The Board reports that:

PART A - MATTERS REQUIRING A COUNCIL DECISION

1. PROPOSED ROAD STOPPING: CLARENCE STREET

at foster street RR 3315

DISPOSAL portion OF redundant ROAD Map Reference: J9

Officer responsible	Author
City Design Manager	Lester Reilly, Legal Surveyor Design
Corporate Plan Output: Roading Budget - Land Legalisation

The purpose of this report is to start the legal procedures necessary to stop another portion of legal road and then transfer a portion of the stopped road to the adjoining owner.

Approval was given by the Council at its June meeting to stop a portion of Clarence Street (shown as A on the attached plan S 2720) for traffic management purposes.

It is now proposed to stop a further parcel B on plan S 2720/1 and after a successful road stopping procedure transfer the hatched area, 83 m², (plan S 2720) to the adjoining owner.

This portion of road will not be physically stopped until the new road south of S A Jack Limited is opened to traffic.

As part of the negotiations with the adjoining owner it was agreed to carry out the following:

1. Transfer the hatched area to the adjoining owner and amalgamate the area of land with his car park.

2. Create easements as required over the stopped road to protect all services.

3. Form a new entrance and crossing to the car park from Whiteleigh Avenue.

In exchange for the land the adjoining owner has agreed not to object to the road stopping.

Resolution

Pursuant to the provisions of Sections 319 (h) and 342 of the Local Government Act 1974, the Christchurch City Council hereby resolves to stop that portion of road as shown on the plan and described in the Schedule hereto.

Reason for the Road Stopping

The reason for the road stopping is for traffic management purposes.

Vehicle access from Foster Street and Clarence Street (south of Foster Street) to Whiteleigh Avenue will be via a new road now under construction south of the subject property.

Purpose To Which The Stopped Road Will Be Put

A portion of the road when stopped, (83 m²) will be sold to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.

The balance of the land is to be held in Council ownership pursuant to Section 345 (1) (b) of the Local Government Act 1974 and landscaped.

Schedule

Portion of Clarence Street being all that parcel of land situated in the City of Christchurch and shown as `Road to be Stopped' and described as follows:

Shown	Area	SO	Adjoining Land
A	63 m2	19647	Lot 1 DP 57359

Recommendation: 1. That the above resolution be adopted.

2. That, if no objections are received, or the objections are later withdrawn, the Council shall by Public Notice, declare the said portion of road as stopped.

3. That a portion of the stopped road (83 m²) be transferred to the adjoining owners pursuant to Section 345 (1) (a) (i) of the Local Government Act 1974 and amalgamated with their certificate of title pursuant to Section 345 (2) of the Local Government Act 1974.

4. That, if objections are received, the Resource Management Hearing Panel hear the objections and then make a recommendation to the Council as to the action to be taken.

PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY:

2. CONFIRMATION OF REPORT TO COUNCIL

It was resolved that the report to the Council of the Board meeting of 2 July 1996, as circulated, be confirmed.

3. DEPUTATIONS BY APPOINTMENT

(a) Mr Don Mitchell and Mr Tom Brooks of Chorley Place addressed the Board expressing their concerns at the erection of a fence and sheep enclosure on public road reserve in Vernon Terrace and spoke in support of the tabled petition and letters objecting to the enclosing of a section of the public road for the grazing of sheep.

(b) Mr David Donaldson, spoke in support of his application for permission to erect a fence on the unformed legal road in Vernon Terrace to provide a sheep enclosure and expressed his regrets for having unwittingly caused concern to his neighbours.

4. STRUCTURE ON STREET APPLICATION

-- 23 HEYBRIDGE LANE

The Board considered an application for approval from Mr David Donaldson for a newly constructed hurricane post and wire fence on the unformed legal road in Vernon Terrace adjoining 23 Heybridge Lane. The purpose of the fence was to contain the applicant's sheep while grazing on this piece of road reserve.

Objections to the fence had been received in the form of letters and a petition and support for these objections had been expressed by one of the deputations which had waited upon the meeting.

In the discussion which ensued, Board members expressed the view that it would be appropriate for the Council to consider appropriate environmental planning on this piece of road reserve with a view to undertaking planting in the area. Board members suggested that if adjoining residents favoured such an improvement to the legal road they should make an approach to the Council suggesting that this be done.

The Board resolved that the application for permission for the post and wire fence on the unformed portion of Vernon Terrace be declined.

5. AGENDA 21 - CLEAN AIR PROJECT

The Board considered a report seeking to assist it in identifying specific projects which would enable it to meet its objective 2.1 - advocate control of vehicle emissions, discourage coal burning and promote clean burning appliances.

Two proposals were being developed for the consideration of the Board, namely a scheme to promote the use of dry wood for all household fires and another promoting vehicle emission testing through approved garages in the Spreydon-Heathcote area.

The Principal Environmental Health Officer, Mr Terence Moody, and the Environmental Promotions Officer, Ms Barbara Burtt, briefed the Board on these projects for the reduction of air pollution. Ms Burtt suggested a project to target the public in an appropriate way at the point of purchase of fire wood, with a campaign to work in with wood and coal merchants to encourage them to purchase and cut firewood well before the winter so that this wood was dry when winter arrived and it was sold. It was suggested that this could be done by providing a storage area or a subsidy to the coal merchants to encourage them to store and dry firewood fuel. Ultimately, however, the campaign should seek to encourage householders to buy their wood early, again allowing more time for it to dry before winter and possibly being promoted through the community newspapers.

The Board resolved:

1. That the Spreydon-Heathcote Community Board make an approach to the other Community Boards seeking their participation in a joint city-wide campaign to encourage people to buy their firewood early so that it is dry before the time comes to burn it in winter.

2. That the Board further investigate some sort of incentive scheme for motorists to have their vehicle emission levels tested and rectified by tuning.

3. That, for the purposes of resolution 1, some costings be undertaken and be reported to the Community Affairs Committee along with the outcome of the approach to the other Community Boards.

4. That authority be delegated to the Community Affairs Committee to approve a programme and to make an allocation of funds from the Board's Discretionary Fund.

6. RISINGHOLME COMMUNITY CENTRE

The Board considered a report from the Assistant Community Activities Officer and a letter from the Director of the Risingholme Community Centre addressing some questions and concerns that the Management Committee of Risingholme had in regard to the resolution of the Board at its meeting on 2 April 1996 "that an investigation be made into ways of improving and promoting the Risingholme Community Centre to enhance its success and viability."

The Board resolved:

1. That this information be received.

2. That representatives from the Spreydon-Heathcote Community Board meet with Risingholme Community Centre Management Committee and the Property Unit to discuss the roles of each party and to formulate a service agreement between Risingholme Community Centre and the Spreydon-Heathcote Community Board.

3. That the representatives of the Spreydon-Heathcote Community Board at these discussions be Messrs Alpers and Drayton.

7. BUS STOP RELOCATION - WILSONS ROAD

The Board considered a report seeking approval to relocate a bus stop in Wilsons Road. The Board resolved:

1. That the bus stop on the north-eastern side of Wilsons Road located 76 metres south-east of the St Martins Road intersection be rescinded.

2. That a bus stop be established on the north-eastern side of Wilsons Road located 110 metres south-east of St Martins Road intersection outside No. 140 Wilsons Road.

8. GIVE WAY CONTROLS -- JERROLD STREET NORTH / SPENCER STREET / BURLINGTON STREET / HUXLEY STREET

The Board considered a report seeking approval for the installation of give way controls at two locations.

The Board resolved:

1. That a give way control be placed against Spencer Street at its intersection with Jerrold Street North.

2. That a give way control be placed against Huxley Street at its intersection with Burlington Street.

9. HILLSBOROUGH COMMUNITY HALL - ALTERNATIVE USES

The Board considered a report containing recommendations on options for the future use of the former Hillsborough Community Centre building. The Board resolved that the Community Board approve the implementation of the first option mentioned in this report - that full city wide public consultation be sought commencing with asking for registrations of interest in taking up the lease of the former Hillsborough Community Hall for uses that are either compatible or complementary to the adjoining recreation reserve.

10. SPREYDON-HEATHCOTE COMMUNITY BOARD OBJECTIVE 3.6

- SUPPORT INCREASED PUBLIC OWNERSHIP OF PORT HILLS

The Board considered a report from the Community Manager suggesting that, in the light of the Board's successful advocacy of public ownership of the Port Hills and support for the Annual Plan submissions made by the Port Hills Park Trust Board, the Board might now consider whether it was appropriate to regard the Board's objective 3.6 - "to support increased public ownership of the Port Hills" - as fulfilled and consider deleting this item from the Board's current list of objectives.

After discussion, in which it was noted that the current year's Annual Plan and Budget contains no additional funding for land purchases on the Port Hills, Board members considered that this Board objective should be retained.

The Board resolved that the information be received.

11. PROPOSED WALKWAY - FARNLEY RESERVE

The Board considered a report providing an update on the development of Farnley Reserve and seeking some funding towards the cost of landscape planning work. In the event, such a contribution was not likely to be needed as other interested parties were considering assisting with funding for this landscaping work.

Accordingly, the Board resolved that the information be received.

12. CASHMERE PLAY EQUIPMENT WORKING PARTY

The Board considered a report which outlined progress being made by the Cashmere Play Equipment Working Party, which has been meeting regularly under the facilitation of Ms Gay Pavelka. The report sought guidance from the Board on whether a limit to the cost of employing an independent facilitator for the Working Party should be determined or whether a finite time for the completion of the process should be sought.

The Board had at its meeting on 2 April 1996, resolved to meet the cost of an independent facilitator from the Board's Discretionary Fund, up to a limit to be determined by the Board.

The Board resolved that two further facilitated meetings of the Cashmere Play Equipment Working Party be approved.

13. PARKS CAPITAL WORKS PROGRESS TO 30 JUNE 1996

The Board considered for information a progress report on the Parks Unit Capital Works Programme for 1995/96.

The Board resolved that the report be received.

14. UPDATE OF BOARD FUNDS

An update of the Board's Community Development, Discretionary and Employment Initiatives Funds was tabled at the meeting for the information of Board members.

The Board resolved that the information be received.

15. NATIONAL COMMUNITY BOARD CONFERENCE

The Board considered a report from the Community Manager, Shirley, suggesting that Christchurch should host a conference of all Community Boards in New Zealand in March 1997 and that each Community Board in Christchurch should appoint a representative to a Conference Steering Committee.

The Board resolved:

1. That the Spreydon-Heathcote Community Board support the proposal that a Community Board Conference be held in Christchurch in March 1997 and that each Community Board appoint a representative to a Conference Steering Committee.

2. That Mrs Hunter be the representative of the Spreydon-Heathcote Community Board on the Conference Steering Committee.

16. RESOLUTION TO EXCLUDE THE PUBLIC

The Board resolved that the resolution to exclude the public as set out on page 16 of the order paper be adopted. THE MEETING CONCLUDED AT 6.25 PM

CONFIRMED THIS 3RD DAY OF SEPTEMBER 1996

(SGD) O T Alpers

CHAIRMAN