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18. 12. 96
PARKS AND RECREATION COMMITTEE
4 DECEMBER 1996
A meeting of the Parks and Recreation Committee
was held on Wednesday 4 December 1996 at 4.00 pm
PRESENT: Councillor Gordon Freeman (Chairman),
Councillors Carole Anderton, David Buist,
Graham Condon, David Cox, Ishwar Ganda
and Gail Sheriff.
IN ATTENDANCE: Councillor Ron Wright.
APOLOGIES: Apologies for absence were received and accepted
from the Mayor and Councillor Graham Berry.
The Committee reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. PARKLANDS UNITED SPORTS CLUB - NEW PAVILION RR 4294
| Officer responsible | Author |
| Parks Manager | John Allen, Area Parks Officer |
| Corporate Plan Output: Consents and Applications |
The purpose of this report is to seek approval from the Council to lease to the Parklands United Sports Club 501 m2 of Parklands Reserve on which to construct clubrooms, changing rooms, toilet and storage facilities for members of the Parklands United Sports Club.
THE CLUB
Club Outline: The Parklands United Sports Club involves the following constituent sports groups:
Membership: Current membership is 715 registered players plus family supports.
Club Background: The club has been established 27 years. The existing format was adopted in 1990. The club at this time based itself in the Parklands community to provide sporting opportunities for the developing suburb.
Club Format: The club is expected to grow in line with population increases in the Parklands community.
The 1991 census data shows a population of 4,800 people, living in 1,563 dwellings. 20% of the population is under 15 years of age (1,359 persons). Also 38.9% (1,869) are between 25 and 44 years of age.
During the next 10 years the estimated population increase is likely to be a conservative 3,000 people.
As the current membership shows, Parklands United Sports Club has a membership ratio of 14.89% of the local population (assuming all members live in the Parklands area). If the population rate does increase as expected it would equal a 62.5% increase. If this ratio is then applied to gauge the Sports Club's possible membership increase it is likely to increase by another 446 members.
THE PROPOSAL
At the time of granting the club the right to a temporary lease over its present site (which has a legal description of Lot 1 DP 51630, and is 3,614 m2 in area) the transfer of Parklands Reserve into Council ownership had not been completed. For this reason a short-term lease of two years, with a further right of renewal for further two years was given by the Council.
The present temporary clubrooms are sited on a local purpose reserve for community use whilst the proposed new building will be sited on recreation reserve as defined under the Reserves Act 1977. The area where the present temporary building is located will be required for the expansion of the present car park when the new pavilion is built, and the community centre expanded in the future to meet the needs of the growing population of Parklands. Therefore it will be necessary when granting the Parklands United Sports Club a lease over part of Parklands Reserve on which to build their new facilities that they be required to surrender their agreement to lease the present site to enable the existing car park to be extended.
A liaison project team has been formed with representatives of the club and Council officers to assist with the planning process. The Parks Unit has for some time planned a park pavilion including public toilets on the reserve, and to this end have budgeted $132,843 for this project in the current financial year. It has been agreed to co-locate the proposed facilities within the same building thereby eliminating the need for another building on the reserve, and allowing for multi-use of the proposed pavilion, in accordance with Council policy. The integrated design will enable the Council's and club's sections of the building to be built as a single or two separate entities depending on finances becoming available to Parklands United Sports Club for their section of the building. A plan showing the layout of the proposed clubrooms, changing rooms, storage and toilet facilities is attached.
The siting of the proposed pavilion/clubrooms is in the agreed position as shown on the landscape concept plan for Parklands Reserve which was subject to public consultation in 1990.
CAR PARKING
The Assistant Area Traffic Engineer has calculated that a total of 43 car parks will be required to satisfy the district scheme car parking requirement for licensed premises for the proposed new Parklands United Sports Club pavilion. The resource consent for the present temporary clubrooms required 20 car parks to be provided, this requirement having already been fulfilled, the club will be required to pay for a further 23 car parks on the park to be provided for the clubrooms.
The proposed Sports Club building, existing church, community centre and Plunket rooms presently share a common car park because of their close proximity. It is anticipated that this arrangement will continue in the future; that is to say no car parks will be allocated to a specific organisation.
As the present layout of the car park does not make the best use of this area for car parking, alternative layouts which maximise the use of the area are currently being investigated with existing on-site users. The redesign of the existing car park facilities, including a small extension to the present area, and the formation of the two car parks in front of the sports fields off Queenspark Drive is in accordance with the publicised landscape concept plan for Parklands Reserve which was approved in 1991.
CONSENTS
The proposal to lease 501 m2 of Parklands Reserve to the Parklands United Sports Club on which to build clubrooms/changing rooms will be subject to the lease requirements as contained in Section 54 of the Reserves Act 1997. The application will also require resource consent because of the size of the building and associated car parking requirements. Once the above two consents have been obtained a building consent application will need to be made.
FUNDING
It is expected that the club's share of the total cost of the complex will be in the vicinity of $300,000. Final costings are presently being worked through. The club is actually fundraising towards this figure, as well as making applications to funding agencies which support this type of development. The club aim to start building in the first half of 1997. The Council has $132,845 budgeted for the public toilets/changing room for Parklands Reserve in this current financial year.
The above report was considered by the Burwood/Pegasus Community Board at its meeting on 25 November 1996. The Board supported the leasing proposal and recommended to the Parks and Recreation that the application be approved subject to the conditions recommended by the Parks Manager.
Recommendation: That the Council grant a lease over 501 m2 of Parklands Reserve (Lot 38 DP 64723 of 3.7545 ha held in title for recreation reserve) to the Parklands United Sports Club for a period of 19 years 364 days on which to build their new pavilion/changing facilities subject to the following conditions:
1. The club surrendering its lease agreement over their present site to enable further car parking to be provided for the new facility.
2. The provisions of Section 54(1)(b) of the Reserves Act 1977 being complied with.
3. The club obtaining resource and building consents before work commences on the site.
4. The club agreeing to comply with all Bylaws, regulations and statutes pertaining to the construction and operation of the building.
5. The exterior colour scheme for the proposed building being submitted to the Parks Manager for approval before construction commences.
6. The area being maintained in a safe, clean, and tidy condition to the satisfaction of the Parks Manager or his designate at all times.
7. A bond of $2,000 being paid by the successful principal contractor to the Christchurch City Council before work commences on the site. The bond, less any expenses incurred by the Council will be refunded by the contractor on completion of this contact.
8. The applicant contacting the Area Parks Officer, Linwood before commencing construction of the building to ascertain the Council's requirements through the development phase of the project.
9. The club being responsible for the cost of constructing a further 23 car parks to service the new facilities.
10. Permission to undertake the proposed development to lapse if construction has not commenced within two years of obtaining Council permission.
11. All costs associated with this application and resulting development being paid for by the Parklands United Sports Club Incorporated.
12. The Property Manager in consultation with the Parks Manager completing the lease formalities and administering the lease.
2. HIGH SCHOOL OLD BOYS CRICKET PAVILION -
proposed redevelopment RR 4017
| Officer responsible | Author |
| Parks Manager | Dean Aldridge |
| Corporate Plan Output: Consents and Applications |
At its November meeting the Council referred the above redevelopment proposal back to this Committee for further consideration in light of the concerns raised at the Council meeting regarding the scale and size of the building and its likely impact on this part of Hagley Park.
The purpose of this report is to provide an assessment of and recommendations for the proposed new High School Old Boys' (HSOB) Cricket Club pavilion in Hagley Oval. The club has an existing pavilion in Hagley Park near the Canterbury Horticultural Society's building.
INTRODUCTION
The HSOB Cricket Club now have a membership of approximately 230 and wish to upgrade the facilities to effectively cater for that number. The club would like to attract new members but feel this is unlikely given the state of the existing pavilion. For this and other reasons, renovation of the existing building is unworkable and a totally new building is proposed. The Parks Unit agrees with the need for a building more in keeping with the aesthetics of Hagley Oval.
Hagley Oval is the home of cricket in Canterbury. The recently renovated Canterbury Umpires' pavilion is the oldest known cricket pavilion in the southern hemisphere. Hagley Oval rivals Lancaster Park for its importance to cricket in Canterbury, especially since it is used only for cricket, and is the most significant cricket area owned by the Council. In recent seasons interprovincial games have been held at the Oval, and it is likely more games will be played there given the overlap between winter and summer sports seasons, when Lancaster Park is not available for early or late season cricket matches.
The building designs submitted to the Parks Unit with the application were unsatisfactory mainly because of the loss of car parks at the rear of the building. An on site meeting was held with senior representatives from the club and their architect, Parks Unit and Design Services Unit staff. Several issues relating to the proposal were discussed including car parking, general appearance, siting and use of the proposed building. As a result of these discussions the club have made significant changes to the original design. The proposed plans are attached.
LANDSCAPE
The Council's Landscape Architect, Sean O'Mahoney, has made an assessment of the proposed pavilion's impact on the site, and this is included below along with comments from key staff members. The revised plan, which responds to comments made on the original proposal during the 26/9/96 site meeting, is much better integrated into the site. In particular it minimises encroachment onto the eastern (roadway) side of the site, which was a significant negative feature of the original scheme.
NOTIFIED RESOURCE CONSENT AND LEASE APPROVAL
The floor area has been increased by 90% from 262m2 to 497m2. Under the new City Plan a notified resource consent will be required as the proposed building's area is over 100m2 in the O2 zone A new lease will be required for the increased floor area and for the outdoor seating area. Both of these will need to be publicly advertised and the lease will require the Minister of Conservation's consent.
PHYSICAL IMPACT
The new plan shows a building having a significantly larger ground floor area than the existing pavilion. Most of the extended area is on the west (playing field) side of the hedge boundary and does not significantly intrude on the playing surface. A significant outdoor seating area is also proposed to allow viewing of matches and socialising outdoors in fine weather. The concrete paving around the pavilion would be extended and a low brick wall established to indicate the extent of the leased area.
The extended floor area on the east side occupies an area partly comprising pedestrian paving and partly some of the planting very recently established as part of the forecourt/car park upgrading. One new tree on the south side will be relocated together with a small area of shrub/groundcover planting. To balance this the existing building perimeter has been pulled back to allow a new planting strip approximately 1 metre wide and 13 metres long. There is no encroachment onto existing parking space.
To sum up, the proposed building would have a minor negative impact on public use and access, and on existing amenities. The north east corner of the building encroaches onto the recently constructed footpath, but this could be remedied by a slight adjustment to the building's placement and/or overall dimensions.
ACCESS AND ORIENTATION
The new building's main entry faces north along the new footpath, allowing for public access under the entry canopy. As noted above, the footpath width is reduced unduly at the north east corner, and the existing angled kerb does not relate satisfactorily to the building orientation. It may be necessary to `square up' the block of four parking bays to fit the new layout. There may also be a need for some cycle parking which can be provided only at the expense of car parking space or planting (or both) if congestion is to be avoided.
A new service entrance is indicated on the east side of the building, intended to serve the bar and kitchen. Access is directly off the public footpath, and since there is no yard space attached to the building, all storage will have to be inside. There may be some occasional conflict between building servicing (at peak use times) and pedestrian traffic to and from the Horticultural Centre.
BUILDING PROPORTIONS AND ARCHITECTURAL CHARACTER
The new structure will have considerably more architectural presence than the existing, if only because of its larger bulk. While the complex outline and multiplicity of roof planes serves to reduce the apparent bulk, it also creates a degree of visual complexity. The nearby historic umpires pavilion has strong simple horizontal lines, but the proposed structure's emphasis is on vertical features. Without attempting to imitate the stylistic details of the older structure it should be possible to achieve a more sympathetic overall character.
CAR PARKING
Under the initial HSOB plan at least three car parks would have been lost as the building's footprint was enlarged. At the meeting this was discussed and Parks Unit staff informed the club that car parks were at a premium in this area, and that the loss of more would not be supported. HSOB was informed that the car parks adjacent to the Netball Headquarters were free to be used by anybody and it appears the club were not aware of this.
The new hospital car park being built near the Tuam St/Hagley Ave corner should help to lessen the demand for car parks around Hagley Oval as a significant proportion of cars using Hagley Oval car parks have been for visitors to the hospital. Car parking will need to be addressed as part of a resource consent and HSOB will be required to provide additional car parks, however since this is not possible inside Hagley Park, the club may be asked to contribute towards the cost of providing car parks near South Hagley Park, for example at the Deans Avenue sale yards site.
CONCLUSION
The Hagley Park Management Plan is quite specific in its requirement that any new structures take into account the effect of the building on the park environment, increased car parking and building colour schemes and the effect of new buildings on the convenience and well-being of park users.
The overall Management Plan objective is "to keep to a minimum the number of new buildings on the park and to coordinate and integrate the existing Hagley Park buildings. To protect historic buildings within the park."
In this case the Parks Unit does not count the proposed pavilion as a new building since it is a replacement for an existing building in a prime site for cricket in Canterbury. The buildings around the Hagley Oval should be first class and the Parks Unit would like to encourage a higher standard of architecture than is present in some cases. The historic Umpire's pavilion can be seen as a benchmark in this respect.
The existing building is visually unsatisfactory and does not meet the club's needs. It is considered that the proposal is generally sound and can be approved to be further evaluated in depth, including car parking assessment via the notified resource consent and lease processes. The Parks Unit therefore supports the concept of renewing the Cricket Club building subject to the following recommended conditions:
1. The application being publicly advertised and the Minister of Conservation's consent being gained.
2. The club obtaining resource and building consents before work commences on the site.
3. The club agreeing to comply with all bylaws, regulations and statutes pertaining to the construction and operation of the building.
4. The exterior colour scheme for the proposed building being submitted to the Parks Manager for approval before construction commences.
5. Any landscaping around the building that is required by the Parks Manager being the club's responsibility.
6. The area being maintained in a safe, clean and tidy condition to the satisfaction of the Parks Manager or his designate at all times.
7. A bond of $2,000 being paid by the successful principal contractor to the Christchurch City Council before work commences on the site. The bond, less any expenses incurred by the Council will be refunded to the contractor on completion of his contract.
8. A representative of the club contacting the Curator, Botanical Services before commencing construction of the building to ascertain the Council's requirements through the development phase of the project.
9. Permission to undertake the proposed development to lapse if construction has not commenced within two years of obtaining Council permission.
10. All costs associated with this application and resulting development being paid for by the club.
In the course of reconsidering the proposal the members noted that, while there will be an overall increase of 90% in the floor area, the building "footprint" will increase by just over 50%. As the replacement building will be located in an area of Hagley Park which currently contains three sports pavilions, the Canterbury Horticultural Society building and a residence (greenkeeper's house) the increased bulk of the new pavilion will not dominate the parkscape to the same extent as it would if it were located in a more open part of the park. To put the scale of the project in context in terms of buildings in Hagley Park, the replacement building will be approximately one-tenth the size of the Canterbury Netball Union's pavilion. Furthermore, the proposal, if approved, will result in a visually unappealing building being replaced by one of greater architectural merit.
The application will require resource consent and the approval of the Minister of Conservation. Both processes will provide the opportunity for further assessment of the proposal.
Having reviewed the proposal in light of the concerns raised at the November Council meeting, the majority of the members concluded that the new pavilion would not have an adverse impact on this part of Hagley Park and the application could be supported, subject to the conditions recommended by the Parks Manager.
Recommendation: That approval be given to vary the High School Old Boys' Cricket Club lease to allow for the redevelopment of the pavilion subject to conditions 1-10 above.
3. APPLICATION TO LEASE CORONATION HALL,
spreydon domain RR 4130
| Officer responsible | Author |
| Parks Manager | Lewis Burn |
| Corporate Plan Output: Consents and Applications |
INTRODUCTION
The purpose of this report is to obtain the Council's approval to an application by Kereru Sports and Cultural Club (Inc) to lease Coronation Hall, at Spreydon Domain, Domain Terrace.
APPLICATION
The Suburbs Softball Club which has leased Coronation hall since 1983 has recently terminated its lease. An application to lease the hall has now been received from Kereru Sports and Cultural Club. For the past six years the club has leased facilities from the Addington Rugby League Football Club, but the property has been sold and the club needs new premises. The Kereru Sports and Cultural Club (Inc) has been based in the Addington/Spreydon area for the last 24 years. The Club began as a netball team in 1972 and became an Incorporated Society in December 1982.
The club now supports 12 softball teams, 9 netball teams and a Maori Culture Group. Over the years they have also had hockey and basketball teams. Membership numbers average around 250, with ages ranging from six months old to the eldest member who is 63 years old. As the majority of the membership is under the age of 18, their sponsor's facilities (Hagley Arms) are unsuitable for club activities.
The club is administered by an Executive Body and Board of Trustees, plus sub committees administering softball, netball, school children and Housie. Accounts are audited annually. The club has affiliations with Canterbury and New Zealand Netball Unions, Canterbury and New Zealand Softball Associations, the Waitaha Maori Council, South Island Maori Netball Tournament Association and Nga Tai E Rua Cultural Group.
A letter in support of the club's application to lease Coronation Hall has been received from Canterbury Softball Association Inc. Two other organisations are interested in using the hall. They are the Buffalo Lodge, which currently uses the hall once a month, and the St John Ambulance which is are interested in using the hall twice weekly for training purposes. Neither of these organisations are in a position to be head lessee. The club has indicated it would have no problem accommodating both organisations if Kereru were to become lessee.
COMMENT
The hall was built in 1929 and is of timber framed weatherboard construction. There are some repairs required to the outside weatherboards, facia boards and spouting. Exterior painting is also required. This maintenance will be funded from the Parks Units maintenance budget and will bring the hall up to reasonable standard at the commencement of the new lease.
Staff from Beckenham Service Centre, Property Unit, Leisure and Community Services Unit and Parks Unit have discussed the future of the hall and whether it should be demolished or re-leased. It was felt that the hall served a local need and should be retained, repaired and re-leased.
RENTAL PROPOSAL
A preliminary assessment has been made by Simes Valuation on behalf of the Council, who have assessed a rental of $7,875 per annum plus GST, based on rental of other buildings used for community purposes.
In discussion with the applicant club it is apparent that a market rent would not be sustainable. Although the hall has a replacement value of $189,000 it is unlikely that the hall would be replaced if destroyed. The hall's indemnity value is $64,259 and it would be appropriate to achieve a rental return on this value. At 7% (the lowest rate of return for leisure type activities) this would give a rental of $4,500 exclusive of GST. The previous lessee, Suburbs Softball Club were paying $3,183.72 (including GST) per year. It is considered that the total lease term should be restricted to 9 years broken into three reviews.
The above report was considered by the Spreydon/Heathcote Community Board at its 26 November 1996 meeting. The Board supported the leasing proposal.
Recommendation: That the Council approve a lease to the Kereru Sports and Cultural Club pursuant to Section 54(1)(b) of the Reserves Act 1977 for a term not exceeding 9 years at a rental of $4,500 + GST per annum with terms and conditions to be to the satisfaction of the Property Manager subject to:
(a) The proposal being publicly notified and no sustainable objections being received.
(b) The consent of Minister of Conservation being obtained.
(c) Kereru Sports and Cultural Club (Inc) meeting all the Council's reasonable costs in preparing and issuing the lease.
(d) The lessee covenant to make the hall available for use by the Buffalo Lodge and St John Ambulance on terms to be mutually agreed amongst the parties.
4. LANCASTER PARK SPORTS MUSEUM TRUST RR 4272
| Officer responsible | Author |
| Leisure and Community Services \Manager | Alistair Graham/Lyall Matchett |
| Corporate Plan Output: Sports Liaison and Development page 8.4.5 |
The purpose of this report is to respond to the submission presented to the November meeting of the Parks and Recreation Committee by Mr Russell Vine and Mr David Gallop of the Lancaster Park Sports Museum Trust in support of their request for financial assistance of $10,000 a year for two years.
A summary of the Trust's financial report for the year ended 31 March 1996 is:
| 1995/96 | |
| Revenue | |
| Door Takings | 4,711 |
| Sponsorship/Donations | 5,460 |
| Total Revenue | 10,171 |
| Expenditure | |
| Operating Costs | 10,909 |
| Depreciation | 12,223 |
| Total Costs | 23,132 |
| Deficit for year | 12,961 |
| Net Value of Assets | 48,218 |
The display items are the property of Mr Vine.
| Analysis of Attendances | Adults | Children |
| 1 April 94 - 31 Dec 1994 | 1025 | 400 |
| 1 Jan 95 - 31 Dec 1995 | 2016 | 620 |
| 1 Jan 96 - 20 Nov 1996 | 1642 | 637 |
| Projections for 1997 | 3000 | 1000** |
Note: The increase in projections for 1997 relate to the inclusion of tours of Lancaster Park which have recently commenced. These are projected at 700 persons at $10 each.
Based on the above projections and current charges (i.e. $3.00 adults and $1.00 children and $10 for Lancaster Park Tour) revenue for 1997 would be $14,900. The sponsorship received in 1995 has not been repeated for 1996 and at the present time no sponsors have been found for 1997. Approaches have been made to the Kiwi Foundation (proceeds from gambling machines). However these have also been unsuccessful in the past.
The operation of the Museum is carried out in association with the retailing of cricket and rugby souvenirs by Mr Vine under a separate company, thus providing his time free to the Museum.
As can be seen from the above, in its current form this is a very marginal operation, and has not yet found a satisfactory share of the local or international tourism market.
PREVIOUS COUNCIL ASSISTANCE
In 1993 the Council was approached by the Museum for assistance after its corporate sponsor withdrew. The Leisure and Community Services Manager put together a package involving a new sponsor and a local radio station with the aim of increasing patronage, increasing excitement surrounding the museum and increasing its local profile. A detailed action plan was prepared to progress the museums profile and sustain its future.
The marketing plan prepared was successful but much of the action plan was not proceeded with.
CONCLUSION
There are many issues to consider. The Museum was set up with good will and good intent and largely survives on voluntary support. Questions are asked about its location and its size and its narrow sport features i.e. Cricket and Rugby Museum.
It is difficult to recommend to the Council that financial assistance be given when rescue packages were put in place in 1993 and have not been sustained. The Council has also declined further financial assistance through its grants process. Any further financial assistance made by the Council would have to consider the future prospects of the operation, and whether it can continue to survive after the 2 year period if funds were granted.
To remain viable the operation needs and annual injection of funds of a minimum of $5,000 per annum based on the projected future visitor numbers. I believe it will take more than a year to fully develop the Lancaster Park Tour operation to the level that it is providing significant additional revenue.
While recognising the value of the historical sporting regalia and the hours of voluntary effort that has been associated with the Museum, I cannot at this stage recommend further financial assistance from the Council. Recognising its purpose as a Rugby and Cricket Museum, the value of the resource should be supported by those sporting codes.
Accordingly, the Leisure and Community Services Manager recommended that the application be declined.
The Committee was concerned that the collection, which contains many interesting and historic items of national and international rugby and cricket memorabilia, will be broken up and lost to Christchurch if the Council does not provide interim funding support for the next two years. At that stage it is expected that long term sponsorship will have been arranged to ensure the ongoing financial viability of the venture.
The Committee recommends that a grant of $5,000 pa be made to the Trust for two years and be funded in one of two ways, namely:
Option 1 Year 1 Surplus operating funds identified at the four monthly review
Year 2 1997/98 draft Annual Plan
Option 2 Year 1 1997/98 draft Annual Plan
Year 2 1998/99 draft Annual Plan
Recommendation: That the Council make a grant of $5,000 pa for two years to the Lancaster Park Sports Museum Trust on terms and conditions to be negotiated by the Leisure and Community Services Manager.
5. REVIEW OF DELEGATED POWERS RR 4129
| Officer responsible | Author |
| Parks Manager | Walter Fielding-Cotterell, Arboriculturist |
| Corporate Plan Output: Street Tree Maintenance and Felling. Park Tree Maintenance and Felling. New Street Planting and Replacements. |
The purpose of this report is to review the delegations to the Parks and Recreation Committee with respect to the management of street trees.
BACKGROUND
It will be recalled that at the October Council meeting the proposed delegations of authority on matters relating to trees were referred back to staff. This was to enable the Council's Arboriculturist to prepare an amended draft policy providing for an appropriate mix of elected member input and officer delegation for new tree planting schemes and the removal and replacement of existing trees.
DISCUSSION
The purpose of the proposed policy is to enable the Parks Manager to continue to implement all normal tree maintenance work as identified in the Annual Plan and the Parks Unit's Asset Management Plan, yet provide for the situation where it is in the public interest for the Standing Committee to make decisions relating to the removal or retention of significant healthy trees.
The Parks Unit receives many requests to remove significant healthy trees for a variety of reasons. These requests are generally not supported unless the complainant can prove the tree is causing serious nuisance or damage to property. In the past all proposals to remove significant healthy trees have been referred to the Parks and Recreation Committee and the Council for a decision. The purpose of the delegation is to give the Parks and Recreation Committee the power to make this decision.
From time to time the Parks Unit receives objections to tree planting schemes in parks. In the past all such objections have been referred to the Parks and Recreation Committee and the Council for a decision. Again it would seem appropriate for the power to adjudicate on these matters to be delegated to the Parks and Recreation Committee.
PROPOSED DELEGATION TO THE PARKS AND RECREATION COMMITTEE
Planting and Removal of Trees on Reserves
In consultation with any other units affected and the relevant Community Board, to adjudicate on the removal or retention of significant healthy trees, and contentious matters relating to planting of trees on any reserve or land administered by the Parks Unit except for the following:
Recommendation: That the above delegation be approved with effect from 1 January 1997.
PART B - ITEMS DEALT WITH BY THE COMMITTEE AND
REPORTED FOR INFORMATION ONLY
6. SUPPLEMENTARY ITEMS
The Chairman sought approval to introduce supplementary reports on the following topics:
1. Barnes/Sturrocks Roads Reserve Purchase (open and public excluded).
2. Beachcomber Restaurant (public excluded).
The reason why the reports were not on the main agenda and why they could not wait for the next meeting were explained to the Committee.
The Committee resolved that the reports be received and considered at the present meeting.
7. BEXLEY RESERVE PUBLIC TOILET PROVISION RR 4182
The Parks Manager reported, seeking approval to reallocate funding provided in the 1996/97 Annual Plan for public toilets at Bexley Reserve.
Provision of $66,400 has been made in the current year for a toilet to service the BMX facility on Bexley Reserve. Following a reassessment of the priorities for public toilets on this reserve, the Parks Unit concluded that, given the increased use of sports grounds and the imminent development of a playground in the vicinity of the playing fields, there was a much greater need for toilet facilities in this part of the reserve. The BMX track use is far less intensive with 15-20 meetings per season. Portable toilets can continue to be provided for these events.
The funding reallocation was supported by the Burwood/Pegasus Community Board at its meeting on 25 November 1996.
The Committee resolved
1. That the funding set aside in the Parks Capital Budget in 1996/97 for a toilet to service the BMX area at Bexley Reserve be reallocated for a toilet to service the sports grounds.
2. That negotiations continue with the New Brighton AFC to incorporate the toilet into a joint changing/toilet facility.
3. That the provision of a toilet to service the BMX area at Bexley Reserve be further investigated.
8. 2000 PACIFIC ALLIANCE GYMNASTICS CHAMPIONSHIP RR 4283
The Leisure and Community Services Manager reported that at the 1996 Pacific Alliance of National Gymnastic Federation Meeting in Malaysia, New Zealand Gymnastic Association Representative, Marie Hammond, backed by the Canadians and Australians, successfully bid for the right to host the 2000 Pacific Alliance Gymnastic Championships in Christchurch.
The bid is conditional upon the following:
(i) Confirmation of the availability of funding for the event, by April 1998.
(ii) Confirmation that the competition will cater for Senior Artistic Men, Artistic Women and Rhythmic gymnastics.
(iii) Confirmation that the dates will not clash with other events in the international calendar.
Pauline Forest and Melissa Slater of the Leisure and Community Services Unit put together the bidding document and will continue to work with organisers to ensure the success of the 2000 Pacific Alliance Championships.
The Committee resolved that Pauline Forest and Melissa Slater be thanked for the time and effort they put into the preparation of the bidding document.
9. WHARENUI RECREATION CENTRE -
PROPOSED WEIGHT/FITNESS FACILITY RR 4263
The Leisure and Community Services Manager submitted a report seeking approval for the allocation of funding of $60,000 in 1997/98 to relocate the weight/fitness room from the Wharenui Pool to the mezzanine floor of the adjoining recreation centre.
The Committee resolved:
1. That the proposed building alteration to the Wharenui Recreation Centre be approved in principle.
2. That provision of $60,000 be made in the draft 1997/98 Corporate Plan for $60,000 to cover the cost of the proposed alterations.
3. That the Strategy and Resources Annual Plan Working Party consider the provision of the funding in conjunction with its priority expenditure requirements for 1997/98.
10. CHRISTCHURCH KIWIABLE PROGRAMME RR 4270
The Leisure and Community Services Manager reported, updating Councillors on the content and resourcing of the above programme.
In receiving the report, the Committee resolved that staff be thanked for their excellent work in implementing the Kiwiable programme.
11. BARNES/STURROCKS ROADS RESERVE PURCHASE RR 4011
The Committee gave consideration to the report of the Water Services Manager recommending that the Council purchase of 1.41 ha of land between Barnes and Sturrocks Roads for reserve purposes.
The Committee resolved to recommend that the Council purchase the property on the settlement terms outlined in the public excluded section of the report.
(Councillor Freeman requested that his vote against the Committee's recommendation be recorded.)
Note: As the land acquisition is being funded from the Water Services Unit's sub-budget the matter is being reported to the Council by the City Services Committee.
12. ITEMS RECEIVED
The Committee received the following reports:
12.1 Picnics and Other Casual use of Parks RR 4276
The Parks Manager reported on the current policy and practices in respect of picnics and other organised casual use of parks.
12.2 Queen Elizabeth II Park Concerts 1996/97 RR 4292
The Leisure and Community Services Manager updated the Committee on the QEII outdoor concert programme for the coming summer.
12.3 Christchurch Walks Book RR 4214
The Leisure and Community Services Manager reported on the purpose and contents of the above book which will be published in May 1997.
12.4 Asset Management Plan Development -
Recreation and Sport Facilities RR 4293
The Asset Planning Manager reported on progress in developing asset management plans for the various Council owned sport and recreation facilities.
12.5 Capital Programmes
1997/98 Corporate Plan
The Financial Planning Manager reported that the review of the forward capital programme had been deferred until February 1997.
13. RESOLUTION TO EXCLUDE THE PUBLIC
The Committee resolved that the draft resolution to exclude the public set out on page 28 of the main agenda and page 4 of the supplementary agenda be adopted.
CONSIDERED THIS 18TH DAY OF DECEMBER 1996
MAYOR