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18. 12. 96
HAGLEY/FERRYMEAD COMMUNITY BOARD
26 NOVEMBER 1996
A meeting of the Hagley/Ferrymead Community Board
was held on Tuesday 26 November 1996 at 4.30 pm
PRESENT: Anna Crighton (Chairperson), Richard Boulton
Heather Brown, David Cox, John Freeman,
Charles Manning, Liz McRostie, Aaron O'Brien
and Bob Todd.
APOLOGIES: Nil
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. PROPOSED ROAD STOPPING: RR 4139
DISPOSAL OF Redundant ROAD Widening
Robson Avenue (at Avonside Drive)
| Officer responsible | Author |
| City Design Manager | Lester Reilly, Legal Surveyor Design Steve Cribb, Property Services Officer |
| Corporate Plan Output: Roading Budget - Land Legalisation |
The purpose of this report is to start the legal procedures necessary to stop a portion of legal road.
The owners of 4 Robson Avenue have approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.
The Area Traffic Engineer has looked at the proposal and agreed that the land is no longer required for road purposes.
In order for negotiations to commence, the Hagley/Ferrymead Community Board approved the road stopping in principle at its 2 October meeting.
Negotiations between the Council officers and the adjoining land owners have been satisfactorily concluded subject to a successful road stopping procedure.
City Streets agrees with this proposal.
The land is formed as grass berm.
The plan is attached.
Prior to sale the following resolution is necessary to initiate the stopping action:
Resolution
Pursuant to the provisions of Sections 319 (h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop that portion of road as shown on the plan and described in the Schedule hereto.
Reason for the Road Stopping
The Council has received a request from the adjoining owners for the purchase of the land which is no longer required by Council for road purposes.
Purpose to which the stopped road will be put
The portion of road when stopped, will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.
The land is situated alongside No 4 Robson Avenue and is irregular in width.
Schedule
Portion of Robson Avenue being all that parcel of land situated in the City of Christchurch and shown as "Road to be Stopped" and described as follows:
| Shown | Area | SO | Adjoining Land |
| A | 81 m2 | 19686 | Lot 40 DP 15083 Pt Lot 45 DP 1313 |
Recommendation: 1. That the above resolution be adopted.
2. That if no objections are received, or the objections are later withdrawn, the Council shall by Public Notice, declare the said portion of road as stopped.
3. That the stopped road be sold to the adjoining owners pursuant to Section 345(1)(a)(i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345(2) of the Local Government Act 1974.
4. That if objections are received, the Resource Management Hearings panel hear the objections and then make a recommendation to Council as to the action to be taken.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
2. CONFIRMATION OF MEETING REPORTS
It was resolved that the report of the Ordinary meeting of 6 November 1996 both Open and Public Excluded be confirmed as a true and correct record of that meeting.
3. DEPUTATIONS
3.1 ECO-SYSTEM MAPPING
Di Lucas of Lucas Associates spoke to the Board on her application for funding towards set four of the eco-system mapping.
4. SUPPLEMENTARY REPORT
The Chairperson advised the Board that a Supplementary Report was available for consideration. She outlined the reasons why the report was not included in the main agenda paper and why the matter could not wait until the next Board meeting for consideration. (Clause 5.1 refers).
The Board resolved to receive and to consider the supplementary report.
5. CORRESPONDENCE
5.1 CAROLS BY CANDLELIGHT
Correspondence was received from the both the Sumner Redcliffs, Lyttelton Union Parish and also the Woolston New Life Church requesting Board funding towards their Christmas service and carol nights. Both requests were considered together.
The Board resolved to allocate $100 of its Discretionary Funds to each of the groups for the purchase of candles and carol books. Staff were requested to advise each group of the Board's support and also of possible alternative funding sources.
5.2 WHEELCHAIR ACCESS TO SUMNER BEACH
Correspondence was received from Mr Chris Wornall concerning wheelchair access onto Sumner Beach. He advised that he had spoken to the Coastal Development Officer who had indicated that a wooden boardwalk with deck area was likely to be constructed adjacent to the Beachcomber Restaurant.
The Board resolved that the Coastcare Development Officer report back to the February meeting of the Board on the request together with budget provisions.
6. CENTRAL CITY CAR PARKING
Members were presented with the report on ground level commercial car parking areas that had been previously presented to the Environmental Committee.
The report listed the 86 car parks within the four avenues and detailed whether they were closed, legally established, illegal or redeveloped or converted.
Members requested that the Enforcement staff be encouraged to enforce the non-complying car parks.
The Board resolved:
1. That legal car parks in the Hagley residential area be identified.
2. That the owners of these car parks be encouraged to landscape their boundaries and that staff provide advice to these owners on suitable landscape planting.
3. That Keep Christchurch Beautiful be requested to write to the owners of non-complying car parks expressing concern at the lack of landscaping and the overall appearance of their properties.
4. That a list of all those non-complying car parks owned by Government Departments be sent to the Member of Parliament for Christchurch Central for his action.
5. That an update be provided to the June 1997 meeting.
7. HEATHCOTE COMMUNITY CENTRE
The Community Activities Officer Ruth Evans provided a report on the proposed change of management for the Heathcote Valley Community Centre.
She advised that the needs of the community and major users of the centre were not being met and recommended that the playcentre take over the management role.
The Board resolved to support the proposed change of management of the Heathcote Valley Community Centre.
8. COMMUNITY CONSULTATION
Members were advised of the outcome of the Community Consultation Working Party meeting.
This report was partially superseded by a report from the Community Activities Officer from Beckenham and accordingly the Board resolved to support the establishment of an inter-Community Board Working Party to explore a collective community consultation process.
9. COMMUNITY BOARD COMMUNITY CONSULTATION
A report from Brent Ferigo, the Community Activities Officer Beckenham, outlining a pilot scheme to enhance community consultation was presented for consideration.
It was resolved:
1. To support in principle the possibility of developing a collective Board strategy towards complementing existing community consultation processes.
2. That Richard Boulton and Liz McRostie be appointed to join an inter-Community Board Working Party to further explore scenarios of a collective community consultation process for reporting back to each Board.
10. DOG EXERCISE AREAS
The Team Leader Animal Control Operations, Mark Vincent, advised the Board on issues that could be discussed when considering proposed dog exercise areas. Members suggested that dog exercise areas should not be isolated from normal recreation facilities and that there was a need to simulate and inspire both the dogs and their owners. Members requested that feedback be sought, as part of the Citizens Survey, on the establishment of dog parks. Members requested that additional information be provided on a ward by ward basis on the number of dogs and also the number of dog attacks.
The Board resolved:
1. That the Area Parks Officer and Team Leader Animal Control Operations be requested to identify suitable location(s) for a dog park in the Hagley/Ferrymead area and report back to the February meeting together with costings.
2. That the Board recognise the provision of a dog park as being a significant priority for the 1997/98 Budget round.
11. HERITAGE AWARDS
Members considered a report from the Heritage Awards Working Party detailing the Heritage Award Scheme. The following amendments were made to the proposal
4.4 Amend to read: "The format of the selection panel needs to be established. It is suggested that the Panel consist of two Board appointees , a City Council Heritage Planner, representatives from the local branch New Zealand Historic Places Trust, Institute of Architects and the Civic Trust."
5.2 Amend to read: "Any projects substantially completed in the past 12 months or maintained in an original condition for a number of years will be eligible for consideration."
The Board resolved:
1. That the Heritage Award Scheme, as amended, be approved and that Anna Crighton and Richard Boulton be appointed to represent the Hagley/Ferrymead Community Board on the selection panel.
2. That a report detailing the costs to establish the scheme be presented to the February meeting.
12. STRUCTURE ON STREET - 8 THE ZIG ZAG
The Board was asked to considered a request to site a garage on legal road on Nayland Street at the bottom of The Zig Zag.
The Board resolved that approval be granted subject to the following conditions.
1. A Resource Consent and Building Consent being obtained for the structure.
2. A standard Deed of Licence being entered into with the Council prior to construction commencing.
3. The existing level at the back of the footpath not being altered.
4. The licensee being entirely responsible for the stability, safety, and future maintenance of the garage and formation work associated with the structure.
5. The site is to be kept in a safe and tidy condition at all times during the course of construction.
6. Construction of the structure being commenced within six months and completed within 12 months or this approval will lapse.
7. No alteration being permitted to the existing road seal.
8. The design of the garage shall be similar to the existing garage and faced with stone.
9. That the existing landscaping be reinstated and maintained by the applicant.
10. The final plan to be approved by City Streets Manager prior to Building Consent Application.
13. STRUCTURE ON STREET - 27 SCARBOROUGH ROAD
A request to erect a timber deck on legal road was received by the Board. The applicant proposed to construct a concrete driveway with concrete retaining walls and a timber deck for on site turning.
The Board resolved that approval be granted subject to the following conditions.
1. A resource consent and building consent being obtained for the structure.
2. A standard Deed of Licence being entered into with the Council prior to construction commencing.
3. The licensee being entirely responsible for the stability, safety, and future maintenance of the structure and formation work associated with the structure.
4. The site is to be kept in a safe and tidy condition at all times during the course of construction. The surface of Scarborough walkway must be keep safe for pedestrians at all times.
5. Construction of the structure being commenced within six months and completed within 12 months or this approval will lapse.
6. No alteration being permitted to the existing road seal.
7. A handrail being installed continuously along the road side of the driveway and turning area, and linking to the railing on Scarborough walkway.
8. The transition at the bottom of the driveway being constructed to the satisfaction of the Area Roading Officer. Details of this to be provided before construction commences.
9. That the existing garage below the proposed turning area be removed within three months following completion of the driveway and the area be landscaped by the applicant to the Area Roading Officer's approval.
10. A plan showing existing and proposed levels along the affected portion of Scarborough Walkway be submitted for the Area Roading Officers' approval.
14. STRUCTURE ON STREET 217 TAYLORS MISTAKE ROAD
A report seeking the Board's approval to construct a garage and retaining wall on legal road was presented for consideration.
The Board resolved that approval be granted subject to the following conditions
1. A building CONSENT being obtained for the structures.
2. A standard Deed of Licence being entered into with the Council prior to construction commencing.
3. The licensee being entirely responsible for the stability, safety, and future maintenance of the garage and retaining wall and formation work associated with the structure.
4. The site is to be kept in a safe and tidy condition at all times during the course of construction.
5. Construction of the structure being commenced within six months and completed within 12 months or this approval will lapse.
6. No alteration being permitted to the existing road seal.
7. The level of the drive 2 metres from the edge of seal must be the same as the edge of seal level.
8. Suitable transactions must be provided at the top and bottom of the drive to avoid problems with vehicles scraping.
9. The area of road reserve between the top of the bank and the property boundary to be landscaped and maintained to the satisfaction of the Area Roading Officer. A plan showing proposed landscaping is to be submitted for approval before work commences.
10. The landscaping in Condition 9 is to be installed within one planting season following completion of the structures.
15. CAVE TERRACE GIVE-WAY
The Board resolved that a Give-Way sign be placed against Cave Terrace at its intersection with Main Road.
16. CHRISTCHURCH WASTEWATER TREATMENT PLANT -
RESOURCE CONSENT CONSULTATIONS
Members were advised that a Working Party and subgroups had been established to follow through the consultation process and that elected member representation was highly desirable in order to provide political input and guidance as part of the process.
The Board resolved that Heather Brown be appointed as its representative on the Christchurch Wastewater Treatment Plant - Resource Consent Consultations.
17. POVERTY WORKING PARTY
A report of the Poverty Working Party that outlined short and long term projects for consideration was presented to the Board.
It was resolved:
1. That the Working Party, together with Bob Todd, distribute $2,000 of the Board's Discretionary funds amongst the agencies in the Hagley/Ferrymead community that are providing Christmas dinners.
2. That the Working Party formulate a submission to Southpower on the Power Manager and submit it to the Board for consideration.
3. That Brenda Lowe be invited to attend the MPs and CRC meeting to identify and discuss issues of poverty in the community.
4. That the Poverty Working Party continue to meet in order to address and discuss issues of poverty in the Hagley/Ferrymead Community.
18. VOLUNTARY LIBRARY REVIEW
The outcomes of a meeting of Board members held to discuss the Voluntary Library Reviews was presented for ratification.
The Board resolved that the comments made by that meeting, with amendments, be submitted to the Voluntary Review Projects Team for inclusion in its report to the Community Services Committee
19. 1997/98 PROJECT PROPOSALS - UNIT RESPONSE
Feedback from the Unit Managers on the Board's Project Proposals for 1997/98 Annual Plan were presented for comment. Apart from a minor issue no concerns were raised on the way any proposals had been handled.
The Board resolved that any items of concern be identified and that the Chairperson Anna Crighton, Richard Boulton and the Community Manager discuss these concerns with the relevant Policy Unit.
20. COMMUNITY BOARDS: NATIONAL CONFERENCE
Members were advised that the first National Community Board Conference is to be held on 13-16 March 1997 in Christchurch
.
Bob Todd moved;
"That rather than formally appoint delegates the cost of registration only be met for any Board Member wishing to attend the Community Board Conference"
The motion was seconded Heather Brown.
On being put to the meeting the motion was declared carried on division by seven votes to two, the voting being as follows:
For (7) Liz McRostie, Charles Manning, John Freeman, Richard Boulton, Bob Todd, Heather Brown and Anna Crighton
Against (2) David Cox, Aaron O'Brien.
21. fixing of date, time and venue of ordinary meeting of the board in 1997
The Board resolved to approve the following meeting schedule for 1997 and further that the meetings be held at the Linwood Service Centre with a starting time 4.30pm.
WEDNESDAY 5 February
5 March
2 April
7 May
4 June
2 July
6 August
3 September
1 October
THURSDAY 30 October
TUESDAY 25 November
22. COMMUNITY MANAGER'S REPORT
22.1 COMMUNITY UPDATE
Stephen Phillips advised of the review of the format of the Community Update that was currently being undertaken.
The Board resolved that proposals for a revised Community Update be canvassed through the Community Consultation Working Party and reported back to the February meeting.
22.2 MEETINGS WITH LOCAL MEMBERS OF PARLIAMENT AND CHRISTCHURCH MEMBERS OF THE CANTERBURY REGIONAL COUNCIL
Members discussed the format for these meetings and agreed that both List and Party MPs be invited. The Board further agreed that the format of these meetings should be relatively informal and resolved that all such future meetings be unpaid.
23. ITEMS RECEIVED
23.1 DISCRETIONARY EXPENDITURE
Members were advised for information how the 1996/97 Discretionary Funds had been allocated to date.
23.2 WASHINGTON RESERVE UPDATE
Members were advised that the public consultation process has started with the design and renaming of Washington Reserve Update and that a further report would be presented to the March 1997 meeting.
24. ITEMS DEFERRED
24.1 AFS EXCHANGE
A report from the Community Activities Officer, Ruth Evans, outlined the lack of possible funding avenues for Briarne Elliot's trip to Germany. The Board asked that the matter lie on the table in order to review Briarne's application at a later date.
24.2 ECO-SYSTEM MAPPING
A request was received from Di Lucas, from Lucas Associates for the Board to assist in funding the eco-system of the Port Hills.
The Board resolved to let the matter lie on the table in order to allow further discussions with the Environmental Policy and Planning Unit in order to determine Council's input into the process and that a report be presented to the February meeting.
24.3 NEIGHBOURHOOD SUPPORT GROUP CO-ORDINATION
A report from Brent Ferigo, the Community Activities Officer at the Beckenham Service Centre, requesting a Board contribution to the above scheme was considered.
The Board resolved that the matter be reviewed at the February meeting following feedback from the Police on how previous Council contributions have been utilised.
25. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the Draft resolution to exclude the public as set out in the Agenda be adopted.
The meeting closed at 7.02 pm
CONFIRMED THIS 5TH DAY OF FEBRUARY 1996
ANNA CRIGHTON
CHAIRPERSON