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FENDALTON/WAIMAIRI COMMUNITY BOARD
1 FEBRUARY 1996
A meeting of the Fendalton/Waimairi Community Board was held on
Thursday 1 February 1996 at 4.00 pm
PRESENT: Barbara Stewart (Chairman), Val Carter, Graham Catley,
Cheryl Colley, Keith Nuttall, Ian Rivers, Hazel Tait, Ron Wright APOLOGIES: An apology was received and accepted from Margaret Murray and from Ron Wright who attended from 4.40 pm and was absent for Clauses 4 and 6 to 13.
The Board reports that:
PART A--MATTERS REQUIRING A COUNCIL DECISION
1. CONTROL AND SIGNAGE OF LEFT TURN SLIP LANES AT SIGNALISED INTERSECTIONS.
Officer Responsible Author Roading and Traffic Manager Michael Thomson, Projects Engineer Corporate Plan Output: Street Markings and Signs Vol 3, 9.6 text 12The purpose of this report is to gain Council approval to change the control of signalised intersection slip lanes where required, in accordance with the national Guideline. Two examples of slip lanes were circulated. These slip lanes are most commonly used to assist left turning traffic, however in some locations, right turning traffic may benefit from such designs ie one way streets. There has been a general lack of consistency in the control and signing of slip lanes. Conflicting signage has resulted in a lack of understanding by many motorists, particularly of the meaning of the `Free Turn' sign. By signing slip lanes consistently and in accordance with the `Road and Traffic Standard No 9' (Guidelines for the Signing and Layout of Slip Lanes), motorists will become more aware of their obligations when using slip lanes. The Land Transport Safety Authority and Transit New Zealand are working towards complete removal of all `Free Turn' signs and replacing them with either `Turn Left At Any Time With Care' signs or installation of `Give Way' controls for the turning traffic where appropriate. Recommendations: 1. That the left turn traffic movement on the Bealey Avenue west approach, at its intersection with Papanui Road and Victoria Street, be controlled by a `Give Way'. 2. That the left turn traffic movement on the Grahams Road northeast and southwest approaches, at their intersection with Wairakei Road, be controlled by a `Give Way'. 3. That the left turn traffic movement on the Clyde Road north and south approaches, at their intersection with Fendalton Road and Memorial Avenue, be controlled by a `Give Way'.
1. contd
4. That the left turn traffic movement on the Fendalton Road approach, at its intersection with Clyde Road and Memorial Avenue, be controlled by a `Give Way'. 5. That the left turn traffic movement on the Memorial Avenue approach, at its intersection with Clyde Road and Fendalton Road, be controlled by a `Give Way'. 6. That the left turn traffic movement on the Memorial Avenue southeast approach, at its intersection with Roydvale Avenue, be controlled by a `Give Way'. 2. 1996/97 ANNUAL PLAN--CAPITAL WORKS PROGRAMME RR 2153
Officer Responsible Author Roading and Traffic Manager Tony Gemmill, Community Manager Corporate Plan Output: Capital WorksAt its meeting on 21 November 1995 the Board received details of the feedback from Unit Managers on the Board's project proposals for the 1996/97 Annual Plan and further authorised its Annual Plan Committee to identify any items of concern and for the Chairman and Community Manager to discuss these concerns with the relevant Policy Unit. One specific matter identified related to that of open space and the importance of conducting an overall needs analysis for reserve space in the City. Given the Board's long standing interest in this matter the Committee recommended that the Board pass a recommendation to the Council that this work be proceeded with urgency and that a systematic programme be developed for addressing the priority areas within the City's boundaries. The recommendation which follows was duly put forward by the Committee and adopted by the Board for consideration by the Council. Recommendation: That the Council be asked to adopt a recommendation for a city-wide open space needs survey to be completed with urgency, and for land purchases for later reserve development to be planned in general accordance with the priorities identified within such a survey. The Board also received information detailing the outcomes of discussions with Roading and Traffic Unit representatives on specific priority works identified by the Annual Plan Committee. Specifically these related to Straven Road--footpath outside Christchurch Boys' High School, McLeans Island Road--at stopbank, and Maidstone/Waimairi--traffic signals at the retained roundabout. Reports on these matters will be made back to the Board over the coming months.
3. PROPOSED ROAD STOPPING: RR 2076
DISPOSAL OF REDUNDANT ROAD--McARTHURS ROAD
Officer Responsible Author Design Services Manager Lester Reilly, Legal Surveyor Design Corporate Plan Output: Roading Budget - Land Legalisation
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road. The owners at The Isaac Construction Co Limited have approached the Council and asked if they can purchase the redundant road adjoining the frontage of their property. Under the Council's Proposed City Plan this land is no longer required for road purposes and after the necessary road stopping action could therefore be sold. The Traffic Unit agrees with this proposal. Negotiations between The Isaac Construction Co Limited and the Property Unit for purchase have been satisfactorily concluded subject to a successful road stopping procedure. The land is formed as a road but is only used by the adjoining owners for access to their property. Prior to sale the following resolution is necessary to initiate the stopping action: Resolution Pursuant to the provisions of Sections 319 (h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop that portion of road as shown on the attached plans and described in the Schedule hereto. Reason for the Road Stopping
The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes. Purpose To Which The Stopped Road Will Be Put
The portion of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974. Schedule Portion of McArthurs Road being all that parcel of land situated in the City of Christchurch and shown as "Road to be Stopped" and described as follows:
Shown Area SO Adjoining Land
A 3410 m2 19552 Lot 1 DP 70703 Lot 1 DP 17014
RS 42167
3. contd
Recommendations: 1. That the above resolution be adopted. 2. That if no objections are received, or the objections are later withdrawn, the Council shall by Public Notice, declare the said portion of road as stopped. 3. That the stopped road be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974. 4. That if objections are received, the Resource Management Hearing panel hear the objections and then make a recommendation to Council as to the action to be taken. PART B--ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
4. CONFIRMATION OF REPORT--21 NOVEMBER 1995
The Board resolved that the report of the Board meeting of 21 November 1995 (both Open and Public Excluded sections) be confirmed.
5. DEPUTATIONS BY APPOINTMENT
5.1 CHRISTCHURCH COMMUNITY LAW CENTRE
Mr Tim Barnett Co-ordinator of the Christchurch Community Law Centre, addressed the Board on the work of the Centre and in particular its resource management service. Funding requirements were explained and a request for financial assistance towards the Centre's resource management service was requested. 5.2 TEAM (TOWARDS ENDING ALCOHOL MISUSE)
Vivienne Daley and Laurel Gunn presented submissions seeking funding assistance for TEAM Community Health Promotion, a Christchurch based group promoting health with a particular interest in alcohol and road safety issues. The Board was advised that a successful programme had been established in the south and east areas of Christchurch providing opportunities for individuals and groups to make their own personal commitment to drive sober. TEAM was keen to establish this programme in the north-west of Christchurch using the services of a Taskforce Green worker, and funding of $4,000 was sought from the Board to top up the contribution made by the New Zealand Employment Service. An equivalent amount was approved by the Shirley/Papanui Community Board in November 1995. Having received the information submitted by the two deputations, the Board resolved to refer the two requests for funding assistance to its Annual Plan Committee for further consideration and report back to the Board.
6. 1995/96 ROADING PROGRAMME
An update report was given on progress with regard to roading and traffic projects in the Fendalton/Waimairi community programmed for the 1995/96 financial year. The Board received the information with the exception of the work outlined for Merivale Lane being referred to its Traffic Safety Committee and the matter of deferred works being further considered by the Board's Annual Plan Committee. Clarification was also requested as to the level of deferred works elsewhere in the City relative to those proposed to occur in Fendalton/Waimairi.
7. ELMWOOD PARK--ELMWOOD TENNIS CLUB VOLLEY BOARD
The Area Parks Officer reported on a request from the Elmwood Tennis Club to construct a volley board within the Club's leased area on Elmwood Park. The Board supported the application and resolved to recommend to the Parks and Recreation Committee that it approve the Club's application subject to the following conditions: 1. That a Building Consent for the construction be obtained. 2. That landscaping adjacent to the new fence line be installed to the Parks Manager's satisfaction. 3. That the contractor undertaking the development be required to pay a $2,000 bond for the duration of the contract. 4. That the area be returned to its previous condition to the Parks Manager's satisfaction. 5. That all costs associated with this development be the responsibility of the Club and that all contractors involved in the development carry out construction in accordance with the Health and Safety in Employment Act 1992. 6. That permission to undertake the development lapse if the construction is not completed within two years of approval being granted.
8. PARKS CAPITAL PROJECTS PROGRESS REPORT
Information was received by the Board on progress to 31 January 1996 with regard to Park's Capital Works in the Board's areas.
9. DRAFT COMMUNITY FACILITY POLICY AND MANAGEMENT GUIDELINES
In response to the submitted revised version of the draft Policy and Management Guidelines for Community Facilities, the Board resolved that its Plans Committee be provided with power to act to consider the detail of the revised documentation and to provide comments on behalf of the Board. In addition, the Committee was requested to meet within the next week or so for this task and that all other Members of the Board be invited to attend and contribute to the discussion.
10. WAIMAIRI STUDY AWARD--RECIPIENTS 1995
The Community Activities Officer reported on the outcome of the Waimairi Study Award applications processed during the latter part of 1995. The Board resolved to receive the information.
11. COMMUNITY CENTRE/HALL FACILITIES IN THE MERIVALE AREA
Last year the Merivale Precinct Society had made a request for access to and use of a local community facility. In a report submitted by the Community Activities Officer, details were given of facilities available for use by the community in the Merivale area including their provision and availability. In receiving the information, the Board resolved to invite the Merivale Precinct Society to comment on the report.
12. BISHOPDALE AND COTSWOLD COMMUNITY CRECHES
In accordance with the requirements of the Council, a report was submitted detailing progress with regard to the annual reviews of performance of the two creches in the Board's area receiving Council funding support. The report noted that discussions had taken place with representatives of both creche facilities and that the audited accounts for the creches would not be available for several months. This precluded an up-to-date assessment being made of the financial position of the creches at this time. The Board received the information and resolved that the financial positions of both the community creches be reported to the April or May 1996 meeting of the Board.
13. BISHOPDALE SHOPPING CENTRE CARPARK
The Board considered a report from the Area Traffic Engineer proposing improvements to the layout and vehicle flow patterns within the south carpark of the Bishopdale Shopping Centre. The Board decided that the matter of funding to carry out improvements to the carpark be referred to the Annual Plan Committee for further consideration and for the Traffic Safety Committee to review the carpark design and layout. Both Committees would report back to the Board in due course.
14. HAREWOOD ROAD--TRAFFIC SPEED
The Board was advised of concerns received from a number of local residents regarding speeding problems in Harewood Road. A report from the Area Traffic Engineer elaborated on the situation in more detail. The Board resolved that driver behaviour and vehicle speeds continue to the monitored on the section of Harewood Road between the Bishopdale roundabout and Crofton Road, and that the speed restriction be reviewed in conjunction with the city-wide review of restrictions currently being undertaken.
15. CLYDE ROAD/ILAM ROAD INTERSECTION
P60 PARKING RESTRICTION--FENDALTON VILLAGE
The Board was asked to confirm the installation of 60 minute time limit parking restrictions on roads in the vicinity of the Fendalton Village Shopping Centre. The proposed restrictions followed successful consultation with the local businesses arising from circulation of the information brochure dealing with the proposed roundabout at the Clyde Road/Ilam Road intersection. The following recommendations were adopted. 1. That the existing parking restrictions on both sides of Clyde Road between Penhelig Place and Evatt Street be revoked. 2. That the parking of vehicles be restricted to a maximum period of 60 minutes on the north side of Ilam Road commencing at a point 58 metres west of its intersection with Clyde Road and extending in an easterly direction to a point 38 metres east of its intersection with Clyde Road. 3. The parking of vehicles be restricted to a maximum period of 60 minutes on the south side of Ilam Road commencing at a point 51 metres west of its intersection with Clyde Road and extending in an easterly direction to a point 50 metres east of its intersection with Clyde Road. 4. That the parking of vehicles be restricted to a maximum period of 60 minutes on the west side of Clyde Road commencing at its intersection with Ilam Road and extending in a northerly direction to a point 34 metres north of its intersection with Ilam Road.
5 That the parking of vehicles be restricted to a maximum period of 60 minutes on the east side of Clyde Road commencing at a point 105 metres south of its intersection with Ilam Road and extending in a northerly direction for 64.5 metres. 6. That a bus stop be marked on the east side of Clyde Road commencing at a point 12.5 m south of its intersection with Ilam Road and extending in a southerly direction for 18 m. 7. That the parking of vehicles be prohibited at all times on the east side of Clyde Road commencing at a point 12.5 metres south of its intersection with Ilam Road and extending in a northerly direction to a point 11 metres north of its intersection with Ilam Road. 8. That a loading zone (Goods Vehicles Only) time limit 5 minutes, be created on the east side of Clyde Road commencing at a point 11 metres north of its intersection with Ilam Road and extending in a northerly direction for 16 metres. 9. That the parking of vehicles be restricted to a maximum period of 60 minutes on the east side of Clyde Road commencing at a point 27 metres north of its intersection with Ilam Road and extending in a northerly direction for 47.5 metres.
16. HAREWOOD ROAD, HAREWOOD SCHOOL--PEDESTRIAN FACILITIES
The Board received a verbal report from staff on progress regarding the pedestrian facility improvement works.
17. CRANBROOK AVENUE/GRAHAMS ROAD GIVEWAY CONTROL
Further to a request made by the Board at its meeting on 21 November 1995, the Area Traffic Engineer submitted a report regarding the possibility of installing a giveway control at the intersection of Cranbrook Avenue and Grahams Road. This followed the Board's decision last November to install other giveway controls at a number of collector road intersections along the ring route. The Board resolved that a giveway control be installed against Cranbrook Avenue at its intersection with Grahams Road.
18. SAWYERS ARMS ROAD--HIGHSTED ROAD TO GREERS ROAD
TRAFFIC ACCIDENT REPORT
The Board received the information in a report submitted by the Area Traffic Engineer backgrounding the history of crashes that had occurred on Sawyers Arms Road between Greers Road and Highsted Road in the last five years.
19. RAY BLANK PARK CYCLEWAY
Details of the responses received from residents to the publicity leaflet circulated in November 1995 were reported on. The Board received the information and noted that an additional seat sited near the play equipment would be provided. Mr Rivers voted against the Board's decision.
20. TRAFFIC SAFETY COMMITTEE--REPORT OF 11 DECEMBER 1995
The Board received the report of the Committee's meeting held on 11 December 1995 and adopted the Committee's recommendation with regard to signage and marking improvements to assist pedestrians crossing Farrington Avenue in the vicinity of Eastling Street.
21. CAPITAL PROJECTS--PROPERTY
The information detailed in a report from the Property Unit on capital works, both within the Board's area and elsewhere in the City, was received.
22. PLANS COMMITTEE--REPORT OF 27 NOVEMBER 1995
The Board received a report on the outcomes of the Committee's meeting held on 27 November 1995 at which submissions were prepared and forwarded to the Council on the City Plan. Board Members reiterated their concern at the short notice given in which to make submissions and disappointment was expressed that the Council had declined the Board's request to extend the submission period through to December 1995.
23. 1996/97 PROJECT FUNDING
In order to arrange for the allocation of the Board's project funding for 1996/97, the Board resolved that the Annual Plan Committee be provided with power to act to finalise the project funding allocations.
24. 1995/96 DISCRETIONARY FUNDING
It was reported that the Board had a remaining balance of $17,100 still available from its discretionary funds for 1995/96. The Annual Plan Committee was requested to identify remaining projects and to report back to the Board's March meeting.
25. BOARD COMMITTEES--RECONSTITUTION
Membership of the following Committees was confirmed.
* Community Service Awards Cheryl Colley, Keith Nuttall, Ian Rivers
* Liquor Licensing Chairman and Ian Rivers with power to
co-opt
* Reserves Hearings Panel All Board Members, Quorum of 3, to serve
on a rostered basis
26. BOARD REPRESENTATION ON OUTSIDE ORGANISATIONS
Representatives were appointed to the following outside organisations.
* Citizens Advice Bureau Christchurch Keith Nuttall
North
* Christchurch Beautifying Association Pat Harrow
(Street Competition Committee)
* Canterbury Regional Council Keith Nuttall and Hazel Tait
(Waimakariri FloodplainAdvisory
Committee)
* Keep Christchurch Beautiful Val Carter
(Fendalton/Waimairi Committee)
* Orana Park Wildlife Trust Committee Ian Rivers
27. APPOINTMENT OF CHAIRMAN AS MEMBER OF COMMITTEES
The Community Manager reported on the need for the Board to procedurally correct an oversight in the composition of Board Committees undertaken at its last meeting on 21 November 1995. The Board was advised that present Standing Orders adopted by the Council on 20 September 1995 state that the Chairman "may be appointed an ex-officio member of any Committee". The Board duly resolved to appoint the Chairman as an ex-officio member of its various Committees.
28. WATERWAY IMPROVEMENT PROGRAMME
The Water Services Unit submitted a progress report on components of the Tributary Waterway Improvement Programme : Waterway Enhancement and Waterway Piping and Improvement. A representative of the Unit was in attendance to assist the Board during consideration of the report. In receiving the report the Board also resolved that the Waterway Improvement Programme priorities listed in the submitted tables 1-4 be endorsed for implementation in the 1995/96 and 1996/97 years. In addition the Board also resolved that the Water Services Unit be requested to move towards providing a balance in plantings to include more colour and exotics where appropriate. The Board also decided to undertake a tour of inspection of waterways in consultation with the Water Services Unit.
29. LEAVE OF ABSENCE--BARBARA STEWART
The Board resolved that Barbara Stewart be granted leave of absence from 7 to 20 March 1996 inclusive.
30. WAIRARAPA TERRACE--STRUCTURE ON STREET APPLICATION
The Road Maintenance and Policy Engineer submitted a report seeking the Board's approval to enter into a Deed of Licence in respect of a garage at 86 Wairarapa Terrace. The report indicated that land surplus to roading requirements along this section of Wairarapa Terrace was being occupied by various frontages and was not readily identifiable as separate parcels of land. This had led to an error whereby consent was granted to the owners of 86 Wairarapa Terrace to construct a double garage, most of which was in fact sited on legal road. The applicants were unaware that this land did not form part of their property and the mistake was not detected by Council officers until construction of the garage was virtually completed. The owners of the property wished to rectify this situation by purchasing the surplus legal road.
30. contd Having considered the report, the Board resolved to grant the owners of 86 Wairarapa Terrace the right to occupy the surplus legal road adjacent to their property marked `A' on attached Plan 2 subject to the following conditions. (a) A standard Deed of Licence be entered into with the Council (b) The owners be entirely responsible for the safety and future maintenance of the land and all structures and plants to the satisfaction of the Roading Manager. Mrs Tait voted against the above decision.
CONFIRMED THIS 5TH DAY OF MARCH 1996
BARBARA STEWART
CHAIRMAN