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MINUTES
116TH MEETING
OF
THE CHRISTCHURCH CITY COUNCIL
MINUTES OF THE PROCEEDINGS OF THE CHRISTCHURCH CITY COUNCIL
AT A MEETING HELD AT 2.00 P.M. ON WEDNESDAY 24 APRIL 1996
PRESENT: The Mayor, Ms Vicki Buck (Chairperson).
Councillors Oscar Alpers, Carole Anderton, Graham Berry, David Buist,
David Close, Graham Condon, David Cox, Anna Crighton, Newton Dodge,
Carole Evans, Morgan Fahey, Gordon Freeman, Ishwar Ganda, Pat Harrow,
Ian Howell, Alister James, Lesley Keast, Charles Manning, Garry Moore,
Margaret Murray, Denis O'Rourke, Gail Sheriff, Barbara Stewart
and Ron Wright.
APOLOGIES: Apologies for lateness were received and accepted from Councillors Alister James and Denis O'Rourke.
1. CONFIRMATION OF MINUTES
ORDINARY COUNCIL MEETING OF 27 MARCH 1996
Moved by Cr Buist
Seconded by Cr Close
That the minutes of the ordinary Council meeting held on Wednesday 27 March 1996 with the public present be confirmed subject to the name of the group referred to in clause 4(1) being amended to the Kate Sheppard Memorial Award Trust.
Carried
SPECIAL COUNCIL MEETING OF 3 APRIL 1996
Moved by Cr Condon
Seconded by Cr Harrow
That the minutes of the special Council meeting held on Wednesday 3 April 1996 with the public present be confirmed.
Carried
2. DEPUTATIONS BY APPOINTMENT
Nil.
3. PRESENTATION OF PETITIONS
Nil.
4. CORRESPONDENCE
Nil.
5. REPORT OF THE LEGAL SERVICES MANAGER
Moved by Cr Manning
Seconded by Cr Freeman
That the report of the Legal Services Manager be adopted.
(1) Wheel Clamping
Adopted, subject to recommendations 2(b) and 2(e) being amended as follows:
2. (b) That the parking of vehicles be restricted to a maximum time limit of 10 minutes at any time, in the marked parking spaces in the following areas (shown in pink on Plan A):
(i) In the parking area on the perimeter road either side of the northern entrance to the Riverside block.
(ii) On the southern side of the parking area located at the western end of the Parkside block.
2. (e) (ii) In the parking area adjacent to Hagley Hostel.
(iii) On the northern side of the parking area located at the western end of the Parkside block.
Carried
6. REPORT OF THE DIRECTOR OF FINANCE
Moved by Cr Close
Seconded by Cr Buist
That the report of the Director of Finance be adopted.
Carried
7. REPORT OF THE STRATEGY AND RESOURCES COMMITTEE
Moved by Cr Close
Seconded by Cr Wright
That the report of the Strategy and Resources Committee be adopted.
(1) Campaign Expenditure in Local Elections
Councillor Close moved by way of amendment:
"1. That the campaign expenditure limits referred to in recommendation 1 be set at 60% of the maximum annual salary of the position for which a candidate is standing; and
2. That the report be referred to all Community Boards for comment."
The amendment was seconded by Councillor Manning and when put to the meeting was declared carried. The recommendations as amended were then put to the meeting and declared carried.
(2) Christchurch City Elections
Councillor Close moved by way of amendment "That recommendation 3 be amended to provide:
"That the Returning Officer be requested to report back to the Strategy and Resources Committee on the use of separate voting papers in different colours for each issue, or alternatively a colour coded single-sided voting paper.""
The amendment was seconded by Councillor Keast and when put to the meeting was declared carried. The recommendation as amended was then put to the meeting and declared carried.
(3) Ferrymead Historic Park
Councillor Moore moved by way of amendment "That the following proviso be added to recommendation 2:
"Subject to confirmation by the Chairmen of the Projects and Property Committee and Community Services Committee of the support of the Ferrymead Societies for the restructuring process.""
The amendment was seconded by Councillor Wright and when put to the meeting was declared carried.
The recommendations contained in clause 3 were then adopted subject to the incorporation of the foregoing amendment by way of addition.
(4) Canterbury Regional Council
Waimakariri/Eyre/Cust
Rating District Liaison Committee
It was resolved on the motion of Councillor Close, seconded by Councillor Harrow "That Councillor Condon and Mr Graham Catley be appointed as the Council's representatives on the Waimakariri/Eyre/Cust Rating District Liaison Committee of the Canterbury Regional Council".
(5) Supplementary Items
Received.
(6) Procedure for Appointment of Directors
to Roading LATE
Adopted.
(7) Six Monthly Review of Financial Results and
Annual Plan Performance Indicators
to 31 December 1995
Received.
(8) Selwyn Plantation Board Ltd
Consultation on Sale of Shares
Received.
(9) Plant Replacement Programme
Received.
(10) Richmond Neighbourhood Cottage Inc.
Application for a Grant
Received.
(11) Items Received
Received.
(12) Items Deferred
Received.
(13) Resolution to Exclude the Public
Received.
Clauses adopted. Report adopted.
8. REPORT OF THE PROJECTS AND PROPERTY COMMITTEE
Moved by Cr Wright
Seconded by Cr Alpers
That the report of the Projects and Property Committee be received.
(1) Convention Centre: Sport and Entertainment Centre:
Monthly Progress Reports
Adopted.
Clause received. Report received.
9. REPORT OF THE ENVIRONMENTAL COMMITTEE
Moved by Cr Evans
Seconded by Cr Stewart
That the report of the Environmental Committee be adopted.
(1) Plan Change 35 - Rezoning Rural H to Residential G
Main North Road/Darroch Street, Belfast
Adopted.
(2) Subdivision Reserve Contribution
Councillor Close moved by way of amendment:
"1. That, taking into account the 20 day working period for considering applications, the policy shall apply to all subdivision applications received after 31 May 1996.
2. That appropriate publicity be given to the changes to the reserve contribution levies."
The amendment was seconded by Councillor Moore and when put to the meeting was declared carried.
The recommendations contained in clause 2 were then adopted, subject to the incorporation of the foregoing amendment by way of addition.
(2.30 p.m. Councillor James arrived)
(Councillors Harrow and Howell declared an interest in the foregoing item and retired from the discussion and voting thereon.)
(3) Honorary Dog Rangers
Adopted.
(4) Glenmore Estate
Received.
(5) Environmental Committee
Planned Seminars 1996
Received.
Clauses adopted. Report adopted.
10. REPORT OF THE RESOURCE MANAGEMENT HEARINGS PANEL
ON PLAN CHANGE NO. 37
(HALSWELL JUNCTION ROAD, AND DISCHARGE TO
WATER RESOURCE CONSENT APPLICATION)
Moved by Cr Evans
Seconded by Cr Dodge
That the report of the Hearings Panel be adopted.
Carried
11. REPORT OF THE RESOURCE MANAGEMENT HEARINGS PANEL
ON PLAN CHANGE NO. 39
(WAREHOUSE SITE, ALDWINS ROAD)
Moved by Cr Evans
Seconded by Cr Keast
That the report of the Hearings Panel be adopted.
Carried
12. REPORT OF THE CITY SERVICES COMMITTEE
Moved by Cr Wright
Seconded by Cr Freeman
That the report of the City Services Committee be adopted.
(1) Deputations by Appointment
Opawa Road
Adopted, subject to the words "from the south and west of the city" being deleted from the recommendation.
(2) Woolston/Burwood Expressway
Adopted.
(3) Election of Acting Chairman
Received.
(4) Co-ordinating Committee for Traffic Safety
Received.
(5) Speed Limit Review
Received.
(6) Items Received
Received.
Clauses adopted. Report adopted.
13. REPORT OF THE COMMUNITY SERVICES COMMITTEE
Moved by Cr Moore
Seconded by Cr Sheriff
That the report of the Community Services Committee be adopted.
(1) Increase in Registration Fees
for Incorporated Societies
Adopted.
(2) Review of Housing Needs for Christchurch
Adopted, subject to the words "working party" being substituted for the word "subcommittee" in recommendation 1.
(3) Pensioner Housing Provided by
Territorial Authorities
Councillor Alpers moved by way of amendment "That the recommendation be amended to provide "That the Council's commitment to Elderly Persons' Housing be confirmed"". The amendment was seconded by Councillor Evans and when put to the meeting was declared carried. The amendment was then put as the substantive motion and declared carried.
(4) Christchurch-Gansu Friendly Relations Committee
Annual Report 1995
Adopted.
(5) Maori Language Year (Supplementary)
Adopted. (Note: The attachment to clause 5 included in the public excluded section of the agenda was dealt with in open meeting.)
(6) Deputations by Appointment
Received.
(7) Capital Works Programme for Housing (Supplementary)
Received.
(8) Items Received
8.1 Aranui Rangatahi Trust
It was resolved on the motion of Councillor Moore, seconded by Councillor Anderton "That representatives of the Council meet urgently with the Board of Housing New Zealand and the Minister of Housing to express concern about the change of policy by the Board of Housing New Zealand Limited for an increase on the return of capital by Community Housing Limited".
8.2 Christchurch Community Arts Council
Six Monthly Report to 31 December 1995
Received.
8.3 Children's Strategy Launch
Received.
8.4 Christchurch Inhambane Sister City Project
(Supplementary)
Received.
(9) Resolution to Exclude the Public
Received.
Clauses adopted. Report adopted.
14. REPORT OF THE CENTRAL CITY COMMITTEE
Moved by Cr Murray
Seconded by Cr Dodge
That the report of the Central City Committee be adopted.
(1) Verandahs - Bylaw Requirements
Adopted.
(2) City Tramway Extension Proposals
Adopted.
(3) Supplementary Items
Received.
(4) Stewart Fountain Development
Received.
(5) Strategy for Children
Received.
(6) Central City Enhancement -
Java Coffee House
Received.
(7) Prohibition of Alcohol in Public Places
Received.
(8) Traffic Control Items
Received.
Clauses adopted. Report adopted.
(3.15 p.m. Councillor O'Rourke arrived)
15. REPORT OF THE PARKS AND RECREATION COMMITTEE
Moved by Cr Freeman
Seconded by Cr Cox
That the report of the Parks and Recreation Committee be adopted.
(1) Nunweek Park Classification
Adopted.
(2) Woolston Tennis Club
Adopted.
(3) "Wagon Trails" - Bottle Lake Forest Park
Adopted.
(4) Beachcomber Restaurant
Adopted, subject to Councillor Manning being appointed as an additional member of the subcommittee referred to in recommendation 2.
(5) Deputation by Appointment
Received.
(6) Council's Nursery Operation
Received.
(Note: Councillor Berry declared an interest in the foregoing item and abstained from the discussion and voting thereon.)
(7) Planting Methods and Aftercare
Received.
(8) Children's Strategy
Received.
(9) Resolution to Exclude the Public
Received.
Clauses adopted. Report adopted.
16. SUPPLEMENTARY ITEM
The Mayor referred to the supplementary report of the Establishment Unit for the Roading LATE which had been submitted for consideration at the present Council meeting.
The Mayor advised that the report had not been circulated with the main agenda for the reason that the relevant information was not available until after the agenda had been prepared and circulated. She advised that the item could not be deferred to a subsequent meeting because of the need for an early decision on this issue.
It was resolved that the supplementary report be received and considered at the present meeting.
17. REPORTS OF THE ESTABLISHMENT UNIT FOR THE ROADING LATE
Moved by Cr Dodge
Seconded by Cr Freeman
1. That the Council adopt the Establishment Plan, including the recommendations by the Establishment Unit relating to the matters specified in section 594J of the Local Government Act 1974 and subject to the investment procedures sections of the draft Statement of Corporate Intent being expanded to include the following additional requirements:
5. Where any acquisition is considered by the directors to be significant to the company's business operations, it will be subject to consultation with the shareholders.
6. Where the company wishes to dispose of any investment which has been previously acquired, identical procedures to those outlined in 5 above shall apply.
2. That the new LATE's articles of association provided for a maximum of five directors to be appointed to the company but at this stage the Council appoint three directors, or depending on the mix of appropriate skills available, four directors.
3. That the selection of directors be in accordance with the procedures as detailed in the City Manager's report to the Strategy and Resources Committee of 15 April 1996 and the criteria contained within this report.
Councillor Close moved by way of amendment:
"1. That the new LATE's articles of association provide for a maximum of six directors to be appointed to the company.
2. That the words "and other relevant considerations" be added to recommendation 2 of the supplementary report."
The amendment was seconded by Councillor Manning. When put to the meeting part 1 of the amendment was declared lost and part 2 of the amendment was declared carried. The motion, as amended, was then put to the meeting and declared carried.
18. REPORT OF THE BURWOOD/PEGASUS COMMUNITY BOARD
Moved by Cr Sheriff
Seconded by Cr James
That the report of the Burwood/Pegasus Community Board be adopted.
(1) Proposed Road Stopping - Disposal of Redundant Road Widening - Portion of Stout Street and Broadpark Road
Adopted.
(2) Confirmation of Reports
Received.
(3) Petitions
Received.
(4) Deputations by Appointment
Received.
(5) Correspondence
Received.
(6) Speed Limit Review
Received.
(7) Poster Bollards
Received.
(8) Marshland Road - P10
Received.
(9) Travis Road Bus Stop
Received.
(10) Bexley Street Trees
Received.
(11) Wagon Trails - Bottle Lake Forest Park
Received.
(12) Request for Youth Development Grant
Received.
(13) Relocation of Canterbury Hockey Association
Offices to Porritt Park
Received.
(14) Civic Awards
Received.
(15) Children's Strategy Study 1995
Received.
(16) Pre-School Facilities - Burwood/Pegasus
Received.
(17) North New Brighton Community Centre
Received.
(18) Community Manager's Update
Received.
(19) Information Items
Received.
(20) Public Excluded
Received.
Clauses adopted. Report adopted.
19. REPORT OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD
Moved by Cr Stewart
Seconded by Cr Murray
That the report of the Fendalton/Waimairi Community Board be received.
(1) Confirmation of Report - 5 March 1996
Received.
(2) Deputations by Appointment
Received.
(4) Memorial Avenue Welcome Sign
Councillor Anderton moved by way of amendment "That the proposed Memorial Avenue signage be considered by the Fendalton/Waimairi Community Board and the Environmental Committee". The amendment was seconded by Councillor Evans and when put to the meeting was declared lost.
(5) Give Way Control - Rugby Street/Rossall Street
Received.
(6) University Car Parking
Received.
(7) Traffic Safety Committee - Report of 14 March 1996
Received.
(8) Nunweek Park Classification
Received.
(9) Children's Strategy Study 1995
Received.
(10) Waimairi Study Awards
Received.
(11) Campaign Expenditure in Local Elections
Received.
(12) 1996/97 Draft Annual Plan - Submission
Received.
(13) Civic Awards
Received.
(14) Annual Plan Committee - Report of 12 March 1996
Received.
(15) Christmas Decorations
Received.
(16) Items Received
Received.
During discussion on the Board's report, Councillor Stewart gave an undertaking to ascertain why the Board did not follow the practice adopted by other Community Boards of appointing working parties rather than subcommittees.
Clauses received. Report received.
20. REPORT OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD
Moved by Cr Crighton
Seconded by Cr Cox
That the report of the Hagley/Ferrymead Community Board be adopted.
(1) Nicholson Park - Boundary Encroachment
Adopted.
(2) Confirmation of Meeting Reports
Received.
(3) Deputations
Received.
(4) Correspondence
Received.
(5) Beachcomber Restaurant
Received.
(6) Woolston Pool
Received.
(7) Old Linwood Library
Received.
(8) Children's Strategy Study 1995
Received.
(9) Structure on Street Application -
205 Clifton Terrace
Received.
(10) Structure on Street Application -
109 Richmond Hill Road
Received.
(11) Essex Street Reconstruction/Widening
Received.
(12) Traffic Engineering
Received.
(13) Speed Limit Review
Received.
(14) Whittington Avenue Playground
Received.
(15) Board Allocation for Recreation Equipment
Received.
(16) Service Easement Delegation to Officer Subcommittee
Received.
(17) Disposal of Property - 104 Avonside Drive
Received.
(18) Civic Awards
Received.
(19) Christchurch City Elections
Received.
(20) Items Received
Received.
(21) Deferred Items
Received.
(22) Items Withdrawn
Received.
(23) Resolution to Exclude the Public
Received.
Clauses adopted. Report adopted.
21. REPORT OF THE RICCARTON/WIGRAM COMMUNITY BOARD
Moved by Cr Buist
Seconded by Cr Ganda
That the report of the Riccarton/Wigram Community Board be received.
(1) Confirmation of Meeting Reports
Received.
(2) Petition/Speaking Rights
Received.
(3) Matters Arising
Received.
(4) Children's Strategy Study 1995
Received.
(5) Speed Limit Review
Received.
(6) Civic Awards
Received.
(7) Service Easement Delegation to Officer Subcommittee
Received.
(8) New Bus Stops - Westmorland
Received.
(9) Johnson and Fowler Subdivision
Penruddock Rise - Wigram Ward
Received.
(10) Resolution to Exclude the Public
Received.
Clauses received. Report received.
22. REPORT OF THE SHIRLEY/PAPANUI COMMUNITY BOARD
The Board's report was presented by Mrs Yvonne Palmer.
Moved by Cr Dodge
Seconded by Cr Moore
That the report of the Shirley/Papanui Community Board be received.
(1) Deputations by Appointment
Received.
(2) Confirmation of Meeting Reports
Received.
(3) Community Services Fund 1995/96
Received.
(4) Info Link Project
Received.
(5) Children's Strategy Study 1995
Received.
(6) Footpaths - Papanui
Received.
(7) Speed Limit Review
Received.
(8) North Avon Road/North Parade Intersection
Received.
(9) Civic Awards
Received.
(10) Poster Bollards
Received.
(11) Christmas Decorating of Private Residences
Received.
(12) Community Manager's Report
Received.
(13) Items Received
Received.
(14) Items Deferred
Received.
Clauses received. Report received.
23. REPORT OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD
Moved by Cr Alpers
Seconded by Cr Howell
That the report of the Spreydon/Heathcote Community Board be adopted.
(1) Proposed Installation of Traffic Signals at the
Colombo Street/Tennyson Street Intersection
Adopted.
(2) Confirmation of Reports to Council
Received.
(3) Deputations by Appointment
Received.
(4) Landscaping Beckenham Library
Received.
(5) Speed Limit Review
Received.
(6) Water Supply Activity: Beckenham Shops Area
Received.
(7) Children's Strategy Study 1995
Received.
(8) Civic Awards
Received.
(9) Service Easement Delegation to Officer Subcommittee
Received.
(10) Victoria Park Visitors Centre
Received.
(11) Land Purchase Fund for Port Hills
Received.
(12) Funding Requests Referred to Project Fund
Allocation Meeting
Received.
(13) Community Affairs Committee -
Play Equipment for Cashmere
Received.
(14) P30 Parking Restriction - Barrington Street
Received.
(15) No Stopping at all Times Restriction -
Colombo Street
Received.
(16) Review of Council Owned Community Centres in the
Spreydon/Heathcote Community Board Area
Received.
(17) Update of Board Funds
Received.
(18) Resolution to Exclude the Public
Received.
Clauses adopted. Report adopted.
24. NOTICES OF MOTION
(1) Commencement of Proceedings to Grant Easement for the
Laying of a Service Tunnel Under Kotzikas Place
It was resolved on the motion of Councillor Harrow, seconded by Councillor Keast "That the draft resolution contained in this clause be adopted".
(2) Commencement of Proceedings to Declare
Avonside Drive to be a Limited Access Road
Between Hanmer Street and Linwood Avenue
Withdrawn.
(3) Commencement of Proceedings to Declare Portion
of Dyers Road to be a Limited Access Road
Withdrawn.
(4) Works Development Loan 1996 $1,000,000
It was resolved on the motion of Councillor Berry, seconded by Councillor James "That the draft recommendation contained in this clause be adopted".
25. RESOLUTION TO EXCLUDE THE PUBLIC
It was resolved on the motion of the Mayor, seconded by Councillor Wright, that the resolution to exclude the public set out in the pink sheet attached to the agenda be adopted.
CONFIRMED THIS 22ND DAY OF MAY 1996
MAYOR