PRESENT: Barbara Stewart (Chairman), Val Carter, Graham Catley, Cheryl Colley, Keith Nuttall, Ian Rivers, Hazel Tait, Ron Wright

APOLOGIES: An apology was received and accepted from

Margaret Murray

The Board reports that:

PART A--MATTERS REQUIRING A COUNCIL DECISION

1. PROPOSED DECLARATION OF PEDESTRIAN MALL

BISHOPDALE COURT BY SPECIAL ORDER PROCEDURE RR 3306

Officer Responsible	Author
City Design Manager	Lester Reilly, Legal Surveyor Design
Corporate Plan Output: Roading Budget - Land Legalisation

The purpose of this report is to start the special order procedure to declare Bishopdale Court to be a pedestrian mall.

The repaving and upgrading of the pedestrian areas at the Bishopdale Mall is progressing and once completed it is proposed to restrict vehicle access to the inner area known as Bishopdale Court. All properties fronting this area have vehicle access to the rear boundaries via service lanes. The purpose of this designation is to separate vehicle and pedestrian traffic thus making a safer environment for the pedestrians.

The proposed pedestrian mall is shown in the Waimairi District Plan.

The attached plan D 7057 Sheet 1 shows the extent of the proposed pedestrian mall.

The City Streets Unit have organised a number of meetings with all affected adjoining owners and occupiers to resolve the issues involved.

The following resolutions should be adopted to commence the special order proceedings necessary to change the status of this portion of Bishopdale Court.

1. Pursuant to Section 336 of the Local Government Act 1974 the Christchurch City Council resolves, by way of Special Order, that the area, as shown on the plan attached be declared a pedestrian mall to be known as `Bishopdale Court' and that within this pedestrian mall the driving, riding or parking of any vehicle, or the riding of any bicycle or the riding of any animal, or the use of skateboards and rollerblades, be prohibited at all times subject to the following exceptions and conditions:

1. contd.

(a) Trade and other vehicles (including those operated by service authorities) of any class may enter the Mall at specified times if authorised to do so by the City Streets Manager or Parking Operations Manager.

(b) Street cleaning and rubbish collection vehicles operated by the Christchurch City Council or its nominated contractor may enter the Mall at any time.

(c) Any vehicle or specified class of vehicle that has entered the Mall under any section of this order must not be parked for a longer period than is necessary for its driver to carry out his or her business or for the period of any emergency.

(d) Nothing in this Special Order shall be deemed to prohibit or restrict the use of the Mall by any fire appliance, ambulance or other vehicle where it is necessary for that appliance, ambulance or other vehicle to enter the Mall or portion thereof for the protection of human life or of property.

2. That the Council Secretary be authorised to give public notice that the foregoing resolution will be submitted to an ordinary meeting of the Council to be held on 25 September 1996 for confirmation by way of special order.

Recommendation: That the above resolutions be adopted.

(Note: Keith Nuttall declared an interest and withdrew from the meeting during consideration of this item.)

2. PROPOSED ROAD STOPPING: HALTON STREET

DISPOSAL OF REDUNDANT ROAD WIDENING RR 3299

Officer Responsible	Author
City Design Manager	Lester Reilly, Legal Surveyor Design Dave Falls, Property Officer
Corporate Plan Output: Roading Budget - Land Legalisation

The purpose of this report is to request the Council to consider and if thought appropriate to recommend `Approval in Principle', for the stopping of portions of land set aside for road widening and disposal of the land to the adjoining owners.

BACKGROUND

This matter was considered at the July Board meeting when further clarification was sought.

The widening of the street over the three Lots on DP 8419 (Nos 68, 70, 76 and 80 Halton Street) was transferred to the Council in 1927 as part of the subdivisional process at that time.

The widening has never been occupied or used for road purposes and the fences were never set back to the new boundary.

In 1992 a Flat Plan was surveyed when an additional building was erected on Lot 1, DP 8419 (now DPF 61599 and DPF 62431, Nos 68 and 70 Halton Street).

PROPOSAL

The owners of No 68 Halton Street have approached the Council and requested that they be allowed to purchase back the land that was set aside for widening of Halton Street (marked `A' on the attached plan)

In March of this year the owner applied for a building consent to carry out dwelling alterations and additions, including a verandah which intruded into the required 4.5 metre front yard. The owner was duly advised by planning staff that resource consent would be required for exceeding the permitted site coverage and intruding into the front yard. He was further advised, after ascertaining from City Streets that the redundant road widening was no longer required, that the application for resource consent could be considered on a non-notified basis if he was prepared to purchase this land from the Council. He responded by submitting a letter to the Property Manager requesting to purchase the land.

It should be noted that when staff were first involved with this proposal, the review of procedures and the formulation of a policy to deal with such requests had not yet commenced. Planning staff advised the applicant that purchase of this land was desirable because it lessened the degree of non-compliance in terms of both site coverage and intrusion into the front yard. The effect on streetscape was also a consideration. Planning staff were of the view that the streetscape would not be compromised if the road widening was not undertaken and the fences along this stretch of Halton Street remained contiguous. It was on this basis that the resource consent was approved.

The owner of No 68 Halton Street misinterpreted the Council officer's advice that the land would be available for purchase subject to the successful road stopping and erected the fence on the assumption that Council approval would not be withheld.

Under the Council's notified City Plan this land is no longer required for road widening purposes and after the necessary road stopping action could therefore be sold, subject to the Council not requiring it for any other purpose.

Should the Community Board give its support to the road stopping of portions A, B, C and D and disposal of the land to the adjoining owners, a formal resolution will then be submitted to the Board and Council for this one property after the Survey Plan has been submitted to the Chief Surveyor for approval.

The City Streets Unit agrees with this proposal.

The following resolution is necessary to initiate the stopping action.

Resolution:

1. That the Community Board supports the commencement of road stopping procedures for Sections A, B, C and D if requested by the adjoining landowners.

2. That subject to successful road stopping procedures, the land be sold/offered to the adjoining owners at valuation in accordance with Section 345 of the Local Government Act 1974.

The Board supports the above proposed resolutions.

Recommendation: That the above resolutions be adopted.

PART B--ITEMS DEALT WITH BY THE BOARD AND REPORTED FOR INFORMATION ONLY

3. CONFIRMATION OF REPORT--2 JULY 1996

The Board resolved that the report of the Board meeting held on 2 July 1996 (both Open and Public Excluded sections) be confirmed.

4. DEPUTATION BY APPOINTMENT

4.1 FENDALTON TENNIS CLUB RE BURNSIDE PARK CHERRY

BLOSSOM PLANTINGS

Mrs Barbara Ryan of the Fendalton Tennis Club presented submissions expressing opposition to the proposed planting of cherry trees along the pathway/cycleway beside the Tennis Club because of safety concerns for park users.

Clause 6 which follows records the outcome of the Board's consideration of this matter.

5. INTRODUCTION OF SUPPLEMENTARY REPORT

The Chairman referred to a circulated report regarding the proposed alteration of the plan for cherry blossom plantings on Burnside Park. The Chairman informed the Board that the report had been made available subsequent to the preparation and circulation of the Agenda and that the matter could not be deferred to the next meeting as the Board's response needed to be given for consideration by the Parks and Recreation Committee at its meeting on 14 August 1996.

The Board resolved that the report be received and considered at the present meeting.

6. BURNSIDE PARK--ALTERED PLAN CHERRY BLOSSOM PLANTINGS (SUPPLEMENTARY)

In conjunction with the submissions made by the Fendalton Tennis Club, the Board also considered a report from the Parks Policy and Quality Control Manager on the proposed alteration to the plan for the planting of specimen cherry trees on Burnside Park.

The report advocated the planting of a single row of cherry trees along the Memorial Avenue frontage to Burnside Park as well as the pathway/cycleway towards Avonhead Road in the vicinity of the Fendalton Tennis Club. The remaining trees were proposed to be planted at Avonhead Park.

The Board endorsed the views expressed by the Fendalton Tennis Club and, in general, support was given for planting to be undertaken along both the Memorial and Roydvale Avenue frontages of the Park with the balance of the trees to be planted at Avonhead Park.

Accordingly the Board resolved to recommend to the Parks and Recreation Committee as follows:

1. That a single row of flowering cherry trees (at 10 metres spacings) be planted on the Memorial Avenue and Roydvale Avenue frontages of Burnside Park.

2. That the remaining cherry trees be planted at Avonhead Park.

7. TRAFFIC SAFETY COMMITTEE--REPORT OF 23 JULY 1996

The Board received the report of the Committee meeting held on 23 July 1996 to consider Onslow Street Tour Coach Parking, the Canterbury Regional Council's Bus Service Review, the Council's Speed Limit Review, Cycle Safety Promotion and other traffic issues still requiring the Committee's initial consideration.

The following recommendations from the Committee were adopted.

1. Onslow Street That the Area Traffic Engineer report back to the Committee on possible traffic management measures that could be implemented to improve general traffic movements in the immediate area of Onslow Street/Papanui Road.

2. Bus Service Review That the comments included in the report of the Committee form the basis of the Board's response on the Canterbury Regional Council's bus service review.

With regard to the Speed Limit Review, the Committee had been granted power to act to respond on the Board's behalf and as such a submission had been lodged for consideration by the City Services Committee proposing that changes be made to speed limits in Sawyers Arms Road north of Crofton Road and at Avonhead Park and Avonhead Cemetery.

8. 1995/96 ROADING PROGRAMME--UPDATE

The update report on those roading and traffic projects within the Fendalton/Waimairi area to 30 June 1996 was received.

9. BASKETBALL HALF COURT--FENDALTON WARD

The siting of a basketball half court in the Fendalton Ward was held over from the Board's previous meeting to enable a review and site visits to be undertaken by the Fendalton Members. Having carried out site inspections to Fendalton, Elmwood, Plynlimon and Jellie Parks, Members agreed that the Jellie Park option was the most suitable for a half court in the Fendalton Ward. Accordingly the Board resolved to confirm the use of the Ilam Road frontage to Jellie Park as the location for the half court.

10. 1995/96 PARKS CAPITAL WORKS--UPDATE

The Board received information on progress to 30 June 1996 in respect of Parks Capital Works in the Fendalton/Waimairi area.

11. BISHOPDALE AND COTSWOLD COMMUNITY CRECHES

The Community Activities Officer submitted a report updating the Board on the degree of activity and financial positions of the two community creches that receive financial support from the Council.

The report also referred to the intention of the St Gregory's Church to undertake a redevelopment of part of its site for housing and as such the present facility used by the Creche would no longer be available.

The Board duly resolved that staff assist in preliminary investigations in identifying potential locations for the Cotswold Preschool and Nursery to relocate to and/or retain the use of the present facility.

12. DRAFT RECREATION AND SPORT POLICY

The Board's Plans Committee was requested to consider the Draft Recreation and Sport Policy and report back to the Board.

13. DISCRETIONARY FUNDING 1996/97

The Board resolved to confirm the allocation of a further $10,500 of its 1996/97 discretionary funds to the following projects.

• Waimairi Study Awards (top up) 1,000

• Community Awards

  (Administration costs, certificates, function expenses

  eg Garden Pride Awards, Community Service Awards etc) 2,000

• Citizens Advice Bureau Chch North

  (Administration Grant ¹/2 share with Shirley/Papanui Board) 2,500

• Arbour Day Planting 2,000

• Newsletters to Fendalton/Waimairi residents

  (3 per year--costs shared with Service Centre) 3,000