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MINUTES
130TH MEETING
OF
THE CHRISTCHURCH CITY COUNCIL
MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL
HELD AT 2.00 PM ON WEDNESDAY 18 DECEMBER 1996
PRESENT: The Mayor, Ms Vicki Buck (Chairperson).
Councillors Oscar Alpers, Carole Anderton, Graham Berry, David Buist, David Close, Graham Condon, David Cox, Anna Crighton, Newton Dodge, Carole Evans, Morgan Fahey, Gordon Freeman, Ishwar Ganda, Pat Harrow, Ian Howell, Alister James, Lesley Keast, Charles Manning, Garry Moore, Margaret Murray, Denis O'Rourke, Gail Sheriff, Barbara Stewart and Ron Wright.
APOLOGIES: Apologies for lateness were received and accepted from Councillors Oscar Alpers, David Buist, Morgan Fahey, Gordon Freeman, Garry Moore and Margaret Murray.
1. CONFIRMATION OF MINUTES
ORDINARY COUNCIL MEETING OF 27 NOVEMBER 1996
Resolved: That the minutes of the ordinary Council meeting held on Wednesday 27 November 1996 with the public present be confirmed.
SPECIAL COUNCIL MEETING OF 6 DECEMBER 1996
Resolved: That the minutes of the special Council meeting held on Friday 6 December 1996 with the public present be confirmed, subject to the fourth bullet-point in the list of additional matters to be addressed in the Cathedral Square development being amended to:
Improved ease of access, eg for wheelchairs, pushchairs and persons wearing high heels..
2. PRESENTATION OF PETITIONS
Nil.
3. CORRESPONDENCE
Nil.
(2.06 pm the Mayor retired when Councillor Close assumed the chair)
(2.10 pm Councillors Alpers and Freeman arrived)
(2.12 pm Councillor Buist arrived)
4. REPORT OF THE STRATEGY AND RESOURCES COMMITTEE
OF 9 DECEMBER 1996
Moved: That the Committee's report be adopted.
(3) Audit Tender Process
Councillor Harrow moved by way of amendment "That the Council take the option of going to tender for audit services". The amendment was seconded by Councillor Berry and when put to the meeting was declared lost.
The recommendation contained in this clause was then adopted.
Report adopted without amendment.
5. REPORTS OF THE PROJECTS AND PROPERTY COMMITTEE
MEETING OF 26 NOVEMBER 1996
Resolved: That the report of the Projects and Property Committee be received.
MEETING OF 5 DECEMBER 1996
Resolved: That the report of the Projects and Property Committee be received.
MEETING OF 12 DECEMBER 1996
Resolved: That the report of the Projects and Property Committee be adopted.
6. REPORT OF THE ENVIRONMENTAL COMMITTEE
OF 4 DECEMBER 1996
(2.24 pm Councillor Murray arrived)
Moved: That the Committee's report be adopted.
(4) Waste Management Matters: Roundup Report
Adopted, subject to the references to "legislation" in recommendations 1 and 3 being amended to "national legislation" (the recommendation thus being amended to conform with the separate recommendation on this topic made by the City Services Committee).
Community Boards: Submissions on Regional Plans
Arising from a request by Councillor Alpers it was resolved that the Legal Services Manager report to the Environmental Committee on the possibility of Community Boards being delegated power to make submissions on regional plans.
Report adopted as amended.
7. REPORT OF THE CITY PLAN HEARINGS COMMITTEE
OF 4 DECEMBER 1996
Resolved: That the report of the City Plan Hearings Committee be adopted, subject to Councillor Cox being included in the list of members present at the meeting.
8. REPORT OF THE CITY SERVICES COMMITTEE
OF 3 DECEMBER 1996
Resolved: That the report of the City Services Committee be adopted.
9. SUPPLEMENTARY ITEM
Councillor Close advised that a supplementary report by the Chairperson of the Community Services Committee had been tabled at the meeting regarding the establishment and funding of a visitor centre at Springfield to commemorate the centenary of Rewi Alley's birth in 1897. He advised that the report had not been included with the agenda for the reason that the issue had arisen after the agenda had been sent out, and that as an early decision was needed the report could not be deferred to a subsequent meeting.
It was resolved that the supplementary report be received and considered at the present meeting.
10. REPORTS OF THE COMMUNITY SERVICES COMMITTEE
MEETING OF 2 DECEMBER 1996
Moved: That the Committee's report be adopted.
(2) Review of Voluntary Libraries
Councillor Cox moved by way of amendment "That the staff be instructed to defer the implementation of recommendations 1 and 2 until April 1997, pending the completion of the consultation process referred to in recommendation 4". The amendment was seconded by Councillor Harrow and when put to the meeting was declared carried.
The recommendation contained in this clause was then adopted, subject to incorporation of the foregoing amendment.
(6) Community Board Community Consultation
Councillor Moore moved by way of amendment "That the resolution in this clause be amended to provide: The Committee resolved to support the concept of Community Boards adopting a local community consultation process and that the method prescribed in the report be considered alongside existing formal and informal consultation methods". The amendment was seconded by Councillor Stewart and when put to the meeting was declared carried as the substantive motion.
(7) Review of Implementation of the 1995/96 Corporate Plan
It was noted that the reference in the first paragraph at the top of page 10 to the circulation to Councillors of photographs of key Council staff members was incorrect, and that it was the intention of the Committee that noticeboards bearing photographs and the names of the key staff within each unit be placed at appropriate points throughout the Civic Offices, to assist both Councillors and members of the public. The City Manager agreed to pursue this suggestion.
(12) Rewi Alley Visitors Centre, Springfield (Tabled Supplementary)
It was resolved that the three recommendations contained in this clause be adopted, subject to:
1. The Council's contribution of $20,000 being met from the contingency fund.
2. Consultations being held with the Selwyn District Council regarding the need for adequate promotion and signage for the visitor centre.
Report adopted as amended.
MEETING OF 11 DECEMBER 1996
Moved: That the Committee's report be adopted.
(1) Report of the Housing Review Working Party
Councillor Close moved by way of amendment "That the officers be requested to report back to the Committee on the proposed rent increases and the phasing in of any proposed increases in excess of $5 per week". The amendment was seconded by Councillor Murray and when put to the meeting was declared lost.
It was then resolved that the recommendations contained in this clause be adopted, subject to:
1. All references to the Southern Regional Health Authority being amended to "the Southern Regional Health Authority or its successor".
2. Goal 3 being amended by the insertion of the words "this goal is not to exclude the provision of such accommodation in other areas of the city".
Report adopted as amended.
(4.32 pm the Mayor returned and resumed the chair)
11. REPORT OF THE COMMUNITY SERVICES COMMITTEE
GAMING REVIEW SUB-COMMITTEE OF 22 NOVEMBER 1996
Adopted. (Note: Councillor Cox declared an interest in the Sub-Committee's report and retired from the discussion and voting thereon.)
12. REPORT OF THE CENTRAL CITY COMMITTEE
OF 28 NOVEMBER 1996
Moved: That the Committee's report be adopted.
(1) Strategy for Expanding the Crime Prevention
Camera Network
Councillor O'Rourke moved by way of amendment "That recommendation 1 be amended to provide: That the installation of additional crime surveillance cameras in the locations 1 and 4 above be considered in the 1997/98 budget process, and in the interim preliminary planning proceeds." The amendment was seconded by Councillor Close and when put to the meeting was declared lost on division no 1 by 10 votes to 15, the voting being as follows:
For (9): Councillors Close, Crighton, Evans, Freeman, Ganda, harrow, Moore, O'Rourke and Sheriff.
Against (15): Councillors Anderton, Berry, Buist, Condon, Cox, Dodge, Fahey, Howell, James, Keast, Manning, Murray, Stewart, Wright and the Mayor.
The recommendation contained in this clause was then adopted.
It was resolved, further that the Community Services Committee be requested to consider the possible installation of crime prevention cameras in suburban shopping centres.
(4) Classification of Reserve - High Street/Cashel Street -
Adjoining the Centra Hotel
Adopted, subject to the reference in the resolution to Section 17 of the Reserves Act 1977 being corrected to Section 23 of that Act.
Report adopted as amended.
13. REPORTS OF THE PARKS AND RECREATION COMMITTEE
MEETING OF 28 NOVEMBER AND 9 DECEMBER 1996
Resolved: That the report of the Parks and Recreation Committee be received.
MEETING OF 4 DECEMBER 1996
Moved: That the Committee's report be adopted.
(5.00 pm the Council adjourned for supper. Following the resumption of the meeting at 5.50 pm the public were temporarily excluded from the meeting following the passing of the resolution referred to below.)
14. RESOLUTION TO EXCLUDE THE PUBLIC
Resolved: That the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
| ITEM NO. |
MINUTES/REPORT OF: |
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED |
REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER |
GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF THIS RESOLUTION |
| 8. | Report of the Parks and Recreation Committee Meeting of 4.12.96 |
Beachcomber Restaurant | Good Reason to Withhold Exists Under Section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
Item No.
8 Conduct of Negotiations (Section 7(2)(i))
(6.50 pm members of the public were readmitted to the meeting)
15. REPORTS OF THE PARKS AND RECREATION COMMITTEE
OF 4 DECEMBER 1996 (Cont'd)
(2) High School Old Boys' Cricket Pavilion:
Proposed Redevelopment
Councillor Freeman moved by way of amendment "That approval be given to redevelop the High School Old Boys' Cricket Club pavilion subject to:
1. Conditions 1-10 recommended by the Parks Unit.
2. The area occupied by the new building not exceeding the area of land currently leased to the club."
The amendment was seconded by Councillor Wright and when put to the meeting was declared carried as the substantive motion.
(4) Lancaster Park Sports Museum Trust
On being put to the meeting, the recommendation contained in this clause was declared lost.
Report adopted as amended.
(7.25 pm members of the public were again temporarily excluded from the meeting following the adoption of the resolution shown below.)
16. RESOLUTION TO EXCLUDE THE PUBLIC
Resolved: That the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
| ITEM NO. |
MINUTES/REPORT OF: |
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED |
REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER |
GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF THIS RESOLUTION |
| 1. | Minutes of Ordinary Council Meeting of 27.11.96 |
Various | Good Reason to Withhold Exists Under Section 7 |
Section 48(1)(a) |
| 2. | Minutes of Special Council Meeting of 6.12.96 |
Wigram Proposed Juvenile Sex Offenders Unit The Future of a Council Activity |
" " " |
" " " |
| 3. | Report of the Strategy and Resources Committee Meeting of 9.12.96 |
Report from Christchurch City Holdings Limited Metropolitan Funding Sub-Committee - Orana Park Wildlife Trust Science Alive |
Good Reason to Withhold Exists Under Section 7 " " |
Section 48(1)(a) " " |
| 4. | Report of the Projects and Property Committee Meeting of 26.11.96 | Christchurch Pier | " | " |
| 5. | Report of the Projects and Property Committee Meeting of 5.12.96 | Wigram | " | " |
| 6. | Report of the Projects and Property Committee Meeting of 12.12.96 | Cambridge House Convention Centre Car Parking Centennial Pool: Surplus Land |
" " " |
" " " |
| 7. | Report of the City Services Committee Meeting of 3.12.96 | Barnes/Sturrocks Roads Reserve Purchase | " | " |
| 8. | Report of the Parks and Recreation Committee Meeting of 4.12.96 |
Jellie Aqualand Lease Rental Sports Stadia and Pool Leases Styx Mill Reserve |
" " " |
" " " |
| 9. | Report of the Fendalton/Waimairi Community Board Meeting of 26.11.96 |
Property Purchase for Roading - Glandovey Road Community Funding Committee - Appointment of New Community Representatives |
" " |
" " |
| 10. | Report of the Hagley/Ferrymead Community Board Meeting of 26.11.96 |
Community Funding Committee | Good Reason to Withhold Exists Under Section 7 |
Section 48(1)(a) |
| 11. | Report of the Riccarton/Wigram Community Board Meeting of 25.11.96 |
Community Funding Committee Nominations Property Purchase for Roading - Pound/ Buchanans Road |
" " |
" " |
| 12. | Report of the Shirley/Papanui Community Board Meeting of 25.11.96 | Community Funding Committee | Good Reason to Withhold Exists Under Section 7 |
Section 48(1)(a) |
| 13. | Notices of Motion | The Future of a Council Activity Proposed Central City Car Park |
" " |
" " |
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
Item No.
1, 7, 8, 9, Protection of Privacy of Natural Persons (Section 7(2)(a))
10, 11, 12
1, 2, 3, 5, Conduct of Negotiations (Section 7(2)(i))
6, 8, 13
1, 3, 4, Commercial Activities (Section 7(2)(h))
6, 13
1, 3 Likely to Prejudice the Commercial Position
of the Person Who is the Subject of the Information (Section 7(2)(b)(ii))
1, 8 Maintain Legal Professional Privilege (Section 7(2)(g))
(9.20 pm members of the public were readmitted to the meeting. Councillor Ganda retired from the meeting at 9.15 pm, prior to the readmittance of the public to the meeting.
17. REPORT OF THE CANTERBURY WASTE JOINT STANDING COMMITTEE
OF 11 NOVEMBER 1996
Resolved: That the report of the Canterbury Waste Joint Standing Committee be adopted.
(9.22 pm Councillors Condon and Freeman retired.)
18 REPORT OF THE GLASS RECYCLING SPECIAL COMMITTEE
OF 26 NOVEMBER 1996
Resolved: That the report of the Glass Recycling Special Committee be adopted.
19 REPORT OF THE BURWOOD/PEGASUS COMMUNITY BOARD
OF 25 NOVEMBER
Resolved: That the report of the Burwood/Pegasus Community Board be adopted.
20. REPORT OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD
OF 26 NOVEMBER 1996
Resolved: That the report of the Fendalton/Waimairi Community Board and the associated report by the Board's Redundant Road Widening Land Committee be adopted.
21. REPORT OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD
OF 26 NOVEMBER 1996
Resolved: That the report of the Hagley/Ferrymead Community Board be adopted.
22. REPORT OF THE RICCARTON/WIGRAM COMMUNITY BOARD
OF 25 NOVEMBER 1996
Resolved: That the report of the Riccarton/Wigram Community Board be adopted.
23. REPORT OF THE SHIRLEY/PAPANUI COMMUNITY BOARD
OF 25 NOVEMBER 1996
Resolved: That the report of the Shirley/Papanui Community Board be adopted.
24. REPORT OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD
OF 26 NOVEMBER 1996
Resolved: That the report of the Spreydon/Heathcote Community Board be adopted.
25. QUESTIONS
Nil.
(9.25 pm members of the public were again excluded from the meeting, following the adoption of the resolution which follows.)
26. RESOLUTION TO EXCLUDE THE PUBLIC
Resolved: That the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
| ITEM NO. |
MINUTES/REPORT OF: |
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED |
REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER |
GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF THIS RESOLUTION |
| 3. | Report of the Strategy and Resources Committee Meeting of 9.12.96 |
Christchurch City Council Responsibilities Under the Local Government Act | Good Reason to Withhold Exists Under Section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
Item No.
3 Conduct of Negotiations (Section 7(2)(i))
CONFIRMED THIS 26TH DAY OF FEBRUARY 1997
MAYOR