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18. 12. 1996
SPREYDON/HEATHCOTE COMMUNITY BOARD
26.11.1996
A meeting of the Spreydon/Heathcote Community Board
was held on Tuesday 26 November 1996, at 4.00 pm
PRESENT: Mr Oscar Alpers (Chairman), Mrs Carole Anderton,
Mr Philip Clearwater, Mr David Drayton,
Dr Morgan Fahey OBE, Mrs Sonia Gill,
Mr Ian Howell OBE.
APOLOGIES: Apologies for absence were received from Mrs Patricia Hunter and were sustained.
LEAVE OF ABSENCE: Mrs Ann Lewis
Dr Fahey retired at 5.17pm and was present for clauses 3 to 8 inclusive.
Mr Howell retired at 5.40pm and was present for clauses 3 to 11 inclusive.
The Board reports that:
PART A - ITEMS REQUIRING A COUNCIL DECISION
1. RIGHT OF WAY OVER 98 HUNTSBURY AVENUE RESERVOIR RESERVE RR 4122
| Officer responsible | Author |
| Property Manager | Bill Morgan, Property Services Officer 16/5/9/2 |
| Corporate Plan Output: Unbudgeted. |
BACKGROUND
At its meeting on 7 February 1996 the Spreydon-Heathcote Community Board considered and approved an application from Mr and Mrs D F & H M Parker to obtain an easement of right of way over the Huntsbury Avenue reservoir site to provide access to their property at the rear which they are in the process of subdividing. The Board's recommendation was subsequently adopted by the Council at its meeting on 28 February 1996. The proposed easement traversed part of the southern boundary of the reservoir site as well as utilising part of the adjoining driveway which is privately owned. As the applicants were unable to obtain their neighbour's consent to the use of their driveway the application lapsed. A new application has been received, the details of which are as follows.
APPLICATION
The reservoir site is held by the Council as a local purpose reserve and in accordance with Section 48 of the Reserves Act 1977 the Minister of Conservation's consent will also be required to the application. As a consequence of the above, Mr and Mrs Parker have approached the Council to secure an easement of right of way over the area depicted "A" and "B" on the attached plan. The area is currently physically formed as a driveway providing access to both the reservoir site and their property. The water supply to the applicants' property is also situated within the driveway corridor. The Water Services Manager advises that he has no objection to the granting of the easement conditional upon:
(1) The easement being granted along the northern boundary of the reserve.
(2) The necessary survey being completed by and at the applicants' cost.
(3) All legal costs and fees being met by the applicants.
(4) The applicants paying current market value for the easement.
The services of Simes and Co. (registered public valuers) were engaged to determine the value of the easement which has been assessed at $10,000 and accepted by the applicants.
In accordance with Section 48 of the Reserves Act 1977 before granting any right of way or easement over a reserve it is necessary to publicly advertise the intention to do so unless the reserve is not likely to be materially altered or permanently damaged. Given that this is a utility reserve and not a recreation reserve and that the driveway is in existence it is believed the exemption will apply and the advertising requirements can be dispensed with.
The following are the details of the respective properties:
| Applicant: | D F & H M Parker |
| Applicants' Land: | Part Lots 61 and 63 DP 7182 Certificate of Title 522/71 |
| Council's Land: | Reserve 4301 City of Christchurch Certificate of Title 12F/185 |
| Easements Required: | Right of way over and rights to convey water over Lot "A" & "B" shown on plan 17198. |
Recommendation: That, pursuant to Section 48 of the Reserves Act 1977, approval be granted to the application subject to:
(a) The Minister of Conservation's consent being obtained.
(b) The applicants paying $10,000 + GST for the rights.
(c) The applicants meeting all legal and survey costs associated with the creation of the easement.
2. REVOCATION OF ROAD RESERVE - HAZELDEAN ROAD RR 4104
| Officer responsible | Author |
| Property Manager | Steve Cribb, Property Services Officer 8/3/137 |
| Corporate Plan Output: Parks Unit Capital Outputs - Fixed Assets |
The Council at its meeting on 24 July 1996 approved in principle the revoking of land set aside for road reserve in Hazeldean Road and disposing of the land to the adjoining owners. The owner of 110-112 Hazeldean Road has approached the Council to purchase the adjoining road reserve. The Parks Unit have given their approval to seek the Minister of Conservation's consent to the revocation. To facilitate this it will be necessary to adopt the following resolution:
Resolution
Pursuant to Section 24 of the Reserves Act 1977 the Christchurch City Council hereby resolves to make an application to the Minister of Conservation to revoke the reservation for road over the land described in the Schedule hereto and subsequently to dispose of the land to the adjoining owner at a price to be determined by the Council's Valuer.
Schedule
All that parcel of land containing 157m-2 or thereabouts being Lot 3 DP 28940 and also being part of the land contained in Certificate of Title 33/265.
Recommendation: That the Council adopt the above resolution.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
3. CONFIRMATION OF REPORT TO COUNCIL
It was resolved that the report to the Council of the Board meeting of 5 November 1996, as circulated, be confirmed.
4. PRESENTATION OF PETITIONS
(a) Surfacing of Footpath - Athelstan Street
The Chairman presented a petition seeking the resurfacing of the footpath on the south side of Athelstan Street between Everard Street and Simeon Street.
The Board resolved:
1) That this work be undertaken in the 1997/98 Footpath Resealing Programme and if this work can not be guaranteed from that source, be undertaken from the Board's Project Fund allocation.
2) That the petitioners be thanked for bringing this matter to the Board's attention and advised that the remedial work needed is to be carried out in the 1997/98 financial year.
(b) Rowley Avenue - Traffic Calming Measures
Mr Clearwater presented a petition to the Board on behalf of the Rowley Avenue residents requesting "that the Christchurch City Council place road humps and traffic calming measures along Rowley Avenue" and that "these traffic restraints be incorporated in the Hoon Hay/Hillmorton/Rowley Local Area Traffic Management Scheme, and that this work be given priority by Council to due to the excessive and dangerous speed of traffic in Rowley Avenue."
The Board resolved that a report be brought to the next Board meeting addressing the traffic problems in Rowley Avenue.
3. DEPUTATIONS BY APPOINTMENT
(a) Ms Karen Nairn, the Chairperson of the Addington Primary School Board of Trustees and a representative of the Addington Neighbourhood Association, made a submission to the Board requesting that research be done into design changes to Somerset Crescent. It was also suggested that the kerb and channel work proposed for the 1998/99 budget round be bought forward to the 1997/98 financial year.
Addington Primary School is about to start a Conductive Education Unit for children with mobility disabilities, the main entrance to this Unit being in Somerset Crescent (Brougham Street being too busy), which will in turn increase the volume of traffic in Somerset Crescent. Ms Nairn asked for consultation between the School, the Council and residents to take place to find which options available would be best for everyone.
(b) Ms Catherine Smith and Mr Des Bartlett spoke in support of the petition to the Board from the Rowley Avenue residents asking that "that the Christchurch City Council place road humps and traffic calming measures along Rowley Avenue" and that "these traffic restraints be incorporated in the Hoon Hay/Hillmorton/Rowley Local Area Traffic Management Scheme, and that this work be given priority by Council due to the excessive and dangerous speed of traffic in Rowley Avenue."
Ms Smith and Mr Bartlett both gave several examples of excessive speed in Rowley Ave which is a danger to the many young children living in the street. There are currently speed humps in Rowley Avenue, although these seem to be ineffectual, as they are too low and do not slow the traffic down.
(c) Mr James Ayres, the Tamariki School Treasurer, made a submission to the Board on the School's interest in purchasing the old Hillsborough Community Centre site from the Council. Mr Ayres informed the Board of the School's intentions to open a new school in the area to "take up the slack" caused through waiting lists and population growth in the area.
(d) A representative from Canterbury Home Educators addressed the Board regarding the group's interest in the hire of the old Hillsborough Community Centre. The Board was told that the group was a support group for parents at home and was currently meeting at various venues. There are currently 120 families in the group although this number grows every year. A Council grant would be required to meet the cost of hiring this site.
6. DISABLED WALKING TRACK AT VICTORIA PARK
The Board considered a report from Mr Paul Devlin, Head Ranger for the Port Hills, requesting funding assistance for the installation of information panels along the disabled walking track currently under construction at Victoria Park.
The panels would include information on the layout of the track and general information on the surrounding flora and fauna. About 6 to 8 panels would be required along the track to begin with at a cost of $600 to $800.
The Board resolved that the Board provide funding for the installation of two information panels up to the value of $800 each from the Board's Discretionary Fund and that the other Community Boards be approached for funding assistance also.
7. SAFETY IMPROVEMENTS - HACKTHORNE ROAD AND DYERS PASS ROAD AT CASHMERE SCHOOL
The Board considered a report seeking approval to remove a painted pedestrian crossing and replace it with a trial "School Patrol" crossing and to allow the installation of two school patrols.
It is intended that the roadway be narrowed at the Hackthorne Road crossing point to improve the visibility of the pedestrians as well as to reduce the crossing distance. This is part of the Land Transport Safety Authority trial of school patrol sites throughout New Zealand. The other crossing point on Dyers Pass Road involves using the existing painted crossing and the only change sought is the use of a school patrol on the crossing instead of the current warden system.
The Board resolved:
1. That the Board support in principle the proposed engineering improvements on Hackthorne Road at Cashmere School as detailed in this report and that the usual public consultation process take place.
2. That the Principal of Cashmere School be authorised to operate a "School Patrol System" on the existing painted pedestrian crossing points on Hackthorne Road and on Dyers Pass Road adjacent to the School.
3. That other safety measures be investigated in terms of speed reduction, more enforcement and anti-skid rumble strips.
8. EX HILLSBOROUGH COMMUNITY CENTRE
After hearing submissions by the various speakers who had been accorded speaking rights, the Board proceeded to consider a report seeking direction as to the use of Hillsborough Hall and to advise of the responses from the public.
One group, the Canterbury Home Educators, wished to hire the Hall and the other group, Tamariki School, wished to purchase the site from the Council. For the property to be sold there is a lengthy public process which needs to be adhered to and the Board does not have the authority to do this.
The Board resolved that the Tamariki School proposal be preferred and that this matter be referred to the Leisure and Community Services Unit Manager for action with the request that he consider the other organisations that have shown interest in the Hall.
9. AGENDA 21
The Board considered a report seeking funding towards the indigenous eco-systems resource booklet to be commissioned by the Christchurch Agenda 21 Forum and local Community Boards. Ms Di Lucas briefed the Board on the proposed booklet which covers the Port Hills Area of Christchurch. The plains in the city have already been completed.
Funding is also being sought from Hagley-Ferrymead and Riccarton-Wigram Community Boards to cover this project.
The Board resolved that the Board make provision of $2,300 from its Agenda 21 funding allocation for publication of this booklet..
10. CASHMERE PRIMARY SCHOOL - AGENDA 21 PLANTING
The Board considered a report informing the Board of the proposed Agenda 21 planting on the Council easement beside the Cashmere Primary School and seeking funding for this project.
The easement which is fenced off from the School runs along the length of the School boundary from Hackthorne Road to Kidson Terrace and was created to carry Tramway feeder cables up the hill to power the trams.
A $1,000 contribution from the Board at this stage would pay for the concept plans and soil tests to be carried out. It is proposed that talks on this project between the School and residents begin before the end of the school year.
Mr Martin Lukes, the Agenda 21 Community Liaison Co-ordinator was in attendance at the meeting to assist the Board with this proposal.
The Board resolved:
(1) That the Board support the idea of an Agenda 21 planting project to be carried out alongside Cashmere Primary School.
(2) That an initial contribution of $1,000 be allocated to this project from the Board's Agenda 21 funding allocation.
11. COMMUNITY BOARD CONFERENCE
The Board considered a report from the Community Manager informing the Board of the costs involved for Board members to attend the forthcoming National Community Board Conference.
Yvonne Palmer and Judith Bruce were in attendance and the Board discussed the draft programme for the Conference with them, making suggestions which would be taken back to the Organising Committee.
The Board resolved:
1. That all Board members who wish to attend be nominated as delegates.
2. That the Board provide for all registration and attendance expenses for the Conference from the Board's Conference Fund allocation, with the balance being allocated from the Board's Discretionary Fund.
3. That a meeting allowance be payable for attendance at this conference.
12. SALVATION ARMY BRIDGE PROGRAMME
The Board considered a report seeking funding assistance for the purchase of play equipment for children of clients of the Salvation Army's Bridge Programme.
Captain Trish Jamieson, the Aftercare Services Co-ordinator, informed the Board it was the intention of the group to provide full play equipment facilities (valued at approximately $6,000), and that this request was the first step in getting this.
The Board resolved that a grant of $1,365 be made to Te Awhina 27 for play equipment to enhance its services to the local community and that these funds be allocated from the Board's 1996/97 Discretionary Fund.
13. REDUNDANT ROAD WIDENING - 2 PENTRE PLACE
The Board considered a report from Brian Boddy, the Area Roading Officer, seeking approval in principle for the disposal of legal road at 2 Pentre Place, which is surplus to City Streets requirements.
Approval in principle for the disposal of this land would allow staff to enter into negotiations with the property owner.
The Board resolved that the stopping and sale of this portion of road be approved in principle.
14. MONCUR PLACE - PARKING RESTRICTIONS
The Board considered a report from the Assistant Area Traffic Engineer seeking approval to install a P10 parking restriction and a no stopping restriction on various sections of Moncur Place.
The Board resolved:
1. That No Stopping lines be installed on the eastern side of Moncur Place commencing at a point 76 metres north-west of Wrights Road intersection and extending in a northerly direction a distance of 68 metres.
2. That a `P10 Parking Restriction' be installed on the south-western side of Moncur Place commencing at a point 11 metres north-west of Wrights Road intersection and extending in a north-westerly direction a distance of 35 metres.
15. ROWLEY RESOURCE CENTRE - LEASE REVIEW
The Board considered a report advising of progress made in response to a Board resolution to explore other possible options regarding the Rowley Resource Centre's current lease.
A valuation from Simes Valuers suggested that in their opinion the rental is set at a reasonable level. The Property Unit completed its investigations and suggested that the Board continue with the current situation of granting the Centre an amount for yearly rental with each grant being subject to the Board's discretion based on the Rowley Resource Centre reviews and Board priorities.
The Board resolved:
(1) That the information be received.
(2) That the Board allocate $216.00 from its 1996/97 Discretionary Fund to meet the Simes and Co valuation account.
16. 1997/98 PROJECT PROPOSALS - UNIT RESPONSE
The Board considered a report for information on the Policy Unit responses from project proposal works requested by the Board.
The Board resolved:
(1) That a submission be made asking that the Cashmere/Hoon Hay/Worsleys Rd intersection safety works be programmed.
(2) That clarification of the response to the footpath resurfacing requests be sought.
(3) That a submission be made regarding the timing of safety works that have been programmed.
(4) That a submission be made on the Cashmere/Thorrington play equipment.
17. COMMUNITY WATCH CHRISTCHURCH SOUTH INC
The Board considered a report seeking funding assistance for the operational costs of Community Watch Christchurch South Inc.
The Board resolved:
(1) That the Board grant $1,250 from its 1996/97 Discretionary Fund towards the operational costs of Community Watch Christchurch South Inc, subject to a further review being received from the group over the next two six month periods.
(2) That an approach be made to the Christchurch Safer Community Council for the long term funding of Community Watch Christchurch South Inc.
18. NEIGHBOURHOOD SUPPORT GROUPS CO-ORDINATION
The Board considered a report seeking a final contribution towards a further six months extension of funding for the Christchurch Neighbourhood Support Groups Co-ordinator.
The assistance is sought to cover the salary expenditure for the Co-ordinator - all other costs will continue to be met by the Police.
The Board resolved:
(1) That the Spreydon-Heathcote Community Board make a contribution of 1/6 th of the total of $7,500 (ie $1,250) requested by the Police Crime Prevention Section from the 1996/97 Discretionary Fund as a final contribution to protect the collective investment already made in the current Neighbourhood Support Group database.
(2) That the question of further top-up funding for the Neighbourhood Support Group Co-ordinator be referred to the Christchurch Safer Community Council.
19. COMMUNITY BOARD COMMUNITY CONSULTATION
The Board considered a report outlining the process that the Spreydon-Heathcote Community Board is currently following in its community consultation on social issues and suggesting consultation to ascertain whether other Community Boards are, in principle, interested in adopting similar types of consultation processes in a collective initiative.
If all Community Boards were open to using a similar community consultation process in a joint initiative then each could retain its control over the local process whilst collectively gaining not only considerable savings in sharing the cost but also benefiting by better co-ordinating with developing partnerships and working in parallel with other organisations towards identified and prioritised community needs.
The Board resolved:
1. That the Board support in principle the possibility of developing a collective Board strategy towards complementing existing community consultation processes.
2. That a the Board appoint Mr Phil Clearwater and Mrs Trish Hunter to join an inter Community Board Working Party to further explore scenarios of a collective community consultation process for reporting back to each Board.
3. That Jennifer Pitcher be appointed to make a presentation to the 1997 National Community Board Conference on behalf of the Spreydon-Heathcote Community Board for the purpose of sharing the information and experience gained by the Board in piloting this community consultation process.
20. POSTER BOLLARD SITES - SPREYDON-HEATHCOTE AREA
The Board considered a report requesting that a number of suitable sites be suggested in the Spreydon-Heathcote area to locate poster bollards.
The Board resolved:
(1) That a Working Party comprising Mrs Carole Anderton and Mr Oscar Alpers be formed to suggest suitable sites in the Spreydon-Heathcote area for the location of poster bollards.
(2) That the City Streets Unit in consultation with relevant business associations be asked to select suitable sites for bollards on two sites, and the type of bollard to be installed in Lincoln Road adjacent to the Addington shopping area, and that these matters be referred back to the Board for final approval.
21. CHRISTMAS TREE LIGHTS
-- CASHMERE ROAD (OPPOSITE JOHNNY MARTIN'S)
The Board considered a report seeking funding for the installation of the traditional Christmas tree lights in Cashmere Road opposite Johnny Martins.
The Board resolved that the Board fund the $695 required to install these lights from the Discretionary Fund and that some other area be considered for Christmas 1997.
22. PROPOSED CUL DE SAC NAMES
-- SPREYDON-HEATHCOTE AREA
The Board considered a report seeking approval of two proposed cul de sac names.
The Board resolved that the Board approve Acorn Close for the Fifield Terrace subdivision, and either Westview Place or Blackmore Place for the Huntsbury Avenue subdivision.
23. ADDINGTON VILLAGE BUSINESS ASSOCIATION - SAFETY ISSUES
The Board considered for information a report outlining the action taken in response to safety concerns expressed by the Addington Village Business Association.
The Board resolved that the information be received.
24. ADDINGTON -- STREET PLANTER BOXES
The Board considered a report seeking the Board's decisions on proposals to install street planter boxes in Addington.
Twenty planter boxes are available for installation and planting at a cost of $5,000.
The Board resolved that the Board support this proposal from the 1997/98 Project Fund.
25. BECKENHAM SHOP VERANDAHS
The Board considered a report requesting a grant from the Board for replacement of two older-style shop verandahs in the Beckenham Shopping area and to seek funding to help restore these verandahs back to their original state.
The Board resolved:
(1) That the Board make a grant of $500 to each shop owner as a contribution to the restoration of the period-style verandah with original-style cast iron verandah posts.
(2) That this grant be made from the Board's 1996/97 Discretionary Fund.
Mrs Anderton requested that her vote against this resolution be recorded.
26. APPOINTMENT OF CHRISTCHURCH CITY COUNCIL REPRESENTATIVE TO THE PORT HILLS PARK TRUST BOARD
The Board considered a request from the Port Hills Park Trust Board for a Community Board member to be appointed to the Trust Board consequent upon the recent resignation of Mrs Sonia Gill.
The Board resolved that Mr David Drayton be appointed to represent the Christchurch City Council on the Port Hills Park Trust Board.
27. MATTERS FROM COUNCIL OR COMMITTEE ORDER PAPERS OF INTEREST TO THIS BOARD
The Board considered a report informing the Board of matters of interest from Council/Committee order papers.
The Board resolved that the information be received.
28. UPDATE OF BOARD FUNDS
An update of the Board's Discretionary and Project Funds was tabled at the meeting for the information of Board members.
The Board resolved that the information be received.
29. APPLICATION TO LEASE CORONATION HALL, SPREYDON DOMAIN
The Board considered for information a report which was also referred to the Parks and Recreation Committee seeking the Council's approval for an application from the Kereru Sports and Cultural Club Inc to lease Coronation Hall at Spreydon Domain.
The report outlined the proposed terms of this lease in the form of intended recommendations to the Parks and Recreation Committee.
The Board supported this proposal.
The Board resolved that the information be received.
THE MEETING CONCLUDED AT 7.30 PM
CONFIRMED THIS 4TH DAY OF FEBRUARY 1997
(SGD) O T Alpers
CHAIRMAN