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18. 12. 96
CANTERBURY WASTE JOINT STANDING COMMITTEE
11 NOVEMBER 1996
A meeting of the Canterbury Waste Joint Standing Committee
was held on Wednesday 11 November 1996 at 10.00 am
PRESENT: Councillor Denis O'Rourke (Chairman),
Councillors David Close, Carole Evans and Ron Wright,
Councillors John Coles and Bev Tasker,
Mrs Noeline Allan and Mrs Janice Skurr.
IN ATTENDANCE: SELWYN DISTRICT COUNCIL
Eddie Thomas and Bill Woods.
MACKENZIE DISTRICT COUNCIL
Don Young.
WAIMAKARIRI DISTRICT COUNCIL
Ian Davies, Janice Skurr and Gareth James.
CANTERBURY REGIONAL COUNCIL
Neil Cherry, Mike Freeman, Brigid Casey and Ken Taylor.
BANKS PENINSULA DISTRICT COUNCIL
Noeline Allan and Ken Paulin.
ASHBURTON DISTRICT COUNCIL
Bev Tasker and Allan Lees.
KAIKOURA DISTRICT COUNCIL
Robin Jenkinson and Rusty Arthur.
WAIMATE DISTRICT COUNCIL
John Coles and Alistair McGaughran.
TIMARU DISTRICT COUNCIL
Brian Gallagher.
CHRISTCHURCH CITY COUNCIL
Mike Stockwell, Peter Mitchell, Eric Park,
Kate Morgan, David Harris, John Chivers
and Dennis Morgan (Committee Secretary).
The Committee reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. HAZARDOUS WASTE STUDY
A report from Royds Consulting commissioned by the Canterbury Waste Working Party was presented to the meeting by Dr Mike Freeman (Canterbury Regional Council) and the consultant staff. The study investigated the feasibility of a regional approach to hazardous waste management issues. The study focuses on a local authority co-ordinated approach to the management of hazardous wastes and examines:
This report has been carried out using available information and did not involve any significant new technical investigations. Investigations were identified in the report that will assist to provide a greater level of accuracy about specific assessments of waste types and quantities. The next step in the process is to carry out a more detailed analysis of the available options to enable possible co-ordination by a joint entity or individual local authority management.
Staff have estimated that the consultants' costs of carrying out the next stage of the investigation will be between $15,000 and $25,000. The Canterbury Regional Council has no funds budgeted in this financial year for any further investigation and has sought the support of constituent councils to allow the investigation to proceed. The Royds Consulting report submitted to the Joint Standing Committee is tabled.
Recommendation: 1. That the report "Regional Hazardous Waste Management Investigation" be received.
2. That a report be prepared on an analysis of options for managing specific hazardous wastes including recommendations on the most appropriate management option(s) on both a regional and district basis. The criteria to assess options and to form the basis for recommendations will be:
(a) The extent of environmental threat posed by each hazardous waste.
(b) The total costs of the management option.
(c) The likely effectiveness of the management option.
(d) The equity of the management option.
3. That each member Council of the Joint Committee commit funds in accordance with the following funding proposal to allow the investigation to proceed:
2. REQUESTS FOR PROPOSALS
A specification for joint venture proposals to develop a regional landfill has been developed. To assist in compiling a short list of capable potential partners specifications for registrations of interest have also been prepared.
The documents as amended by the Joint Standing Committee are attached.
Venue Structure (page 8, clause 5.2 Specifications for Joint Venture Proposals)
"The structure outlined below is considered most likely to achieve the objectives outlined in section 2, but should not prevent the proposal of any other structures which achieve the objectives. A seven member executive or board is considered appropriate but is open for discussion. The Joint Committee is willing to consider individual parties or consortia as potential partners."
It was resolved:
1. That the Joint Committee adopt in principle the draft specification for joint venture proposals (as amended) as a basis for public consultation.
2. That it be recommended to constituent Councils the adoption of the preferred organisational structure outlined in the specification for joint venture proposals.
3. That the Joint Committee adopt the draft specification for registrations of interest contained within the draft specification for proposals (as amended).
4. That the Committee approve the advertisement for registrations of interest in late November and early December throughout New Zealand.
Recommendation: That the Council adopt the preferred organisational structure outlined in the specification for joint venture proposals clause 5.2 page 8.
PART B - ITEMS DEALT WITH BY THE COMMITTEE AND
REPORTED FOR INFORMATION ONLY
3. FORMATION OF CANTERBURY WASTE JOINT STANDING COMMITTEE
The Legal Services Manager, Peter Mitchell, advised that a draft constitution of the Canterbury Waste Joint Standing Committee (adopted by the Council on 23 October 1996) had been circulated to all councils and adopted without amendment. Copies of the Constitution would now be forwarded to all councils to be signed and sealed. Membership of the Joint Standing Committee has been agreed as follows:
Councillors Denis O'Rourke,. David Close, Carole Evans and Ron Wright (representing Christchurch City Council)
Councillors John Coles and Bev Tasker (representing Timaru, Waimate, Mackenzie and Ashburton District Councils)
Mrs Janice Skurr and Mrs Noeline Allan (representing Banks Peninsula, Waimakariri, Selwyn, Hurunui and Kaikoura District Councils)
CHAIRMAN AND DEPUTY CHAIRPERSON
Councillor Denis O'Rourke was elected Chairman and Mrs Janice Skurr Deputy Chairperson.
4. JOINT VENTURE OPTIONS
A discussion paper prepared by Coopers and Lybrand outlining three broad options for ownership of a future landfill facility was presented. It was agreed that transportation be considered separately at a later stage apart from the operation of the landfill site. The Joint Standing Committee would give primary emphasis to the development of the landfill site.
It was resolved that the Coopers and Lybrand report on organisational forms (October 1996) be received.
5. EVALUATION OF PROPOSALS
It was resolved that the following procedure be adopted for the evaluation of proposals:
A short list of potential Joint Venture Partners will be approved by the Staff Group and presented to the Joint Committee in March 1997.
An evaluation panel will be appointed to assess proposals in May 1997.
The Joint Committee will receive:
The Joint Committee will make a recommendation on the proposals to constituent councils in June 1997.
6. PUBLIC CONSULTATION STRATEGY
The draft public consultation strategy was outlined to the Joint Standing Committee by Kate Morgan, the Solid Waste Planner.
It was resolved:
1. That the draft public consultation strategy be adopted.
2. That a sub-committee of Councillor Denis O'Rourke, Noeline Allan and Councillor Carole Evans be appointed with power to act to prepare the consultation document and pamphlet.
3. That the commencement of the public consultation as outlined in the public consultation strategy be approved.
The meeting concluded at 2.15 pm
CONSIDERED THIS 18TH DAY OF DECEMBER 1996
MAYOR