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18. 12. 96
SHIRLEY/PAPANUI COMMUNITY BOARD
25 NOVEMBER 1996
A meeting of the Shirley/Papanui Community Board was held on
Wednesday 25 November at 4.00 pm.
PRESENT: Mrs Yvonne Palmer (Chairperson), Mrs Judith Bruce,
Mrs Anne Carroll, Mr Graham Condon, Mr Newton Dodge,
Mr Gordon Freeman, Mr Garry Moore, Sue Wells,
Mr Stephen Wright.
Mr Dodge arrived at 5.25 pm and was present for clauses 1 and 6.
Messrs Condon, Freeman and Moore left at 5.00 pm and were present for clauses 2, 3, 4, 5, 7, 8, 9, 10, 11, 12, 13, 14, 15, 22 and 23.1.
APOLOGIES: An apology for lateness was received and accepted from Mr Dodge.
The Board reports that:
PART A - ITEMS REQUIRING A COUNCIL DECISION
1. PROPOSED ROAD STOPPING: RR 4140
DISPOSAL OF REDUNDANT ROAD WIDENING
HENDON STREET Map Reference: F 13
| Officer responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design Steve Cribb, Property Services Officer |
| Corporate Plan Output: Roading Budget - Land Legalisation |
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road.
The owners at No's 33 and 37 Hendon Street have approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.
Approval in principle was given by the Shirley/Papanui Community Board at its October meeting to dispose of the unformed portion of Hendon Street as the land is not required for road purposes.
Negotiations between Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.
The City Streets Unit agrees with this proposal.
The land is not formed as road but fenced and occupied by the adjoining owners. The plan is attached.
Prior to sale the following resolution is necessary to initiate the stopping action:
Resolution
Pursuant to the provisions of Sections 319(h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop those portions of road as shown on the plan and described in the Schedule hereto.
Reason for the Road Stopping
The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes.
Purpose to which the stopped road will be put
The portions of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.
The land is situated alongside and occupied by Nos 33 and 37 Hendon Street and is 2.60 m in width.
Schedule
Portions of Hendon Street being all those parcels of land situated in the City of Christchurch and shown as "Road to be Stopped" and described as follows:
| Shown | Area | SO | Adjoining Land |
| A | 38 m2 | 19688 | Lot 2 DP 4260 |
| B | 38 m2 | 19689 | Lot 3 DP 4260 |
Recommendation: 1. That the above resolution be adopted.
2. That if no objections are received, or the objections are later withdrawn the Council shall, by Public Notice, declare the said portion of road as stopped.
3. That the stopped road be sold to the adjoining owners pursuant to Section 345 (1)(a)(i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345(2) of the Local Government Act 1974.
4. That if objections are received, the Resource Management Hearing panel hear the objections and then make a recommendation to Council as to the action to be taken.
PART B - MATTERS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
2. SPONSORSHIP COMMITTEE
The Board resolved to receive the report of the meeting of the Sponsorship Committee of 12 November 1996 and adopt its recommendation as follows:
"That grants of $500 each be made to the Christchurch Children's Holiday Camps Trust and the YMCA to sponsor children from the Shirley/Papanui area".
3. WAIMAIRI STUDY AWARDS
The Board resolved:
1. To receive the report of the meeting of the Joint Board Committee of 30 October 1996 and adopt its recommendations.
2. To congratulate the recipients of 1996 Waimairi Study Awards:
Audrey Melanie Tan (Academic), Sarah Elizabeth Nobbs (Arts),
Sarah Louise Catherwood and David Siegmund Schaper
(Sport and Recreation).
4. COMMUNITY BOARD COMMUNITY CONSULTATION
A report by the Community Activities Officer, Beckenham Service Centre, outlined the process that the Spreydon/Heathcote Community Board is currently piloting towards enhancing its community consultation on social issues and sought interest in principle from other Boards in adopting similar types of consultation processes in a collective initiative.
The Board resolved:
1. To consider the consultation process alongside other techniques.
2. That Mrs Bruce, Mrs Carroll and Mrs Palmer be its representatives on a joint Community Board Working Party to explore a collective community consultation process and report back.
5. AGENDA 21
The Committee Secretary reported, providing information on the role and function of the Agenda 21 Liaison Officer, in relation to the request from the 6 November meeting.
In line with its earlier commitment to support Agenda 21 principles, the Board resolved to support the continuation of the Agenda 21 Liaison Officer through a submission for funding in the Annual Plan.
6. NEIGHBOURHOOD SUPPORT GROUPS CO-ORDINATION
A report from the Community Activities Officer, Beckenham, provided progress to date on the database for Neighbourhood Support Groups and requested a final contribution towards a further six month extension of the co-ordinator position with the Police Crime Prevention Section.
The Board resolved:
1. That a contribution of $1,083 be made from Discretionary Funding towards a final six months extension of the Neighbourhood Support Groups
Co-ordinator position.
2. That the Co-ordinator be congratulated on his progress with the database to date.
7. ZEBRA PEDESTRIAN CROSSINGS
The Traffic Operations Engineer's report to the City Services Committee in October on the results of research into zebra crossings in the city was presented for the Board's information. This topic is to be discussed at an elected members training seminar coming up.
The Board resolved:
1. That the information be received and all elected members should attend the training seminar.
2. That a subcommittee comprising Mrs Bruce, Mrs Carroll, Mr Condon, Sue Wells, and Mr Wright meet before the seminar to formulate a submission for the City Services Committee on a consistent standard for school crossings.
8. KERBSIDE PARKING LIMIT LINES
A report by the Traffic Operations Engineer setting out the guidelines used to assess the need for kerbside parking limit lines and adoption of these guidelines as Council policy, was considered by the City Services Committee and the Council in October and was presented to the Board for information.
The Board resolved that the Subcommittee elected to discuss pedestrian crossings also address the issue of kerbside parking limit lines.
9. REDUNDANT ROAD WIDENING
The Area Roading Officer reported, seeking approval in principle to the disposal of road reserve adjacent to properties where it is not required for road widening purposes.
The Board resolved that the road reserve adjacent to 39 Proctor Street and 65 Frank Street be disposed of.
10. TRAFALGAR STREET RECONSTRUCTION
A report from the Projects Engineer informed the Board of the proposed kerb and channel renewal and reconstruction of Trafalgar Street from Edgeware Road to Courtenay Street.
The Board resolved:
1. That the report be received, the plan be approved for circulation and a public meeting be held on Monday 9 December 1996 at 7.30 pm in the St Albans Primary School Hall to share the information and discuss any concerns.
2. That the Board's opposition to the widening of Courtenay Street be reaffirmed.
11. WESTMINSTER STREET/FORFAR STREET INTERSECTION
`GIVE WAY' CONTROL
In response to residents' concerns the Traffic Engineer Cadet reported on the justification for installing a `Give Way' control at the intersection, which has currently no traffic control. In order to define the right of way priority and reinforce the road hierarchy, the Board resolved that a `Give Way' control be installed against Forfar Street at its intersection with Westminster Street.
12. LANGDONS ROAD/PAPANUI HIGH SCHOOL
PARKING RESTRICTIONS
A number of parking restrictions were suggested in a report by the Traffic Engineer Cadet in order to improve vision for drivers outside the entranceway to Papanui High School.
The Board resolved:
1. That the existing parking restrictions on the north side of Langdons Road commencing at the eastern side of its intersection with Restell Street and extending in a westerly direction for 130 m be revoked.
2. That the parking of vehicles be restricted to a maximum period of 60 minutes on the north side of Langdons Road commencing at the eastern side of its intersection with Restell Street and extending in a westerly direction for 56 metres.
3. That the parking of vehicles be restricted to a maximum period of 5 minutes between the hours of 8.00 am to 9.00 am and 2.30 pm to 3.30 pm on the north side of Langdons Road commencing at a point 56 metres west of its eastern intersection with Restell Street and extending in a westerly direction for 44 metres.
4. That a `motorcycle only' parking restriction be installed on the north side of Langdons Road commencing at a point 115 metres west of its eastern intersection with Restell Street and extending in a westerly direction for 15 metres.
5. That the school be asked to monitor these restrictions and ensure that pupils' cars are not parked in the motorcycle stand.
13. PROVISION OF FOOTPATH IN NEW SUBDIVISIONS
As a result of the Board requesting further information as to why no footpath was provided on one side of the road in a new subdivision, a report was made to the Environment Committee's October meeting. That Committee resolved not to change the current policy nor to initiate a change to the Proposed City Plan.
The Board resolved that the Chairperson and two Board members should make a submission and deputation to the Environmental Committee and the City Services Committee requesting that this ruling be reviewed for the future.
14. 1997/98 PROJECT PROPOSALS
The Community Technical Officer reported with the Business Unit responses to the Project Proposals put forward by the Board for inclusion in future Draft Annual Plan five-year programmes.
The Board resolved:
1. That a Committee of all Board members with power to act meet on Monday 2 December at 7.30 am in the Papanui Board Room to go through the schedule and identify any items requiring further consideration.
2. That provision of off-street parking for the Brooklands Fire Service premises in Lower Styx Road be funded in 1996/97 jointly by the Board ($2,000) Discretionary Funds, Parks Unit ($2,000) and Brooklands Fire Brigade (4,000).
15. DEPUTATION BY APPOINTMENT
Mrs Joy Delis representing the North West Rural Residents Association addressed the Board on the subject of the proposed water supply to properties in the north west area. She tabled a list of requests and said that provision of an appropriate water system is a health hazard and a need rather than a `want'.
16. GARDINERS ROAD WATER SUPPLY
The Water Services Planning Engineer reported, outlining options for supplying water to the rural hamlet bounded by Gardiners Road, Johns Road and Wilkinsons Road.
The Board resolved that a Working Party comprising the Papanui members meet with the North West Rural Residents Association and staff in order to determine an appropriate consultation process that includes the matters raised in the deputation from the Residents Association.
17. DRAFT DOG CONTROL POLICY UNDER THE DOG
CONTROL ACT 1997
A discussion document on the Council's policy on dogs in public places was presented for Board comment.
The Board resolved that after the Draft Policy has been accepted a Working Party of the Board be set up to make comments.
18. COMMUNITY BOARD CONFERENCE
The Board resolved to fund from its conference budget the registration fees for the five Board members to attend the first national Community Board Conference in March 1997.
19. EDGEWARE VILLAGE CENTRE
Following two meetings held by the Edgeware community to discuss ideas to improve the shopping centre and immediate areas, a process has been established to assist the local community and businesses.
The Board resolved to grant $1,500 to assist the working group with advertising and promotion, and request that a breakdown be provided of how this money is to be spent.
20. WAIMAKARIRI RIVER -- PROPOSED REGIONAL PLAN
The Board resolved to receive the report of the joint Community Board Working Party meeting held on 19 November 1996 and adopt its recommendations as follows:
1. To adopt the joint submission of the three contributing Community Boards to be forwarded to the Environmental Committee and the Canterbury Regional Council.
2. That Judith Bruce, Ian Rivers and Chrissie Williams be the three contributing Community Board representatives to present the submission to the Environmental Committee on 4 December 1996 and the Canterbury Regional Council.
The Board further resolved that Mrs Betty Simmonds and Professor Clark be thanked for their valuable contribution.
21. TRAFFIC MATTERS -- JOINT FENDALTON/WAIMAIRI AND SHIRLEY/PAPANUI COMMUNITY BOARD WORKING PARTY
The Board resolved to receive the report of the meeting of the Joint Board Working Party held on 19 November and to adopt its recommendations as follows:
1. That the joint Board discussions on the railway cycleway reconvene early in the New Year to review the plans for the Railway Cycleway route and the programme for enhanced consultation.
2. That long term options for improving the Northcote/Greers/Sawyers Arms Roads intersection be compiled by officers for joint review by both Boards.
3. That it be recommended to the City Services Committee:
3.1 That if the roundabout cannot be constructed at the Sawyers Arms Road/Gardiners Road intersection this financial year, the Council carry out the listed minor improvements to the existing junction as an interim measure to reduce the hazards faced by motorists using the intersection.
3.2 That the Council continue with the purchase of property severances on all four corners of the intersection of Sawyers Arms Road and Gardiners Road.
3.3 That if the Council cannot achieve the required property severances for the safe operation of a roundabout during the next year, proceedings be commenced to have the land required designated in the City Plan.
22. CONFIRMATION OF MEETING REPORT
The Board resolved to confirm without alteration the minutes of the ordinary meeting of the Shirley/Papanui Community Board held on 7 November 1996, both open and public excluded sections.
23. ITEMS RECEIVED
The Board resolved to receive the following reports:--
23.1 RECREATION ACTIVITIES
The Recreation Co-ordinator's report to date of recreational activities in the Shirley/Papanui area.
23.2 JOINT CYCLEWAY WORKING PARTY
Report of the meeting of the joint Burwood/Pegasus, Shirley/Papanui Cycleways Working Party held on 7 November 1996 and adoption of its recommendations as follows:
24. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the draft resolution to exclude the public as set out in the Agenda be adopted.
The meeting concluded at 6.00 pm
CONFIRMED THIS 5TH DAY OF FEBRUARY 1997
Y S A PALMER
CHAIRPERSON