFT ANNUAL PLAN
The Board resolved that the following recommendations be put before the Strategy and Resources Committee during the week beginning 15 July 1996:
1. That provision be made for Joy Street traffic calming in the 1996/97 financial year.
2. That provision be made for New Brighton Mall upgrading in the 1997/98 financial year, taking into consideration that it is city owned and that the Pier development is commencing.
3. That provision be made for the maintenance or replacement of the North New Brighton Community Centre in the 1997/98 financial year.
4. That Estuary Road (Jervois Bridge) be exchanged with Estuary Road (Beatty Bridge) - 9.5.75 Renewals and Replacements, Kerb and Channel Renewals.
5. That Capital Works for Estuary Foreshore Protection and Drainage Asset Improvements be brought forward to 1997/98 and 1998/99 - 9.5.52 on top of page 74 in the Draft Annual Plan 1996/97.
> 6. That the present provisions for the development of a lake in Adcock Reserve be brought forward as follows, 1996/97 - $10,000, 1997/98 - $10,000, 1998/99 - $5,000 and that Water Services or the Parks Unit have some funding input as the project is a land drainage facility in a public reserve.
7. That funding of $12,000 for a wave recorder and storm research programme be allocated from the Council's 1996/97 Annual Plan.
15. RECREATION AND SPORT POLICY
The Board received a copy of the City Council's Recreation and Sport Policy and endorsed its contents.
16. COMMUNITY MANAGER'S UPDATE
(a) It was confirmed that a meeting between the residents of Bickerton Street and Pegasus Board members would be held on 27 July 1996 to discuss concerns over the installation of road humps.
(b) The Community Manager reported on a seminar for Community Boards held in Geraldine in August last year. He advised that there were no plans to hold a seminar in 1996. The Board resolved:
1. That the Community Manager be requested to investigate the viability of Christchurch hosting a New Zealand Community Board conference in November 1996.
2. That a Conference Steering Committee be formed consisting of members from each Christchurch based Community Board.
(c) A request was received from the Shirley/Papanui Community Board for a joint meeting to discuss concerns over the corner at Marshland Road, Shirley Road, North Parade and New Brighton Road. The Board resolved that officers investigate problems at this intersection and report back prior to a meeting date being set with the Shirley/Papanui Community Board.
CHILDREN'S STRATEGY
17. BURWOOD/PEGASUS YOUTH ADVISORY COUNCIL
The Board was advised that Aranui High, Mairehau High, Avonside Girls' High and Shirley Boys High had nominated students as their representatives for this year's Council. It was recommended that the Board nominate one representative for the year. The Board resolved:
1. That Clare Duff be appointed to the Burwood/Pegasus Youth Advisory Council.
2. That a less formal meeting between Board members and youth representatives be held in the Shirley Service Centre Boardroom in September.
18. SUPPLEMENTARY ITEMS
The Chairman sought approval to introduce a supplementary report on the 1997/98 Annual Plan and Budget.
The Chairman explained the reasons why the report was not included in the main agenda and why it could not wait for the next meeting of the Board.
The Board resolved that the supplementary report be received and considered at the present meeting.
19. 1997/98 ANNUAL PLAN AND BUDGET
The Community Manager reported that it had been the practice of the Board to meet with representatives of all community groups in order to determine their views prior to considering formal submissions on the Annual Plan. The Board resolved:
1. That a letter be sent to community groups explaining the format of the meetings and the need to look five years ahead to plan for improvements.
2. That the following meetings be scheduled:
13 August, 4.00 pm (community consultative meetings)
21 August, 4.00 pm (consideration of submissions)
The meeting concluded at 6.40 pm
D C DOBBIE
CHAIRMAN