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12 AUGUST 1996
A meeting of the Community Services Committee
was held on Monday 12 August 1996 at 4.00 pm
The Mayor,
Councillors Graham Condon, David Cox,
Anna Crighton, Ishwar Ganda, Pat Harrow,
Lesley Keast and Gail Sheriff.
IN ATTENDANCE: Councillors David Close and Charles Manning
(from 5.55 pm) and Mr Philip Maw (Christchurch
Youth Council representative).
APOLOGIES: Apologies for absence were received and accepted
from Councillors Carole Anderton and
Barbara Stewart.
The Mayor retired at 6.00 pm and was absent
for clauses 2, 8 and 13.
Councillor David Close temporarily retired at
4.45 pm, returned at 5.23 pm and was absent
for clauses 1, 5, 6 and 11.2.
Councillor Anna Crighton retired at 5.45 pm
and was absent for clauses 2, 8, 12, 13 and
part of clause 7.
Councillor Ishwar Ganda retired at 6.45 pm
and was absent for part of clause 13.
Councillor Charles Manning arrived at 5.55 pm
and was present for clauses 2, 8, 12, 13 and
part of clause 7.
Councillor Gail Sheriff retired at 5.45 pm
and was absent for clauses 2, 8, 12, 13 and
part of clause 7.
The Committee reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. ARTS AND CULTURE POLICY RR 3375
Officer responsible
|
Author
|
| Director
of Policy
|
Kevin
Roche
|
| Corporate
Plan Output: Information and Advice to Council
|
BACKGROUND
At its June seminar the Community Services Committee discussed the Council's existing Arts and Culture Policy (see attachment) together with a number of other arts and culture related topics. In addition the Art in Public Places Working Party has recently reviewed existing policy in relation to art in public places. Reports on these two topics are as follows:
1. Community Services Committee - Arts and Culture Seminar
This seminar on 19 June 1996 examined five main topics in relation to arts and culture as follows:
(a) Existing Arts and Culture Policy
The existing Arts and Culture Policy which was formally approved by the Council on 29 October 1991 was considered. Several aspects concerning this were discussed as follows:
* The existing policy quotes a definition of arts and culture from the
discussion document for the establishment of the proposed Ministry of Arts and
Culture. It is:
"Culture is the sum total of languages, behaviours, habits and codes of groups and individuals that allow them to know who they are. Art is a creative way of expressing culture." Concern was expressed as to whether this definition was appropriate. It was considered that any definition needed to be understood and accepted nationally. However, it was acknowledged that developing a new definition would be a long slow process.
* The original resolution that implementation of the policy was to be the
responsibility of a separate Arts and Culture Working Party was changed at a
subsequent Council meeting to allocate this to the former Cultural and Social
Services Committee. As a result no meetings of the working party were ever
held.
* While the suggestion was made that it may be appropriate for the policy
to now be reviewed by a consultative process it was noted that resource
constraints existed and present policy review priorities would need to be
considered.
(b) Artist in Residence Scheme
Until approximately two to three years ago the Arts Centre was involved in an annual artist in residence scheme by which they provided accommodation and studio space with funding being provided by Trust Bank Canterbury.
The scheme has lapsed since the withdrawal of funding from Trust Bank and it was suggested that the Council could be instrumental in re-establishing this as part of a joint venture between the Arts Centre, the City Council and Canterbury University and other interested parties with funding provided by Trustbank Community Trust.
Subsequent discussion with Dr Paddy Austin of the Arts Centre has confirmed that they are considering re-establishing this scheme and would still be able to offer studio space (only) for this. Dr Austin will be travelling overseas in August and intends to obtain information on artists in residence schemes during her trip.
Should members consider this concept to have merit then a meeting with Dr Austin can be arranged on her return to explore further ways in which the Council could assist in this.
(c) Arts and Culture Funding - Art Union
The possibility of an art union to provide funding for arts and culture in Christchurch was discussed. This was in line with the original concept for an art union which was to provide funding for artists in need with art works as prizes. (It should be noted that the CSA had provision in its constitution for such lotteries.)
The Legal Services Manager has confirmed that the Council itself could not be directly involved in such a lottery and it would be necessary for this to be conducted by a separate body such as a charitable trust or incorporated society. (Note: A review of gambling has recently been announced by the Department of Internal Affairs.)
(d) Separate Heritage Policy
Objective no 5 within the existing Arts and Culture Policy provides for "an artistic and cultural identity celebrating the city's heritage" and relates to the identification, conservation and enhancement of buildings and areas of the city with heritage values. It was suggested that this would be better placed within a separate heritage policy.
2. Art in Public Places
A copy of the existing Art in Public Places Policy was discussed (attached) and it was agreed that rather than revise the existing policy priority should be given to implementation and the institution of a more pro-active approach.
It was noted that a levy on new developments for the purpose of funding art in public places was not a practical alternative and it was agreed that the issue of funding be pursued as part of the 1997/98 Annual Plan process. (Note: The Art Gallery has previously made provision for $20,000 per annum for art in public places.)
In addition the Art Gallery Director, Tony Preston, reported verbally on the review of the existing Art in Public Places which the working party had undertaken and the changes proposed to update some aspects of this. While these were accepted as necessary it was also agreed that in association with adoption of a more pro-active role the working party should be primarily responsible for the approval and initiation of art in public places.
Changes to the Existing Art in Public Places Policy
Currently membership of the Art in Public Places Working Party consists of:
Art Gallery Manager (Convenor)
Chairperson, Community Services Committee or his nominee and one other elected representative
Planning Policy Manager or his deputy
A representative from the Parks Unit, CCC
A representative of the Tangata Whenua
A representative from the School of Fine Arts, Canterbury
Curator, Robert McDougall Art Gallery
An artist/sculptor resident in Christchurch
A representative of the Canterbury Branch of the Institute of Architects
Community Arts Adviser
A representative of the Leisure and Community Services Unit
It is proposed that this be amended to provide for an additional representative from the Christchurch Polytechnic and the deletion of a representative from the Leisure and Community Services Unit. (Note: The Community Arts Adviser serves this function.)
As an existing panel member Mr Will Cumming, who serves in the role of artist/sculptor resident in Christchurch, is also Head of Department of Art and Design, Christchurch Polytechnic, it is intended that he represent Christchurch Polytechnic on the working party.
An additional elected representative and an artist/sculptor resident in Christchurch will therefore need to be appointed to the working party.
Other suggested changes which are principally of a housekeeping nature are as follows:
* Definition of the term, "artist", should appear within the other
definitions.
* Reference should be made to the Community Services Committee not
"Cultural and Social Services Committee".
* Objective 2 should be condensed to read:
2.1 To encourage the creation of works of arts for Canterbury artists of merit.
* Implementation, clause 6.2, should be amended by deleting "Queen
Elizabeth II Arts Council" and substituting "Creative New Zealand".
* The criteria for evaluations should have two additions as follows:
1. That the proposed work is of an excellent aesthetic standard.
2. That the work is being conceived with a sensitive regard to the community and the context of its site.
* Clause 4 - It is suggested that this should be amended to read:
"The Art in Public Places Working Party will evaluate and decide on
proposals either received from external sources or initiated by Council units
and will also provide advice to Community Boards, Standing Committees and the
Council."
* Clause 5 - This should be deleted - is covered by the above clause.
3. Summary
A number of issues have been identified for consideration by the Community Services Committee as detailed in the following recommendation.
Recommendation: 1. That the Community Services Committee confirm it has responsibility for the oversight of the Council's Arts and Culture Policy.
2. That a working party consisting of Councillors Anna Crighton, David Cox and Patrick Harrow together with appropriate staff be established to review the existing Arts and Culture Policy.
3. That the possibility of re-establishing the artist in residence scheme be discussed with Dr Paddy Austin on her return from overseas.
4. That further consideration of the possibility of establishing a lottery specifically to raise funds for arts and culture in Christchurch be deferred until after the review of gambling recently announced by the Department of Internal Affairs.
5. That the changes to the existing Art in Public Places Policy as outlined in clause 2 be made.
6. That Councillor Graham Condon be appointed as an additional elected representative to the Art in Public Places Working Party and the working party arrange for the appointment of an artist/sculptor resident in Christchurch.
2. ferrymead (SUPPLEMENTARY) RR 3484
Officer responsible
|
Author
|
| Property
Manager
|
Property
Projects Manager, Gilbert Van Schaijik
|
| Corporate
Plan Output: Ferrymead Historic Park
|
The purpose of this report is to advise on the intended process to establish the potential uses for the land being purchased by the Christchurch City Council from the Ferrymead Trust.
BACKGROUND
There has been much discussion and debate over this issue. The parties are now in a position where a contract is near completion and ready for signing by the Council and Ferrymead Trust.
In order to put some guidelines and parameters around the process of the development of this land an outline is now proposed.
THE OUTLINE
In order for the interests of the Ferrymead Trust to be fully taken into account firstly there must be a plan for the short and long term use of the land.
It is now proposed that the Christchurch City Council will put in place the following process:
I. The Ferrymead Trust and Development Group in consultation with all of the associated Ferrymead societies, be asked to prepare a detailed plan for 5, 10, and 20 year projected needs and business of the Ferrymead Historic Park. This plan should include;
A. Identifying areas of potential and future expansion to meet the plan;
B. Identification and development of compatible and complimentary activities associated with the Ferrymead Historic Park.
II. The Water Services Unit of the Christchurch City Council prepare a development plan for the river banks and associated water ways and linkages with the Ferrymead area including the park. This plan should include detail of the Green Edge proposal and how that affects this area.
III. The Parks Unit identify the land requirements for local parks and reserves. This should be done in consultation with the Environment Policy and Planning Unit. The Environment Policy and Planning Unit prepare an overall zone plan for the area which deals with all of the planning issues involved in this area. This section should also cover options for resolving the filled land problems along with an appropriate zone for any surplus land which may result.
POTENTIAL SURPLUS LAND
It has been assumed that there will be land surplus to Christchurch City Council requirements and that this land will be sold off to the detriment of the Ferrymead Historic Park. This above process should enable any surplus land to be clearly identified and appropriate compatible uses planed for any surplus land. It will also provide a mechanism for full consultation before being finally adopted.
INTERIM DEVELOPMENT BOARD
The Interim Development Board has been meeting monthly to date. The majority of their work has now been completed and it is intended that the group will meet finally this month. It is planned that a final report will be prepared and presented to the next Community Services Committee.
Recommendation: 1. That the above course of action be adopted and that a comprehensive plan for Ferrymead be produced for consideration by the Community Services Committee by December 1997.
2. That formal terms of reference be written and a project team be established to work with the Ferrymead Trust Board and the Ferrymead Development Group and complete the above task.
PART B - ITEMS DEALT WITH BY THE COMMITTEE AND
REPORTED FOR INFORMATION ONLY
3. DEPUTATIONS BY APPOINTMENT
PITCAITHLY HOUSE - FINANCIAL ASSISTANCE
Mr Bob Wilson, Principal, Cashmere High School, and Carole Petrie, Director, Pitcaithly House, addressed the Committee concerning the work of Pitcaithly House and sought financial assistance towards the cost of operation over the next two years.
Pitcaithly House serves as a transition education centre for secondary schools in Christchurch and the wider Canterbury region. The centre has been established for 17 years and to date has been funded by the Ministry of Education. From the end of 1996 this funding will cease with funds being allocated into a national pool for distribution direct to schools to allow them to purchase services. It provides courses in:
Job seeking skills
Self marketing
Anger management
Motivational learning
Personal and social development
Assertiveness training
Positive outlook for girls
With the change from funding Pitcaithly House directly to providing funds to secondary schools it has been necessary for Pitcaithly House to market its services and a feasibility study has been undertaken on the economic feasibility of it continuing. This indicated a large degree of support from schools in the Christchurch and Canterbury region but even allowing for expanding and developing the programmes offered by the centre it is anticipated there will be a shortfall of funding of $52,000 in 1997 reducing to $28,000 in 1998.
The centre comes under the auspices of Cashmere High School Board of Trustees who consider that it provides a unique and real service to the youth of the city which should be maintained. They have approached a number of other organisations seeking funding including Trustbank Community Trust and local district councils.
It was resolved that a report be provided for the October meeting of the Committee on the request for financial assistance and that in addition this should also be discussed with the Canterbury Employers Chamber of Commerce. The report should provide information on the outcome of other current applications for assistance.
4. SUPPORT FOR COMMUNITY GROUPS RR 3405
The Committee considered a report from the Community Adviser Youth concerning issues raised during the evaluation of the Youth and Cultural Development Society relating to the Council's funding and support of community agencies.
The report raised for discussion questions regarding the funding of community services relevant to identifying community needs, the type and number of programme evaluations, together with standard criteria for evaluating programmes.
It was resolved:
1. That the information be received.
2. That issues raised in the report be addressed at the Community Services Committee seminar in October.
5. SRHA - CONSULTATION DOCUMENTS -
CHRISTCHURCH CITY HEALTH LOCALITY PROFILE
and FUTURE DIRECTIONS OF PRIMARY CARE RR 3434
This report sought approval for the establishment of a working party comprising the existing Health Research Team, together with three elected representatives, to prepare submissions to the SRHA Christchurch City Health Profile document and the discussion document on future directions of primary care. Submissions on these two documents close with the SRHA on 31 August and 31 October 1996 respectively.
It was resolved that the Health Research Team, together with the Mayor, Councillor Garry Moore and Councillor Graham Condon be authorised to prepare submissions to the SRHA discussion documents for report to the Committee and ratification by the Council.
6. CREATIVE COMMUNITIES FUNDING SCHEME
The Committee considered a report from the Community Arts Worker, Janet Luxton, on the operation of the Creative Communities Christchurch City Scheme.
The report provided details of the three funding rounds which have been held to date and which have distributed a total of $167,994.50 to some 99 applicants.
The Committee noted that Mr Ronn Kjestrupp had resigned from the assessment panel as he had shifted to Dunedin.
It was resolved that the information be received and that the Community Arts Worker recommend to the next meeting of the Committee a replacement for Mr Kjestrupp from amongst the original applicants for the positions of community representatives on the panel.
7. ASSET MANAGEMENT DEVELOPMENT RR 3454
The Committee considered a report from the Asset Planning Manager seeking input from the Committee on the impact on the social services area of expenditure of the potential "bidding up" of levels of service for the range of infrastructural assets covered under the current asset management process.
It had been initially intended that rather than reviewing the documented levels of service for the asset areas from a "people" viewpoint it would be relevant for the Committee to review the results of the latest citizens survey. After further examination of this survey, however, it was considered this approach would not be worthwhile.
It was resolved that a special meeting of the Community Services Committee should be held after the forthcoming seminar for Councillors on 21 August to further discuss this issue.
8. YOUTH MEETING (SUPPLEMENTARY) RR 3481
The Committee considered a report from the Community Adviser Youth on the meeting held on Tuesday 6 August 1996 with young people associated with the YCD society who were concerned about youth violence in the city. The meeting evolved as a "follow-up" to the march through Christchurch held in July following the stabbing of a young man in Christchurch.
The Chairperson reported that following this initial meeting the Council had provided for an additional $50,000 for youth safety measures in the Annual Plan and he had given an assurance at the meeting on 6 August that the issues raised during that discussion would be tabled with the Community Services Committee.
It was resolved that a sub-committee of all members of the Committee who were available should meet to consider the issues raised in the report and report back to the next meeting of the Community Services Committee.
9. NCC (NEW ZEALAND) LTD - STATEMENT OF CORPORATE
INTENT FOR THE YEAR ENDING 30 JUNE 1997 RR 3457
The Committee considered the Statement of Corporate Intent prepared by NCC (New Zealand) Ltd for the 1996/97 financial year.
It is a requirement of the management contract with NCC that a Statement of Corporate Intent and a detailed Business Plan be prepared on an annual basis for approval by the Council.
Representatives from NCC attended the meeting to answer questions on the Statement (which had been previously circulated) which gave an overview of the operations of the management company, its objectives and strategies, and how these related to the Council objectives for the venues.
It was resolved that a sub-committee comprising all available members of the Community Services Committee review the Statement of Corporate Intent and report to the August meeting of the Council.
A meeting of this sub-committee was arranged for Friday 23 August 1996 and the Chairperson's report and recommendation from this meeting will be separately circulated.
10. SUPPLEMENTARY REPORTS
The Committee resolved to receive supplementary reports in relation to the youth meeting and Ferrymead Historic Park as tabled. The reasons why the items were not on the agenda and why the matters could not wait for the next meeting were explained to the Committee.
11. ITEMS RECEIVED
The Committee received the following reports:
11.1. Elderly Persons' Housing -
Security Measures RR 3185
The Committee was addressed by Mr Mike Kyne, of Kyne Security Management, who had been engaged to audit existing security measures at the Council's elderly persons' housing. The issue had been discussed at the previous meeting of the Committee in July and it was agreed that a report on this aspect of the security review be provided to the August meeting.
Mr Kyne reported on his inspection of a cross section of elderly persons' housing and indicated areas in which improvements could be made. On a preliminary assessment it did not appear that major expenditure would be required but that the matters requiring attention could be incorporated into maintenance programmes.
It is intended that a full report on security measures at elderly persons' housing be reported to the October meeting of the Committee and this will include the final report from Kyne Security Management.
11.2 Pacific Underground Theatre
Councillor David Close reported on the work of the Pacific Underground Theatre which shares premises with the Youth and Cultural Development Trust.
The report provided details on the latest production by the Theatre, a play entitled "Romeo and Tusi", a comedy with a message about racial intolerance.
12. RESOLUTION TO EXCLUDE THE PUBLIC
The Committee resolved that the draft resolution to exclude the public set out on page 15 of the agenda be adopted.
CONSIDERED THIS 28TH DAY OF AUGUST 1996 MAYOR