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7 AUGUST 1996
A meeting of the Hagley/Ferrymead Community Board
was held on Wednesday 7 August 1996 at 4.30 pm
Heather Brown, David Cox, John Freeman,
Charles Manning, Liz McRostie, Aaron O'Brien
APOLOGIES: An apology was received and accepted from Bob Todd
Charles Manning departed at 6.00 pm and was absent for clauses 9, 12, 13, 14, 16.8, 16.9, 18, 19, 20 and 21.
Richard Boulton departed at 7.10 pm and was absent for clauses 9 and 14.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. GLADE AVENUE - REDUNDANT ROAD WIDENING RR 3101
Officer responsible
Authors
City
Streets Manager
Sharon
O'Neill, John Allen
Corporate
Plan Output: Roading Budget - Land Legalisation
The purpose of this report is to advise the Council of the procedures currently being undertaken with regard to the disposal of redundant road widening, and proposals for Glade Avenue.
At its 3 July meeting the Board considered a report from Lester Reilly, Legal Surveyor Design, advising that one of the owners on the south side of Glade Avenue had requested that they purchase the redundant road widening adjoining the frontage of their property.
As the land was no longer required for widening purposes he recommended:
1. That road stopping procedures be commenced to stop the portions of road on the south side of Glade Avenue, because of buildings encroaching on the legal road.
2. That the road stopping procedure to stop portions on the north side be commenced if requested.
3. That the land be sold to the adjoining owners when requested at valuation in accordance with Section 345 of the Local Government Act 1974.
The Board was concerned at the disposal of this land and requested that the Area Parks Officer co-ordinate a report on areas of land no longer required for roading but which should be retained for planting purposes.
Members were advised at the 7 August meeting that Council officers are currently assessing all roads in the city where property owners are occupying land which was previously taken for road widening. In many instances this land is no longer required for road widening although in some streets it may be desirable to retain it for enhancement purposes. Once the various Council Units have co-ordinated their views, the Community Boards will be consulted for their input. It is expected that this could be approximately six months away. There are between 300 and 400 properties being assessed by the Area Roading Officer.
In the interim the Council has and will receive requests relating to individual properties where owners would like to purchase land they are currently occupying. It would be appropriate to consider these requests as they are received, providing they are considered in conjunction with the remainder of the street.
There are properties on both the north and south sides of Glade Avenue that are occupying legal road (refer attachment). Of the five properties on the south side of Glade Avenue occupying legal road, four have buildings on the legal road area. On the north side the properties occupying legal road extend over half the length of the street with no buildings on the legal road portion. With these properties set back it would provide a significant area for enhancement/landscaping.
Because of the buildings erected on the legal road area on the south side of Glade Avenue, and the relatively short length of area that would be obtained, it is considered appropriate to dispose of the land on the south side of Glade Avenue and retain the land on the north side.
Should the road stopping be approved in principle a further report will be submitted to the Board once the final survey plans have been lodged for the Chief Surveyor's approval.
Recommendation: 1. That road stopping procedures be commenced to stop the portions of road on the south side of Glade Avenue, because of buildings encroaching on the legal road.
2. That the land on the north side of Glade Avenue be retained until the city wide assessment is complete.
3. That the land be sold to the adjoining owners when requested at valuation in accordance with the Section 345 of the Local Government Act 1974.
2. PROPOSED ROAD STOPPING
AND REVOCATION OF ROAD RESERVE
disposal of redundant road widening RR 3322
hazeldean road (selwyn street - montreal STREET)
Officer responsible
|
Author
|
| City
Design Manager
|
Lester
Reilly, Legal Surveyor Design
|
| Corporate
Plan Output: Roading Budget - Land Legalisation
|
The purpose of this report is to request the Council to consider and if thought appropriate to recommend the stopping of portions of land set aside for road widening and dispose of the land to the adjoining owners.
The Spreydon/Heathcote Community Board was asked to consider in principle the question of revoking and stopping portions of land set aside for road widening in Hazeldean Road and revoking the portions of land set aside for road reserve and disposing of the land to the adjoining owners.
The proposal is shown on the attached plan S 2695/15.
One of the owners has approached the Council and asked if they can purchase the redundant road widening adjoining the frontage of their property. Under the Council's notified City Plan this land is no longer required for widening purposes and after the necessary road stopping action could therefore be sold.
The land has been vested in the Council over the years when the adjoining land was subdivided. A number of parcels are legal road and required to be stopped and a number are held as Local Purpose Road Reserve and this designation needs to be revoked before disposal to the adjoining owners.
This proposal was referred to the Board at this stage in order to obtain the Board's views on the proposed disposal of this redundant road widening land and to obtain the Board's approval in principle for the proposed disposal. If approved by the Board, specific formal resolutions on the disposal of individual parcels of land would be brought to the Board for recommendations to the Council.
The Spreydon/Heathcote Community Board at its July meeting resolved:
1. That the Board approve in principle the stopping of redundant portions of land set aside for road widening in Hazeldean Road and the disposal of this land to the adjoining owners subject to an investigation of the possibility of retaining a portion of land at each corner of Selwyn and Braddon Streets for landscaping if this is not already be required under the City Plan. 2. That this information be forwarded to the Hagley/Ferrymead Community Board as the portion of Hazeldean Road east of Antigua Street is in the Hagley Ward.
As a number of the parcels of land are situated in the Hagley/Ferrymead Community Board's area the proposal was placed before the Board for consideration as outlined above.
Recommendation: 1. That the procedures to stop the portions of road be commenced as and when requested by the adjoining owners.
2. That the land be sold to the adjoining owners at valuation in accordance with Section 345 of the Local Government Act 1974.
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
3. CONFIRMATION OF MEETING REPORTS
It was resolved that the reports of the Hagley/Ferrymead Community Board meetings held on 3 July, both open and public excluded, and the Special Meeting with Residents' Associations on 9 July 1996, be confirmed as true and correct records of those meetings subject to the following amendment to the 3 July report.
Clause 4.1 Te Awa Haku Outrigger Canoe Club (Aaron O'Brien, Liz McRostie and Heather Brown ask that their vote against the resolution be reported).
4. CORRESPONDENCE
4.1 GARDEN CITY FESTIVAL OF FLOWERS
Correspondence was received from Fred Hollingworth, Manager of the Garden City Trust, seeking Community Board support to help promote the Garden City Festival of Flowers. Members were advised that the Communications and Promotions Unit currently provides an annual grant of $85,000 to the Garden City Festival of Flowers as core funding for the organisation of the festival. The Board was advised that a summer events calendar distributed to 118,000 households includes all of the Festival of Flowers events.
It was resolved that as significant funding for this festival is already provided by the Council the request for additional funding be declined.
5. COMMUNITY BOARD LOCAL FUNDING COMMITTEE
A report was received from Dennis Morgan, Committee Secretary outlining the role of the Local Funding Committees and the distribution of funds under both the Hillary Commission Local Funding Scheme and the Council's Community Development Scheme.
The Board resolved to confirm the process for the distribution of Hillary Commission Funding and Community Development Funding and to re-establish a Community Funding Committee for a further three years with delegated authority to distribute the funds under both the Hillary Commission guidelines and the Council's Community Development Scheme process.
6. COMMUNITY HERITAGE AWARDS
Stephen Phillips, the Community Manager, advised of the outcome of the survey of residents' associations as to their views on the establishment of Community Heritage Awards. The concept of Community Heritage Awards is consistent with the Board's aims to promote heritage retention, education awareness and conservation. The report advised that there was strong support from the residents' associations for the concept and the Board resolved to appoint a Working Party comprising Richard Boulton, Liz McRostie and Anna Crighton to further develop the proposal to introduce Community Heritage Awards.
7. TRAFFIC ENGINEERING
7.1 BRAEMAR PLACE - NO STOPPING RESTRICTION
The Board considered a report on the installation of a `No Stopping' restriction in Braemar Place. Residents had requested the restriction as the street is only six metres wide and access into some driveways is a problem.
The Board resolved that the stopping of vehicles be prohibited (at any time) on the east side of Braemar Place commencing at its intersection with Torlesse Street and extending in a northerly direction for a direction of 60 metres.
7.2 PATTEN STREET "GIVE WAY"
Due to a visibility problem at the intersection of Patten Street and Woodham Road members were asked to consider the installation of a `Give Way' sign in order to give guidance lines for vehicles entering the intersection.
The Board resolved that a "Give Way" sign be placed against Patten Street at its intersection with Woodham Road.
7.3 ST ANDREWS HILL ROAD NO STOPPING RESTRICTION
Christchurch Transport had requested that the parking of vehicles be prohibited on a bend outside numbers 69-79 St Andrews Hill Road as bus drivers were having difficulty in negotiating the corner.
The Board resolved that the stopping of vehicles be prohibited (at any time) on the east side of St Andrews Hill Road commencing at a point 110 metres from the intersection of Major Hornbrook Road and extending in a northerly direction for a distance of 30 metres.
7.4 JAMES STREET MOBILITY PARK
Members were asked to consider the removal of a parking space for vehicles displaying mobility cards. This parking restriction was initially installed as a result of a request from a resident who had a handicapped child. As this property has now been sold the restriction is no longer required.
The Board resolved that the parking restriction on the south west side of James Street commencing at a point 77.5 metres from its intersection with Taupata Street and extending in a south easterly direction for a distance of eight metres be removed.
7.5 FERRY ROAD P10 AT ANY TIME
The Board was requested to consider the extension of a P10 at any time restriction outside Bronski's Dairy.
The Board resolved to recommend to the City Services Committee:
1. That the existing parking restriction on the north side of Ferry Road commencing at a point 17.5 metres from its intersection with Leyden Street and extending in an easterly direction for a distance of 26 metres be revoked.
2. That the parking of vehicles be restricted to a maximum of 10 minutes on the north side of Ferry Road commencing at a point 6 metres from its intersection with Leyden Street and extending in an easterly direction for a distance of 37.5 metres
7.6 COLENSO STREET
The Area Traffic Engineer requested that the `No Stopping at any Time' restriction opposite the Star of the Sea School in Colenso Street be changed to a part time stopping restriction.
The Board resolved:
1. That the "no stopping" restriction on the south side of Colenso Street commencing at its intersection with Van Asch Street and extending in a westerly direction for a distance of 18 metres be revoked.
2. That the stopping of vehicles be prohibited from 8.30 am to 9.00 am and 2.00 pm to 3.30 pm Monday to Friday on the south side of Colenso Street commencing at its intersection with Van Asch Street and extending in a westerly direction for a distance of 18 metres.
8. HEREFORD STREET PLAYGROUND
The Area Parks Officer John Allen advised the Board that a complaint had been received concerning the use of the artificial surface that had been installed in the Hereford Street Playground. Residents adjacent to the playground were concerned that damage had occurred to their car whilst it had been parked across the street from the park.
The Board resolved that:
1. The Sub-committee comprising Anna Crighton, Liz McRostie, Aaron O'Brien and Bob Todd reconvene and meet with the complainants to discuss their concerns.
2. The Sub-committee report back to the Board on ways to stop the activities in the park affecting pedestrians and motorists.
It was further suggested that the Sub-committee discuss the issue with the users of this play area, as well as the complainants.
9. SUMNERVALE RESERVE CONCEPT PLAN
John Allen advised the Board on the outcome of the public consultation concerning the construction of the upper Sumnervale Drive turning circle and the proposed development of Sumnervale Reserve.
Discussions on this issue were held in the `Public Excluded' section of the meeting (Ref Clause 21).
The Board on resuming in open meeting resolved to approve the development of Sumnervale reserve as described in the report subject to the following additions:
(a) An appropriate hard surface natural path be formed from the riding school buildings/yards across the proposed waterway to the relevelled paddock.
(b) That the lessees be given three months notice prior to the commencement of the work on the valley floor to enable them to make any alternative arrangements that they deem necessary for their riding school.
(c) That appropriate signage be erected at the entrances to the reserve outlining the areas that the public have access to and the areas where the lessee has exclusive use.
10. FUNDING REQUESTS CHRISTCHURCH OTAUTAHI AGENDA 21 BIODIVERSITY PROJECT
At its July meeting the Board received correspondence from Diana Shand seeking a contribution of $5,000 from each of the six Community Boards in order to continue funding a Community Liaison Officer position for further 12 months. At that time the Board resolved to seek comment from the City Manager to ensure that there was no duplication of resources.
The Community Manager advised that the Environmental Policy and Planning Manager had been approached for funding for the position and his Unit had agreed to fund the worker for three months.
The Board resolved that the question of funding for the Community Liaison Officer's position be held over until the October meeting of the Board and that the Environmental Policy and Planning Manager report to that meeting on the progress made and funding required to complete the project.
11. PEDESTRIAN FACILITIES
Heather Brown had requested that the Board establish a sub-committee to consider the roads within the Hagley/Ferrymead community which have no footpaths with a view to developing a priority list for consideration at the project proposal meeting.
Members considered it appropriate to reconvene the existing Working Party which comprises Charles Manning and Denis O'Rourke and resolved that the Working Party be extended to include Richard Boulton and Heather Brown.
The Working Party was requested to prioritise those streets without footpaths and to report back to the Budget Proposal meeting.
12. SPECIAL MEETING OF THE BOARD: PROJECT PROPOSALS
At the Board's July meeting it was resolved to hold a Special Budget Meeting at 4.00 pm at 27 August. As this date clashed with Council's Asset Management Plan Trade Off Workshop it was resolved that the Special Budget meeting be rescheduled for 4.30 pm on Thursday, 29 August 1996.
13. RESIDENTS GROUP VICTORIA NEIGHBOURHOOD GROUP
Bob Allen and Neil Robinson representing the Victoria Neighbourhood Group spoke on their concerns with regard to commercial intrusion into Peacock Street and the adverse effects it was having on a fragile inner city area.
The Council's Senior Enforcement Officer, Jack Travis, advised members of the enforcement difficulties he was encountering.
It was resolved that staff seek the advice of the Legal Services Manager as to what enforcement measures can be taken to address the Association's concerns on the possible commercial intrusion into the residential area.
14. CHILDREN'S STRATEGY STUDY
A joint report was presented on the matters raised in the Children's Strategy Study. Officers had commented on each issue and where applicable had identified improvement opportunities available.
The Board when discussing the issues, resolved that the attached plan, which details short, medium and long term goals be adopted.
15. FACING THE FUTURE: AN ISSUE FOR ALL AGES
Members were advised that a Parliamentary Task Force was seeking the public's views on promoting positive ageing and planning for the increasing number of older people in our society. Aaron O'Brien had requested that a working party be established to make submissions to the task force. It was resolved that Aaron O'Brien establish a Working Party of interested Board Members. It was further agreed that the submissions would be on an individual basis rather than from the Board.
16. ITEMS RECEIVED
16.1 SUMNER CONCEPT PLAN
Ken Gimblett from the Environmental Policy and Planning Unit outlined the concept plan process. He advised that the Board would be requested to provide input into the concept plan and that it was intended to hold additional public meetings to discuss the plan. Members suggested that in order to increase public awareness of any concept plan that consultation be accessible to the whole of the community rather than just to the Sumner Residents' Association. Members suggested that an item in the `Shoreline' could be a possibility as well as possible inclusion in the Community Board and Service Centre newsletter which goes out on a quarterly basis
16.2 PHILLIPSTOWN COMMUNITY FACILITY
Ruth Evans, Community Activities Officer, provided an update on the progress of the Phillipstown Community Facility Working Party.
She advised that as funding had been secured from the Board's Project Funds, Trustbank Community Trust and Lotteries, the working party would reconvene to develop a strategy for the building of the facility.
16.3 1995/96 ROADING PROGRAMME
A full schedule was provided to update Board members on the progress of Roading and Traffic Projects programmed for 1995/96.
16.4 SPEED LIMIT REVIEW
The Board's working party, which had power to act, reported on the submissions it had made to the City Services Committee on its review of speed limits. The three roads in the Boards area affected by the review were sections of Evans Pass Road, Ferry Road, and Palinurus Road.
Members were advised that the submitters had been written to and thanked for their input.
16.5 DRIVER EDUCATION
The Road Safety Co-Ordinator, Susan Cambridge, provided an update on the road safety awareness campaigns currently being run by the Council.
Members requested that additional information be sought on accident details in the Hagley/Ferrymead area and also consideration be given to the targeting of drivers passing on the left.
16.6 PARKS CAPITAL WORKS 1995/96
A progress report was provided on the Parks Capital Works Programme for 1995/96.
16.7 REVIEW OF PERFORMANCE INDICATORS 1995/96
The Community Manager presented for information the outcomes of the Board's performance indicators for the 1995/96 financial year.
Members when discussing the matter requested that reports be provided to the next meeting on the widening of public consultation and also on the quarterly newsletter which is circulated to all residents.
16.8 AGENDA 21 WORKING PARTY
Members were advised that the Agenda 21 Working Party had met and was currently considering projects suitable for Board funding . They were further advised that Aaron O'Brien and Heather Brown were to meet with representatives of the Burwood-Pegasus Community Board with a view to forming a joint Agenda 21 group.
16.9 COMMUNITY MANAGER'S REPORT
16.9.1 COB COTTAGE CAR-PARKING
Officers advised that a full report on the parking issues would be presented to the October Board meeting.
16.9.2 UN INTERNATIONAL YEAR FOR THE ERADICATION OF POVERTY
Board members were advised that the Working Party established to identify projects to acknowledge the year had met and was currently working on the terms of reference. It was anticipated that the Working Party would report back to the Board at a future date.
16.9.3 LINWOOD NIP
The Board was advised that the draft Linwood NIP would be presented at the Board's September meeting.
16.9.4 LIQUOR LICENCE APPLICATION
A liquor licence application was received from the Lancaster Park Squash Racket Club for a renewal of their current licence.
16.9.5 NATIONAL COMMUNITY BOARD CONFERENCE
The Community Manager outlined a proposal to hold a National Community Board conference in Christchurch in March 1997.
It was agreed that the Community Managers would further discuss the proposals and report back to a future meeting of the Board.
17. RESOLUTION TO EXCLUDE THE PUBLIC
It was resolved that the draft resolution to exclude the public as set out in clause 31 of the agenda be adopted.
It was further resolved that the discussion on the Sumnervale Reserve Development be held in the `Public Excluded' section of the meeting. The grounds for exclusion being Section (2)(a) `Protection of Privacy of Natural Persons'.
The meeting closed at 8.24 pm
CONFIRMED THIS 4TH DAY OF SEPTEMBER 1996 ANNA CRIGHTON
CHAIRPERSON
FRIDAY 19 JULY 1996
A Special meeting of the Hagley-Ferrymead Community Board
was held on Friday 19 July 1996 at 5.00 pm
David Cox, John Freeman,
Liz McRostie, Aaron O'Brien, Bob Todd.
APOLOGIES: An apology was received and accepted from
Richard Boulton.
ABSENT: Charles Manning.
The Board reports that:
PART B - ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY
1. ASSET MANAGEMENT DEVELOPMENT PROCESS
Board members reviewed the level of services for Water Supply, Liquid Waste, Land Drainage, Parks and City Streets.
The outcome from this meeting is attached. The results have been portrayed in two ways.
1. The total capital spend for the preferred options assuming expenditure all in one year.
2. A yearly capital spend if all options were undertaken concurrently (ie no allowance has been built in at this stage for starting some of the options later or when others are completed.)
Note that the changes in operational expenditure are generally gradual with the figure shown being the end result of the capital improvements.
The meeting closed at 7.40 pm
CONFIRMED THIS 4TH DAY OF SEPTEMBER 1996 ANNA CRIGHTON
CHAIRPERSON